HomeMy WebLinkAbout2026-06-23 - AGENDA REPORTS - LANDSCAPE MAINT CONTR LMD ZONES T46 AND T47Agenda Item• 13
CITY OF SANTA CLARITA
.` AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: June 23, 2026
SUBJECT: LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE T46
(NORTHBRIDGE) AND ZONE T47 (NORTHPARK)
DEPARTMENT: Administrative Services
PRESENTER: Andrew Adams
RECOMMENDED ACTION
City Council:
1. Award a five-year contract to Marina Landscape Services, Inc., to provide landscape
maintenance services for Landscape Maintenance District Zone T46 (Northbridge) and Zone
T47 (Northpark), for a total contract amount not to exceed $5,360,646.
2. Appropriate an ongoing budget increase, beginning in Fiscal Year 2026-27, from the
Landscape Maintenance District Fund Balance (Fund 357) in the amount of $75,898 to
expenditure account 3572425-516110 and $81,706 to expenditure account 3572426-516110,
contingent upon appropriation of funds by the City Council in each fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney review.
4. Find that the award of contract is exempt from the California Environmental Quality Act
pursuant to Article 19 - Categorical Exemptions, Section 15301, Existing Facilities, (h)
Maintenance of Existing Landscaping.
BACKGROUND
The City of Santa Clarita (City) administers 63 financially independent zones within the
Landscape Maintenance District (LMD), providing landscape maintenance services through
contracts with private companies.
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified vendors for
landscape maintenance services in LMD Zone T46 (Northpark) and LMD Zone T47
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(Northbridge). The RFP was published and circulated via the City's e-procurement system
BidNet on March 12, 2026. The City transmitted the solicitation to 1,327 vendors on BidNet, of
which 49 vendors downloaded the RFP. Seven companies provided proposals for consideration.
Unlike a traditional low -bid procurement, where the award is based upon the lowest, most
responsive bid, the RFP approach utilizes multiple weighted criteria to evaluate and score
proposals. This approach reinforces performance expectations and ensures that vendors dedicate
adequate staffing to service the contract. While the price for services is a component constituting
40 percent of the weighted criteria, 60 percent of the criteria concentrates on the overall value
provided, including the composition and structure of the contractor's crew, proposed
maintenance scheduling, understanding of the specifications, and associated references.
These proposals were reviewed and evaluated based on each proposer's ability to meet the
specific demands of the LMD maintenance zones. An evaluation panel comprised of staff
representing the City's Special Districts division scored the responses using the following
categories of weighted criteria:
• Team Composition: Contractor qualifications, staff qualifications, and
number of staff provided. (15%)
• Rotation Schedule: Use and mobilization of resources. Proposed timeline to service
all areas. (20%)
• Acknowledgement and Successful Understanding of Scope of Work: Proposed
method and guidelines for adhering to the landscape maintenance requirements to
include but not limited to: description and clarity of approach in the areas of
proactiveness, responsiveness, familiarity with common concerns of the LMD areas
and problem resolution. (15%)
• References (10%)
• Cost of Services Provided (10%)
• Value: Cost in relation to manpower. What makes the contractor the best candidate to
provide the services requested. (30%)
The evaluation team scored the responses based on a 300-point system, with results outlined
below. Proposal costs ranged from $577,990 to $918,000, reflecting a wide range of service
approaches and staffing levels.
COMPANY
LOCATION
POINTS
ANNUAL
WEEKLY
AVERAGE
WARDED
COST
HOURS
HOURLY
RATE
Marina Landscape Services,
Santa Clarita,
254
$805,380
447
$37.54
c.
CA
Stay Green, Inc.
Santa Clarita,
249
$786,656
385
$42.57
A
Oakridge Landscape, Inc.
Santa Clarita,
241
$ 918,000
52
$42.31
A
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(Cont.)
AVERAGE
DINTS
ANNUAL
WEEKLY
HOURLY
COMPANY
LOCATION
AWARDED
COST
COST
RATE
MTS, Inc.
Clovis, CA
228
$807,324
416
$ 40.43
American Heritage
Canoga Park,
203
$852,480
384
$ 46.25
Landscape
CA
Green Coast Landscapes,
Somis, CA
162
$785,969
410
$ 39.94
c.
Bark & Branch Landscaping
Santa Paula,
115
577,990
12
$ 56.80
A
Marina Landscape Services, Inc. (Marina), received the highest score from the evaluation panel.
Marina demonstrated a strong understanding of the maintenance requirements within the two
zones and proposed a well -structured staffing plan with a rotation schedule designed to meet
service demands.
Key strengths of Marina's proposal include:
• Comprehensive crew structure aligned with service need
• Strong responsiveness and maintenance approach
• Verified positive performance references
The evaluation scoring was based solely on the original proposals submitted. Finalizing scope
and pricing with the top -ranked proposer ensured the contract meets operational needs while
maintaining overall value.
The recommended five-year contract with Marina has a total not -to -exceed amount of
$5,360,646, which reflects the annual contract cost of $805,380, anticipated service level
adjustments, and an allocation to address unforeseen repair and maintenance needs that may arise
during the term of the agreement. To ensure sufficient funding to support the proposed service
levels and ongoing maintenance needs within the respective zones, staff recommends ongoing
annual appropriations beginning in Fiscal Year (FY) 2026-27 from the LMD Fund Balance
(Fund 357) of $75,898 for Zone T46 and $81,706 for Zone T47.
The increase in expenditure authority granted by the City Council does not guarantee additional
compensation under the terms of the recommended contract. The City retains the discretion to
engage alternative contractors if necessary. Any unscheduled repair work or one-time
enhancement projects performed by Marina under the contract will still require staff review and
prior authorization from the City's Special Districts division. Additionally, to enhance
maintenance standards and enforce accountability, the contract includes provisions for payment
reductions in the event of poor performance.
The award of this contract is not subject to California Environmental Quality Act (CEQA)
review pursuant to CEQA Guidelines Article 19 - Categorical Exemptions, Section 15301,
Existing Facilities, (h) Maintenance of Existing Landscaping. This contract meets the criteria for
this exemption because the scope of work falls under existing landscape maintenance.
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ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, beginning in FY 2026-27, an ongoing budget
increase of $75,898 to Expenditure Account 3572425-516110 and $81,706 to Expenditure
Account 3572426-516110 will be appropriated from the Landscape Maintenance District Fund
Balance (Fund 357), contingent upon appropriation of funds by the City Council during the
annual budget process.
ATTACHMENTS
LMD-25-26-28 ZONES T46 & T47 - Published Bid Documents (available in the City Clerk's
Reading File)
LMD-25-26-28 ZONES T46 & T47 - Marina Landscape Services, Inc. Response File (available
in the City Clerk's Reading File)
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j
Zones T46 & T47 Landscape
Maintenance
PROPOSAL # LMD-25-26-28
TABLE OF CONTENTS
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
SECTION A
REQUEST FOR PROPOSALS
PROPOSAL INSTRUCTIONS
DOCUMENT CHECKLIST
SECTION B
SCOPE OF WORK
RESPONSE FORMAT AND SELECTION CRITERIA
SECTION C
SAMPLE MAINTENANCE AGREEMENT
FRINGE BENEFIT STATEMENT
SECTION D
EXHIBIT A: COST PROPOSAL
EXHIBIT B1: ADDITIONAL PRICING
EXHIBIT 132: ADDITIONAL PRICING CONTINUED
EXHIBIT C: VIOLATION RECORDS
EXHIBIT D: PROACTIVE APPROACH FORM
EXHIBIT E: DESIGNATION OF SUBCONTRACTORS
EXHIBIT F: REFERENCES
EXHIBIT G1: STAFF
EXHIBIT G2: STAFF HOURS
EXHIBIT H: EQUIPMENT REQUIREMENTS
EXHIBIT I: CERTIFICATIONS
EXHIBITJ: ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
EXHIBIT K: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
SECTION E
MAINTENANCE SCHEDULE EXAMPLE - DAILY -ANNUAL
MAINTENANCE MAP(S)
INVENTORY LISTS
HOLIDAY SCHEDULE
SECTION A
RFP Information & Instructions
CITY OF SANTA CLARITA REQUEST FOR PROPOSALS
Project Name: Zones T46 & T47 Landscape Maintenance
Proposal #: LMD-25-26-28
Dates Published: March 12, 2026
Pre -Proposal Meeting: March 24, 2026 at 2:OOPM (PT)
Last Day for Questions: April 2, 2026 before 11:00 AM (PT)
Proposal Closing: April 16, 2026 before 11:00 AM (PT)
License(s) Required: Class C-27 California Landscaping Contractor License
Project Description: The City of Santa Clarita is soliciting sealed proposals from qualified landscape
maintenance companies for the all-inclusive labor and equipment under the
terms of this Request for Proposal (RFP), to provide for the maintenance
services of designated landscaped areas within the boundaries of LIVID Zones
T46 and T47.
Prevailing Wage: Yes
Bond Requirements: No
Contact Information: Michele Arima 1 (661) 286-4066 1 marima@santaclarita.gov
Prevailing Wage Monitoring: This Project is subject to prevailing wage compliance monitoring and
enforcement by the Department of Industrial Relations.
Required Contractor & Subcontractor Registration: Only proposals submitted by proposers (along with
all listed subcontractors) that are currently registered and qualified to perform public work pursuant to
Labor Code Section 1725.5 will be accepted.
Specifications for this request for proposals (RFP) may be downloaded from the City's Purchasing website
at: www.bidnetdirect.com//cityofsantaclarita. Please refer to specifications for complete details and RFP
requirements. The specifications in this notice shall be considered a part of any contract made pursuant
thereto. A paper copy of the RFP documents is available upon request in the City Clerk's office, suite 120.
RFP Questions must be submitted electronically via the BidNet "Question and Answer" tab.
Addenda, if issued by the CITY, will be transmitted on BidNet. Addenda must be digitally acknowledged
via BidNet in addition to a printed and signed version submitted with the proposal response. If addenda
are not signed and submitted with the proposal response, the submission may be deemed non-
responsive and rejected.
PROPOSAL INSTRUCTIONS
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
1. SUBMITTING PROPOSALS.
1.1. The response must be submitted on this form and include all forms provided or information
requested or required by the scope of work or specifications, (uploaded via BidNet).
1.2. All documentation of unit pricing or other cost breakdowns as outlined in this proposal must be
submitted to support the total proposed price.
1.3. Proposals/corrections received after the closing time will not be accepted. The City will not be
responsible for proposals not properly or timely, uploaded. Upon award, all submissions become
a matter of public record.
2. ADDENDA. The City will not accept responsibility for incomplete packages or missing addenda. It is
the vendor's responsibility to monitor BidNet for release of the addenda prior to submission of the
quote to make certain the package is complete and all required addenda are included. This
information will be available via BidNet. Vendors are cautioned against relying on verbal information
in the preparation of proposal responses. All official information and guidance will be provided as
part of this solicitation or written addenda. Addenda, if issued by the Agency, will be transmitted via
BidNet. Addenda must be digitally acknowledged through BidNet in addition to a printed and signed
version submitted with the proposal. If addenda are not signed and submitted with the proposal
response, the proposal may be deemed non -responsive and rejected.
3. REQUEST FOR PROPOSAL QUESTIONS. Questions shall be submitted and responses provided
electronically through the BidNet platform in accordance with the date and time shown on the "CITY
OF SANTA CLARITA NOTICE INVITING PROPOSALS."
4. PRE -PROPOSAL MEETING. A non -mandatory, pre -proposal meeting to discuss the required scope of
work will be held at 2:00 PM (PT) on March 24, 2026.
The meeting will begin at 27301 Hillsborough Pkwy, Santa Clarita, CA 91354 (T46) then 23505 Sunset
Hills Dr, Valencia, CA 91354 (T47). Following a brief introduction at T46, the group will proceed to
multiple project areas within Zones T46 and T47. Vendors are encouraged to arrive on time, as the
group will be moving between locations and late arrivals may not be able to locate the group.
5. AWARDS.
5.1. The City reserves the right to waive any irregularity in any proposal.
5.2. This RFP does not commit the City to award a contract, or to pay any amount incurred in the
preparation of the proposal. The City reserves the right to accept or reject all proposals received
as a result of this request, to negotiate with any qualified consultant, or to cancel this RFP in part
or in its entirety. The City may require the selected consultant to participate in negotiations and
to submit such technical, price, or other revisions of the proposal as may result from negotiations.
The City reserves the right to extend the time allotted for the proposal, and to request a best and
final offer, should it be in its best interest to do so.
5.3. The proposal may be awarded in its entirety as proposed; however, the City reserves the right to
award elements of the work, independently, and to do portions "in-house." Additionally, the City
reserves the right to award subsequent work on this project based on information presented in
this proposal, without recourse to a separate or subsequent RFP process, should it be in its best
interest to do so.
5.4. The City may make an award based on partial items unless the proposal submitted is marked "All
or none." Where detailed specifications and/or standards are provided the City considers them
to be material and may accept or reject deviations. The list of proposals submitted will be posted
on BidNet, normally within 24 hours.
5.5. Proposals and subsequent offers shall be effective/valid for a period of 180 days after the RFP
due date. The City of Santa Clarita may request Proposers to extend the validity of proposals and
offers for the City's acceptance beyond the specified time period.
6. BRAND NAMES, ALTERNATIVES, OR EQUIVALENTS.
6.1. In the bid documents, the use of a specific manufacturer, brand or make does not restrict
Bidders in their proposed solution. When brand names are used, it indicates the quality and
utility of the article desired; thus, the bids submittal shall in all cases propose goods equal in
quality and utility.
6.2. If Materials differing from stated specifications may be considered, provided such differences
are clearly noted and described. The City shall make the final determination of compliance with
the specifications. If proposing an alternative or equivalent product, the Bidder shall provide the
cut sheet/spec sheet or detailed product description for the proposed product via email to
purchasing@santa-clarita.com prior to the last day for questions. For each product proposed
documentation provided must include a description reflecting the characteristics and level of
quality that will satisfy the salient physical, functional, or performance characteristics of "equal"
products specified in the solicitation. The proposal must clearly identify the item by brand name
(if any), and make/model number, and may include descriptive literature such as illustrations,
drawings, or a clear reference to previously furnished descriptive data or information available
to the City. The proposal shall clearly describe any modifications the Bidder plans to make in a
product to make it conform to the solicitation requirements.
6.3. The City has the option of accepting or rejecting any alternative or equivalent product. Exception
is made on those items wherein identical supply has been determined a necessity and the
notation NO SUBSTITUTE has been used in the specification section.
7. COOPERATIVE BIDDING. Other public agencies maybe extended the opportunity to purchase off this
solicitation with the agreement of the successful vendor(s) and the City. The lack of exception to this
clause in vendor's response will be considered agreement. However, the City is not an agent of,
partner to or representative of these outside agencies and is not obligated or liable for any action or
debts that may arise out of such independently negotiated "piggy -back" procurements.
8. DELIVERY. Unless otherwise specified, delivery shall be D.D.P., the City of Santa Clarita, site of user
division and contract delivery may begin no later than fifteen (15) calendar days from receipt of order.
9. INVOICES. Invoices will be forwarded to:
City of Santa Clarita
Special Districts Division
Attn: Andrew Saiz
23920 Valencia Blvd. Ste. 295
Santa Clarita, CA 91355-2196
Invoices will reflect the purchase order # and goods or service delivered in accordance with the terms
of the contract. Invoice processing begins on receipt of the material or invoice, whichever is later.
10. DEPARTMENT OF INDUSTRIAL RELATIONS REQUIREMENTS. No proposer or
subcontractor/subconsultant may be listed on a bid proposal for a public works project (submitted on
or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to
Labor Code Section 1725.5 [with limited exceptions from this requirement for proposal purposes only
under Labor Code Section 1771.1(a)]. No proposer or subcontractor/subconsultant may be awarded
a contract for public work on a public works project (awarded on or after April 1, 2015) unless
registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. This
project is subject to compliance monitoring and enforcement by the Department of Industrial
Relations.
11. PREPARATION. All proposals and required forms must be uploaded as laid out in the BidNet General
Attachments Section.
12. REJECTION. The City reserves the right to reject any or all proposals and to waive any informality in
any proposal. The City may reject the proposal of any vendor who has previously failed to perform
properly, or complete on time, contracts of a similar nature, or to reject the proposal of a vendor who
is not in a position to perform such a contract satisfactorily. The City may reject the proposal of any
vendor who is in default of the payment of taxes, licenses or other monies due to the City of Santa
Clarita.
13. PROPOSAL VALIDITY. All proposals, including all pricing, shall be effective/valid for a minimum
period of 180 calendar days after the date of RFP closing. In the event a final contract has not been
awarded within this period, the City reserves the right to negotiate extensions to this period.
14. CONTRACT TERM AND PRICING ADJUSTMENT. The term of the contract awarded pursuant to this
RFP shall be five (5) years, with no renewal options. However, annual price adjustments may be
considered upon written request from the contractor, subject to the following conditions:
• Price adjustments shall be based on changes in the Consumer Price Index for All Urban
Consumers (CPI-U), Los Angeles -Long Beach -Anaheim Area, as published by the United States
Department of Labor, Bureau of Labor Statistics —or a comparable index if the CPI-U is
discontinued.
• The base index shall be the CPI published for the month immediately preceding the month in
which the solicitation was advertised.
• Each year, the adjustment amount will be calculated based on the percentage change
between:
o the base index (or most recently used CPI index, if a previous adjustment was
approved), and
o the CPI published for the month that falls 90 days prior to the applicable contract
anniversary date.
• Contractors must submit a written request for a price adjustment no later than 90 days prior
to each contract anniversary. If no request is submitted, the pricing from the previous year
will remain in effect for the next 12-month period.
The final adjusted pricing will be reviewed and determined by City Purchasing staff.
The proposer shall honor the pricing proposed in response to this RFP for one hundred eighty (180)
days from the date of proposal submission, or through the full five-year contract term unless adjusted
in accordance with the provisions above.
15. CONTRACTOR'S LICENSE. If requested and in accordance with the provisions of California Public
Contract Code Section 3300, the successful vendor shall submit proof of a Class C-27 California
Landscaping Contractor License with proposal response. Failure to possess the specified license shall
render the proposal as non -responsive and shall act as a bar to award the contract to any proposer
not possessing said license at the time of award. As provided for in Section 22300 of the California
Public Contract Code, the Contractor may substitute securities for monies withheld by the City to
ensure performance under the contract.
16. PREVAILING WAGES. This contract is subject to the State prevailing wage requirements of the
California Labor Code including, but not limited to, Sections 1770, 1771.5, 1773, 1776 and 1777.5.
Contractor shall comply with California prevailing wage laws including, to the extent applicable, Labor
Code Section 1720.9. Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates
in the county, or counties, in which the work is to be done have been determined by the Director of
the California Department of Industrial Relations. These wages are set forth in the General Prevailing
Wage Rates for this project, available from the California Department of Industrial Relations' Internet
web site at http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. Future effective general
prevailing wage rates which have been predetermined and are on file with the California Department
of Industrial Relations are referenced but not printed in the general prevailing wage rates. A copy of
the prevailing rate of per diem wages shall be posted at the job site. The Contractor is responsible for
obtaining a current edition of all California statutes and regulations, and adhering to the latest editions
of such.
17. SUBCONTRACTORS. For all projects, the vendor must list any subcontractors/subconsultants that will
be used, the work to be performed by them, and total number of hours or percentage of time they
will spend on the project.
Each proposer must submit with their proposal the following:
• The Full name of each subcontracting firm as required by Government Code, Sec. 4201, typed or
legibly printed.
• The address of each firm.
• The telephone number at the place of business.
• Work to be performed by each subcontracting firm.
• Total approximate dollar amount of each subcontract.
Copies of subcontracts will be provided to the City Engineer upon their request.
18. TERMINATION. The City may terminate any purchase, service or contract with or without cause either
verbally or in writing at any time without penalty.
The City of Santa Clarita's "Terms and Conditions" is found on a separate attachment in BidNet.
DOCUMENTS CHECKLIST
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Santa Clorito, California
In addition to the items requested for the proposal the following documents are required to be
completed and submitted by the proposer.
