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Home My WebLink About2026-06-09 - AGENDA REPORTS - CITYWIDE JANITORIAL SERVICES CONTR AMENDAgenda Item• 14 CITY OF SANTA CLARITA W AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: DATE: June 9, 2026 SUBJECT: CONTRACT AMENDMENT FOR CITYWIDE JANITORIAL SERVICES DEPARTMENT: Neighborhood Services PRESENTER: Bryan Peck RECOMMENDED ACTION City Council: 1. Amend the current contract with Servicon Systems, Inc., to include services at The Rink Sports Pavilion, increase expenditure authority by $160,743 for a new contract amount of $2,127,702, and authorize a contingency for $120,578, for a total contract amount not to exceed $2,248,280. 2. Appropriate an ongoing expenditure of $49,739 for cost increases related to Consumer Price Index adjustments across various accounts, as outlined in Exhibit A, to support Citywide janitorial services with Servicon Systems, Inc. 3. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney review. BACKGROUND Janitorial services are provided at 53 City of Santa Clarita (City) owned and operated locations, including City Hall, the Transit Maintenance Facility, The MAIN, three community centers, four Metrolink stations, three public libraries, various parking structures, and City park facilities. Collectively, these sites represent over 700,000 square feet of serviced space. These services are essential to maintaining sanitary conditions and providing a safe, welcoming environment for the public. The City currently contracts with Servicon Systems, Inc. (Servicon) to perform routine cleaning services across its facilities. These services are typically conducted during evening hours when facilities are unoccupied, minimizing disruption to daily operations. The responsibilities of the Page 1 Packet Pg. 131 contracted janitorial personnel include, but are not limited to, emptying trash and recycling receptacles, dusting surfaces, cleaning glass partitions and tabletops, mopping and vacuuming floors, refilling paper product dispensers, and performing other general interior cleaning tasks. On June 28, 2022, following a Request for Proposal process, the City Council awarded a two- year contract to Servicon for janitorial services, with the option for up to three one-year renewal periods. Since the initial two-year contract, the City has elected to exercise two one-year renewal options. City staff recommends that the City Council exercise the third and final one-year renewal option with Servicon, with modifications. The one-year renewal contract includes an increase in expenditure authority of $88,400 to incorporate janitorial services for The Rink Sports Pavilion, an increase in expenditure authority of $22,604 to cover on -demand and porter service costs associated with a 2.5 percent Consumer Price Index (CPI) adjustment requested by Servicon and consistent with the contract terms outlined in Exhibit A, and a request for an increase in expenditure authority plus a one-time appropriation of $49,739 to cover regular janitorial cleaning costs associated with a 2.5 percent Consumer Price Index (CPI) adjustment requested by Servicon and consistent with the contract terms outlined in Exhibit A, for a total contract increase of $160,743. With these adjustments, the proposed final contract year would total $2,248,280 inclusive of contingency. