HomeMy WebLinkAbout2026-06-23 - AGENDA REPORTS - LARIAC PARTICIPATION AGMTO
Agenda Item: 7
CITY OF SANTA CLARITA
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AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: June 23, 2026
SUBJECT: LOS ANGELES REGION IMAGERY ACQUISITION CONSORTIUM
PARTICIPATION AGREEMENT
DEPARTMENT: Administrative Services
PRESENTER: Andrew Allevato
RECOMMENDED ACTION
City Council:
Direct staff to execute a Participant Agreement with Los Angeles County and approve a
contract for an amount not to exceed $94,042 for the purchase of high -quality aerial imagery
and elevation datasets.
2. Authorize the City Manager or designee to execute all contracts and associated documents
subject to City Attorney review.
BACKGROUND
Established in 2005, the Los Angeles Region Imagery Acquisition Consortium (LARIAC) has
delivered highly accurate digital aerial imagery and elevation datasets to participants at
substantial cost savings and has become a national model for collaborative data acquisition.
Participants in the LARIAC include the County of Los Angeles (County), more than 54 cities
(such as Glendale, Pasadena, Los Angeles, Santa Monica, and Torrance), and public -sector
organizations (including Caltrans). The City of Santa Clarita (City) has been a participant in the
LARIAC since its inception in 2005 and most recently participated in LARIAC7 in 2023. If the
City were to independently contract for data comparable to what is provided through the
County's program, the cost to the City would be over $325,000.
The program is in its eighth round (LARIAC8) and provides the City with high -quality and
accurate aerial imagery and elevation data products, which are used daily by City staff in
providing services to our residents. The aerial imagery is also made available for public use via
the City's website. Staff is recommending the City continue to participate in the LARIAC
Program to obtain updated aerial imagery of the Santa Clarita Valley.
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As in 2023, the project will capture digital aerial imagery data and related photogrammetric
services for the 4, 1 00-square-mile Los Angeles County area. This is inclusive of the entire Santa
Clarita Valley. Members of the LARIAC will be provided with highly accurate digital aerial
imagery and other data for use with Geographic Information Systems (GIS), web -mapping
systems, computer -aided design (CAD), and engineering design applications. Delivery includes
near -infrared imagery, oblique imagery, elevation data, topography line data, and cloud -based
access to updated high -resolution orthogonal photography for the years between LARIAC8 and
LARIAC9. The imagery from LARIAC8 is expected to be delivered by the end of 2026.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended action. Adequate funds are available in Information
Resources expenditure account 7202203-516101 as part of the approved Fiscal Year 2026-27
budget.
ATTACHMENTS
LARIAC8 Letter of Intent Signed
LARIAC8 Participant Agreement
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City of
SANTA CLARITA
23920 Valencia Boulevard • Santa Clarita, California 91355-2196
Phone: (661) 259-2489 • FAX: (661) 259-8125
www.santa-clarita.com
October 7, 2025
Steven Steinberg
County of Los Angeles
Internal Services Department
Mailstop #3
9150 Imperial Highway
Downey, CA 90242
Dear Dr. Steinberg:
It is our intent to participate in the 2026 Los Angeles Region Imagery Acquisition Consortium
(LARIAC8). LARIAC8 will acquire 3-inch color orthogonal in urban areas (9-inch in National
Forests), 3-inch oblique aerial photography, building representations (outlines), digital terrain
data, and additional high resolution image acquisitions throughout the three-year cycle. We
understand the cost will be $94,042. Recognizing that our final commitment is contingent upon
approval by our organization. It is understood this approval must be obtained prior to confirming
our participation in this project.
If you have questions, please contact Andrew Allevato at aallevato(a,santaclarita.�_Yov or (661)
255-4382.