The following documents must be provided by ALL proposers:
Uploaded via BidNet (see Section D: Exhibits)
❑ Response File
❑ Cost File(s) —to be submitted separately from the Response File:
o Exhibit A: Cost Proposal
o Exhibit B1: Additional Pricing
o Exhibit 132: Additional Pricing Continued
❑ Exhibit C: Violation Records
❑ Exhibit D: Proactive Approach Form
❑ Exhibit E: Designation of Subcontractors
❑ Exhibit F: References
❑ Exhibit G1: Staff
❑ Exhibit G2: Staff Hours
❑ Exhibit H: Equipment Requirements
❑ Exhibit I: Certifications
❑ Exhibit J: Acknowledgement & Acceptance of Scope of Work
❑ Exhibit K: Notice to Proposers Regarding Contractual Requirements
❑ Maintenance Schedule(s) - Daily, Weekly, Monthly, Semi -Annual, Annual (see examples in
Section E)
❑ Rotation Schedule (Maintenance Map showing frequency of work within designated
❑ areas/sections)
❑ All signed addendums (if any)
The following documents must be provided by the AWARDEE ONLY (With Agreement)
Delivered to City Hall, Attn: Andrew Saiz
❑ Maintenance Agreement
❑ Insurance Required by Contract
❑ W-9 Form
❑ Fringe Benefit Statement
SECTION B
Solicitation Information
SCOPE OF WORK
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
EVENT
Solicitation advertisement
Pre -Proposal Meeting
Last day for questions
Return of proposals
Evaluations of proposals
City Council
*Dates are subject to change at the City's discretion*
INTRODUCTION
DATE
March 12, 2026
March 24, 2026
April 2, 2026
April 16, 2026
April 16-23, 2026
May 26, 2026
The City of Santa Clarita (City) administers 64 financially independent zones within the Landscape
Maintenance District (LMD), providing landscape maintenance services for the LMD operations
through contracts with private companies. Solicitations for proposals to support contract services
are made regularly and often allow an opportunity for multiple zones to take advantage of
economies of scale.
The City of Santa Clarita is soliciting sealed proposals from qualified landscape maintenance
companies for the all-inclusive labor and equipment under the terms of this Request for Proposal
(RFP), to provide for the maintenance services of designated landscaped areas within the
boundaries of LMD Zone T46 Valencia Northbridge (includes 3.4 Acre Marketplace Park), LMD
Zone T47 Valencia Northpark.
The following general specifications apply to the areas of the City's Landscape Maintenance District,
LMD Zone T46 Valencia Northbridge (includes 3.4 Acre Marketplace Park), LMD Zone T47 Valencia
Northpark. This Contract will run for five (5) years.
For Zone T46:
The City requires the landscape contractor to include all labor and equipment for an all-inclusive
contract for landscape maintenance for approximately 152.5 landscaped acres. The manpower
required to provide the expected level of services indicated in this Scope of Work shall be supplied
at all times, but no less than the minimum manpower described below:
Performance Base with the following minimum:
• Minimum one (1) irrigation specialist (CLIAtrained 40 hours/week
• One (1) full time working foreman (completely dedicated to this contract) 40 hours/week
• Five (5) crewmen (with sufficient vehicles and equipment) 200 hours/week
• Total weekly labor minimum hours 280 hours/week
(Minimum manpower hours above must be met for the duration of the contract, and by submitting
a proposal the landscape contractor acknowledges and agrees that it shall at all times provide at
least the minimum manpower hours each and every week of the contract but may be required to
provide more in order to meet the expected level of services)
Zone T46 Valencia Northbridge landscape maintenance bid shall be all inclusive for labor hours and
equipment, meaning: Contractor shall at his cost provide all the labor and equipment necessary for
the provision of grounds, irrigation and landscape maintenance services. This includes and is not
limited to; irrigation repairs minor and major, mowing, trimming, edging, hand pruning, fertilization,
application of pre -emergent herbicides, weed control, minor tree raising, plant replacements,
cleanup/clearing of drainage systems, annual color replacement, shrub, tree, and groundcover
planting, spreading mulch(approx. 5,000 cubic yards), all fuel modification and weed abatement,
fertilizer application, chemical applications for weed abatement, litter pickup, doggie litter removal,
trash bags removal and replacement, turf aerification, turf renovation/verticutting, turf over -
seeding, micro-nutrients/soil amendments, minor concrete grinding (approx. 80 linear feet), vinyl,
wood and concrete fence repair and installation (approx.. 100 linear feet). All supplies and parts will
be paid by the LIVID at the Contractor's price plus a maximum markup of 15%.
For Zone T47:
The City requires the landscape contractor to include all labor and equipment for an all-inclusive
contract for landscape maintenance for approximately 87 landscaped acres:
Standard Performance Base
The Zone T47 Valencia Northpark landscape maintenance bid shall be all inclusive for labor hours
and equipment, meaning: Contractor shall at his cost provide all the labor and equipment necessary
for the provision of grounds, irrigation and landscape maintenance services. This includes and is not
limited to; irrigation repairs minor and major, mowing, trimming, edging, hand pruning, fertilization,
application of pre -emergent herbicides, weed control, minor tree raising, plant replacements,
cleanup/clearing of drainage systems, annual color replacement, shrub, tree, and groundcover
planting, spreading mulch (approx. 5,000 cubic yards), all fuel modification and weed abatement,
fertilizer application, chemical applications for weed abatement, litter pickup, doggie litter removal,
trash bags removal and replacement, turf aerification, turf renovation/verticutting, turf over -
seeding, micro-nutrients/soil amendments. All supplies and parts will be paid by the LIVID at the
Contractor's price plus a maximum markup of 15%.
The RFP shall be all-inclusive for labor hours and equipment, meaning: Contractor shall at his cost
provide all the labor and equipment necessary for the provision of grounds, irrigation and landscape
maintenance services. Including but not limited to irrigation repairs minor and major, shrub, tree, and
groundcover planting, spreading mulch, all fuel modification and weed abatement, and litter removal.
All supplies and parts will be paid by the LIVID at the Contractor's price plus a maximum markup of
15%.
In striving to meet the statewide diversion goal of 85%, LIVID requires every effort to keep green
waste out of landfills. The contractor shall either mulch green waste material onsite or haul material
to a certified green waste diversion facility for processing. The contractor shall maintain a log and
report method of diversion annually to the LIVID office by providing total tons of green waste
generated and the total tons diverted from the landfill by either reuse on site or recycling through
a facility. Narratives, photographs, weight tickets and diversion reports are acceptable forms of
reporting. The log must be provided upon request at any given time during thecontract.
The Contractor shall have a minimum of five years' experience in landscape maintenance for
areas fifty (50) acres or larger including but not limited to acceptable references, of previous
and/or current work for the City of Santa Clarita (See References Sheets) The contractor shall have
water management and auditing personnel, (CLIA — Certified Landscape Irrigation Auditor). The
Contractor will be required to communicate work requests back and forth to LIVID through desktop
computer, hand held device, or laptop. The Contractor is encouraged to provide copies of awards,
and recognitions received for landscaped maintenance excellence.
Refer to the following specifications for requirements at each location. The specifications include
general and special conditions that shall apply to all jobsite locations. Also included in this section
are the Scope of Work instructions which more clearly define the services, scheduling, or special
circumstances for each location to be serviced.
1. GENERAL REQUIREMENTS
1.1. The Contractor shall furnish all labor, equipment, materials, tools, services and special skills, i.e.,
Irrigation Specialists, Irrigation Assistants, Foreman, and Supervisors required executing the
landscape maintenance as set forth in these all-inclusive labor and equipment specifications. The
Contractor will be expected to uphold the highest standards of quality and performance in
maintenance of plant material, natural areas, hardscape, and irrigation systems. Maintenance of
landscape shall include, but not be limited to: mowing, trimming, edging, hand pruning,
fertilization, brush clearance, application of pre -emergent herbicides, weed control, minor tree
lifting, dead plant removal, plant replacements, and cleanup/clearing of drainage systems. All
mulch provided by the City will be disbursed by the contractor on site to control weed growth. It is
the intent of these specifications to provide plant material maintenance methods to keep all areas
weed free, trash free, and in an overall state of good health.
The Landscape Maintenance District (LIVID) covered by this Agreement shall be maintained at a
crisp, clean level of appearance at California Landscape Contractors Association (CLCA) Industry
standards and all work shall be performed in a professional manner using quality equipment and
materials. The manpower required to provide the expected level of services indicated in these
specifications shall be supplied at all times. In the event seasonal and/or unforeseen circumstances
warrant additional personnel to maintain said specifications, the contractor shall provide
additional resources at no additional cost.
1.2. City of Santa Clarita Landscape Maintenance District (LIVID) administration staff, consisting of the
Landscape Maintenance Specialist, Project Development Coordinator, Landscape Maintenance
Administrator, Special Districts Manager, or the Administrative Services Director, shall herein be
described as 'Special Districts.
1.3. Contractor shall under the terms of this agreement provide the labor, materials, and equipment
necessary for the provision of grounds, irrigation and landscape maintenance services. The
landscape areas include: irrigated and landscaped areas; fire protection slopes and natural areas,
shrubs, trees and ground cover which may be irrigated by electrically controlled automatic or
manual systems. All locations shall be maintained with nothing but the highest of industry
standards at no less than the frequencies provided in the proposal submission by Contractor.
1.4. Contractor must provide all-inclusive labor and equipment for landscape, grounds and
maintenance services including, but not limitedto:
• Maintenance of turf area;
• Select prune shrubs to the natural shape ofthe plant according to its species throughout the
year to encourage healthy growth habits according horticultural bestpractices;
• Fertilization application;
• Aeration;
• Verticutting;
• Over -seeding;
• Top dressing;
• Irrigation; minor and major repairs;
• Hand watering (as necessary);
• Bleeding of valves necessary during emergencies when automatic systems are not
functioning properly;
• Pruning of shrubs and trees (first twelve vertical feet measured from the ground);
• Trimming of shrub areas, and ground cover;
• Keeping minimum 18" clearance from fence lines behind homes;
• Disease control;
• Pest control;
• Tree maintenance; (first 12' of trees and as agreed) structural pruning per ANSI Best
Management Practices;
• Inspection, maintenance and repairs of irrigation systems;
• Mulching (City provided mulch); will be disbursed by the contractor at their expense;
• Manual weed abatement;
• Chemical weed control;
• Maintenance of fire protection/fuel modificationareas;
• Marking underground irrigation lines and other LIVID equipment upon Dig Alert notification
and/or other requests;
• Traffic control (per Watch Manual) while working in the public right of way, medians, and
parkways;
• Litter pickup, doggie litter removal, trash bags removed and replaced from receptacles
(City provided dog waste bags; City -reimbursed trash bags - Contractor's cost plus no more
than 15%);
• Irrigation Specialist, Irrigation Assistant, Laborers and Foreman are provided as proposed
at minimum and as necessary to provide the expected level of maintenance.
• Hardscape Maintenance (i.e.: sweeping or blowing down concrete, gum and litter removal,
crack and/or gutter weed abatement, and removal of weeds within 18" of a fence or wall);
Provided in Section E is an example of Maintenance Program Guides. They are to serve as a
guideline for proposal purpose only. The contractor shall submit within their proposal a "Team
Composition" and "Rotation Schedule" that will serve as the expected minimum monthly
requirements. The minimum is only acceptable once all field conditions reflect the expectation of
the specifications herein. The contractor is expected to supply sufficient resources at all time to
meet or exceed expectations.
1.5. Inclement Weather and Adverse Conditions
• Contractor shall not perform any operations during unsafe working conditions which may
risk individuals or result in damage to property/landscape.
• Unless determined to be an unsafe working condition, on days of light precipitation and/or
forecasted rain the contractor shall continue to be present as scheduled performing
alternative tasks, such as but not limited to the following; monitoring of drainage devices,
drain inlet clearing, maintaining/cleaning of walkways, debris removal within planting
areas, hand pruning of shrubs, etc., or as directed by Special Districts.
• During periods of extremely adverse and inclement weather, the Contractor shall be
present with a minimum of two staff members as scheduled performing inspections of the
maintained areas, maintaining drainage devices for proper flow, as well as monitoring the
overall state of the site and reporting any concerns in regards to safety and property during
regular assigned hours.
• Contractor shall report any storm damage or issues related to inclement weather/adverse
conditions to Special Districts within 24 hours of occurrence. All storm damages must be
photo documented prior to any removal or clean up. If remedial work is required beyond
the scope of the contract, it may be paid as additional work upon approval by Special
Districts.
1.6. Contractor recognizes that during the course of this Agreement other activities and operations
may be conducted by alternative contracted parties. These activities may include, but are not
limited to:
• Landscape refurbishment; tree, shrub, and ground cover installation;
• Irrigation system refurbishment and/orrepair;
• Construction and/or storm related operations;
• Emergency response operations;
• Electrical repairs;
• Tree Trimming / Tree planting / Treecounting;
• Concrete removal and replacement, block wall and brick repairs;
• Fence installation and repairs, wood, vinyl, and Crete Rail;
• Integrated pest management / Chemical applications totrees;
• Streetscape furniture cleaning and pressure washing of walkways and appurtenances.
• Turf removal
At the discretion of LIVID, the Landscape Maintenance Contractor may be required to modify or
curtail specific tasks and operations within their maintenance contract.
1.7. When notified of a landscape or irrigation emergency during the hours and days of maintenance
service as identified in Section 9, the contractor shall respond by phone and/or text message to
the Landscape Maintenance District Monitor and/or Special Districts Office within fifteen (15)
minutes of notification. When notified of an emergency outside of the normal hours and days of
maintenance service, the contractor has thirty minutes to respond by phone or text to the
Landscape Maintenance District Monitor and/or Special Districts. If personnel and equipment are
necessary for the emergency, the contractor must have these resources available within 2 hours.
Upon arriving at an emergency situation, it shall be the responsibility of the contractor to eliminate
all unsafe conditions which would adversely affect the health, safety, or welfare of the public. See
Section 10 for consequences for failure tocomply.
1.8. Contractor shall clearly identify and equip each vehicle used within the City of Santa Clarita with
decals on the exterior right and left front door panels identifying the Contractor's name, and
phone number. Contractor shall require each employee to adhere to basic public works
standards of working attire. Uniforms (matching pants and shirts), proper shoes, safety vests
and other gear required by State Safety Regulations (OSHA) shall be properly exhibited. Shirts
shall be buttoned and worn at alltimes.
1.9. Contractor and employees shall at all times dress in a company uniform that identifies their
employer and exhibit good customer service to City staff, City contracted staff, residents, and the
general public throughout the term of this contract. All communication will be professional in
manner between all parties. The City will employ consulting Landscape Maintenance Monitors.
These consultant monitors will be treated the same as other Special District staff. Failure to
properly and respectfully communicate may be cause for contract termination.
1.10.The contractor is required to have a minimum of five (5) years' experience in the landscape
maintenance field. The contractor is required to have experience with maintaining areas of twenty
(20) acres or larger and median/parkway maintenance a minimum of two (2) linear miles or larger.
Vendor is to provide a minimum of three (3) references with a similar scope & type of work within
the proposal response.
1.11.Contractor's employees and/or representatives shall be thoroughly trained and experienced in the
computer based central operating systems of WeatherTrak irrigation control systems, and all other
corresponding equipment. Should Special Districts choose a different controller manufacturer, the
contractor shall make available employees or representatives for product training at no additional
cost to City.
1.12.Contractor shall provide cellular communication to each crew foreman and have the ability to
connect to City Monitors and Special Districts representatives.
1.13.The contractor, and/or subcontractors, must possess the following licenses at time of proposal
submission; C-27 California Landscaping Contractor License. The contractor or subcontractor
must identify a staff member certified or licensed as a qualified applicator through the California
Department of Pesticide Regulation. The contractor shall (when required) have an Arborist
identified by the International Society of Arboriculture (ISA)/ or have a contract with a Certified
Arborist on an as -needed basis. The Contractor must submit copies of the licenses, and
certificates or subcontractor information sheets, indicating licenses held at the time of
proposal submission.
1.14.Contractor will be required to obtain and pay for any permits that may be required for the
performance of any tasks under this contract with the exception of oak tree permits.
2. LANDSCAPE AREAS TO BE MAINTAINED
2.1. The LIVID areas to be maintained under the provisions of this Agreement are specifically identified
in Section E (Maintenance Maps).
2.2. Contractor must acknowledge personal inspection of the Zone's irrigation system and planted
areas. Contractor must also evaluate the extent which the physical condition thereof will affect
the services to be provided. Contractor accepts the premises in their present physical condition,
and agrees to make no demands upon LIVID for any improvements or alterations to irrigation,
and landscaped areas thereof. Contractor agrees to possessing the ability to maintain LIVID areas
within the provision of this proposal, to the standards set forth herein, without modification,
improvement, or alteration.
2.3. Estimated square footages are provided by LIVID for all areas to be maintained on the attached
Attachments (Inventory Lists). However, these estimates are for reference only and it is the
responsibility of Contractor to verify by inspection and observe the various areas' characteristics.
3. CERTIFICATIONS/REPORTS/RECORDS
3.1. Payroll and Prevailing Wage Report: Contractor shall complete a Payroll and Prevailing Wage
Certification Report which shall be made available to LIVID upon request. Contractor shall
provide the required information in a form acceptable to Special Districts. The City is requesting
that one monthly bill be submitted by the contractor to Special Districts for the maintenance.
3.2. Maintenance Function Report: Contractor shall maintain and keep current a report that
records when all Periodic, Seasonal, and Additional Work maintenance functions performed
by Contractor's personnel were completed. Said report shall be in a form and content
acceptable to Special Districts and will be made available to Special Districts upon request. The
monthly payment may not be made if such report is requested and not made available or is in
a form that is unacceptable to Special Districts.
3.3. Certification of Specialty Type Maintenance: When applicable, Contractor shall include with
the monthly invoice those specialty type maintenance items completed. The following
information shall include but not be limited to:
• Quantity and complete description of all commercial and organic fertilizer(s) used.
• Quantity and label description of all grass seed used.
• Quantity and complete description of all soil amendmentsused.
• A valid licensed California Pest Control Advisor's recommendations and copies of
corresponding Agricultural Commissioners Pesticide Use Reports signed by a licensed
California Pest Control Operator for all chemical, disease and pest control work
performed. The report shall be accompanied by a listing of each material used,
quantity used, and the location of use, the date used, the applicators name and the
license number.
3.4. Company Financial Records: The contractor may be required to supply the City with their
financial records through a reputable independent auditor, such as Dunn &Bradstreet.
3.5. Violation Records: The awarded contractor shall not have two (2) or more Cal -OSHA sustained
complaints or four (4) or more California State Contractor Board sustained complaints within
the past four (4) years. A proposal response from the awarded vendor that does not meet
these requirements may be considered a non -responsive proposal, and the City of Santa Clarita
will proceed to the next qualified bidder. Please supply this information on Exhibit C (Violation
Records).
4. ADDITIONAL WORK
4.1. Special Districts may arrange for additional Contractor personnel to cover additional work
needed due to extraordinary incidents such as vandalism, Acts of Nature or third -party
negligence for which Contractor will be compensated. Regularly occurring "bad weather" is
not considered an Act of Nature for the purposes of thiscontract.
4.2. Prior to performing any extra work. Contractor shall prepare and submit a written
description of the work with an estimate/proposal including the hours and skill level of labor
and a list of materials. This written description and estimate (or proposal) shall be provided
within 72 hours of request. No work shall commence without the written authorization from
Special Districts. Costs for additional work shall not exceed the labor rate identified on the
Additional Pricing Sheet. For material it shall be Contractor's cost plus no more than 15%. The
contractor will maintain and submit copies of invoices to demonstrate the contractors'cost.
4.3. When a condition exists wherein there is imminent danger of injury to the public or damage
to property, Special Districts may verbally authorize the work to be performed upon receiving
a verbal estimate from Contractor. However, within 24 hours after receiving such verbal
authorization, Contractor shall submit a proposal to be approved by Special Districts.
4.4. All extra work shall commence on the specified date established, and Contractor shall proceed
diligently to complete said work within the time allotted. All invoices submitted by Contractor
for extra work shall include a detailed itemization of labor and/or materials and specific zone(s)
identified. All invoices for extra work and items must be submitted biweekly to Special Districts.
5. CONTRACTOR'S LIABILITIES
5.1. All damages resulting from Contractor's operation within the LIVID areas shall be repaired or
replaced at Contractor's expense within 48 hours.
5.2. All such repairs or replacements shall be completed within the following time limits.
• Irrigation damage shall be repaired or replaced prior to the next regularly
scheduled watering event or as agreed upon with Special Districts.
• All damages to shrubs, trees, or ground cover shall be repaired or replaced withinfive
• (5) working days or sooner as directed by Special Districts.
• All concrete walkway, block walls, light poles, or any appurtenances, shall be
repaired within a reasonable timeframe agreed upon by LMDstaff.
5.3. All repairs or replacements shall be completed in accordance with the following maintenance
practices.
• Trees: Minor damage such as bark lost from impact of mowing equipment shall be
remedied by a qualified tree surgeon or arborist. If damage results in loss of a tree, the
damaged tree shall be removed and replaced at Contractor's expense to comply with
the specific instructions of Special Districts.