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT Upon approval of the recommended actions, adequate funds will be available to the expenditure accounts specified in Exhibit A for a combined total of $2,248,280 from the General Fund (Fund 100), Citrus Facility Fund (Fund 130), Public Library Fund (Fund 309), Golden Valley Ranch Open Space Maintenance District (Fund 350), Areawide Fund (Fund 367), Hart Park Fund (Fund 140), Transit Fund (Fund 700), and Landscape Maintenance District Fund (Fund 357). ATTACHMENTS Exhibit A CPI Increase Fiscal Year 2026-2027 Servicon Pricing Sheet Fiscal Year 2025-2027 Page 2 Packet Pg. 132 14.a Exhibit A City of Santa Clarita Citywide Janitorial Services 2.5% CPI Increase Appropriation Location - Account Name Account Number FY 2025-26 FY 2026-27 FY 2026-27 Arboleta Trailhead - GVROS Maintenance 3507313-516143 $ 13,389 $ 13,724 $ 335 Canyon Country Community Center - Canyon Country Community Center Maintenance 3677408-516143 $ 134,312 $ 137,670 $ 3,358 Citrus Street Vuilding - Citrus Building 1307414-516143 $ 5,259 $ 5,390 $ 131 City Hall - City Hall Maintenance 1007404-516143 $ 211,582 $ 216,872 $ 5,290 Corporate Yard - Corporate Yard Maintenance 1007410-516143 $ 33,294 $ 34,126 $ 832 Hart Park - Hart Park Facility Maintenance 1407400-516143 $ 59,583 $ 61,072 $ 1,490 Hart Park Museum - Hart Park Museum Public Library Account 3097400-516143 $ 5,183 $ 5,312 $ 130 Hybrid Park Sites - Parks Grounds Maintenance 3677418-516143 $ 100,415 $ 102,925 $ 2,510 Metrolink Stations - Transit Facilities 7007407-516143 $ 66,142 $ 67,796 $ 1,654 Newhall Community Center - Newhall Community Center Maintenance 3677417-516143 $ 67,552 $ 69,241 $ 1,689 Newhall Parking Structure - Newhall Parking Stucture Maintenance 1007405-516143 $ 19,560 $ 20,049 $ 489 Park Sites Parks Facility Maintenance 3677411-516143 $ 520,852 $ 533,874 $ 13,021 Santa Clarita Public Libraries - Public Library Facility Maintenance 3097412-516143 $ 251,121 $ 257,399 $ 6,278 Santa Clarita Sports Complex - Santa Clarita Sports Complex Maintenance 3677406-516143 $ 263,808 $ 270,403 $ 6,595 SCVTV- Public Television 1001501-516101 $ 11,527 $ 11,815 $ 288 Tesoro Adobe - Tesoro Adobe Park Maintenance 3577312-516143 $ 12,996 $ 13,321 $ 325 The Arts & Events Offcice - Incubator Facility Maintenance 1007415-516143 $ 14,588 $ 14,952 $ 365 The MAIN - The MAIN Arts & Events 1003616-516101 $ 3,825 $ 3,921 $ 96 The Rink - The Rink Santa Clarita Sports Complex Maintenance 3677419-516143 $ $ 88,400 $ - Transit Maintenance Facility - Transit Maintenance Facility Maintenance 7003701-516143 $ 108,525 $ 111,238 $ 2,713 Valencia Community Center - Valencia Community Center Maintenance 3677416-516143 $ 86,051 $ 88,202 $ 2,151 As -Needed Services/Additonal Services Annual Total i 97,975 Contract Authority $ 2,127,702 $ 49,739 $ 120,578 $ $ 2,248,280 Packet Pg. 133 14.b Pricing Sheet City-wide Janitorial Services Building Name Scl Ft. Days Hrss per Da 7/1/25-6/30/26 7/1/26-6/30/27 Arboleda Trailhead Park 260 7 1.00 $ 1,115.72 $ 1,143.61 Begonias Lane Park 334 7 1.00 $ 1,115.72 $ 1,143.61 Bouquet Canyon Park 345 7 1.00 $ 1,115.72 $ 1,143.61 Bridgeport Park 404 7 1.00 $ 1,115.72 $ 1,143.61 Business Incubator 4,842 5 1.75 $ 1,215.63 $ 1,246.03 Canyon Country - Park Restrooms 316 7 0.24 $ 266.89 $ 