HomeMy WebLinkAbout2026-04-14 - AGENDA REPORTS - REG MINO
CITY OF SANTA CLARITA
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City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
Tuesday, March 24, 2026
—Minutes—
6:00 PM
INVOCATION
Councilmember Gibbs delivered the invocation.
City Council Chambers
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CALL TO ORDER
Mayor Weste called to order the Joint Regular Meeting of the City Council and Board of Library
Trustees at 6:08 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Gibbs led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
Councilmember Gibbs recused himself from discussing and voting upon Item 3 due to receiving
a campaign donation of over $500 in the past 12 months from Jill Mellady, who is involved with
this item, citing the Levine Act. Mayor Weste pulled the item for a separate vote.
AWARDS AND RECOGNITIONS
Councilmember Miranda expressed his appreciation for servicemembers who fought in the
Vietnam War, acknowledging their contributions and sacrifices during the conflict; announced
that the City proclaims March 29, 2026, as National Vietnam War Veterans Day; and invited
members of the Valencia Chapter of Vietnam Veterans of America and the Alliklik Chapter of
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the Daughters of the American Revolution to the dais to accept the proclamation and take a
photo.
Mayor Weste shared that the City's Urban Forestry team is responsible for the care of more than
95,000 trees throughout the community and that the City was named Tree City USA for the 36th
consecutive year; invited the community to participate in Tree-mendous Arbor Day event on
April 11; announced that the City proclaims April 24, 2026, as Arbor Day in the City of Santa
Clarita; and invited members of the Urban Forestry team to the dais to accept the proclamation
and take a photo.
PUBLIC PARTICIPATION
There were no requests to speak.
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COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Mayor Pro Tern Ayala thanked the government and Los Angeles Consulate of Mexico for being
one of 15 Los Angeles area city officials invited to discuss economic development and tourism. c
Mayor Pro Tern Ayala also thanked Alessandro Concas for the invitation to the Generation 0
Youth Podcast. s
Councilmember Gibbs congratulated Councilmember Miranda and his daughter, Eva, on the Met
Gala event; thanked Trinity Classical Academy for their debate event; and requested an
adjournment in memory of Violet Uzawa Dorio who lived to 104 years old.
Councilwoman McLean commented on the two remaining One Story One City events,
celebrating this year's book, The Music Shop; attended the Hart Games at Valencia High School
with Councilmember Miranda; and spoke of expecting her first great-grandchild. Councilwoman
McLean ended her comments by announcing Art Hop, a free, family -friendly spring festival
celebrating youth creativity held at William S. Hart Park.
Councilmember Miranda thanked Councilmember Gibbs for his comments and attendance at
Met Gala; spoke of the sold -out 4th Annual Met Gala fundraiser for metastatic breast cancer
thrivers; thanked the communities of Santa Clarita and Ventura for their donations and
inspiration; spoke of his new book, Faith that Burns Bright, a spiritual transition story; and
shared that he recently became a great grandfather.
Mayor Weste commented upon the tire recycling event that allows residents to safely dispose of
old tires at no cost while helping keep the community clean, reducing waste, and helping to
prevent mosquitoes; shared that the Cowboy Festival will be at Hart Park in April; spoke of the
hundreds of animals, now housed across all seven Los Angeles County Animal Care Centers,
rescused in a recent large-scale animal seizure, and requested that the community help by
adopting a pet and making a donation, if possible.
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CONSENT CALENDAR
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-ouncilmember Miranda moved to approve the Consent Calendar, excluding item 3.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Bill Miranda, Councilmember
SECONDER:
Marsha McLean, Councilmember
AYES:
Weste, Ayala, Gibbs, McLean, Miranda
ITEM 1
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the March 10, 2026, Regular
Meeting.
ITEM 2
CHECK REGISTER NO. 06
Check Register No. 06 for Period 02/06/26 through 02/19/26 and 02/26/26. Electronic Funds
Transfers for the Period 02/09/26 through 02/20/26.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 06.
ITEM 3
Item 3 was pulled for a separate vote.
ITEM 4
ANNUAL PORTABLE RESTROOMS AND FENCING CONTRACT
Consider awarding a contract for Citywide portable restrooms and temporary fencing services for
various City parks, facilities, and events.