• Shrubs: Minor damage may be corrected by appropriate pruning as required in Section
18, "Shrub and Ground Cover Care," of the Specifications. Major damage shall be
corrected by removal of the damaged shrub and replacement to comply with the
provisions in Section 18 "Shrub and Ground Cover Care" of the Specifications.
• Chemicals: Any damage resulting from chemical operations, either spray -drift or
lateral- leaching shall be corrected in accordance with the aforementioned
maintenance practices. Any soil damaged from chemical application shall be
reconditioned or replaced.
6. INTERPRETATION OF THE MAINTENANCESPECIFICATIONS
6.1. Should any misunderstanding arise, Special Districts will interpret this Agreement. If the
Contractor disagrees with the interpretation of Special Districts, Contractor shall continue with
the work in accordance with Special District's interpretation. Within 30 days after receipt of
the interpretation, Contractor may file a written request for a hearing before a Disputes Review
Panel as provided hereinafter. The written request shall outline in detail the area of dispute.
6.2. The Disputes Review Panel will be appointed by Special Districts and will be composed of not
less than three (3) Qualified personnel or representatives having experience in the
administration of grounds maintenance contracts. The panel will convene within one (1) week
of appointment in order to hear all matters related to the dispute. The hearing will be informal
and formal rules of evidence will not apply. The Panel will submit its recommendation to
Special Districts for consideration, within one (1) week following the conclusion of the hearing.
Special Districts shall render an interpretation based upon review of the Panel's
recommendation. Special Districts' decision shall be final.
7. OFFICE INQUIRIES AND COMPLAINTS
7.1. Contractor shall at all times, have some responsible person(s) employed by the Contractor to
take the necessary action regarding all inquiries and complaints that may be received from the
Homeowners Associations, property owners, and tenants within said LIVID or from Special
Districts personnel, representatives or patrons using the facility. This person(s) shall be
reachable 24 hours per day. An answering service shall be considered an acceptable substitute
to full time coverage, provided Contractor is advised of any complaint within one (1) hour of
receipt of such complaint bythe answering service. Neither answering machines nor voicemail
are acceptable. The telephone of said Contractor shall be on the exchange or exchanges of said
District(s) or a toll -free number, and in no case shall the people of said District(s) be required to
pay a toll charge to telephone said Contractor. During normal working hours, Contractor's
Foreman or an employee of Contractor, at the supervisory level, who is responsible for
providing maintenance services, shall be available for notification by telephone or text
communication.
7.2. Whenever immediate action is required to prevent impending injury, death, or property
damage to the LIVID being maintained, Special Districts may authorize such action to be taken
by a third- party work force and shall charge the cost thereof as determined by the
Administrator, against the Contractor, or may deduct such cost from an amount due to
Contractorfrom Special Districts.
7.3. Contractor shall maintain a written log of all complaints, the date and time thereof, and the
action taken pursuant thereto or the reason for non -action. The log of complaints shall be
available for inspection by Special Districts at all reasonabletimes.
7.4. All complaints shall be addressed as soon as possible after notification; but in all cases within
24 hours, to the satisfaction of Special Districts. If any complaint is not resolved within 24
hours, Special Districts shall be notified immediately of the reason for not resolving the
complaint followed by a written report to Special Districts within five (5) days. If the complaints
are not resolved within the time specified or to the satisfaction of Special Districts, Special
Districts may correct the specific complaint and the total cost incurred will be deducted from
the payments owing to the Contractor from Special Districts.
8. SAFETY
8.1. Contractor agrees to perform all work outlined in this Agreement in such a manner as to meet
all California Landscape Industry Standards for safe practices during the maintenance
operation for medians and parkways and to safely maintain stored equipment, machines, and
materials or other hazards consequential or related to the work; and agrees additionally to
accept the sole responsibility for complying with all local, City, State or other legal
requirements including but not limited to, full compliance with the terms of the applicable
O.S.H.A. and CAL-O.S.H.A. Safety Orders at all times so as to protect all persons, including
Contractor's employees, agents of the City, vendors, members of the public or others from
foreseeable injury, or damage to their property. Contractor shall inspect all potential hazards
at the LIVID areas covered by this Agreement and keep a log indicating date inspected and
actiontaken.
8.2. It shall be Contractor's responsibility to inspect, and identify, any condition(s) that renders any
portion of the LIVID premises unsafe, as well as any unsafe practices occurring thereon. Special
Districts shall be notified immediately of any unsafe condition that requires major correction.
Contractor shall be responsible for making minor corrections including, but not limited to:
• Filling holes in planting areas, and paving;
• Using barricades, signs, caution tape or traffic cones to alert patrons of the existence
of hazards;
• Replace valve box covers so as to protect members of the public or others from injury.
• During hours of operations, Contractor shall obtain emergency medical care for any
member of the public who is in need thereof, because of illness or injury occurring on
the premises. Contractor shall cooperate fully with the City in the investigation of any
accidental injury or death occurring on the premises, including a complete written report
thereof to Special Districts within five (5) days following the occurrence...
8.3. Under the circumstance that landscape maintenance work be performed in a Caltrans right of
way; including but not limited to freeway onramps and offramps; the contractor shall adhere
to the safety requirements in the Caltrans Maintenance Manual/Protection of Workers.
8.4. Contractor and employees are required to complete and pass, by start date of contract, a
SCRRA Third Party Construction and Utility Workers Safety Training Program if the LIVID Zone
up for proposal includes a SCRRA right of way.
9. HOURS AND DAYS OF MAINTENANCE SERVICES
9.1. The hours of maintenance service shall occur Monday thru Friday between 7:00 a.m. to 5:00
p.m. Overtime rates will only apply to work performed outside these hours of maintenance
service or completed on a day specified in (Attachment C) "2025 Holiday Schedule". This
applies to all future Holiday Schedules. A work schedule shall be provided and approved in
advance by Special
Districts. No work will be performed on City Legal Holidays (Attachment C) unless authorized
by Special Districts Administration in advance. Blowers, lawnmowers, chainsaws or other
mechanical equipment with a decibel level above 65 decibels may not be used before 7:00
a.m. within City of Santa Clarita limits in accordance with ordinance 11.44.010.
9.2. Contractor shall provide on -site staffing to perform the required maintenance to meet
required California Industry Standards anytime between Monday through Friday. However, if
the contractor can accomplish the same work within a shorter service schedule, then the
Special Districts Division can modify their maintenance schedule. Alternate days or any
changes in the days and hours of operation heretofore prescribed shall be subject to approval
by the Special Districts Division.
9.3. For the purpose of this contract, "work" time in the field excludes lunch, breaks, and travel
time. The City of Santa Clarita Special Districts/Landscape Maintenance Districts shall not be
responsible for contractor compensation of preliminary activities which take place upon
exiting the last work site). A legal day's work shall constitute eight (8) hours of labor under this
Agreement.
10. MAINTENANCE SCHEDULES
10.1.Contractor shall submit a work schedule prior to start of contract. Though a work schedule is
requested as part of the response file for the contractor proposal, any modifications or
changes must be agreed to prior to start of a contract. Said work schedule shall be set on a
monthly rotational basis, identifying and delineating the time frames for the required
functions by the day of the week and time of day. Work schedules shall be reviewed and
approved by LIVID Staff following submittal. City, at its discretion, may impose liquidated
damages for each subsequent day the Contractor is delinquent in delivering said work
schedule to the Special Districts Office.
10.2.Contractor shall submit revised schedules when actual performance differs substantially from
planned performance. The Contractor is provided the opportunity and procedure for adjusting
scheduling requirements. The Contractor has also been provided the opportunity and
procedure for adjusting schedules to meet special circumstances and inclement weather. Said
revisions shall be submitted to Special Districts for review and approval within three (3)
working days prior to scheduled time of work. A written copy of the current City approved
schedule must be kept in the site foreman's vehicle at all times and be available upon request
of City Staff or the City's contracted Landscape Monitor.
10.3.Contractor shall notify Special Districts, in writing, at least one (1) week prior to the date and
time of all the following maintenance operations when applicable:
• Fertilization;
• Turf Aerification;
• Turf Renovation / Verticutting
• Micro-Nutrients/Soil Amendments;
• Spraying of Trees and Shrubs
• Aesthetic/Structural Tree and Shrub Pruning;
• Preventative disease control;
• Transplanting of small and medium sizedplants;
• Lane closures notification for median or parkway maintenance isrequired;
• Fire protection of the natural slopes area maintenance. (Contractor at their cost shall
be responsible for all inclusive weed abatement as specified in Section 20.)
• Other Items as Determined by Special Districts
10.4. Failure to complete the work as scheduled or as specified herein may result in the following
actions:
a) A sum of up to five hundred dollars ($500.00) per day will be deducted and forfeited
from payment to the Contractor for each instance where an item of work is not
completed in accordance with the schedule or any portion of the specifications herein.
b) Deficiencies: An additional amount equal to the cost incurred by completion of the work
by an alternate source, whether it be City forces or separate private contractor, even if
it exceeds the contract unit price, will be deducted from the Contractor's invoice.
c) These actions shall not be construed as penalty but as adjustment of payment to the
Contractor for only the actual work performed or as the cost to the City for inspection
and other related costs from the failure by the Contractor to complete the work
according to the schedule or specifications.
11. CONTRACTOR'S STAFF
11.1.Contractor shall provide at a minimum, the proposed number of staff members as indicated
in Exhibit G2 of the proposal, to satisfy daily and/or weekly requirements for high quality
landscape maintenance. Contractor's staff MUST be employees of the contractor except
subcontractors identified in the response to this proposal. Contractor must perform all work in
accordance with the specifications set forth herein. Contractor's employees, whether assigned
to any one Zone or as part of a crew serving any number of Zones shall include at least one
individual crew foreman who speaks and comprehends the English language.
11.2. Special Districts may at any time give Contractor written notice to the effect that the conduct
or action of a designated employee of Contractor is, in the reasonable belief of Special Districts
Staff, detrimental to the interest of the public using the premises, Contractor shall meet with
representatives of Special Districts to consider the appropriate course of action with respect
to such matter and Contractor shall take reasonable measures under the circumstances to
assure Special Districts that the conduct and activities of Contractor's employees will not be
detrimental to the interest of the public patronizing the LIVID covered under thisAgreement.
11.3. LMD staff reserves the right to require the Contractor provide alternate staff members to
supplement and/or replace staff that is determined to be performing below the expectations
of LIVID. The City of Santa Clarita will maintain sole authority of determining if and when a staff
members' performance falls below these standards. The request for replacement from City
staff is not limited to field crewmembers but also extends to management, supervisors, and
specialized staff. Upon request, the contractor shall provide appropriately qualified
alternatives for selection by LIVID staff as necessary.
12. SIGNS/IMPROVEMENTS
12.1.Contractor shall not post signs or advertising matter upon the premises or improvements
thereon, unless prior approval therefore is obtained from LIVID Special Districts.
13. UTILITIES
13.1.Special Districts shall pay for all utilities associated with the maintenance of the LMDs.
However, water usage shall not exceed the amount required to comply with irrigation
schedules established by the Contractor and approved by Special Districts. Contractor will be
required to manage the scheduling of the controllers. Contractor shall pay for all excessive
utility usage due to Contractor's failure to monitor irrigation system malfunctions or
unauthorized increases in the frequency of irrigation. These activities may include, but are not
limited to watering during a rain storm and/or watering the day after rain and/or watering
during a special event. The excess cost will be determined by comparing current usage with
historical usage for the same time period. The excess to be deducted from payments to
Contractor from Special Districts will be presented to Contractor by Special Districts prior to
actual deduction to allow for explanations.
14. NON-INTERFERENCE
14.1.Contractor shall not interfere with the public use of the LIVID areas covered under this
Agreement, and shall conduct its operations as to offer the least possible obstruction and
inconvenience to the public or disruption to the peace and quiet of the area within which the
services are performed.
15. USE OF CHEMICALS
15.1.The application of chemicals such as herbicides and pre -emergent will be at the contractor's
expense inclusive of this contract. The City of Santa Clarita will pay the contractor's price for
the chemicals plus no more than a 15% mark up. All work involving the use of chemicals shall
be in compliance with all Federal, State, and local laws and will be accomplished by a Certified
Applicator under the direction of a Licensed Pest Advisor. Contractor, in complying with the
California Food and Agricultural Code, shall provide a copy of a valid Pest Control Operator's
License and valid Pest Control Advisor's License, or a copy of said licenses from a sub-
contractor to Special Districts prior to using chemicals within thearea.
15.2.A listing of proposed chemicals to be used including; commercial name, application rates, and
type of usage shall be submitted to Special Districts for approval. The listing will be
accompanied by copies of Material Safety Data Sheets (MSDS) for all chemicals that may be
used in binder or booklet form. No work shall begin until written approval of use is obtained
from Special Districts. The contractor shall considerthe effects chemical application has on the
environment. The contractor shall use the least toxic chemicals in the lowest quantity that will
be effective in achieving the needed result.
15.3.Chemicals shall only be applied by those persons possessing the training in chemical
application or a valid California Applicator's Certificate. Application shall be in strict
accordance with all governing regulations.
15.4. Records of all operations stating dates, times, methods of application, chemical formulations,
applicators names and weather conditions shall be made and retained in an active file for a
minimum of three (3) years. Contractor shall provide a chemical use report and a copy of the
PCA recommendation to Special Districts for each application (site specific) made during each
month. This shall be in addition to the copy of the usage summary that is provided to the
Agricultural Commissioner.
15.5.AlI chemicals requiring a special permit for use must be registered with the County Agricultural
Commissioner's Office and a permit obtained with a copy to Special Districts.
15.6.All regulations and safety precautions listed in the "Pesticide Information and Safety Manual"
published by the University of California shall be adheredto.
15.7.Chemicals shall be applied when air currents are still; preventing drifting onto adjacent
property and preventing any toxic exposure to persons whether or not they are in or near the
area of application.
16. STORAGE FACILITIES
16.1.Special Districts shall not provide any storage facilities for the Contractor. Any Contractors
storage facilities must be located outside of the boundaries of the Zone for which landscape
maintenance services are performed, unless Special Districts determines it would be in the
best interests of Special Districts to waive this restriction.
17. TURF CARE
17.1. Contractor must perform the following services under the terms of this agreement,
1) Mowing: Turf to be mowed utilizing adequately sharpened rotary or reel
type mower equipped with rollers, to ensure a smooth surface
appearance without scalping.
a. All warm season grasses (Bermuda and St. Augustine) to be cut at
inch through 1-inch height throughout the year. Subject to
change.
b. All cool season grasses (Blue Grass and Fescues) to be cut at 1
inch and 2 % inches during April through November, and at 2
inches during December to March of each year. Subject to
change.
c. The mowing heights may be adjusted by Special Districts during
periods of renovation.
d. Unless mulching mowers are used; all grass clippings will be
collected and removed from the site on the same day the area is
mowed. All clipping removed to be properly disposed of in green
waste containers only.
e. A mowing schedule will be established and maintained. This
schedule will provide that all areas will be mowed not less than
once a week during Summer and once every two weeks during
Winter. This schedule will be submitted to Special Districts for
approval. Frequency may be adjusted at Special District's
discretion. Refer to items 1 and 2 in this section for turf length
ranges.
f. Any staining of pathways from mowing operations will be
removed the same day.
2) Edging: With each mowing, the edge of the grass along sidewalks, curbs, shrub,
flower beds, and walls must be trimmed to a neat and uniform line. Where trees
and shrubs occur in turf areas, all grass must be removed 14 to 24 inches from the
trunks of trees and away from the drip line of shrubs by use of power scythe,
approved chemicals, or small mowers as required. Trim around all sprinkler heads
as necessary in order to provide maximum water coverage. Edging will be
maintained at all times and concurrent with each mowing.
a. The edge of the turf must be trimmed around valve boxes, meter boxes,
backflow devices, or any structures located within the turf areas.
b. All turf edges are to be maintained to prevent grass invasion into adjacent
shrub, flower, and ground cover bed areas.
c. All clippings must be removed from site the same day area is edged.
d. After mowing and edging is completed, all adjacent walkways are to be
swept clean by power blower or broom.
e. Newly planted trees in lawn areas must have tree guards installed if
necessary to avoid damage.
f. Trees in lawn areas must have a minimum of 14 to 24 inches mulched
clearance where applicable.
3) Weed Control: Control turf weeds as needed manually or chemically. Hand
removal of noxious weeds or grasses will be required as necessary. All mulch
brought in by the LIVID will be disbursed by the contractor on site to control
weed growth.
4) Insect/Disease Control: Eliminate all insect or disease affecting turf areas as
they occur.
5) Aerating: Aerate all turf areas two (2) times annually, once in the spring and
once in the fall prior to the over -seeding operations. Aerate all turf by using
-inch tines, removing 2-inch cores of soil with an aerator machine at not
more than 6-inch spacing once over. Special Districts isto be notified at least
two (2) weeks prior to the exact date of aerating.
6) Thatch Removal: Verticut all turf areas two (2) times annually, once in the
spring and once in the fall prior to the over -seeding operations. Equipment
will consist of standard renovating or vertical mowingtypes. Special Districts
is to be notified at least two
(2) weeks prior to the exact date of renovation.
7) Irrigation: Irrigation, including hand watering and bleeding of valves during
an emergency situation as required to maintain adequate growth rate and
appearance and in accordance with a schedule most conducive to plant
growth. Contractor to provide Special Districts with a written winter and
summer irrigation schedule in accordance with the recommendations on
Attachment A & Section 25 provided for this purpose. Special Districts will
have the ability to change the irrigation schedule as the need develops.
Adequate soil moisture will be determined by programming the automatic
sprinkler controllers as follows:
a. Consideration must be given to the soil conditions, seasonal
temperatures, wind conditions, humidity, minimizing runoff,
and the relationship of conditions which affect day and night
watering. This may include daytime watering during winter
weather to prevent icy conditions and manual operation of the
irrigation system during periods of windy or inclement weather.
During freezing and/or windy conditions, automatic irrigation
will be discontinued. No watering medians in windy conditions,
to avoid drift and wetting vehicles.
b. In areas where wind creates problems of spraying water into private
property or road right-of-ways, the controllers will be set to operate
during the period of lowest wind velocity which would normally occur
at night (between the hours of 7:00 p.m. and 6:00 a.m.).
c. Contractor will be responsible for monitoring all irrigation systems
within the iurisdiction of this Specification and execute corrective
actions for: coverage, adjustment, clogging of lines, and removal of
obstacles, including plant materials which obstruct the spray. All
water supply infrastructure, including the meter and backflow, must
be monitored for proper function and flow. Any and allissues that may
arise pertaining to the water supply infrastructure, regardless of
responsibility for repairs, must be immediately reported by the
contractor to City staff.
d. Check systems, as needed, for optimum performance and adjust
and/or repair any sprinkler heads causing excessive runoff, including
slope areas, or which throw directly onto roadway paving or walks
(where sprinkler heads can be adjusted) within the LIVID areas
covered under this Agreement.
e. All controllers must be adjusted as needed for optimum
performance considering the water requirements of each remote -
control valve (sprinkler station). "Smart" or "weather based"
controllers will be configured to water in the "optimized" or
"automatic scheduling engine" when available. Plant establishment
periods do not apply to this requirement and should be scheduled
accordingly. Contractor is responsible for adjusting the controller
parameters/attributes in order to irrigate efficiently and each valve
must be customized for the needs of theplant material. Excessive
waterine or excessive runoff will not be permitted.
f. Irrigation system will be controlled by Contractor in sucha way as not
to cause an excessively wet area which could interfere with the
Contractor's ability to mow all turf.
g. Contractor must observe and note any deficiencies occurring from the
original design and review these findings with Special Districts, so
necessary improvements can be considered.
h. Contractor must repair all leaking or defective valves immediately
upon occurrence, or within 24 hours following notification from
Special Districts of such a deficiency.
i. A soil probe must be used to a depth of 12 inches to determine the
water penetration by random testing of the root zones
Contractor must provide their own irrigation
receiver/transmitter for control of the WeatherTrak or other
controllers not listed in the event they are unableto utilize the
manufacturer's mobile phone application. The use this device is
required during inspections to verify that irrigation systems are
functioning properly. The bleeding of valves and hand watering
are to be limited to emergency situations or when automatic
systems are not functioning properly.
8) Fertilization: Turf must be fertilized with a turf type commercial fertilizer
at a minimum of four (4) times a year. All fertilizer used must be granular.
Fertilizertype can be suggested by Contractor, determined by soil analysis
or at the direction of Special Districts. All turf areas fertilized must be
thoroughly irrigated immediately following fertilization. Fertilizer
applications must be approved by Special Districts prior to application.
The City of Santa Clarita will paythe contractors price for the fertilizer plus
no more than a 15% mark up. The labor required to apply the fertilizer will
be provided by the contractor as part of this agreement.