273.57 Canyon Country Community Center - Mulitpurpose 24,759 7 5.50 $ 9,852.68 $ 10,099.00 Canyon Country Community Center - Restrooms 1,022 7 1.50 $ 1,339.98 $ 1,373.48 Canyon Country Park - Recreation Building 3,647 7 2.76 $ 3,080.27 $ 3,157.28 Central Park - Ballfield Restroom 504 7 0.53 $ 589.44 $ 604.17 Central Park - Locker Room 1,140 7 1.19 $ 1,333.25 $ 1,366.58 Central Park - Maintenance Facility 3,217 7 3.37 $ 3,762.34 $ 3,856.40 Central Park - Playground Restroom 370 7 0.39 $ 432.72 $ 443.54 Central Park - SoccerField Restroom 374 7 0.39 $ 437.40 $ 448.34 Central Park - Sports Office 699 7 0.73 $ 817.49 $ 837.93 Central Park RR by Basketball court 800 7 1.00 $ 978.00 $ 1,002.45 Chesebrough Park 348 7 1.00 $ 1,115.72 $ 1,143.61 Circle J Ranch Park 430 7 1.00 $ 1,115.72 $ 1,143.61 Citrus Building 1,445 1 4.00 $ 438.24 $ 449.20 City Hall 74,425 5 15.00 $ 17,631.84 $ 18,072.63 Copper Hill Park 352 7 1.00 $ 1,115.72 $ 1,143.61 Corporate Yard Facility 13,400 5 6.00 $ 21774.46 $ 2,843.82 Creekview Park 184 7 1.00 $ 1,115.72 $ 1,143.61 David March Park 268 7 1.00 $ 1,115.72 $ 1,143.61 Fair Oaks Ranch Park 360 7 1.00 $ 1,115.72 $ 1,143.61 Golden Valley Park 340 7 1.00 $ 1,115.72 $ 1,143.61 Hart Park 3,000 7 1.00 $ 4,965.24 $ 5,089.37 Hart Mansion RR 240 2 1.50 $ 431.88 $ 442.68 Jan Heidt Newhall Metrolink Station 500 6 2.00 $ 964.83 $ 988.95 Jo Anne Darcy Library 12,864 6 5.50 $ 4,876.75 $ 4,998.67 McBean Transfer Station 527 6 2.00 $ 1,011.01 $ 1,036.29 Newhall Community Center 16,442 6 7.00 $ 5,629.37 $ 5,770.10 Newhall Park - Ballfield Restroom 407 7 0.38 $ 421.87 $ 432.41 Newhall Park - Exterior Restroom 334 7 0.31 $ 346.20 $ 354.86 U) W U_ LU U) J a O H Z a W 0 t- U ti N O N LO N O N CU d CU ii d d t U) c .v �L d c O d U) a� E 2 a Packet Pg. 134 14.b Newhall Park - Maintenance Facility Restroom 80 5 0.07 $ 82.92 $ 85.00 Newhall Park - Multipurpose 1,870 7 1.74 $ 1,938.31 $ 1,986.77 North Oaks Park 776 7 2.00 $ 2,231.44 $ 2,287.23 Oak Spring Park 346 7 1.00 $ 1,115.72 $ 1,143.61 Old Orchard Park 1,113 7 1.50 $ 1,673.58 $ 1,715.42 Old Town Newhall Library 30,000 6 8.00 $ 8,918.42 $ 9,141.38 Old Town Newhall Parking Structure 152,000 3 4.00 $ 1,629.98 $ 1,670.72 Pacific Crest Park 352 7 1.00 $ 1,115.72 $ 1,143.61 Pamplico Park 256 7 1.00 $ 1,115.72 $ 1,143.61 Pioneer Park 1,000 7 1.00 $ 1,115.72 $ 1,143.61 Plum Canyon Park 268 7 1.00 $ 1,115.72 $ 1,143.61 River Village Park 352 7 1.00 $ 1,115.72 $ 1,143.61 Santa Clarita Metrolink Station 895 6 2.00 $ 949.61 $ 973.35 Santa Clarita Park - Multipurpose 2,388 7 1.69 $ 1,886.93 $ 1,934.10 Santa Clarita Park - Restroom 436 7 0.31 $ 344.51 $ 353.13 SCVTV Television Studios 2,080 1 2.25 $ 960.58 $ 984.59 Skyline Ranch Park - Restroom 1,056 7 1.50 $ 1,582.09 $ 1,621.64 Sports Complex - Aquatic Building 8,009 7 3.00 $ 3,518.64 $ 3,606.60 Sports Complex - Concession Stand 756 7 1.00 $ 1,429.31 $ 1,465.04 Sports Complex - Gymnasium 13,989 7 3.00 $ 5,478.66 $ 5,615.62 Sports Complex - Maintenance Office 488 5 1.00 $ 864.22 $ 885.83 Sports Complex - Skate Park 924 7 1.00 $ 1,314.91 $ 1,347.78 Sports Complex - The Centre 18,249 7 4.00 $ 7,263.91 $ 7,445.51 Sports Complex - The Centre Mezzanine 5,154 5 2.00 $ 2,114.29 $ 2,167.15 Tesoro Adobe Park 7 2.00 $ 1,083.00 $ 1,110.08 The MAIN 3,200 1 2.00 $ 318.78 $ 326.75 The Rink 24,000 7 6.00 $ 7,366.68 