Sincerely,
Joi-`.�i, v,
Kenneth W. Striplin
City Manager
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cc: Andrew Allevato, Senior Information Technology Analyst
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ATTACHMENT VI
PARTICIPANT AGREEMENT BY AND BETWEEN THE
COUNTY OF LOS ANGELES
AND PARTICIPATING ENTITIES FOR THE
LOS ANGELES REGION — IMAGERY ACQUISITION CONSORTIUM 8
("LARIAC8") PROJECT
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7.b
LARIAC8
October 1, 2025
Page 2
PARTICIPANT AGREEMENT BY AND BETWEEN THE COUNTY OF LOS ANGELES
AND PARTICIPATING ENTITIES FOR THE
LOS ANGELES REGION — IMAGERY ACQUISITION CONSORTIUM 8 CLARIAC8") PROJECT
This Participant Agreement (Agreement) is made and entered into by and between the
County of Los Angeles (County), a political subdivision of the State of California, and City of
Santa Clarita, a California city, special district, agency, or educational institution. Each
individual city, district, educational institution, or agency is referred to herein individually as a
"Participating Entity" and collectively as the "Participating Entities". The County and the
Participating Entities are hereinafter referred to collectively as the "Parties" and each
individually as a "Party".
A. WHEREAS, County has planned to acquire new digital orthogonal and oblique
aerial imagery in the winter of 2026 Project;
B. WHEREAS, County has become aware that various Participating Entities have
similar projects currently underway or plans to undertake similar projects in the
near future;
C. WHEREAS, in order to avoid the duplication of efforts and costs by the Parties,
the Parties desire to pool their resources to collectively undertake the Project;
and
D. WHEREAS, the Parties intend to participate in the Project upon the terms and
conditions set forth herein below.
NOW, THEREFORE, in consideration of the mutual covenants herein set forth
and the mutual benefits to be derived therefrom, the Parties agree as follows:
1. Purpose
The purpose of this Agreement is to provide a vehicle for the collective
participation in the Project by the Parties. The Project shall focus on the acquisition of
certain aerial imagery digital data which may include, but are not limited to, products listed
in Attachment A ("Digital Data"). It is the intent of the Parties that Digital Data shall be
acquired under this Agreement for areas within the County of Los Angeles covered by the
jurisdictions of the Parties.
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7.b
LARIAC8
October 1, 2025
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2. Responsibilities of the County
A. Identify and provide specifications for Digital Data (or their derivatives) to
the contractors hired to complete the Project.
B. Develop all necessary procurement documents for necessary services to
be provided by one or more qualified contractors in connection with the
acquisition and administration of the Digital Data.
C. Select the most qualified contractor or contractors to provide the
necessary services in connection with the acquisition and administration
of the Digital Data and thereafter, manage the entire acquisition and
administration of the Project.
D. With the assistance of one or more selected contractors, provide Quality
Control (QC) for all Digital Data delivered under this Agreement.
E. Arrange for the delivery of the Digital Data (or portions thereof) to the
Participating Entity upon Project completion.
F. Provide monthly reports to the Participating Entities on the status of the
Project.
3. The Participating Entity Has the Right to
A. Participate in identifying and providing technical specifications for the
Digital Data (or their derivatives).
B. Provide currently available geodetic points (with necessary standards and
accuracy) for County's QC process.
D. Acquire additional digital aerial products from the contractors through this
Agreement, provided that a Statement of Work is provided. County
assumes no liability for the completion of these products.
4. Mutual Responsibilities; Maximum Contribution
The Parties shall be mutually responsible for the following:
A. Financing the acquisition and administration of the Digital Data including,
but not limited to, costs related to QC and the subsequent distribution
thereof. The total cost of such acquisition and administration (Total Cost)
shall be allocated among the Parties and the Participating Entities. The
portion of the Total Cost allocated to a Party hereunder shall be hereinafter
referred to as the Party's "Maximum Contribution." Each Participating
Entity will transfer its Maximum Contribution to a LARIAC account which
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7.b
LARIAC8
October 1, 2025
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has been established by the County for this Project (LARIAC Account) and
as further described in Paragraph 5 of this Agreement. Under no
circumstances shall the Participating Entity be responsible for any
payment that exceeds its Maximum Contribution under this Agreement.
The Maximum Contribution of the Participating Entity shall be $94,042
B. In the event the Project is terminated for any reason before the execution
of any contract with a contractor for the provision of goods and/or services
in connection with the Project, each Participating Entity shall be refunded
its Maximum Contribution (or such portion of the Maximum Contribution
as shall have been paid to the County by such Participating Entity) in its
entirety.