9) Turf Reseeding: Contractor may upon direction by Special districts be
required twice each year, once in the fall and once in the spring, overseed
all turf areas after Verticutting (dethatching), aerification and overseed all
bare spots, as needed, throughout the remainder of the year to re-
establish turf to an acceptable quality. (Attachment A) Contractor must
reseed turf areas in the following sequence; they will aerify, verticut, seed
and top dress (evenly distributed over the entire area at a uniform depth
of %-inch). Special Districts may require the use of sod when deemed
necessary. Contractor will be entitled to additional compensation, (extra)
for the cost of the sod onlyprovided that the loss of turf was not due to
the negligence of Contractor.
Over seeding will be sown at a rate of 6 pounds per 1,000 square feet and reseeding of bare areas will
be sown at a rate 8 pounds per 1,000 square feet. The seed used in over seeding or new turf
establishment must be approved by LIVID staff prior to installation. Typically, Fescue and Fescue blends
are required. The City of Santa Clarita will pay the contractors price for the fertilizer plus no more than a
15% mark up. The contractor must provide the labor to apply the seed.
18. SHRUB AND GROUND COVER CARE
18.1.Contractor shall perform at his sole expense under the terms of this agreement the
following services:
• PruniDL: Manually select prune shrubs throughout the year to encourage healthy
growth habits, and to encourage growth to the natural shape of the plant according to
its species and appearance with the exception of roses, which shall be pruned no later
than the end of January. Periodic pruning may be required to maintain consistent
size, structure, and/or appearance of large groupings of the same species. All shrubs
shall be free of dead wood, weak, diseased, insect infested and damaged limbs at all
times. Removal of all clippings will be completed the same day pruning occurs.
Pruning will not be completed while plants are flowering, during the emergence of
new growth, or when high temperatures are present during the hottest time of the
year (typically July -August) unless directed by Special Districts. No balls, squares or
unusual shapes are permitted under this RFP. Selective pruning is required following
the natural habit of the particular plant. Dead shrubs, not a result of third -party
negligence, will be removed by contractor at their cost. Shrubs to be pruned to stay
below a height that is consistent with specifications or as directed by Special Districts.
• Trimming: Restrict growth of shrubbery and ground cover to areas behind curbs, walkways,
and within planter beds by trimming, as necessary, or upon notice by special districts. Trim
to allow clearance and access to fire and utility equipment per their respective Agency
guidelines. All trimming practices are subject to change as directed by Special Districts.
• Disease and Insect Control: Maintain free of disease and insects and treat when needed
pursuant to Section 22.
• Weed Control: All ground cover and shrub beds are to be kept weed free at all times.
Methods for control shall incorporate thefollowing:
a. Mulch application to 3" layer maximum.
b. Hand removal
c. Cultivation
d. Chemical eradication using non -residual herbicides
• Shrub and Ground Cover Replacement: All damaged, diseased (untreatable), or dead
shrubs and ground coverswhose damage occurred due to natural conditions/causes, will be
replaced under the terms of "additional work" as described in Section 4 and/or Exhibit 132:
Additional Pricing. All shrubs shall be guaranteed to live and remain in healthy condition
for no less than ninety (90) days and trees for a period of one (1) year from the date of
installation of the plants ortrees.
• Fertilization: Application of an LIVID approved fertilizer a minimum of two (2) times per
year to provide a healthy color in all plants with foliar feedings. The fertilizer shall be
applied once during the months of March or April and once during the months of
September or October. Contractor will cultivate around plants as needed. Fertilizer shall be
appropriate for plant type and season (time of year) and approved by LIVID staff prior to
installation. The Contractor shall provide a fertilization schedule two (2) weeks prior
to the proposed fertilization.
• Irrigation: Irrigation, including hand watering and manual bleeding of valves, is required in
the event of an emergency situation and/or where automatic systems are not functioning
as required. Irrigation practices described in Section 25 shall apply to trees, shrubs, and
ground cover.
Diversion Requirements: In striving to meet the statewide diversion goal of 85% LIVID
requires every effort to keep green waste out of landfills. The contractor shall either mulch
green waste material onsite or haul material to a certified green waste diversion facility for
processing. The contractor shall maintain a log and report method of diversion annually to
the LIVID office by providing total tons of green waste generated and the totals tons
diverted from the landfill by either reuse on site or recycling through a facility. Narratives,
photographs, weight tickets and diversion reports are acceptable forms of reporting. The
log must be provided upon request at any given time during the contract.
Recycling: Recycling of plant debris by composting and/or maintaining a minimum 2- inch
layer of mulch under all trees and around all shrubs/groundcover. A minimum 3- inch layer
in all open areas is strongly encouraged. Mulch purchased by the LMD will be disbursed
with the above specifications by the contractor who will provide the labor at the
contractor's expense.
Renovation: Renovate ground covers according to prescribed practices in the industry as
needed to maintain a healthy vigorous appearance and growth rate. When ground covers
and perennials have grown where they completely fill the space in which they were planted
and have started to deteriorate, i.e., less flowering, dying out, smaller plants, they shall be
renovated. (Renovation shall include removing said plants, amending the soil, dividing
plants as necessary and replanting to maintain a healthy, vigorous appearance and growth
rate.)
Ornamental Grass Care: To promote new growth, cut back the foliage to about 4-6 inches in
late winter to early spring before growth resumes.
19. TREE CARE
19.1. Contractor under the terms of this agreement shall perform the following services:
• Tree Maintenance
a. All trees in the Zone, regardless of the overall stature, from the base up to the
first twelve (12) feet shall be maintained free of all dead, diseased and
damaged branches back to the point of breaking as per contract. Wound
dressings are never used on any tree pruning cuts.
b. All sucker growth is to be removed from trees as itoccurs.
c. Maintain an 8-foot clearance for branches overhanging walkways and public
sidewalks.
d. Report insects and tree diseases to Special Districts Inspector.
e. Stake and support all replacement trees and replace stakes which have been
broken or damaged on existing trees.
f. Tree stakes shall be pentachlorophenol treated pole pine, not less than 8 feet
in length for 5-gallon size trees and not less than 10 feet for 15-gallon trees
sizes (two per tree), no galvanized stakes.
g. Commercially available tree rubber ties are to be used unless there is a need
for guy wires. All trees tied in two locations — top and bottom. Stakes will not
be placed closer than 12 inches from the top tie on the treetrunk.
h. Stakes and ties will be placed so no chafing or bark occurs and shall be checked
frequently and retied to prevent girdling.
Broken branches are to be removed immediately whether they are in the tree
or on the ground.
All tree wells in sidewalk within the maintenance areas boundaries to be kept
weed free and mulched where applicable.
• Fertilization: May be required at the direction of Special Districts to apply fertilizer within
drip line at least once per year (during the months of March or April) to provide a healthy
color in all plants. Fertilizer should, at the direction of LIVID, be a balanced organic 10-6- 4
ratio with trace element. Contractor shall provide Special Districts with two (2) weeks
notification prior to the fertilizer application.
• Permits: If a permit is required for tree pruning, Contractor will obtain a permit prior to
commencement of work by Contractor.
• Tree Replacement: All trees permanently damaged as a result of action or inaction by the
contractor will be replaced with the identical species of tree existing previously, unless
otherwise notified in writing by Special Districts. The need for and the size of replacement
will be determined by Special Districts at the monthly maintenance inspection meeting or
upon written notification. Size of the replacement shall be of a like size. Substitutions will
require prior written approval by Special Districts. Original plans and specifications should
be consulted to insure correct identification of species.
All newly planted trees installed by the Contractor are the responsibility of the
Contractor to maintain and guarantee healthy establishment for a period of one (1) year.
Any trees installed by others will be the responsibility of the Contractor when special
care or accommodations are required during the establishment period.
• Olive Tree Spraying: Ornamental olive trees shall be sprayed to prevent fruit set by use of
"Maintain," "Floret" or other approved product. Two (2) applications shall be required 7-
10 days apart. The first application shall be applied when % to % of the olive blooms are
open (sometime between April 1 and May 10). Both spray applications shall be put on
using a power sprayer with a minimum of 150 psi. pressure. The Landscape Maintenance
District's Tree Maintenance contractor will provide most of the chemical applications to
trees. If the landscape contractor provides this service, it will be considered "extra work
cost".
• Fireblight Treatment: Preventative Fireblight treatment for Pyrus Kawakamii to consist of
spray application between October 1 and mid -November. Post treatment to consist of
pruning out dead wood, sterilizing pruning tools after each cut. Preventative Fireblight
treatment for Platanus to consist of two applications and possibly a third application,
depending on the effectiveness of the previous application. The first application shall occur
in February, during the budding stage. The second treatment shall occur in March, during
the juvenile growth stage of the leaf. The third application shall occur in April if there is
evidence of blight after mature growth of leaf. Materials used shall be of an approved type
by the County Agriculture Department. If the landscape contractor provides this service, it
will be considered "extra work cost".
• Oak Tree Pruning Permit: All cuts over 2 inches in diameter on Oak Trees will be done by
the Landscape Maintenance Tree Maintenance contractor. All other cuts on Oak Trees
shall be made to ISA standards with an Oak Tree Pruning Permit per City Municipal Code
by the landscape contractor or their subcontractor. Special Districts will procure Oak Tree
Permits once work is approved.
• Tree Pruning/Trimming: All tree trimming/pruning will be done in accordance with the
standards established by the International Society of Arboriculture (ISA) and ANSI 300
Best Management pruning practices.
• Street Tree Wells: Contractor is responsible to keep all tree wells within LIVID areas
weed- free and maintain tree well irrigation system in accordance with Section 25 of
these Specifications. Mulching of tree wells is required as needed and/or as directed by
Special Districts.
20. NATURAL, BRUSHED, MANUFACTURED, HYDROMULCHED SLOPE CARE
20.1 Natural areas or riparian corridor areas in these zones are open space areas that have
minimal usage due to the sloping character of the land and/or the rugged landscape
materials that are native to the land. Contractor will provide periodic maintenance,
according to routine scheduling, consisting of trash, brush or other debris removal.
Contractor at his cost will visually inspect these areas throughout the year as scheduled,
providing pick up and removal of any debris or trash. Waste disposal costs will be allowed
for larger items as determined by Special Districts.
20.2 Contractor at his cost shall be responsible for all inclusive weed abatement, maintaining
the brushed slope areas throughout the year in accordance with the below identified height -of
weeds, dead wood removal in accordance with the clearance from dwellings or structures
requirement or as otherwise pursuant to Los Angeles County Fire Code. A copy of current
requirements can be referenced at the following website: https://www.fire.lacounty.gov/.
20.3 These slope areas are hillside areas and are designed to meet the Los Angeles County
Ordinances for fire retardation. These areas generally occur in sloping terrain with
gradients ranging 10 percent to 100 percent. Slopes are either manufactured or natural.
The natural slopes have been brushed to remove certain plant materials. Manufactured
slopes have been hydro mulched or planted in accordance with applicable County
Ordinances. Use of these areas by the residents should be minimal.
20.4 Contractor shall perform, under the terms of this agreement, at their sole expense, the
following services for the maintenance of the natural slopes, which requires that the weeds
and native brush be:
1. Clipped to a height of 2 to 4 inches for a distance of at least 100 feet or as required
by Los Angeles Fire Code from a dwelling or structure and all debris removed from
the site at Contractor's cost.
2. Dead wood from woody plants shall be removed and/or trimmed when the area is
brushed. May be required at the direction of Special Districts to apply water within
the cleared zone only as needed during fire season to maintain sufficient moisture
contentfor sustenance of the plants and to inhibit combustion. Remove all debris
from thisoperation off the LIVID property. Weeding shall commence immediately
following the rainy season once the growth of weeds has reached a maximum of 12
inches in height or when the County Fire Marshall has determined that a fire hazard
condition exists.
3. When weeding or brush removal is required, the required weeding shall be completed
as soon as possible and shall be completed throughout an LIVID within a maximum
period of 30 days.
4. Contractor shall be responsible for maintaining the brushed slope areas throughout the
year in accordance with the above -identified height of weeds, dead wood removal and
distance from dwellings or structures requirements. This may require that certain areas
will need additional brushing as directed by the County Fire Marshall.
a. Where reference is made to weeding, brushing, or clearing within 100 feet of a structure, it
is intended that the space between the structure and the private property line is the responsibility
of the owner of the property except where Special Districts has accepted an easement to maintain
a portion of the private lot. As an example, assume a private residential lot has a depth of 100
feet, the rear or side of which abuts a fire protection slope. Assume that the structure is set back
20 feet from the property line abutting this slope. Contractor's responsibility is within the portion
or balance of the 100 feet outside of the private property boundary, or, in this case, 80 feet.
However, Special Districts is responsible for those areas where an easement has been accepted
by Special Districts over a portion of a private lot. Consult with Special Districts for any questions
regarding these areas.
b. The maintenance of the manufactured slopes requires that the planted slopes be weeded on
a regular basis throughout the year. Planted slopes which were not hydroseeded shall be kept
weed free at all times and the use of chemicals is permitted. Planted slopes that were hydroseeded
require weed removal by hand as the use of chemicals or machines (such as trimmers) are not
permitted. The removal of weeds by hand shall be performed throughout the term of the
maintenance contract. Contractor shall program the irrigation system to deliver sufficient
moisture within the root zone of trees and shrubs to sustain growth. Contractor shall be
responsible for any damage to slope areas caused by excessive watering practices or to plant
material caused by lack of water. Plants and trees shall be fertilized in accordance with the
requirements of Sections 18 and 19 of this Scope ofWork.
21. USE OF INTEGRATED PESTMANAGEMENT
21.1. Materials shall be at Contractor's cost plus no more than 15%, as necessary for integrated
pest management (IPM) and contractor at his expense under the terms of this agreement will
provide the labor.
• Integrated Pest Management (IPM): Integrated pest management (IPM) is a pest
management strategy that focuses on long-term prevention or suppression of pest
problems with minimum impact on human health, the environment, and non -
target organisms. Preferred pest management techniques include encouraging
naturally occurring biological control; using alternate plant species or varieties that
resist pests; selecting pesticides with a lower toxicity to humans or non -target
organisms; adopting cultivating, pruning, fertilizing, or irrigation practices that reduce
pest problems; and changing the habitat to make it incompatible with pest
development. Pesticides are used as a last resort when careful monitoring indicates
that they are needed according to pre- established guidelines. When treatments are
necessary, the least toxic and most target- specific pesticides are chosen.
Implementing an integrated pest management program requires a thorough
understanding of pests, their life histories, environmental requirements, and natural
enemies, as well as establishment of a regular, systematic program for surveying pests,
their damage, and other evidence of their presence. IPM has been mandated on
Federal property since 1996 by Section 136r_1 of Title 7, United States Code, and is
cited in Title 41 of the Code of Federal Regulations (102-74.35) as a required service
for agencies subject to the authority of the General Services Administration. The
Contractor will develop an IPM program for work covered by this statement of work.
• Chemical Application: All work involving the use of chemicals will be accomplished by
al State of California Certified or Licensed pest control operator. A written
recommendation by a person possessing a valid California Pest Control Advisor License
is required prior to chemical application.
• Permits: All chemicals requiring a special permit for use must be registered by the
Contractor with the County Agricultural Commissioner's Office and a permit obtained
with a copy to Special Districts, prior to use. A copy of all forms submitted to the
County Agricultural Commissioner shall be given to Special Districts on a timelybasis.
• Compliance with Regulations: All regulations and safety precautions listed in the
"Pesticide Information and Safety Manual" published by the University of California
will be adhered to.
• Pest Control: Control of ground squirrels, gophers, and other burrowing rodents by
trapping and/or eradication will be provided by Special Districts. Contractor is not
responsible for this service. Whenever holes are visible upon the surface, these holes
shall be filled and securely tamped to avoid moisture runoff entering the holes by the
County Agricultural Department who will provide pest control for Special Districts.
This procedure shall be followed in all areas, especially within all slope areas.
Contractor is responsible for notifying Special Districts upon detecting a need for
rodent control.
22. GENERAL CLEAN-UP
22.1.Contractor shall at their sole expense under the terms of this agreement perform the
following services:
• Trash Removal: The contractor shall provide a trash pickup schedule for approval by
Special Districts. The contractor shall pick up trash and accumulated debris from the
site on a regularly scheduled rotation approved by LIVID staff inadvance. Contractor
may be required to remove small to medium sized trash and refuse (Furniture,
appliances, etc.) which would fit into a standard pick-up truck. Waste disposal costs
will be allowed for larger items as determined by Special Districts. Removal of larger
items would be considered "Additional Work" and subject to the terms of Section 4.
• Curb and Gutter Maintenance: Contractor is responsible for removal of weeds and grass
from curb and gutter expansion joints (up to 2' from curb) at all times.
• Fence Clearance: Contractor is responsible for removal of weeds and grass from withir
18" of any fence or wall within the areas under Contractor's maintenance at all times.
• Walkway and Crack Maintenance: Walkways, if any, will be cleaned immediately
following mowing and edging and cleaned by use of power sweeping or blower
equipment at a minimum of once per week or as needed. This includes removal of all
foreign objects from surfaces such as:
a. Gum,
b. Animal feces,
c. Grease,
d. Paint,
e. Graffiti,
f. Glass and debris
All walkway cracks and expansion joints shall be maintained weed and grass free at all
times.
• Removal of Leaves: Accumulations of leaves that cannot be incorporated into mulch
layers shall be removed and properly disposed of not less than once per week. This
includes the accumulation of leaves/debris at the base and lower branch structures of
shrubs.
• Diversion: The Contractor will be responsible for creating and implementing a written
program to divert a minimum of 85% all green waste from landfills. The program should
include, but not be limited to, mulching and composting. The contractor shall report
the total tons of green waste generated and the number of tons diverted from the
landfill
annually to the City's Environmental Services Office. The goal will be at least 85%
diversion.
• Drainage Systems & Maintenance: The following services shall be provided by
Contractor at their expense per Contract Agreement except as otherwise provided for:
a. All drains and catch basins shall be free of silt and other debris at all times.
The Contractor shall insure all drainage devices within LIVID are functioning
properly at all times
b. All LIVID area surface drains ("V" ditches), shall be kept clear of debris at all
times so that water will have an unimpeded passage to its outlet. Contractor
will not flush dirt or debris into the storm drain system per the City's National
Pollutant Discharge Elimination System (N.P.D.E.S.) permit. All debris will be
collected and disposed of properly.
c. All LIVID area sub -surface drains (except storm drains), shall be periodically
flushed with water to avoid build-up of silt and debris. All inlets to sub- surface
drains shall be kept clear of leaves, paper, and other debris to ensure
unimpeded passage of water. Every attempt will be made to prevent debris
from continuing into the City's Storm Drain system including the use of sand
bags, straw bales or other Best Management Practices (B.M. Ps)
d. If the sub -surface drainage backs up or is blocked due to lack of periodic
flushing of silt and debris as stated above, the contractor shall be responsible at
their cost for plumbing services to clear the drain.
e. Disposal of green waste or other debris into catch basins, drains or Storm
Drains is prohibited. Such action could result in termination of maintenance
contract.
23. MAINTENANCE INSPECTIONS
23.1.The Contractor shall perform a maintenance inspection of all facilities on a weekly basis within
the LIVID during daylight hours. Such inspections shall be both visual and operational. The
operational inspection shall include operation of all sprinklers, lighting and other mechanical
systems to check for proper operational condition and reliability. Contractor is required to
input non -contractual service request information into the City's "Resident Service Center" at:
http://user.govoutreach.com/santaclarita/faq.php
23.2.The Contractor shall be expected to meet on site with an authorized representative of Special
Districts for a walk-through inspection. Said meeting shall be at the convenience of Special
Districts and may include residents of the community. Special Districts may notify the
appropriate local representatives of the time and place of each walk-through inspection at a
minimum of one (1) week prior to the date of inspection. In addition, bi-weekly interim
inspections may be made by Special Districts if deemed necessary by LIVID Staff.
24. WATER MANAGEMENT AND IRRIGATION SYSTEM MAINTENANCE ORREPAIR
24.1.All irrigation systems within the LIVID areas designated in this Scope of Work will be repaired
and maintained with all-inclusive labor and equipment required for proper operation by the
Contractor; including programming. For all irrigation repairs, including main lines, all
irrigation parts will be reimbursed at no more than a 15% mark up over the contractor's cost.