Todd Longshore Park 416 7 1.00 $ 1,115.72 $ 1,143.61 Transit Maintenance Facility - Admin 9,500 5 5.00 $ 2,365.28 $ 2,424.41 Transit Maintenance Facility - Bus Maintenance 4,000 7 4.00 $ 1,598.97 $ 1,638.94 Transit Maintenance Facility - Bus Operations 15,060 7 5.50 $ 5,079.51 $ 5,206.50 Valencia Community Center 12,000 7 6.00 $ 7,170.92 $ 7,350.19 Valencia Glen Park -Aquatics Restroom 215 5 0.20 $ 221.02 $ 226.55 Valencia Glen Park -Multipurpose 1,413 7 1.30 $ 1,452.56 $ 1,488.88 Valencia Heritage Park 569 7 1.50 $ 1,673.58 $ 1,715.42 Valencia Library 23,966 6 6.00 $ 7,131.59 $ 7,309.88 Valencia Meadows Park - Aquatics Restroom 215 5 0.21 $ 237.04 $ 242.96 U) LU U_ W U) J a_ O F- LU 0 t- U ti N O N 6 N 0 N CU d CE ii d d t U) c .v d c O d U) c d E t a Packet Pg. 135 14.b Valencia Meadows Park - Multipurpose 1,303 7 1.29 $ 1,436.55 $ 1,472.46 Via Princessa Metrolink Station 1,100 6 2.00 $ 1,051.63 $ 1,077.92 Vista Canyon Park 2,948 7 3.50 $ 3,905.02 $ 4,002.65 Vista Canyon Transfer Center 305 6 0.50 $ 585.12 $ 599.75 Vista Canyon Transfer Center Parking Facility 216,726 6 2.00 $ 949.61 $ 973.35 West Creek Park 541 7 1.50 $ 1,673.58 $ 1,715.42 Total Monthly Cost of Janitorial Services $ 165,796.85 $ 177,308.45 Total Annual Cost of Janitorial Services $ 1,989,562.21 $ 2,127,701.43 Additional Services Citywide Janitorial Services Pre -Season Cleaning Description Annual Price 7/1/25-6/30/26 Annual Price 7/1/26-6/30/27 Newhall Park Aquatics building This building includes a small check -in counter with an open work space area for lifeguard $ 484.10 $496.20 North Oaks Park: Aquatics building This building includes a small check -in counter with an open work space area for lifeguard $ 484.10 $496.20 Santa Clarita Park: Aquatics building This building includes a small check -in counter with an open space work area for lifeguard $ 484.10 $496.20 Valencia Glen Park: Aquatics building This building includes a small check -in counter with an open space work area for lifeguard $ 484.10 $496.20 Valencia Meadows Park: Aquatic building This building includes a small check -in counter with an open workspace area for lifeguard staff, showers, locker rooms and restrooms. (Total sq. ft. 2,375) $ 484.10 $496.20 High Dusting and High Window Cleaning Description Annual Price 7/1/25-6/30/26 Annual Price 7/1/26-6/30/27 Canyon Country Community Center Contractor shall dust all ledges over 8 feet in the lobby area, gymnasium, and $ 12,769.55 $ 13,088.79 Newhall Community Center Contractor shall dust all ledges over 8 feet in the lobby area and gymnasium, including $ 12,027.26 $ 12,327.94 Santa Clarita Sports Complex: Contractor shall dust all ledges over 8 feet in the lobby area and open arena area, $ 6,669.86 $ 6,836.60 The Centre Contractor shall dust all ledges over 8 feet in the lobby area and open arena area, $ 7,530.48 $ 7,718.75 Santa Clarita Sports Complex: Aquatic Lobby Contractor shall dust all ledges over 8 feet in the lobby area and hallways, including HVAC ducting and registers, as well as fresh air vents. Contractor shall remove any lodged or $ 2,345.21 $ 2,403.84 Pressure Washing Entryways Description Annual Price 7/1/25-6/30/26 Annual Price 7/1/26-6/30/27 Canyon Country Community Center Contractor shall pressure wash main entry and rear patio with heated water twice per $ 1,156.46 $ 