RECOMMENDED ACTION:
City Council:
1. Award a one-year contract to Andy Gump, Inc., for Citywide portable sanitation and
temporary fencing in the amount of $96,384, and authorize a 10 percent contingency of
$9,638, for a total contract amount not to exceed $106,022.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal
options not to exceed the annual contract amount, plus any adjustments consistent with the
appropriate Consumer Price Index, upon request of the contractor, and contingent upon the
appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 5
LIBRARY MATERIAL VENDOR CONTRACTS
The purpose of this item is to consider awarding a contract and increase spending authority for
physical and digital materials for the Santa Clarita Public Library.
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RECOMMENDED ACTION:
City Council:
Award a one-year contract to Ingram Library Services LLC (Ingram) for physical books and
materials for the Santa Clarita Public Library for a total contract amount not to exceed
$800,000.
2. Approve a contract authorization increase to the City's existing agreement with Midwest
Tape (Hoopla) to provide audiobooks, eBooks, movies, and music in the amount of
$30,000, for a total contract amount not to exceed $79,999.
3. Authorize the City Manager, or designee, to execute up to two additional one-year renewal
options for the above -mentioned agreements, not to exceed the annual contract amount,
plus an adjustment consistent with the appropriate Consumer Price Index, upon request of v
the contractor.
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4. Authorize the City Manager or designee to execute all contracts and associated documents, c
subject to City Attorney approval. v
ITEM 6
2025-26 OVERLAY AND SLURRY SEAL PROGRAM, OVERLAY A AND B, PROJECT
M0164 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACTS
This item considers awarding construction contracts for the 2025-26 Overlay and Slurry Seal
Program - Overlay A and Overlay B projects. The annual overlay and slurry seal projects are an
integral part of the City of Santa Clarita's pavement management program. Each year, streets are
evaluated and identified for needed pavement preservation and rehabilitation treatments.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the 2025-26 Overlay and Slurry Seal Program —
Overlay A, Project M0164.
2. Approve the plans and specifications for the 2025-26 Overlay and Slurry Seal Program —
Overlay B, Project M0164.
Find the 2025-26 Overlay and Slurry Seal Program is exempt from review under the
California Environmental Quality Act pursuant to Title 14 of the California Code of
Regulations Article 19 Section 15301.
4. Award a construction contract to Vance Corporation for the 2025-26 Overlay and Slurry Seal
Program — Overlay A project in the amount of $7,549,302, and authorize a contingency in the
amount of $1,509,860, for a total contract amount not to exceed $9,059,162.
5. Award a construction contract to All American Asphalt for the 2025-26 Overlay and Slurry
Seal Program — Overlay B project in the amount of $1,898,546, and authorize a contingency
in the amount of $379,709, for a total contract amount not to exceed $2,278,255.
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6. Award a professional services contract to Twining, Inc., to provide project inspection,
materials testing, and construction management support services for the 2025-26 Overlay and
Slurry Seal Program, in the amount of $1,287,125, and authorize a contingency in the amount
of $128,713, for a total contract amount not to exceed $1,415,838.
7. Award a professional services contract to Hunsaker and Associates, Los Angeles, Inc., to
provide surveying and monument preservation services for the 2025-26 Overlay and Slurry
Seal Program, in the amount of $133,000, and authorize a contingency in the amount of
$13,300, for a total contract amount not to exceed $146,300.
8. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
ITEMS PULLED FOR SEPARATE VOTE
ITEM 3
CONTRACT FOR STATE OF THE CITY NEWSLETTER MAILING AND PRINTING
Consider awarding a contract to Mellady Direct Marketing for printing and mailing of the
biannual State of the City newsletter.
RECOMMENDED ACTION:
City Council:
1. Award a three-year contract to Mellady Direct Marketing for the printing and mailing of the
City of Santa Clarita State of the City newsletter, in an amount not to exceed $103,159.
2. Authorize the City Manager or designee to execute up to two additional one-year renewal
options beginning in year four, not to exceed the annual contract amount, plus an adjustment
consistent with the appropriate Consumer Price Index and contingent upon the appropriation
of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
RESULT: APPROVED [4 TO 0]
MOVER: Marsha McLean, Councilmember
SECONDER: Patsy Ayala, Mayor Pro Tern
AYES: Laurene Weste, Patsy Ayala, Marsha McLean, Bill Miranda
RECUSED: Jason Gibbs
PUBLIC PARTICIPATION II
No additional requests to speak were received.
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ADJOURNMENT
Mayor Weste adjourned the Regular Meeting in memory of Violet Uzawa Dorio at 6:40 p.m.
ATTEST:
CITY CLERK
MAYOR
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