The Contractor must attach their material purchase invoices to the irrigation invoice
submittals to the City. Failure to provide copies of invoices may result in delay of payments
to Contractor. The contractor shall adhere to the Irrigation Association, Best Management
Practices (BMP'S) at: https://www.irrigation.org/IA/Resources/Best-Management-
Practices/Landscape- Irrigation- BMPs/IA/Advocacy/Landscape-Irrigation-
BMPs.aspx?hkev=cb207d5f-aO3a- 4064-a718- 800a76d1c3bc
• Scope of Responsibility: The contractor shall maintain (repair and/or replace as needed)
and keep operable all irrigation equipment consistingof:
a. Irrigation Programming
b. Irrigation Station Identification/Location
c. Irrigation Heads
d. Remote Control Valves
e. Flow Sensors
f. Flow Sensor Programming
g. PVC Piping (Including mainline and laterals)
h. Quick Couplers
i. Risers
j. Swing Joints
k. Check Valves
I. Irrigation Booster Pumps
m. Solar Controllers/Valves
n. Battery Operated Controllers/Valves
o. Valve Boxes, Quick Coupler Boxes, Etc.
p. Irrigation Controller Programming and Setup
Replacement Requirements: Replacements will be of original materials or substitutes
approved by Special Districts in writing prior to any installation.
Extent of Responsibility: Contractor will be responsible for immediate maintenance
(repair or replacement) of all irrigation systems. Contractor will be responsible at all
times for hand waterine and the bleedine of valves in emereencv situations as reauired
to sustain and prevent loss of trees. annuals. perennial plants. and eround covers or
when automatic systems are not functioning properly.
Ordinances: All materials and workmanship will be in accordance with the applicable City
Plumbing Ordinances. Where the provisions of the specifications exceed such
requirements, the specifications shall govern.
• Controllers: The contractor will be responsible for the control of Smart Water Application
Technologies (SWAT) certified weather -based controllers or equivalent, controller
programming through the contractor's office via a desk top or any wireless computer, or
hand-held device. The LIVID will provide a password for access.
• Inspections: Landscape Maintenance District Consultants/Inspectors will spot check
controller schedules on each inspection of a district to assure compliance with irrigation
program standards. Contractor shall conduct a complete irrigation system inspection
for each district at minimum of twice a year.
24.2.The contractor will be responsible to complete the following WeatherTrak training
through HydroPoint University: Level 1 — WeatherTrak Basic Systems Training. Proof
of completion to be provided with proposal submission. Additional trainings are
available and participation is encouraged.
24.3. Controllers:
• All controllers shall be adjusted as needed for optimum performance considering the
water requirements of each remote -control valve (irrigation station). "Smart" or
"weather based" controllers shall be configured to water in the "AUTO MODE" or "ET
MODE" when available. Plant establishment periods do not apply to this requirement and
should be scheduled accordingly. Contractor is responsible for adjusting the controller
parameters/attributes in order to irrigate efficiently and each valve shall be customized
for the needs of the plant material. Excessive watering or excessive runoff shall not be
permitted.
• The contractor will be responsible for the control of Smart Water Application
Technologies (SWAT) certified weather -based controllers or equivalent, controller
programming through the Contractors office via a desk top or any wireless computer, or
hand-held device. The LIVID will provide a username/password foraccess.
• Response to WeatherTrak Alerts by category shall be made within the time frames listed
below. Failure to comply with response times will be considered a deficiency and may be
subject to a deduction from payment in the amount up to five hundred ($500.00) dollars
for each instance where an alert is not resolved within the time frame.
a. Severe Alerts to be resolved within 24hours.
b. Major Alerts to be resolved within 5 working days
• Any misuse of the WeatherTrak programming resulting in system malfunction, water
waste, damage, noncompliance with local watering regulations, or operational
inefficiencies shall be considered a deficiency. Each deficiency may be subject to a
payment deduction of up to five hundred dollars ($500.00) per occurrence per day when
the City has not been informed of legitimate or acceptable reasons for such conditions.
Misuse includes, but is not limited to the following actions:
a. Disabling flow related alerts
b. Removing controllers from Auto Mode or ET mode configuration
c. Disabling flow sensors or failing to ensure accurate flow readings
d. Excluding stations from alerts. Setting flow parameters outside reasonable accepted
limits
• Contractor will provide their own irrigation remote (receiver and transmitter) for control
of the WeatherTRAK or other industry standard controllers not listed. The City requires
the Promax universal irrigation remote or other "smart phone" technology for its use in
field testing and operation of all irrigation systems for the LIVID areas. Use of this device
will conserve water consumption, provide for more cost-effective maintenance of
irrigation systems, and assure all parties concerned that the automatic system is
operating at maximum efficiency. Special Districts' inspectors may use this device in their
inspections to verify that irrigation systems are functioning properly. The bleeding of
valves and hand watering are to be used in emergency or testing situations, not for
normal or day -to- day inspections.
• Consideration must be given to the soil conditions, seasonal temperatures, wind
conditions, slope, humidity, and the relationship of conditions which affect irrigation. This
may include daytime watering during winter weather to prevent icy conditions and
manual operation of the irrigation system during periods of windy or inclement weather.
During freezingand/or windy conditions, automatic irrigation shall be paused until normal
conditions exist. No watering medians in windy conditions, to avoid drift and wetting
vehicles.
• Contractor shall be responsible for data input with regards to irrigation station reference
in the programming function of the central server or at the controller. Example: Station 1
- SE Corner of parking lot, NW of restroom, Shrubs on large slope, etc.
• In areas where wind creates problems of spraying water into private property or road
right- of -ways, the controllers shall be set to operate during the period of lowest wind
velocity which would normally occur at night (between the hours of 9:00 p.m. and 7:00
a.m.).
• Contractor shall be responsible for monitoring all irrigation systems within the jurisdiction
of this Specification and correct for coverage, adjustment, clogging of lines, and removal
of obstacles, including plant materials which obstruct the spray. Monitoring shall be
scheduled for all systems at minimum 1xmonthly.
• Check systems, as needed, for optimum performance and adjust and/or repair any
sprinkler head causing excessive runoff, including slope areas, or which throw directly
onto roadway paving or walks (where sprinklers heads can be adjusted).
• Contractor is to maintain the watering schedule in "AUTO" mode which will equal the
evapotranspiration rate based on topography, soil type, plant material, season or climatic
factors. Contractor shall notify The City of Santa Clarita of any schedule changes.
• Contractor shall utilize "cycle & soak" in programming in orderto eliminate excessive
run-off.
• Scheduled operation other than 9:00 p.m. to 7:00 a.m. must be approved by The City of
Santa Clarita.
• When available, copies of controller maps shall be kept in enclosures at alltimes.
• Contractor is responsible for maintenance of the interiors of controller enclosures and
shall be kept clean free of debris and pests, regardless of condition(s) at time of contract
award.
• Contractor shall be responsible to notify The City of Santa Clarita of any additional water
requirements to the landscape which is outside of the "AUTO" scheduled program
application.
• It is the responsibility of the Contractor to keep the plant material alive. If this requires
an extra application of irrigation water, the Contractor is to make the necessary
adjustments and immediately notify The City of Santa Clarita upon doingso.
• Only City of Santa Clarita staff, City Monitors, the Contractor Supervisor/ Foreman or
Irrigation Technician will have access to all controllers. Enclosures will be
locked/padlocked at all times.
• The Contractor shall test the soil in groundcover areas and around all trees and shrubs
monthly or as necessary with soil probes to determine that the proper amount of water
is being applied at all times. This information should be used to adjust watering times on
the controller and supplemental hand or deep watering asnecessary.
• The Contractor shall make adjustments to the water programs to compensate for
irrigation heads on each system, soil type and permeability, wind condition, orientation to
the sun, air temperature, season, and logistical considerations
• Once the irrigation system has been adjusted to only irrigate the planting areas it was
designed to irrigate, the contractor shall then monitor the irrigation watering application
time to determine the length of time each system runs until irrigation runs off the
landscape area. This information will then be used to establish "cycle & soak" parameters.
• The maximum run time should then be set a minimum of one minute less than the time
it takes for run off to occur. This will establish the maximum run time for each valve, with
full sun exposure. Adjust valves with partial shade or full shade to have less run time than
the systems in full sun.
• It is required that soil conditions be constantly monitored with a soil probe to ensure that
over -saturation of the soil does notoccur.
• In addition to the soils condition, the individual plant material requirements must be
taken into account. As the plant material becomes established, a reduction in the
frequency of watering should be implemented to harden -off the plant material while
maintaining it in a healthy condition.
24.4.Operation of Systems:
• As a standard practice, the Contractor shall formally acknowledge receipt of the irrigation
system within the first 60 days of the notice to proceed. It is the Contractors responsibility to
conduct a full-scale irrigation audit/assessment to determine deficiencies in the system and
make recommendations for repair(s).
• Contractor will be responsible for immediate maintenance (repair or replacement) of all
irrigation systems. Contractor will be responsible at all times for hand watering and the
bleeding of valves in emergency situations as required to sustain and prevent loss of trees,
annuals, perennial plants, and ground covers when automatic systems are not functioning.
• Irrigation system will be controlled by Contractor in such a way as not to cause an excessively
wet area which could interfere with the Contractor's ability to mow/maintain landscaped
areas.
• All irrigation systems shall be personally inspected by Contractor a minimum of once per
month to verify effectiveness of sprinkler operation. The appropriate Irrigation Inspection
Form must be filled out per controller and submitted to The City of Santa Clarita LIVID for
review.
• Contractor shall adjust and clean as necessary all sprinkler heads, valves and pressure
regulators to continue operation at maximum efficiency and performance.
• All materials and workmanship will be in accordance with the City Plumbing Ordinances
if/when applicable.
• Contractor shall be responsible for trimming plant material and making necessary adjustments
to riser heights as growth rates indicate.
• Contractor shall be responsible for hand -watering any pots not provided with an irrigation
system to maintain plants and promote optimumgrowth.
• Adjustments in operating pressure for spray and rotor type heads shall be followed per
manufacturer's recommendation to provide optimum efficiency unless instructed otherwise
by The City of Santa Clarita.
• Contractor shall be required to walk each site upon request by The City of Santa Clarita
representative a minimum of one time per quarter to inspect the operation of the irrigation
system.
• Plant damage or loss resulting from the failure to promptly report irrigation system failure
shall be considered Contractor negligence and such plant material shall be repaired or
replaced at Contractor expense.
• All hand watering performed with a hose shall require the hose to have a flow control that will
allow the operator to turn the hose off between watering areas to minimize any wasted water.
• The Contractor shall be responsible for monitoring all project irrigation systems and should
correct coverage, head adjustments, clogged lines, loose staking of heads and pipes, and
obstacles, including plant material, which obstruct the spray. Make all necessary adjustments
to heads that spray onto roadways, walks, walls, and patio areas or out of intended area of
coverage. The Contractor shall clean and adjust sprinkler heads as needed for proper coverage.
Each system should be operated via remote control and observed on a regular basis.
• During extremely hot weather, long holiday periods, and during or following breakdown of
systems, the contractor should provide adequate personnel and materials as required to
adequately water all landscaped areas at no extra cost to The City of Santa Clarita. When
breakdowns or malfunctions exist, the contractor should water manually by whatever means
necessary to maintain all plant materials in a healthy condition. Overly wet or dry conditions
should not be permitted to develop.
• Once a year, the contractor shall clean all controller cabinets and valve boxes, remove
intruding soil and replace gravel as needed.
• Testing, certification and service of the backflow prevention devices on the irrigation systems
shall be done by a certified tester as provided by The City of Santa Clarita.
• Contractor shall not repair, manipulate or remove backflow devices unless prior authorization
has been received by a City of Santa Clarita representative. However, Contractor is permitted
to make use of shutoff valves located on or near backflow devices in the event of a mainline
break and/or maintenance.
• Contractor shall notify the LIVID office immediately should a backflow prevention device
malfunction occur.
• Landscape Maintenance District Consultants/Inspectors/City staff will spot check controller
schedules on each inspection of a district to assure compliance with irrigation program
standards. Contractor shall conduct a complete irrigation system inspection for each district at
minimum of twice ayear.
• Contractor shall observe and note any deficiencies occurring from the original design and
review these findings with Special Districts, so necessary improvements can be considered.
24.5. Repairs:
• All pop-up heads should be assembled on triple swingjoints.
• When irrigation heads, risers, nozzles, etc. break, they will be replaced with like for like
irrigation heads. Uniformity is of the utmost importance.
• All remote -control valves shall be Superior 950DW brass valves unless other(s) are
accepted by LIVID staff.
• Contractor shall repair all leaking or defective valves immediately upon occurrence, or
within 24 hours following notification from LIVID of such adeficiency.
• Malfunctions of any nature which are deemed to be the fault of materials or
workmanship still covered under original installation guarantee shall be reported
immediately to The City of Santa Clarita.
• Contractor shall submit itemized irrigation invoices for repairs, per LIVID Zone on an as
needed basis.
• Repair logs shall be maintained and will include date of repair, nature of repair, and
itemized list of materials for clarity. Site map/photo documentation to illustrate location
of repair, photo of site condition, and work completed shall be included with repairlog(s).
24.6.Conversation: The City of Santa Clarita may conduct monthly water management meetings with
the contractor to review all controllers with irregular usage and situations where water
consumption is excessively high. All plant stress or loss due to under -watering or over- watering
will demonstrate contractor neglect and cost to replace said material will be at Contractor's sole
expense.
The City of Santa Clarita may conduct monthly Water Management Meetings with the contractor
to review any penalty charges that were caused by the Contractor's inability to properly manage
water allocations, when applicable. The Contractor will be responsible for paying all water
penalties incurred on each water meter for all overages exceeding allocation established by the
respective water purveyor. The City of Santa Clarita may waive specific penalties at its sole
discretion. The City of Santa Clarita takes Water Conservation very seriously and will not tolerate
mismanaged or neglected water delivery systems.
24.7. Water Budgets: In order to ensure efficient and responsible water management with regards
to landscape irrigation, the City of Santa Clarita Special Districts office may require the
following:
• When water budgets have been established for each individual service area within a
Landscape Maintenance District Zone (specifically water meter and/or point of
connection), CONTRACTOR shall not exceed the Maximum Applied Water Allowance
(MAWA) as established by State Assembly Bill 1881, Model Water Efficient Landscape
Ordinance (MWELO). https://water.ca.gov/Programs/Water-Use-And-
Efficiency/Urban- Water-Use-Efficiency/Model-Water-Efficient-Landscape-Ordinance
When water budgets and/or tiered rate structures are enforced by individual water
Purveyors such as; Valencia Water Company, Newhall County Water District, Santa
Clarita Water Division, Castaic Lake Water Agency, or SCV Water, CONTRACTOR shall
not exceed the monthly allocation(s) as set forth by the service provider for each
individual service area within a Landscape Maintenance District Zone, specifically
water meter and/or point of connection.
• Failure to comply with water budgets may lead to monetary penalties up to the costs
of the excessive use which exceeds the water budget(s), efficient tier, or any "penalty"
tier the City of Santa Clarita is subjected to.
25. MAINTENANCE AND REPAIR OF HARDSCAPE, SERVICE ROADS, AND DRAINAGESYSTEMS
25.1. Hardscape surfaces, walkways, and service roads, if any, shall be maintained by Contractor so
as to keep the integrity of the walking and/or driving surface in a safe, unimpaired condition.
The contractor may not use subcontractors not included with the proposal submission without
written approval of Special Districts Staff. Any unsafe condition of a walkway or service road
shall be reported immediately to the LIVID Monitor or directly to City Staff.
• Contractor may be responsible for total replacement or repair of hardscaping and/or
plant replacement if damage occurs due to Contractor's negligence or by accidental
damage within maintenance operation.
• Contractor shall be responsible for sweeping/blowing all hardscape surfaces within
the contract boundaries on a regularly scheduled routine approved by LIVID Staff or as
requested by Special Districts. All debris must be collected andremoved.
Disposal of debris by blowing into roadways, sidewalks, or other areas is prohibited
and may be cause for contract termination or a deduction in payment as described
in Section 10.
26.GRAFFITI ERADICATION
26.1.Contractor may be responsible to remove small amounts of graffiti (licensed plate size) as it
appears upon any of the walkways, Paseo overpasses and underpasses, walls, fences, or any
appurtenant structures or equipment within the areas under Contractor's maintenance.
Special Districts Inspector will be informed of all graffiti immediately upon discovery.
Contractor is required to input graffiti information into the City's reporting system at: City of
Santa Clarita, CA
- Resident Service Center (govoutreach.com)
26.2.The contractor may be required to remove small amounts of debris which would fit into a small
pick -up truck. In such casesthe dump fee may be invoiced to Special Districts. Removal of larger
items would be considered as an "additional work" item and subject to the terms of Section4.
26.3.All materials and processes used in graffiti eradication shall be non -injurious to surfaces and
adjacent District property and approved by Cal -OSHA. Materials and processes used must be
approved by LIVID prior to use.
27. DECOMPOSED GRANITE
27.1. Contractor wil I be required to keep decomposed granite(DG) areas and pathwaysfree
of soil, litter, debris, and weeds. Any areas in need of repair or fill should be reported and a
proposal provided to bring the area back to an acceptable condition.
RESPONSE FORMAT AND SELECTION CRITERIA
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
1. RESPONSE FORMAT -The organization of the response and cost files is described in this section of
the RFP. All potential vendors must follow this format.
1.1. RESPONSE FILE:
1.1.1. Introduction — A general introduction and description of the proposal shall be provided.
The format of the introduction is at the discretion of the contractor.
1.1.2. Background — Provide insight to your company and its resources. Explain the company
background and philosophy and what qualifies this company to be a successful
candidate for the City's contract.
1.1.3. Scope of Work — Describe the work program. Identify how the objectives of the
specifications will be performed. Relate the business practices to the specific tasks
required and explain the proposed method for adhering to the landscape maintenance
requirements. Include contractor's approach to the areas of pro -activeness,
responsiveness, familiarity with common concerns of the LIVID areas, problem
resolution, and any other areas that explain how the work will be performed and
managed.
1.1.4. Schedule — Describe the time schedule for each proposed task and area rotation.
Provide staff descriptions and quantity on daily, weekly, monthly, and seasonal
timelines. Proposed work periods and completion dates, as well as any anticipated
meeting dates, should also be identified.
1.1.5. Personnel, Equipment, and Facilities — Describe the personnel qualifications,
equipment to be provided, and numbers of both dedicated to the areas for this
contract. Explain/show the reasoning forthe type, number and composition of staff and
equipment for this contract and how the cost of such provides adequate or superior
value to the contract.
1.1.6. Exhibits — The documents within Section D are required to be submitted with the
proposal response and can be referred to throughout the RFP. However, expansion on
all aspects listed above is strongly encouraged. See Document Checklist for more
details.
1.2. COST FILE:
1.2.1. Statement of Offer and Signature — The proposal shall be signed by an individual
authorized to bind the consultant, shall contain a statement to the effect that the
proposal is a firm offer for a 180-day period, and shall contain a statement that the
proposed work will be performed at the "not -to -exceed" price. This will include all
deliverables and meeting attendance as laid out in the scope of work.
1.2.2. All proposals must be submitted according to specifications set forth in this section.
Failure to adhere to these specifications may be cause for rejection of proposal.
1.2.3. Cost File must be submitted separately from the Response File.
2. PROPOSAL EVALUATION AND CONTRACTOR SELECTION — An evaluation panel comprised of
representatives from the requesting department will evaluate all proposals to determine
responsiveness to the RFP. The panel will recommend the selection of the responsible proposer
whose proposal is most advantageous to the City. Accordingly, the City may not necessarily make
an award to the proposer with the highest technical ranking nor award to the Proposer with the
lowest Cost Proposal if doing so would not be in the overall best interest of the City.
The overall criteria are listed below. As proposals are considered by the City to be more equal in
their technical merit, the evaluated cost or price becomes more important so that when technical
proposals are evaluated as essentially equal, cost or price may be the deciding factor.
2.1. SELECTION CRITERIA (300 Total Points):
2.1.1. Team Composition (45 points): Contractor qualifications, staff qualifications, and number
of staff provided. (Includes but not limited to Section 3 and Exhibits E & GI-G2)
2.1.2. Rotation Schedule (60 points): Use and mobilization of resources. Proposed timeline to
service all areas. (Includes but not limited to as described in Section 3 and Exhibit E)
2.1.3. Acknowledgement & Successful Understanding of Scope of Work (45 points): Proposed
method and guidelines for adhering to the landscape maintenance requirements to
include but not limited to: Description and clarity of approach in the areas of pro -
activeness, responsiveness, familiarity with common concerns of the LIVID areas and
problem resolution. (Includes but not limited to Exhibits D & J)
2.1.5.References (30 points) (Included but not limited to Exhibits C, F & 1)
2.1.4. Cost of services provided (30 pints): (Exhibits A & 81-82)
2.1.5.Value (90 Points): Cost in relation to manpower. What makes the contractor the best
candidate to provide the services requested. (Includes but not limited to Exhibits A, 131,
B2, D, GI-G2)
During the selection process, the evaluation panel may wish to interview proposers with scores
above a natural break. Should an interview process take place the results of the interview will
carry great weight in the selection process. The City reserves the right to make a selection solely
on the basis of the proposals without furthercontact.