1,185.37 Newhall Community Center Contractor shall pressure wash main entry way and stairs with heated water twice per $ 387.28 $ 396.96 Santa Clarita Sports Complex: The Centre Contractor shall pressure wash main entry way and stairs with heated water twice per month. Contractor shall also pressure wash area outside of Community / conference $ 968.21 $ 992.42 Santa Clarita Sports Complex: Gym Contractor shall pressure wash main entry way and stairs with heated water twice per $ 387.28 $ 396.96 Santa Clarita Sports Complex: Aquatics Contractor shall pressure wash main entry way and surrounding concrete area with $ 774.56 $ 793.92 IV. Porter Services (1500 Hours) Price per Hour: $32.95 $ 48,225.00 $ 49,425.00 V. Cooper St. Parking Structure "Vista Canyon" Contractor shall perform daily cleaning services for the site including pressure washing of stairways and thorough cleaning and sanitizing of the two elevators. This service shall $ 20,160.00 U) LU U_ W U) J a 0 H_ Z a w 0 F_ H U ti N 0 N LO N 0 N L CU d CU U iLA d d t U) a� c �L c 0 d U) c d E t a Packet Pg. 136 14.b VI. Canyon Country Community Center: Contractor shall perform a deep cleaning of the kitchen including scrubbing of the tile $ 2,312.94 $ 2,370.76 Kitchen Deep Cleaning floors, countertops, cabinet doors, ice machine, washer, dryer, and sinks. This service $ 97,974.59 1 $ 120,578.31 As Needed Services Citywide Janitorial Services Item Unit Price/Unit 7/1/25-6/30/26 Price/Unit 7/1/26-6/30/26 Carpet Cleaning -Occupied Rooms Per Square Foot $0.15 $0.15 Carpet Cleaning - Unoccupied Rooms Per Square Foot $0.18 $0.18 Furniture Cost Per Unit $4.35 $4.46 HVAC Vents & Air Registers Per Fixture $2.77 $2.84 Window Blinds Per Fixture $7.61 $7.80 Speed Buffing/Floor Wax Per Square Foot $0.14 $0.14 Miscellaneous Cleaning Hourly Rate $39.12 $40.10 Tile & Grout Cleaning Per Square Foot $0.22 $0.23 Emergency Response Hourly Rate $59.77 $61.26 Terminal Cleaning Per Square Foot $0.27 $0.28 Deep Cleaning Per Square Foot $0.21 $0.22 Heated High Pressure Water Cleaning Unit Price/Unit 7/1/25-6/30/26 Price/Unit 7/1/26-6/30/26 Soledad Metrolink Station Per Square Foot $0.84 $0.87 Jan Heidt Newhall Metrolink Station Per Square Foot $0.84 $0.86 Mcbean Transfer Station Per Square Foot $0.84 $0.86 Vista Canyon Transfer Center Per Square Foot $0.84 $0.86 Via Princessa Metrolink Station Per Square Foot $0.84 $0.86 Jo Anne Darcy Library Per Square Foot $0.84 $0.86 Old Town Newhall Library Per Square Foot $0.84 $0.86 Valencia Library Per Square Foot $0.84 $0.86 Business Incubator/Lmd Offices Per Square Foot $0.84 $0.86 Channel 20 Per Square Foot $0.84 $0.86 Corporate Yard Per Square Foot $0.84 $0.86 City Hall Per Square Foot $0.84 $0.86 TMF Facility Per Square Foot $0.84 $0.86 Window Washing Exterior Unit Price/Unit 7/1/25-6/30/26 Price/Unit 7/1/26-6/30/26 Jo Anne Darcy Library Per Square Foot $0.40 $0.41 Old Town Newhall Library Per Square Foot $0.40 $0.41 Valencia Library Per Square Foot $0.40 $0.41 Bussiness Incubator/Lmd Offices Per Square Foot $0.40 $0.41 Packet Pg. 137 14.b Channel 20 Per Square Foot $0.40 $0.41 Corporate Yard Per Square Foot $0.40 $0.41 City Hall Per Square Foot $0.40 $0.41 TMF Facility Per Square Foot $0.40 $0.41 U) LU U LU U) J a 0 F- z a LU 0 F- U ti N O N LO N O N L cu d ci LL d d U) .0 �L CL c 0 :.: d U) d E a Packet Pg. 138