HomeMy WebLinkAbout2026-04-28 - AGENDA REPORTS - ZUM SRVCS BUS CONTR REC&CSO
Agenda Item: 7
CITY OF SANTA CLARITA
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AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 28, 2026
SUBJECT: BUS SERVICES FOR USE BY RECREATION AND COMMUNITY
SERVICES PROGRAMS CONTRACT
DEPARTMENT: Recreation and Community Services
PRESENTER: Lance O'Keefe
RECOMMENDED ACTION
City Council:
Award a one-year contract to Zara Services, Inc., to provide bus services for the Recreation
and Community Services Division in the amount of $93,775, and authorize a contingency of
$9,378, for a total contract not to exceed $103,153.
2. Authorize the City Manager or designee to execute up to two additional one-year renewal
options, each not to exceed the annual contract amount, plus any adjustments consistent with
the appropriate Consumer Price Index, upon request of the contractor, and contingent upon
the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney review.
BACKGROUND
The Recreation and Community Services Division provides a variety of annual programs for
City of Santa Clarita (City) residents. Certain programs, including Camp Clarita, Junior
Lifeguards, and activities offered through the Canyon Country and Newhall Community Centers,
require charter bus services to transport participants.
An invitation to bid was published and circulated via the City's e-procurement system, BidNet,
on January 27, 2026. The City transmitted the solicitation to 451 vendors on BidNet, of which 39
vendors downloaded materials. Two bids were submitted and opened on February 25, 2026. The
results of the bids are shown below.
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Company Location Bid Amount
Zum Services, Inc. Redwood Shores, CA $ 93,775
Santa Barbara Transportation Corp
dba Student Transportation of America Los Angeles, CA $105,666
Staff recommends that the contract is awarded to Zum Services, Inc., the lowest responsive
bidder. The bid was reviewed for accuracy and conformance to the contract documents and was
found to be complete. The requested contingency would support emergency or unforeseen
transportation needs related to programming.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
The resources required to implement the recommended action are contained within the City of
Santa Clarita's adopted FY 2025-2026 budget across several accounts, including Day Camps,
Newhall Community Center, Canyon Country Community Center and Aquatics. Appropriations
for future fiscal years are contingent upon the appropriation of funds by the City Council in the
annual budget for such fiscal year.
ATTACHMENTS
Bid Pricing Worksheet - Zum Services, Inc. Bid #RCS-25-26-23
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Zum
Bid Pricing Worksheet A90
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PRICING
Please price trips as follows (trip quantities are approximate only and may be more or less as needed)
See Attachments for expected trip descriptions:
1. Cost for Camp Clarita program (as per Attachment A), total $ 77,440.00
2. Cost for Community Services and Aquatics program (as per attachment "B"),
total $ 16,335.00
3. Add lines 1 and 2 = $93,775.00 Sub Total
4. Additional costs (please explain ALL additions) -
Fuel Surcharge (if applicable)
(No additional charges may be added to the contract after award)
Total of additional charges $ N/A
Add 3 and 4 $ 93,775.00 TOTAL Note: The quoted cost is based on the trip schedules and bus requirements outlined
Exhibits A and B and may be subject to change if the scope or schedule changes.
Additional Information Only (do not calculate these costs in your response):
How much notification time is required to reserve a bus? _ 2 Weeks
Please advise required minimums for busses:
• Cost minimum for (79) passenger bus and operator $ 151.25 x 5 # of hours
• Cost minimum for (60) passenger bus and operator $ 151.25 x 5 # of hours
Additional cost per hour, AFTER minimum:
• (79) passenger bus and operator
• (60) passenger bus and operator
$ 151.25
$ 151.25
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