SECTION C
Sample Agreemen
SAMPLE ONLY
MAINTENANCE AGREEMENT
BETWEEN
THE CITY OF SANTA CLARITA
AND
FOR
CON-6
Council Approval Date:
Agenda Item:
Contract Amount:
THIS MAINTENANCE AGREEMENT ("Agreement") is made by and between the CITY OF
SANTA CLARITA, a general law city and municipal corporation ("CITY") and
("CONTRACTOR").
The Parties agree as follows:
CONSIDERATION.
As partial consideration, CONTRACTOR agrees to perform the work listed in the
SCOPE OF SERVICES, below; and
As additional consideration, CONTRACTOR and CITY agree to abide by the terms and
conditions contained in this Agreement; and
A. As additional consideration, CITY agrees to pay CONTRACTOR an amount as set
forth in the attached Exhibit " ," which is incorporated by reference, for
CONTRACTOR's services. CITY will pay such amount promptly, but not later
than thirty (30) days after receiving CONTRACTOR's invoice.
2. TERM. The term of this Agreement will be from to The
Agreement may be renewed upon mutual consent of the parties.
SCOPE OF SERVICES.
CONTRACTOR will perform services listed in the attached Exhibit "
CONTRACTOR will, in a workmanlike manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required of
CONTRACTOR by this Agreement.
C. CONTRACTOR guarantees each portion of the services as installed against
defective materials and workmanship for a period of one (1) year from date of
CITY's written acceptance of the work. Promptly upon CITY's request within
that one (1) year period, CONTRACTOR agrees to correct by repair or
replacement without charge to CITY any defects which may appear in the work or
any portion thereof. Notwithstanding the foregoing, all guarantees and warranties
obtained by CONTRACTOR from manufacturers and vendors of equipment used
in the performance of the services shall be extended to CITY's benefit for the full
limit of their terms.
PREVAILING WAGES.
CONTRACTOR's work is considered a "Public Works project" subject to the payment of
prevailing wages. CONTRACTOR stipulates that it shall comply with all applicable wage and
hour laws, including without limitation, California Labor Code §§ 1776 and 1810-1815. Failure
to so comply shall constitute a default under this Contract. Further, all public works projects
valued at $30,000 or more must include an obligation to hire apprentices, unless the craft or trade
does not require the use of apprentices, as indicated in the corresponding prevailing wage
determination. This duty applies to all contractors on a public works project, even if their part of
the project is less than $30,000.
CONTRACTOR and its Subcontractors shall pay to persons performing labor in and about the
project provided for in the Contract Documents an amount equal to or more than the general
prevailing rate of per diem wages for (1) work of a similar character in the locality in which the
Work is performed and (2) legal holiday and overtime work in said locality. The per diem wages
shall be an amount equal to or more than the stipulated rates contained in a schedule that has
been ascertained and determined by the Director of the State Department of Industrial Relations
and Owner to be the general prevailing rate of per diem wages for each craft or type of workman
or mechanic needed to execute this Contract. The prevailing wage rates are available online at
http://www.dir.ca. ovg /dlsr. CONTRACTOR shall also cause a copy of this determination of the
prevailing rate of per diem wages to be posted at each Site.
CONTRACTOR shall insert in every subcontract or other arrangement which CONTRACTOR
may make for performance of Work or labor on Work provided for in the Contract, provision
that Subcontractor shall pay persons performing labor or rendering service under subcontract or
other arrangement not less than the general prevailing rate of per diem wages for work of a
similar character in the locality in which the Work is performed, and not less than the general
prevailing rate of per diem wages for holiday and overtime work fixed in the California Labor
Code.
CONTRACTOR and its Subcontractors shall keep an accurate record showing the name of and
actual hours worked each calendar day and each calendar week by each worker employed by him
or her in connection with the Project. The record shall be kept open at all reasonable hours to the
inspection Owner and to the Division of Labor Standards Enforcement.
CONTRACTOR and its Subcontractors must keep accurate payroll records, showing the name,
address, social security number, work classification, straight time and overtime hours worked
each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker,
or other employee employed by him or her in connection with the Work of the Contract
Documents. Each payroll record shall contain or be verified by a written declaration as required
by Labor Code Section 1776.
With each application for payment, CONTRACTOR shall also deliver certified payrolls directly
to the Labor Commissioner in the format prescribed by the Labor Commissioner.
CONTRACTOR shall indemnify, hold harmless and defend (with counsel reasonably acceptable
to CITY) CITY against any claim for damages, compensation, fines, penalties or other amounts
arising out of the failure or alleged failure of any person or entity to pay prevailing wages as
required by law or to comply with the other applicable provisions of Labor Code Sections 1720
et seq. and implementing regulations of the Department of Industrial Relations in connection
with execution of the improvements or any other work undertaken or in connection with the
Public Works project.
PROTECTION OF RESIDENT WORKERS. The City of Santa Clarita actively supports the
Immigration and Nationality Act (INA), which includes provisions addressing employment
eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire
only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.)
and aliens authorized to work in the U.S. The employer must verify the identity and employment
eligibility of anyone to be hired, which includes completing the Employment Eligibility
Verification Form (I-9). The Contractor shall establish appropriate procedures and controls so
no services or products under the Contract Documents will be performed or manufactured by any
worker who is not legally eligible to perform such services or employment.
FAMILIARITY WITH WORK.
By executing this Agreement, CONTRACTOR represents that CONTRACTOR has:
Thoroughly investigated and considered the scope of services to be performed;
and
Carefully considered how the services should be performed; and
Understands the facilities, difficulties, and restrictions attending performance of
the services under this Agreement.
If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR
has or will investigate the site and is or will be fully acquainted with the conditions
there existing, before commencing the services hereunder. Should
CONTRACTOR discover any latent or unknown conditions that may materially
affect the performance of the services, CONTRACTOR will immediately inform
CITY of such fact and will not proceed except at CONTRACTOR's own risk until
written instructions are received from CITY.
CONTRACTOR represents that the CONTRACTOR agrees to comply with all
applicable federal and state workplace and employment laws including those that
relate to minimum hours and wages, occupational health and safety, workers
compensation insurance and state, county and local orders.
3. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONTRACTOR will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Type of Insurance
Commercial general liability:
Business automobile liability
Workers compensation
Limits combined single)
$1,000,000/$2,000,000 (aggregate)
$1,000,000
Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of
ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit of $1,000,000 per occurrence, $2,000,000
general aggregate, for bodily injury, personal injury, and property damage for the
policy coverage. Liability policies will be endorsed to name City, its officials, and
employees as "additional insureds" under said insurance coverage and to state that
such insurance will be deemed "primary" such that any other insurance that may be
carried by City will be excess thereto. Such insurance will be on an "occurrence,"
not a "claims made," basis and will not be cancelable or subj ect to reduction except
upon thirty (30) days prior written notice to City.
C. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement,
endorsements as required herein, and such other evidence of insurance or copies of
policies as may be reasonably required by City from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating equivalent to at
least a Rating of "AXII." Certificate(s) must reflect that the insurer will provide
thirty (30) day notice of any cancellation of coverage. CONTRACTORwill require
its insurer to modify such certificates to delete any exculpatory wording stating that
failure of the insurer to mail written notice of cancellation imposes no obligation,
and to delete the word "endeavor" with regard to any notice provisions.
E. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation
against CITY, its elected or appointed officers, officials, agents, volunteers and
employees for losses paid under the terms of the workers compensation policy
which arise from work performed by CONTRACTOR for CITY.
F. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance
required by this Agreement, City may obtain such coverage at CONTRACTOR's
expense and deduct the cost of such insurance from payments due to
CONTRACTOR under this Agreement or terminate. In the alternative, should
CONTRACTOR fail to meet any of the insurance requirements under this
agreement, City may cancel the Agreement immediately with no penalty
G. Should Contractor's insurance required by this Agreement be cancelled at any point
prior to expiration of the policy, CONTRACTOR must notify City within 24 hours
of receipt of notice of cancellation. Furthermore, CONTRACTOR must obtain
replacement coverage that meets all contractual requirements within 10 days of the
prior insurer's issuance of notice of cancellation. CONTRACTOR must ensure that
there is no lapse in coverage.
H. Additional insured status. General liability, automobile liability, and
umbrella/excess liability insurance policies shall provide or be endorsed to provide
that CITY and its officers, officials, employees, agents, and volunteers shall be
additional insureds under such policies.
I. Primary/noncontributing. Coverage provided by CONTRACTOR shall be primary
and any insurance or self-insurance procured or maintained by CITY shall not be
required to contribute with it. The limits of insurance required herein may be
satisfied by a combination of primary and umbrella or excess insurance. Any
umbrella or excess insurance shall contain or be endorsed to contain a provision
that such coverage shall also apply on a primary and non-contributory basis for the
benefit of CITY before the CITY' S own insurance or self- insurance shall be called
upon to protect it as a named insured.
4. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this
Agreement until:
CONTRACTOR furnishes proof of insurance as required under Section 7 of this
Agreement; and
CITY gives CONTRACTOR a written Notice to Proceed.
Should CONTRACTOR begin work in advance of receiving written authorization to
proceed, any such professional services are at CONTRACTOR's own risk.
TERMINATION.
CITY may terminate this Agreement at any time with or without cause.
CONTRACTOR may terminate this Agreement upon providing written notice to CITY at
least thirty (30) days before the effective termination date.
Should the Agreement be terminated pursuant to this Section, CITY may procure on its
own terms services similar to those terminated.
By executing this document, CONTRACTOR waives any and all claims for damages that
might otherwise arise from CITY's termination under this Section.
5. INDEMNIFICATION.
CONTRACTOR shall indemnify, defend, and hold harmless the CITY, and its officers,
employees, and agents ("City indemnitees"), from and against any and all causes of action, claims,
liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs
of litigation ("claims"), arising out of the Contractor's performance of its obligations under this
agreement or out of the operations conducted by Contractor, including the Contractor's active or
passive negligence, except for such loss or damage arising from the sole negligence or willful
misconduct of the CITY. In the event the CITY indemnitees are made a party to any action, lawsuit,
or other adversarial proceeding arising from Contractor's performance of this agreement the
Contractor shall provide a defense to the CITY indemnitees or at the CITY' S option reimburse the
CITY indemnitees their costs of defense, including reasonable legal counsels' fees, incurred in
defense of such claims.
INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will
act as an independent contractor and will have control of all work and the manner in which is it
performed. CONTRACTOR will be free to contract for similar service to be performed for other
employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY
and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY
provides for its employees. Any provision in this Agreement that may appear to give CITY the
right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of
control over the work means that CONTRACTOR will follow the direction of the CITY as to end
results of the work only.
NOTICES.
All notices given or required to be given pursuant to this Agreement will be in writing and
may be given by personal delivery or by mail. Notice sent by mail will be addressed
as follows:
To CITY: City of Santa Clarita
ATTN: Kenneth W. Striplin, City Manager
23920 Valencia Boulevard, Suite 300
Santa Clarita, CA 91355
To CONTRACTOR:
When addressed in accordance with this paragraph, notices will be deemed given upon
deposit in the United States mail, postage prepaid. In all other instances, notices
will be deemed given at the time of actual delivery.
Changes may be made in the names or addresses of persons to whom notices are to be
given by giving notice in the manner prescribed in this paragraph.
TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a
Taxpayer Identification Number.
WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in this
Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other
term, covenant, or condition contained in this Agreement, whether of the same or different
character, nor will it be deemed to constitute a continuing waiver.
CONSTRUCTION. The language of each part of this Agreement will be construed simply and
according to its fair meaning, and this Agreement will never be construed either for or against
either party.
SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction
to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary
in the opinion of the court to render such portion enforceable and, as so modified, such portion and
the balance of this Agreement will continue in full force and effect.
CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference
only and will not affect the interpretation of this Agreement.
INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with
the laws of the State of California, and exclusive venue for any action involving this agreement
will be in Los Angeles County.
AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned upon
approval and ratification by the Santa Clarita City Council. This Agreement is not binding upon
CITY until executed by the City Manager. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written agreement.
CITY's City Manager may execute any such amendment on behalf of CITY.
ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the same
effect as an original signature.
EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any
provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions
of this Agreement will govern and control.
FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, war, terrorist act, embargo, government action, civil or military authority, the natural
elements, or other similar causes beyond the Parties' control, then the Agreement will immediately
terminate without obligation of either party to the other.
ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole agreement
between CONTRACTOR and CITY respecting maintenance. To the extent that there are
additional terms and conditions contained in Exhibit " " that are not in conflict with this
Agreement, those terms are incorporated as if fully set forth above. There are no other
understandings, terms or other agreements expressed or implied, oral or written.
CONFLICT OF INTEREST. CONTRACTOR will comply with all conflict of interest laws
and regulations including, without limitation, CITY's conflict of interest regulations.
SAFETY OF PERSONS AND PROPERTY. CONSULTANT shall comply with, and give
notices required by applicable laws, statutes, ordinances, codes, rules and regulations, and lawful
orders of public authorities, bearing on safety of persons or property or their protection from
damage, injury, or loss, all as may be amended from time to time.
ELECTRONIC TRANSMISSION OF CONTRACT AND SIGNATURE. The Parties agree
that this Agreement may be transmitted and signed by electronic mail by either/any or both/all
Parties, and that such signatures shall have the same force and effect as original signatures, in
accordance with California Government Code section 16.5 and Civil Code section 1633.7.
(SIGNATURES ON NEXT PAGE)
IN WITNESS WHEREOF, the parties hereto have executed this contract on this date of
FOR CONTRACTOR:
I0
Print Name & Title
Date:
FOR CITY OF SANTA CLARITA:
KENNETH W. STRIPLIN, CITY MANAGER
M.
City Manager
Date:
APPROVED AS TO FORM:
JOSEPH M. MONTES, CITY ATTORNEY
I0
City Attorney
Date:
CORPORATION:
Print Name & Title
Date:
IF
Fringe Benefit Statement
Contract/Proposal No:
Project Name:
Date:
INSTRUCTIONS: Fringe Benefit rates can be used for checking payrolls or applied to Force Account work which may
be done on the above contract the hourly rates for fringe benefits, subsistence and/or travel allowance payment (as
required by collective bargaining agreements) made for employees on the various classes of work are tabulated below.
THIS DOCUMENT CONTAINS PERSONAL INFORMATION AND, PURSUANT TO CIVIL CODE 1796.21, IT SHALL
BE KEPT CONFIDENTIAL IN ORDER TO PROTECT AGAINST UNAUTHORIZED DISCLOSURE.
Classification:
Effective Date:
Subsistence or Travel Pay:
Health and Welfare
$
Trust Fund Paid to:(Name)
Address:
Pension
$
Trust Fund Paid To:(Name)
Address:
Vacation/Holiday
$
Trust Fund Paid to:(Name)
Address:
Training
$
Trust Fund Paid To:(Name)
Address:
Other
is
Trust Fund Paid TO: (Name)
Address:
Classification:
Effective Date:
Subsistence or Travel Pay:
Health and Welfare
$
Trust Fund Paid to:(Name)
Address:
Pension
$
Trust Fund Paid To:(Name)
Address:
Vacation/Holiday
$
Trust Fund Paid to:(Name)
Address:
Training
$
Trust Fund Paid To:(Name)
Address:
Other
$
Trust Fund Paid To:(Name)
Address:
Classification:
Effective Date:
Subsistence or Travel Pay:
Health and Welfare
$
Trust Fund Paid to:(Name)
Address:
Pension
$
Trust Fund Paid To:(Name)
Address:
Vacation/Holiday
$
Trust Fund Paid to:(Name)
Address:
Training
$
Trust Fund Paid To:(Name)
Address:
Other
$
Trust Fund Paid To:(Name)
Address:
Supplemental statement must be submitted during the progress of work should a change in rate of any of the classifications be made.
I CERTIFY THAT THE FRINGE BENEFIT PAYMENTS ARE MADE TO THE APPROVED PLANS, FUND OR PROGRAMS LISTED ABOVE.
City of Santa Clarita Form HC-50 FBS
(Contractor/Subcontractor) By (Name and Title) eSignature
SECTION D
Exhibits
EXHIBIT A: COST PROPOSAL
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Santa Clorito, California
Contractor Name:
Fill out this form completely and return with your proposal.
Column B
Item
Column A
Project Site
Annual
No.
Monthly Maintenance Cost
Maintenance Cost
1.
LIVID Zone T46 (NORTHBRIDGE)
$ x 12 months
$
2.
LIVID Zone T47 (NORTH PARK)
$ _x 12 months
$
Total (Column 8)
Total proposed amount annually, in legibly printed words:
EXHIBIT B1: ADDITIONAL PRICING
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name:
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost of your
proposal response. Hourly labor rates to be used in performing the work required in the specifications for
annual landscape maintenance. These rates will be used in evaluating the proposal and may be used in
evaluating cost estimates for "additional" or "extra" work requested by the City under this contract when
applicable.
Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed:
Pricing and Billing Schedule Detail
Skill Level Hourly Cost After -Hour Emergency
Irrigation Laborer
$
per hour
$ per hour
Landscape Laborer
$
per hour
$_ per hour
CAC/CAL Herbicide and Pesticide Applicator
$_
per hour
N/A
Please initial to verify acknowledgement of labor rates:
EXHIBIT B2: ADDITIONAL PRICING CONTINUED
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name:
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost on
the of your proposal response.
Please list the unit price for labor, EXCLUDING part/material costs, for the following tasks. These rates
may be used in evaluating cost estimates for additional work requested by the City under this contract.
EXTENDED PRICE
ITEM
DESCRIPTION
UNIT OF
QTY
UNIT PRICE
(UNITPRICEX
MEASURE
QTY)
1
Price for maintenance of landscaped
SF
500
$
$
with turf.
2
Price for maintenance of landscape with
SF
1,000
$
$
trees, shrubs, and ground cover.
'
3
Price for maintenance of landscaped,
SF
500
$
$
irrigated slope.
Please list the unit price for all-inclusive labor and material costs, for the following tasks. These rates
may be used in evaluating cost estimates for additional work requested by the City under this contract.
ITEM
UNIT OF
EXTENDED PRICE
DESCRIPTION
QTY
UNIT PRICE
(UNITPRICEX
MEASURE
QTY)
4
Price for installation of a one (1) gallon
EA
5
$
$
shrub.
5
Price for installation of a five (5) gallon
EA
5
$
$
shrub.
6
Price for installation of a fifteen (15)
EA
5
$
$
gallon shrub.
7.
Price for installation of a fifteen (15)
EA
5
$
$
gallon tree.
8.
Price for installation of a twenty-four-
EA
2
$
$
inch (24-inch) box tree.
EXHIBIT C: VIOLATION RECORDS
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name:
1) The last six (6) months of tailgate safety meeting sign -in sheets and topics covered mustbe made
available UPON REQUEST. (Do not send with proposal submission at this time.)
2) In the prior year, what was the longest stretch of days worked without an accident in the landscape
maintenance division?
3) Please provide any sustained complaints made to your company within the past four (4) years to
Cal -OSHA.
4) Please provide any sustained complaints made to your company within the past four (4) years to
the California State Contractor Board in regards to your Class C-27 California Landscaping
Contractor License.
EXHIBIT D: PROACTIVE APPROACH FORM
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name:
Please explain what policies or procedures you and your company will provide to ensure your team will
proactively identify deficiencies, suggest solutions, and execute resolution? What makes your company
the best for this service area and how does your company stand out from others?
*Attach additional pages as necessary.
EXHIBIT E: DESIGNATION OF SUBCONTRCATORS
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name:
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor
or render service in excess of/: of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid. If no Subcontractors will be
used fill out the form with NA. Please add additional sheets if needed.
Subcontractor
DIR Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
Subcontractor DI Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
Subcontractor
DI Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of
the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered
and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered
contractor to submit a proposal that is authorized by Section 7029.1 ofthe Business and Professions Code or by Section 10164 or 20103.5 ofthe
Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 ofthe Labor Code at the time the
contract is awarded.
EXHIBIT F: REFERENCES
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name:
The following are the names, addresses, and telephone numbers of three public agencies for which the
proposed company has performed work of a similar scope and size within the past five (5) years. The
references shall demonstrate that the company (proposer) has a minimum of five (5) years' experience in
the landscape maintenance field, experience maintaining site areas of twenty (20) acres or larger, and the
ability to complete work of the type and scope being proposed under the terms of this contract. If
necessary, more than three (3) references can be submitted to demonstrate these qualifications. If the
instructions on this form conflict with the references requested in the scope of work, the scope of work
shall govern. Fill out this form completely and upload it with your proposal.
1.
