HomeMy WebLinkAbout2026-06-09 - AGENDA REPORTS - THE CUBE JANITORIAL SERVICES CONTRAgenda Item• 12
CITY OF SANTA CLARITA
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AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: June 9, 2026
SUBJECT: CONTRACT FOR JANITORIAL SERVICES AT THE CUBE ICE AND
ENTERTAINMENT CENTER
DEPARTMENT: Recreation and Community Services
PRESENTER: Kyle Lopez
RECOMMENDED ACTION
City Council:
1. Approve the use of a cooperative agreement through Sourcewell contract 9031125-NEWG
and award a one-year contract to NewGen Cleaning Services, for janitorial services at The
Cube Ice and Entertainment Center in the amount of $136,516 and authorize a contingency in
the amount of $6,000, for a total contract amount not to exceed $142,516.
2. Approve an ongoing appropriation in the amount of $142,516 from the Recreation Facility
Fund Balance (Fund 120) to the Janitorial Services Expenditure Account 1205120-516143,
beginning in Fiscal Year 2026-27.
3. Authorize the City Manager, or designee, to execute an additional one-year renewal option,
not to exceed the annual contract amount, plus an adjustment consistent with the appropriate
Consumer Price Index.
4. Authorize the City Manager or designee to execute all contracts and associated documents
subject to City Attorney review.
BACKGROUND
In order to maintain high -quality conditions at City of Santa Clarita (City) -owned facilities,
janitorial services are required to ensure facilities remain clean, safe, and prepared for daily use
by the public, staff, and program participants. Due to the high volume of visitors and activities
hosted at The Cube, consistent cleaning and maintenance services are essential to support day-to-
day operations and provide a quality experience for patrons.
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Staff evaluated the option of incorporating janitorial services for The Cube into the City's
existing citywide janitorial services agreement, which is currently with Servicon Systems, Inc.
(Servicon); however, it was determined to be cost prohibitive. Staff recommends using the City's
cooperative purchasing option for this contract, which satisfies the City's purchasing policy by
leveraging a competitively solicited and publicly awarded cooperative contract, allowing the City
to obtain favorable pricing and terms while streamlining the procurement process. The City is
contracting with NewGen using a cooperative contract with Sourcewell. This contract 9031125-
NEWG, which was awarded on May 19, 2025, was solicited through a request for proposals
(RFP) process and is valid through May 19, 2029, with up to three additional one-year
extensions.
The proposed agreement would be for a one-year term with a one-year optional renewal. This
interim approach will provide staff additional time to further evaluate the janitorial needs of The
Cube and allow janitorial services for the facility to be incorporated into the next formal
solicitation process for the City's citywide janitorial services contract. The existing citywide
janitorial services agreement with Servicon is set to expire on June 30, 2027.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, the FY 2026-27 budget for the Recreation Facility
Expenditure Account 1205120-516143 will increase by $142,516. The ongoing base budget
beginning in FY 2027-28 will be contingent upon appropriations of funds by the City Council
through the annual budget adoption process.
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