5. Payment of Maximum Contribution; Administration of LARIAC Account
A. A Participating Entity shall have the following options in paying its
Maximum Contribution to the County hereunder:
The Participating Entity may elect to pay its Maximum Contribution
to County in its entirety upon execution of this Agreement.
The Participating Entity may elect to pay its Maximum Contribution
to County as follows: (a) fifty percent (50%) of the Maximum
Contribution at the start of FY 2026-2027; and (b) fifty percent
(50%) upon delivery of the Digital Data to the Participating Entity.
B. The LARIAC Account established by the County in connection with the
Project, shall be subject to the following:
All funds held in the LARIAC Account shall be used solely for the
payment of contractors selected by County to provide goods and
services in connection with the Project. w
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Any funds held in the LARIAC Account not expended upon the
completion of the Project or the termination of this Agreement shall
be held, administered, and returned to Parties based on their
prorated contribution to the total costs of the Project.
6. General Terms and Conditions
A. Pending the City's approval of budget appropriation for LARIAC8 in FY
2026-2027, this agreement shall take effect upon execution and shall
remain in effect through final delivery of all Digital Data and through the
duration of the license -use term.
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7.b
LARIAC8
October 1, 2025
Page 5
B. The term of this Agreement may be extended by an Amendment to this
Agreement.
C. It is the intention of the Parties that the Participating Entity shall receive,
with the delivery of the Digital Data, an unlimited irrevocable perpetual,
royalty -free license. The license may be used to, modify, edit, reuse,
reproduce, translate, create derivatives, compile, other works based upon
the Digital Data, and combine the data with other contents selected by the
Participating Entity in its own operation, with an unlimited number of seats;
including, but not limited to Internet and intranet applications, copying, and
printing.
D. The Participating Entity shall have the right to transfer, sublicense, and
distribute any form of media either now known or hereinafter desired the
Digital Data to its subcontractors or consultants on projects which are
outsourced from its own operations. In this connection, the Participating
Entity shall require each subcontractor or consultant to whom the Digital
Data is transferred to execute a written acknowledgement and agreement
to abide by such Participating Entity's license to use the Digital Data. Such
acknowledgement and agreement is provided in Attachment B (Los
Angeles Regional Imagery Acquisition Consortium (LAR-IAC) 8
Authorized User Confidentiality and Non -Disclosure Agreement).
E. Notwithstanding any provision of this Agreement to the contrary, a
Participating Entity shall not have the right to sell, resell, or otherwise
transfer its license to use the Digital Data to any other person or entity.
F. This Agreement may be amended or modified only with the prior written
consent of the Participating Entity.
G. Nothing in this Agreement shall be construed to give any person or entity,
other than the Parties hereto, any legal or equitable right, remedy, or claim =
under or in respect to this Agreement or any provision herein contained. CU
This Agreement and the provisions hereof are intended to be and are for a
the sole and exclusive benefit of the Parties.
H. No Party may terminate its participation under this Agreement after the
execution of contract(s) for the acquisition of the Digital Data without the
prior written consent of County.
Any other California city, special district, agency, or educational institution
may become a Participating Entity under this Agreement if:
Such entity executes this Agreement, and
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7.b
LARIAC8
October 1, 2025
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Such entity makes its Maximum Contribution to County as provided
for under this Agreement. Any such contribution shall be deposited
into the LARIAC Account and administered in accordance with sub-
paragraph 5.13 of this Agreement.
J. This Agreement may be executed in counterparts and the signed
counterparts shall constitute a single instrument. The signatories to this
Agreement represent that they have the authority to bind their respective
party to this Agreement.
IN WITNESS WHEREOF, the parties have executed this Participant Agreement for the
Los Angeles Region — Imagery Acquisition Consortium 8 Program on the date indicated
below.
PARTICIPANT ENTITY
City of Santa Clarita
By:
Date:
COUNTY OF LOS ANGELES
INTERNAL SERVICES DEPARTMENT
By:
Date:
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