Name and Address of Owner /Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Started Date Completed
2.
Name and Address of Owner/ Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Started Date Completed
3.
Name and Address of Owner/ Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Started Date Completed
EXHIBIT G1: STAFF
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name:
Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman,
certified arborist (if applicable), Recycled Water Users Site Supervisor, chemical applicator, irrigation
specialist, etc.
1. Name
License/Certificates
2. Name
License/Certificates
3. Name
License/Certificates
4. Name
License/Certificates
5. Name
License/Certificates
6. Name
License/Certificates
7. Name
License/Certificates
Job Title
Job Title
Job Title
Job Title
Job Title
Job Title
Job Title
8. Name
License/Certificates
9. Name
License/Certificates
10. Name
License/Certificates
11. Name
License/Certificates
12. Name
License/Certificates
13. Name
License/Certificates
14. Name
License/Certificates
Job Title
Job Title
Job Title
Job Title
Job Title
Job Title
Job Title
15. Name Job Title
License/Certificates
*Attach additional pages as necessary for additional personnel.
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name:
Fill out this form for the following Zone T46. Labor time proposed is time working on site and does not
include travel time. Attach additional pages as necessary for additional personnel.
ZONE: T46 - NORTHBRIDGE
Supervisors
Crewmember Title Qty. of Weekly Hours
Crewmember Title Qty. of Weekly Hours
Crew #1
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Specialty Positions
Crewmember Title Qty. of Weekly Hours
Crewmember Title Qty. of Weekly Hours
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name:
Fill out this form for the following Zone T47- Northpark. Labor time proposed is time working on site and
does not include travel time. Attach additional pages as necessary for additional personnel.
ZONE: T47 - NORTHPARK
Supervisors
Crewmember Title Qty. of Weekly Hours
Crewmember Title Qty. of Weekly Hours
Crew #1
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Specialty Positions
Crewmember Title Qty. of Weekly Hours
Crewmember Title Qty. of Weekly Hours
EXHIBIT H: EQUIPMENT REQUIREMENTS
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name:
Additional equipment requirements for work within proposed Landscape Maintenance District or the
ability of Contractor to rent/lease at no additional cost:
• Commercial grade lawn mowers with mulching blade attachment, sufficient in size tocover large
turf areas
• Proper equipment required to perform pruning tasks including hand pruners, loppers,saws,
pole pruners and chainsaws
• Commercial Grade Battery Powered Leaf Blowers
• All maintenance supplies for proper equipment operation
• Garden Spading Forks
• Shovels
• Rakes
• Scoop Shovels (various sizes and shapes)
• Commercial Grade Chipper
• Safety equipment such as head, eye, and ear protection,work boots. Body protection such as
chaps should also be used when operating chainsaws
• Irrigation controller remotes and transmitters; particularly WeatherTrak
• Irrigation milliamp multimeter
• All the required tools and equipment to make minor and major irrigation repairs
• All traffic control signs mechanical and stand alone, barricades, cones, vests all equipment and
safety wear shall be Cal -OSHA approved
Please initial to verify acknowledgement of equipment requirements:
Initials
EXHIBIT I: CERTIFICATIONS
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name:
Provide information on the certified arborist, chemical applicator, irrigation specialist, crew foreman,
Recycled Water Users Site Supervisor, including name, certification and whether staff or subcontractor.
Additionally include:
• Proof of Contractor's C-27 License (license number will suffice)
• WeatherTrak irrigation manager, flow manager and OptiFlow training completion
1.
2.
3.
4.
5.
n.
7.
F-3
a
10.
EXHIBIT J: ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name:
By providing the three (3) required signatures below, the Contractor acknowledges full understanding,
complete agreement to, and accepts in its entirety, all proposal specifications for Zones T46 & T47
Landscape Maintenance. The Contractor will be expected to perform maintenance practices and uphold
the standards herein to the established specifications throughout the length of the contract.
*Supervisor's Signature:
*Estimator's Signature:
*Owner's Signature:
*All three signatures required
Date:
Date:
Date:
EXHIBIT K: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name:
1. SUMMARY OF CONTRACTUAL REQUIRMENTS
a. A contract is required for any service performed on behalf of the City of Santa Clarita (City).
b. By submitting a proposal, you have reviewed the sample contract documents contained within this
request for proposals and agree to be bound by the requirements set forth.
c. Questions and requests for modification of these terms must be negotiated and approved prior to
proposal submission and are at the full discretion of the City.
2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to
City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you
comply with and agree to be bound by these requirements. If any additional Contract documents are
executed, the actual Indemnity language and Insurance Requirements may include additional provisions
as deemed appropriate by City's Purchasing Agent.
b. You should check with your Insurance advisors to verify compliance and determine if additional
coverage or limits may be needed to adequately insure your obligations under this agreement. These are
the minimum required and do not in any way represent or imply that such coverage is sufficient to
adequately cover the Contractor's liability under this agreement. The full coverage and limits afforded
under Contractor's policies of Insurance shall be available to Buyer and these Insurance Requirements
shall not in any way act to reduce coverage that is broader or includes higher limits than those required.
The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried
by or available to the Contractor; or 2—the minimum Insurance requirements shown in this agreement,
whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage
required, which are applicable to a given loss, shall be available to City.
c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory
endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy
endorsements to City before work begins. City reserves the right to require full -certified copies of all
Insurance coverage and endorsements.
3. INDEMNIFICATION
a. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably
acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials,
representatives and employees (collectively "Indemnitees") from and against any and all claims, loss, cost,
damage, injury (including, without limitation, economic harm, injury to or death of an employee of
CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise
from or relate to (including, without limitation, incidental and consequential damages, court costs,
attorneys' fees, litigation expenses and fees of expert consultants or expert witnesses incurred in
connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole
or in part, from: (1) CONSULTANT's performance of Services under this Agreement, or any part thereof,
(2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly
employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights,
copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right
of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or
Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement
(collectively "Liabilities"). Such obligations to defend, hold harmless and indemnify any Indemnitee shall
not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such
Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of
California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and
in particular the limitation on CONSULTANT's duty to defend whereby such duty only arises for claims
relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on
the cost to defend whereby CONSULTANT will only bear such cost in proportion to CONSULTANT's
proportionate percentage of fault (except as otherwise provided in section 2782.8).
b. The foregoing indemnification provisions will not reduce or affect other rights or obligations which
would otherwise exist in favor of the CITY and other Indemnitees.
c. CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to
indemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form and
substance of those contained in this Agreement.
4. INSURANCE
a. Before commencing performance under this Agreement, and at all other times this Agreement is
effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits
complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Business automobile liability $2,000,000
Workers compensation Statutory requirement
b. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG
00 011185 or 88. The amount of insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will
be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto). Liability
policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed "primary" such that any other
insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO
Form No. CG 20 10 1185 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written
notice to CITY.
c. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a
"claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT
will continue to renew the insurance for a period of at least three (3) years after this Agreement expires
or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect
during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of
any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this
Agreement was in effect.
d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance
of the insurance required under this Agreement, including endorsements, and such other evidence of
insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must
be placed with California -admitted insurers with (other than workers compensation) a current A.M. Best
Company Rating of at least "A:VII."
e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected
or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the
workers compensation policy which arise from work performed by CONSULTANT for CITY.
f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this
Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such
insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to
TERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurance
requirements under this Agreement, City may terminate this Agreement immediately with no penalty.
g. Should CONSULTANT'S insurance required by this Agreement be cancelled at any point prior to
expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.
Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements
within 10 days of the prior insurer's issuance of notice of cancellation. CONSULTANT must ensure that
there is no lapse in coverage.
h. The CITY shall be entitled to any coverage in excess of the minimums required herein.
I have read and understand the above requirements and agree to be bound by them for any work
performed for the City.
Authorized Signature:
Printed Name:
Date:
SECTION E
Attachments
SAMPLE
Specialized Maintenance Program Reference Guide
Daily — Weekly — Monthly
OPERATIONS
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
Trash Clean-up
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Paseo Clean-up
Dail Y
Dail Y
Dail Y
Dail Y
Dail Y
Dail Y
Dail Y
Dail Y
Dail Y
Dail Y
Dail Y
Dail Y
Weed Elimination between Paseo Cracks
WeeklyWeekly
Y
Weekly
Y
Weekly
Y
Weekly
Y
Weekly
Y
Weekly
Y
Weekly
Y
Weekly
Y
Weekly
Y
Weekly
Y
Weekly
Y
Chipping all pruned plants - use for mulching on -site
(recycle green waste)
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Mulching
MonthlyMonthly
Y
Monthly
Y
Monthly
Y
Monthly
Y
Monthly
Y
Monthly
Y
Monthly
Y
Monthly
Y
Monthly
Y
Monthly
Y
Monthly
Y
Soil Renovation
As
As
As
As
As
As
As
As
As
As
As
As
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Add Soil Amendments to Existing Plants
As
As
As
As
As
As
As
As
As
As
As
As
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
OPERATIONS
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
Shrubbery Pruning (for shape/health appearance)
Fertilization (Shrubbery) Balanced
Seasonal Plantings (materials extra)
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GENERAL INVENTORY LISTS
Inventory List: Zone T46 — Northbridge (Including Marketplace Park)
Item #
Description
Approximate
Square
Footage
Estimated Quantity
1
Paseo walkways
35,000 linear feet
2
Rail fencing and chicanes
1,529 linear feet
3
"V" ditches
37,435 linear feet
4
Paseo Bridges
9
5
Concrete trash receptacles
47
6
Controller enclosures
86
7
Controllers
86
8
Backflow devices
86
9
Annual color
1,600
10
Turf
251,700
5.78 acres
11
Brushed slope weed abate
383,000
8.80 acres
12
Shrub area
1,126,290
25.86 acres
13
Planted slopes
3,411,777
78.33 acres
14
Point irrigation areas
1,317,800
30.25 acres
15
Electric meters
86
16
Trees
8,222
17
Irrigation booster pumps
6
18
Irrigation stations
1160
19
Marketplace Park (Grandview/Newhall Ranch
Road)
150,000
3.4 acres
20
Monuments
5
21
Pet Waste Station
25
Inventory List: Zone T47 Northpark
Item #
Description
Approximate
Square Footage
Estimated
Quantity
1
Paseo walkways
3,500 linear feet
2
Rail fencing
7,920 linear feet
3
"V" ditches
30,000 linear feet
4
Paseo bridges
2
5
Paseo lights
149
6
Controller enclosures
44
7
Controllers
44
8
Backflows
56
9
Annual (color subject to change)
5,625
.13 acres
10
Turf (subject to change)
358,700
8.23 acres
11
Brush slope weed abate
670,300
15.39 acres
12
Shrub area
1,042,100
23.92 acres
13
Planted slopes
1,663,200
38.18 acres
14
Electrical Meters
41
15
Trees
5,800
16
Irrigation stations
1000
17
Tupelo Ridge Planted Slopes
52,180
1.20 acres
18
Monument Sign
4
19
Dog Waste Bag Dispenser
18
20
Trash Recptacle
18
2026 Holiday Schedule
New Year's Day
Martin Luther King Jr. Day
President's Day
Memorial Day
Juneteenth
Thursday, January 1
Monday, January 19
Monday, February 16
Monday, May 25
Friday, June 19
Independence Day Friday, July 3
Labor Day Monday, September 7
Columbus & Indigenous People's Monday, October 12
Day
Veterans Day Wednesday, November 11
Thanksgiving Day
Day after Thanksgiving
1/2 Day for Christmas Eve
Christmas Day
1 /2 Day for New Year's Eve
Thursday, November 26
Friday, November 27
Thursday, December 24
Friday, December 25
Thursday, December 31
TERMS AND CONDITIONS
VENDOR TO READ
By downloading this document via BidNet I acknowledge that I have, read, understood, and agree to
the terms and conditions on all pages of this document and all solicitation documents relating to the
associated project. I agree to furnish the commodity or service stipulated on this solicitation
document as stated in the specifications.
The solicitation, vendor response, and the Purchase Order (and/or Contract for services) constitute
the entire agreement between the vendor and the City of Santa Clarita (City) covering the goods
(including services) described herein (the "goods"). Time is of the essence.
1. SHIPMENT AND INSPECTION. The terms and routing of shipment shall be as provided on the
Purchase Order or as otherwise directed by the City. City may revise shipping instructions as to
any goods not then shipped. City shall have the right to inspect any or all of the goods at
vendor's place of business or upon receipt by City at City's election, which right shall be
exercisable notwithstanding Buyer's having paid for the goods prior to inspection. City, by
reason of its failure to inspect the goods, shall not be deemed to have accepted any defective
goods or goods which do not conform to the specifications therefore, or to have waived any of
City's rights or remedies arising by virtue of such defects or non-conformance. Cost of
inspection on deliveries or offers for delivery, which do not meet specifications, shall be for
the account of the vendor.
2. RISK OF LOSS. Notwithstanding any provision hereof to the contrary, title to, and risk of loss
of, the goods shall remain with the vendor until the goods are delivered at the D.D.P. point
specified in this Contract, or if no such point is specified, then, when the goods are delivered
to the City. However, if the goods are of an inflammable, toxic or otherwise dangerous nature,
vendor shall hold City harmless from and against any and all claims asserted against City on
account of any personal injuries and/or property damages caused by the goods, or by the
transportation thereof, prior to the completion of unloading at City's receiving yard.
3. WARRANTIES. Vendor warrants to and covenants with the City as follows: vendor shall deliver
to City title to the goods free and clear of all security interest, liens, obligations, restrictions or
encumbrances of any kind, nature or description, the goods shall be free from defects in
material and/or workmanship; unless otherwise specified on the Purchase Order, the goods
shall be new and not used or reconditioned; the goods and their packaging shall conform to
the description thereof and/or specifications therefore contained in this Contract. In placing
this Contract, City is relying on vendor's skill and judgment in selecting and providing the
proper goods for City's particular use. The goods shall be in all respects suitable for the
particular purpose for which they are purchased and the goods shall be merchantable. Vendor
shall indemnify and save and hold City harmless from and against any and all damages, losses,
demands, costs and expenses arising from claims by third parties for property damage,
personal injury or other losses or damages arising from vendor's breach of its obligations
hereunder.
4. REMEDIES. In the event of vendor's breach of this Contract, City may take any or all of the
following actions, without prejudice to any other rights or remedies available to City by law:
(a) require vendor to repair or replace such goods, and upon vendor's failure or refusal to do
so, repair or replace the same at vendor's expense: (b) reject any shipment or delivery
containing defective or nonconforming goods and return for credit or replacement at vendor's
option; said return to be made at vendor's cost and risk: (c) cancel any outstanding deliveries
or services hereunder and treat such breach by vendor as vendor's repudiation of this
Contract. In the event of City's breach hereunder, vendor's exclusive remedy shall be vendor's
recovery of the goods or the purchase price payable for goods shipped prior to such breach.
5. FORCE MAJEURE. For the purposes of this Contract, an event of "force majeure" shall mean
any or all of the following events or occurrences, strikes, work stoppages, or other labor
difficulties; fires, floods or other acts of God; transportation delays; acts of government or any
subdivision or agency thereof; failure or curtailment of power supply in the Pacific Southwest
power grid; or any other cause, whether or not similar to the causes or occurrences
enumerated above; in all cases, which are beyond the control of the party claiming the
occurrence of a force majeure event and which delays, interrupts or prevents such party from
performing its obligations under this Contract. Notwithstanding any provision hereof to the
contrary, the reduction, depletion, shortage, curtailment or cessation of vendor's supplies or
reserves or any other supplies or materials of vendor shall not be regarded as an event of
force majeure. The party affected by a force majeure event shall give notice thereof to the
other party within ten days following the occurrence thereof and shall apprise the other party
of the probable extent to which the affected party will be unable to perform or will be delayed
in performing its obligations hereunder. The affected party shall exercise due diligence to
eliminate or remedy the force majeure cause and shall give the other party prompt notice
when that has been accomplished. Except as provided herein, if performance of this contract
by either party is delayed, interrupted or prevented by reason of any event of force majeure,
both parties shall be excused from performing hereunder while and to the extent that the
force majeure condition exists, after which the parties' performance shall be resumed.
Notwithstanding the foregoing, within five days following vendor's declaration of a force
majeure event which prevents its full and/or timely delivery of goods hereunder, City may, at
its option and without liability (a) require vendor to apportion among its customers the goods
available for delivery during the force majeure period; (b) cancel any or all delayed or reduced
deliveries; or (c) cancel any outstanding deliveries hereunder and terminate this Contract. If
City accepts reduced deliveries or cancels the same, City may procure substitute goods from
other sources in which event this contract shall be deemed modified to eliminate vendor's
obligation to sell and City's obligation to purchase such substituted goods. After cessation of a
force majeure event declared by vendor, vendor shall, at City's option but not otherwise, be
obligated to deliver goods not delivered during the force majeure event. After cessation of a
force majeure event declared by City, neither party shall be obligated to deliver or purchase
goods not so delivered and purchased during the force majeure period.
6. PATENTS. It is anticipated that the goods will be possessed and/or used by City. If by reason of
any of these acts a suit is brought or threatened for infringement of any patent, trademark,
trade name or copyright with regard to the goods, their manufacture or use, vendor shall at its
own expense defend such suit and shall indemnify and save and hold City harmless from and
against all claims, damages, losses, demands, costs and expenses (including attorney's fees) in
connection with such suit or threatened suit.
7. COMPLIANCE WITH LAW. Vendor warrants that it shall comply with all federal, state, and
local laws, ordinances, rules and regulations applicable to its performance under this Contract,
including, without limitation, the Fair Labor Standards Act of 1938, as amended, the Equal
Employment Opportunity Clause prescribed by Executive Order 11246 dated September 24,
1965 as amended, and any rules, regulations or orders issued or promulgated under such Act
and Order. Vendor shall indemnify and save and hold City from and against any and all claims,
damages, demands, costs and losses which the City may suffer in the event that vendor fails to
comply with said Act, Order, rules, regulations or orders. Vendor further warrants that all
goods sold hereunder shall comply with and conform in every respect to the standards
applicable to the use of such goods under the Williams -Steiger Occupational Safety and Health
Act of 1970, as amended, and any regulations and orders issued thereunder. Any clause
required by any law, ordinance, rule or regulation to be included in a contract of the type
evidenced by this document shall be deemed to be incorporated herein. Where permits
and/or licenses are required for the prescribed material/services and /or any construction
authorized herein, the same must be first obtained from the regulatory agency having
jurisdiction there over.
8. REPORTS, ARTWORK, DESIGNS ETC.:
a. If the goods are to be produced by vendor in accordance with designs, drawings or
blueprints furnished by City, vendor shall return same to City upon completion or
cancellation of this Contract. Such designs and the like shall not be used by vendor in the
production of materials for any third party without City's written consent. Such designs
and the like involve valuable property rights of City and shall be held confidential by
vendor.
b. If the Contract results in the creation of artwork, designs or written products, including
but not limited to, books, reports, logos, pictures, drawings, plans, blueprints, graphs,
charts, brochures, analyses, photographs, musical scores, lyrics, shall be considered works
for hire and the contractor expressly transfers all ownership and intellectual property
rights including copyrights to the City by signing the contract. Such works and the like shall
not be used by vendor in the conduct of any business with any third party without the
City's written consent.
c. Unless otherwise agreed herein, vendor at its cost shall supply all materials, equipment,
tools and facilities required to perform this Contract. Any materials, equipment, tools,
artwork, designs or other properties furnished by City or specifically paid for by City shall
be City's property. Any such property shall be used only in filling orders from City and may
on demand be removed by City without charge. Vendor shall use such property at its own
risk, and shall be responsible for all loss of or damage to the same while in vendor's
custody. Vendor shall at its cost store and maintain all such property in good condition
and repair. City makes no warranties of any nature with respect to any property it may
furnish to vendor hereunder.
9. GOVERNING LAW. The Purchase Order and this Contract between the parties evidenced
hereby shall be deemed to be made in the State of California and shall in all respects be
construed and governed by the laws of that state.
10. AMENDMENTS. Any and all changes to this contract must be made in writing and agreed to
by the City. Performance by the contractor shall be considered agreement with the terms of
this contract.
11. ASSIGNMENT. No assignment by the vendor of contract or any part hereof, or of funds to be
received hereunder, is binding upon the City unless the City gave written consent before such
assignment.
12. CURRENCY. All references to dollar amounts in this solicitation and in vendor's response refer
to United States currency. Payments shall be made in United States Currency.
13. DEFAULT. In case of default by the vendor of any of the conditions of this solicitation or
contract resulting from this solicitation, the vendor agrees that the City may procure the
articles or services from other sources and may deduct from the unpaid balance due the
vendor, or collect against the bond or surety, or may invoice the vendor for excess costs so
paid, and prices paid by the City shall be considered the prevailing market price at the time
such purchase is made.
14. ENVIRONMENTALLY PREFERABLE PURCHASING. The City of Santa Clarita, being fully aware
of the limited nature of our resources and the leadership role government agencies have,
supports the Environmentally Preferable Purchasing (EPP) program with Resolution 05-103.
With changes in technology and industries occurring rapidly it is frequently difficult to be
aware of the latest innovations. Therefore, it is the intent of the City of Santa Clarita to seek
out those products which result in less energy usage, least impact on natural resources and
greatest reuse of post-industrial and post -consumer material. Vendors are strongly
encouraged to offer products and services meeting these criteria and point out those specific
aspects or features in their bid. In accordance with Public Contract Code 22152 vendors are
required to certify in writing the minimum, if not exact, percentage of postconsumer materials
in the products, materials, goods, or supplies, offered or sold.
15. GRATUITIES. The City may, by written notice to the Contractor, terminate the right of the
Contractor to proceed under this agreement, if it is found that gratuities in the form of
entertainment, gifts, or otherwise were offered or given by the Contractor, or any agent or
representative of the Contractor, to any officer or employee of the City with a view toward
securing an agreement or securing favorable treatment with respect to the award or
amending, or the making of any determinations with respect to the performance of such
agreement; provided, that the existence of the facts upon which the City makes findings shall
be in issue and may be reviewed in any competent court. In the event of such termination,
the City shall be entitled to pursue the same remedies against the Contractor as the City could
pursue in the event of default by the Contractor.
16. INDEMNIFICATION. The vendor is required to indemnify and hold the City harmless from and
against any claim, action, damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of any agreement entered into between the parties. Should
the City be named in any suit, or should any claim be brought against it by suit or otherwise,
whether the same be groundless or not, arising out of this Agreement, or its performance, the
vendor must defend the City (at the City's request and with counsel satisfactory to the City)
and indemnify the City for any judgment rendered against it or any sums paid out in
settlement or otherwise.
17. NON -APPROPRIATION OF FUNDS. The City's obligation is payable only and solely from funds
appropriated for the purpose of this agreement. All funds for payment after June 30 of the
current fiscal year are subject to City's legislative appropriation for this purpose. In the event
the governing body appropriating funds does not allocate sufficient funds for the next
succeeding fiscal year's payments. Then the affected deliveries/services may be (1) terminated
without penalty in their entirety, or (2) reduced in accordance with available funding as
deemed necessary by the City. The City shall notify the Contractor in writing of any such non -
allocation of funds at the earliest possible date.
18. ON -SITE INSPECTION. When deemed necessary by the City, an on -site inspection date and
time will be so designated. The vendor is responsible for inspecting and understanding the
total scope of the projects (i.e., specifications, quality, and quantity of work to be performed.)
19. PAYMENT. (a) Vendor shall state payment terms offered. (b) Payment shall be made on the
pay period after receipt and acceptance of goods and/or services and upon using department
confirmation of such acceptance.
20. PREVAILING WAGE. For all public works, the Vendor is required to quote prevailing wage. For
the purposes of this paragraph, public works includes maintenance. All public works projects
are subject to the State prevailing wage requirements of the California Labor Code including,
but not limited to, Sections 1770, 1771.5, 1773, 1776 and 1777.5. Pursuant to Section 1773 of
the Labor Code, the general prevailing wage rates in the county, or counties, in which the
work is to be done have been determined by the Director of the California Department of
Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for this
project, available from the California Department of Industrial Relations' Internet web site at
http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. Future effective general
prevailing wage rates which have been predetermined and are on file with the California
Department of Industrial Relations are referenced but not printed in the general prevailing
wage rates. A copy of the prevailing rate of per diem wages shall be posted at the job site.
This bid is subject to SIB 854 and SB-96. Contractor shall comply with California prevailing wage
laws including, to the extent applicable, Labor Code Section 1720.9. The Contractor is
responsible for obtaining a current edition of all California statutes and regulations and
adhering to the latest editions of such.
21. PRICE REDUCTIONS. If at any time during the life of this contract, the successful vendor
reduces his price or prices to others purchasing approximately the same quantities as
contemplated by this contract, the contract prices must be reduced accordingly, and the
contractor/vendor shall immediately notify the Purchasing Agent, City of Santa Clarita.
22. PROTECTION OF RESIDENT WORKERS. The City of Santa Clarita actively supports the
Immigration and Nationality Act (INA) which includes provisions addressing employment
eligibility, employment verification, and nondiscrimination. Under the INA, employers may
hire only persons who may legally work in the United States (i.e., citizens and nationals of the
U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and
employment eligibility of anyone to be hired, which includes completing the Employment
Eligibility Verification Form (I-9). The Vendor shall establish appropriate procedures and
controls so no services or products under the Contract Documents shall be performed or
manufactured by any worker who is not legally eligible to perform such services or
employment.
23. SIB 854 — No contractor or subcontractor may be listed on a quote for a public works project
(submitted on or after March 1, 2015) unless registered with the Department of Industrial
Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this
requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or
subcontractor may be awarded a contract for public work on a public works project (awarded
on or after April 1, 2015) unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and
enforcement by the Department of Industrial Relations.
24. TAXES, CHARGES AND EXTRAS. (a) Vendor must show as a separate item California State
Sales and/or Use Tax. (b) The City is exempt from Federal Excise Tax. (c) Charges for
transportation, containers, packing, etc. shall not be paid unless specified in bid.
Contractor/vendor agrees to cooperate with the City in all matters of local taxation.
25. CONTRACT PRICING. Except as otherwise provided, prices must remain consistent through
the term of this contract. The City does not pay "surcharges" of any type unless identified in
the response to this quote. All costs must be included in the pricing provided to the City.
26. INSURANCE. For solicitations involving services the City requires insurance. Proof of
insurance shall be provided by using an ACORD certificate of insurance and shall be provided
prior to contract signing. Insurance shall be "Primary and Non -Contributory" and must name
the "City of Santa Clarita" as an additional insured. The certificate shall list coverage for
General Liability (limit of $1,000,000 CSL or $1,000,000 per occurrence with a $2,000,000
aggregate), Auto Liability (limit of $1,000,000), and Worker's Compensation (statutory
requirement). For professional services, Professional Liability with a limit of $1,000,000 may
also be required. Insurance shall not be cancelable or subject to reduction except upon thirty
(30) days prior written notice to the City. Specific insurance requirements shall be set forth in
any contract awarded to a vendor.
27. SAFETY. Contractor agrees to comply with the provisions of the Occupational Safety and
Health Act of 1970 (or latest revision), the State of California Safety Orders, and regulations
issued thereunder, and certifies that all items furnished under this bid shall conform and
comply with the indemnity and hold harmless clause for all damages assessed against buyer as
a result of suppliers failure to comply with the Act and the standards issued thereunder and
for the failure of the items furnished under this order to so comply.
28. GUARANTEES. CONTRACTOR guarantees each portion of the services as installed against
defective materials and workmanship for a period of one (1) year from date of CITY's written
acceptance of the work. Promptly upon CITY's request within that one (1) year period,
CONTRACTOR agrees to correct by repair or replacement without charge to CITY any defects
which may appear in the work or any portion thereof. Notwithstanding the foregoing, all
guarantees and warranties obtained by CONTRACTOR from manufacturers and vendors of
equipment used in the performance of the services shall be extended to CITY's benefit for the
full limit of their terms.
29. PROTEST PROCEDURES. Any person or entity may present a formal protest to the City with
respect to solicitations being conducted by staff.
a. Definitions
i. "Bidder" - any person or firm providing a timely, written response to the City
solicitation.
ii. "Bid Protest" - any protest with regard to the response submitted by another
bidder.
iii. "Response" - written response to the City solicitation provided by a person or
firm.
iv. "Solicitation Protest" - a statement of protest, dispute, challenge,
disagreement, disapproval or other objection regarding documents,
determinations or actions taken or contemplated by the City with respect to a
solicitation.
v. "Solicitation" - document by which the City identifies goods, equipment,
services or public construction projects for which it seeks a response.
b. Format
The protest must be in writing and include the following information at a minimum:
The name, address, and phone number of the protester, or the authorized
representative of the protester;
ii. The signature of the protester or authorized representative of the protester;
iii. The solicitation number and title under which the protest is submitted;
iv. A detailed description of the legal and/or factual grounds for the protest and
all supporting documentation. For protests containing elements not based on
publicly released information, the protest must contain documentation clearly
showing the date on which the protester received the information; and
V. The form of relief requested.
c. Solicitation Protests
Protests of any kind regarding the solicitation including, but not limited to,
specifications, scope of work, or process, must be received by the City's Purchasing
Agent not more than five calendar days after the last day for questions or the last
addendum is issued, whichever is later. The decision by the Purchasing Agent on any
solicitation protest shall be final.
d. Bid Protest and Review
i. The protest, in the Format specified above, must be submitted to the City
Manager by email or by personal delivery or overnight mail (to City Hall,
23920 Valencia Boulevard, Suite 120, Santa Clarita, CA 91355) so that it is
received by the City no later than seven calendar days after the bid opening.
ii. A copy of the protest must be served upon the bidder subject to the protest in
the same manner by which the protest was submitted to the City Manager.
Failure to serve the protest upon the bidder subject to the protest is grounds
upon which the City may deny the protest.
iii. A bidder whose bid has been protested by another bidder may submit to the
City Manager a written response to the protest by email or by personal
delivery or overnight mail (to City Hall, 23920 Valencia Boulevard, Suite 120,
Santa Clarita, CA 91355) so that it is received by the City no later than seven
calendar days after the protest has been served by the protesting bidder.
iv. The City Manager or designee shall have up to ten calendar days to decide
whether to approve or reject the protest. The written decision of the City
Manager or designee on the protest shall be served upon the protesting
bidder and any bidder subject to the protest within 14 calendar days of
receipt of the bid protest. The City Manager or designee may extend the 10
calendar days if necessary to review additional information requested from
any bidder.
v. The decision of the City Manager or designee on the bid protest shall be final
with no further review.
e. State or Federal Funding
i. If the subject matter of the solicitation or project is receiving any State or
Federal funds which require a protest procedure different than the
procedures stated above, then that protest procedure shall control.
ii. In the event there is any lawsuit filed against the City relating to any federally
funded project, the City will provide prompt notice of that lawsuit to all
agencies who participated in the funding of the project.
f. Mandatory Procedure
i. This administrative procedure and the time limits set forth herein are
mandatory. Failure to comply with these mandatory procedures shall
constitute a waiver of any right to pursue the bid protest, including filing a
Government Code claim or any legal proceedings or actions.
04 SXNTA
.r
a
�G~DFD l8 DECEMeEP,c
Addendum No. 1
RFP# LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Santa Clarita, California
Addendum No. 1
March 23, 2026
This addendum must be acknowledged via BidNet and should be included with the proposal response.
I. Pre -Proposal Meeting Reschedule and Q&A Deadline Extension
This addendum notifies all prospective proposers of the following updates:
• Pre -Proposal Meeting:
o Original: March 24, 2026, 2:00 PM (PT) — 27301 Hillsborough Pkwy &
23505 Sunset Hills Dr
o New: April 1, 2026, 10:30 AM (PT) — City Hall, Carl Boyer Room — Suite 150
23920 Valencia Blvd
Santa Clarita, CA 91355
• Q&A Deadline:
o Original: April 2, 2026, 11:00 AM (PT)
o New: April 8, 2026, 11:00 AM (PT)
All other terms and conditions remain unchanged.
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
Contractor's Representative
Company Name
Date
PROPOSAL # LMD-25-26-28
Addendum No. 2
April 9, 2026
Addendum No. 2
RFP# LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Santa Clarita, California
This addendum must be acknowledged via BidNet and should be included with the proposal response.
There was a non -mandatory, pre -bid meeting on April 1, 2026 beginning at 10:30 AM (PT). The meeting
was located at City Hall — Carl Boyer Room, 23920 Valencia Blvd, Santa Clarita, CA 91355.
Attending Staff:
• Michele Arima — Buyer, Administrative Services
• Dyana Gutierrez — PTS Office Administrative Support
• Andrew Saiz — Landscape Maintenance Specialist, Administrative Services
• Keith Miller — Landscape Maintenance Administrator, Administrative Services
Attending Vendors:
• Scott Godfrey, Staygreen
• Dave Colburn, Staygreen
• Marcus Cannon, Oakridge Landscape, Inc
• Kristen Hicks, Oakridge Landscape, Inc
• Julio Gonzalez, SGD Enterprises DBA Four Seasons Landscaping
• Efrain Lupercio, Marina Landscape Services Inc.
• Marcus Cannon, Oakridge Landscape, Inc
• Jesus Martinez, Greencoast Landscapes Inc.
• Ernie Espiritu, Elite Maintenance & Tree Service
• Bronwyn FasuIkey, C& M Landscape Inc.
The following questions were asked and answered:
Q1) What is the square footage of all the turf?
Al) The total is in the Inventory List.
Q2) There is specifications on manpower on T46 and not T47. Is it not needed?
A2) For T47, no, it is not needed.
Q3) Is there acacia reduction needed?
A3) Yes, acacia reduction is still expected to be done. Please note that this is not limited to just acacia. It
is apparent that there are high fire restrictions so there may be more reduction needed on an as -needed
basis.
Q4) On acacia reduction and staffing for T46, it is understood that staffing for this work is part of the
staffing plan?
PROPOSAL # LMD-25-26-28
Addendum No. 2
April 9, 2026
A4) Yes, no additional crew is needed for acacia reduction. It is expected that the current crew provided
will be able to maintain this work.
Q5) Can you provide an estimate of staff?
A5) We can provide our current contractor's staffing, but for this project it will be based on your
company's needs, experience etc. The current contracted staffing:
T46
•
Branch Manager - 4 hours
•
Account Manager - 8 hours
•
Production Manager-4 hours
•
Foreman - 40 hours
•
Crew members (5) - 40 hours
•
Irrigation tech — 40 hours
•
Spray tech — 4 hours
•
Certified Arborist — 1 hours
T47
•
Branch Manager - 1 hours
•
Account Manager - 4 hours
•
Production Manager— 1 hours
•
Foreman - 32 hours
•
Crew members (2) - 32 hours
•
Irrigation tech — 24 hours
•
Spray tech — 3 hours
•
Certified Arborist — 1 hours
Attachments:
Pre -Proposal Sign -In Sheet
Pre -Proposal Meeting Presentation for Zones T46 & T47
The following was reviewed:
• Project scope of work
• Bidding Guidelines
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
Contractor's Representative
Company Name
uate
PROPOSAL # LMD-25-26-28
City of Santa Clarita Pre -Bid Meeting Sign -In Sheet
April 1, 2026 at 10:30 AM (PDT)
RFP #LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
Bid Closing: A1ri116, 2026 BEFORE 11:00 AM (PDT)
Questions Due by Aril 8, 2026 BEFORE 11:00 AM (PDT)
I hereby waive, release, and hold harmless from any liability or claims for damages for personal injury, including negligence, as well as from claims for property damage
which may arise in connection with the above -named activity, against the supervisors, the City of Santa Clarita, and its elected and appointed officials, agents, and
employees. My signature below indicates that I have read, understand, and agree to all of the above.
Company
First & Last Name
Must Print Cleggl
Signature
Contact Information
Or Business Card Provided (write yes)
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Marcus Cannon
LA Maintenance Division Manager
Ernie Espiritu
General Manager — SV
OAKRIDGE
LANDSCAPE, INC.
(818) 270-4538
mcannon@wkridgelandscape.net
oakridgelandscape.net
DAVECOLBURN
Associate Branch Manager
email: Dcolburn@staygreen.com
office: 800-858-5508
cell: 661-673-6100
staygreen.com
C-27. C-61 License #346620
STAYGREEI
THE NATURAL CHOICE
STAYGREEI�
THE NATURAL CHOICE
SCOTT GODFREY
Executive Vice President Operations
email: sgodfrey@staygreen.com
office: 800-858-5508
cell: 661-518-7484
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FOUR SEASONS
E•*_ LANDSCAPING ,---
CSLB #662720 C27 / 049 / C61
Julio Gonzalez
Project Manager
Julio@SGDent.com
SGDent.com
C:(818)633-4780 1 0:(323)658-1047
14937 Delano St. Van Nuys, CA 91411
Mobile 559-578-5269
SVOffice 661-201-0586
CV Office 559-292-2900
EmieE@EliteTeamOffices.com
www.EliteTeamOlfices.com
2700 Larson Lane
Bakersfield, CA 93304
ti
anascape
GREENCOAST
LANDSCAPES
Jesus Martinez
T. 805-504-7379
Maintmmoe Manager
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Lkense:1009658 C27,D49
P.O. Boa 659 SOMM CA 93066
City 0�
SANTA CLARITA
Zone T46 (Northbridge)
T47 (Northpark) Landscape
Maintenance
SPECIAL DISTRICTS/LANDSCAPE MAINTENANCE DIVISION
PROPOSAL #
Overview
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• MEDIAN CONCRETE 79 0
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Monument Si�ns
• Focal point
• Weed free
• Mulch
• Debris free
• Shrub maintenance
• Tree maintenance
• Turf maintenance
• Signs are visible
Monument Sins
Turf
• Mowing schedule
• Edging
• Weed control
• Aerating, Thatching, Fertilizing, Seeding
appropriate time of year
• Marketplace park
• Irrigation
Slopes & Side Panels
• High Visibility
• Behind homes
• Main Throughfares
• Shrub Maintenance
• Tree Maintenance 12' ft from
ground
• Entry / Exit are limited
• Weeds and Volunteers removed
• Plant separation
Slopes & Side Panels
V-Ditch and Dran
• All drains and catch basins free of debris
• Removal of all debris from V-Ditch
• Do not throw debris on the side of drains
and catch basin. Debris must be hauled out
• Surface drains must be flushed out of silt
and debris
Paseos
• Must be debris free
• Crack weeds must be sprayed or removed
• Plant material must be trimmed back
from paseo
• V-Ditch clear of debris
• Removal of volunteers
• Dog stations shall have doggie bags
• Trash cans emptied
t
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Natural Areas
• Brush Clearance
• Weed free
• Paseo walk paths
• Debris free
• Shrub maintenance
• Tree maintenance
Irrigation
WeatherTrak controllers
Monthly Audit
Proper settings
RFP Evaluation Criteria
c Value
cRotation Schedule
oAcknowledgement and Successful understanding of RFP
oTeam Composition
, )Cost of Serves
, )References
Items to Remember
oMaintenance hours are from lam - 5pm Monday through Friday including the Holiday Schedule
oContractor must provide on -site staffing to perform the required maintenance to meet required
California Industry Standards anytime between Monday through Friday
Frequent irrigation inspections will work to your benefit
oMaintenance schedule must be provided and approved by Special Districts Staff before work can
begin
oSquare Footage provided are estimates- it is strongly encouraged that areas are reviewed on site
oSome areas within the LIVID boundary are not maintained by the LMD- it is strongly encouraged
that the maps are reviewed carefully, and any clarifying questions are asked prior to the deadline
Five-year contract
Thank you!
Addendum No-3
April 9, 2026
Addendum No. 3
RFP# LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Santa Clarita, California
This addendum must be acknowledged via BidNet and should be included with the proposal response.
I. NOTICE OF EXTENSION
The Closing Date for receipt of proposals has been extended from April 16, 2026, at 11:00 AM (PT) to
April 21, 2026, at 11:00 AM (PT).
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
Contractor's Representative
Company Name
Date
PROPOSAL # LMD-25-26-28
tin5l-i
NTA U�,
�En �s oECEMaE�^
Addendum No. 4
RFP# LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Santa Clarita, California
Addendum No. 4
April 10, 2026
This addendum must be acknowledged via BidNet and should be included with the proposal response.
I. UPDATE TO PROPOSAL INSTRUCTIONS, SECTION 14, CONTRACT TERM AND PRICING ADJUSTMENT
Please see attached updated language to the PROPOSAL INSTRUCTIONS, SECTION 14, CONTRACT TERM
AND PRICING ADJUSTMENT below.
II. UPDATE TO EXHIBIT A — COST PROPOSAL FORM
Please see attached updated EXHIBITA— COSTPROPOSALform below.
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
Contractor's Representative
Company Name
Date
�:ii7li1ye0Will 10111& W-1FO
UPDATED PROPOSAL INSTRUCTION SECTION 14 CONTRACT TERM AND
PRICING ADJUSTMENT.
14. CONTRACT TERM AND PRICING ADJUSTMENT.
The term of the contract awarded pursuant to this RFP shall be five (5) years, with no renewal
options. Proposers are required to submit a complete five (5) year pricing schedule with
their proposal, which shall include total annual pricing for each contract year (Years 1
through 5), inclusive of any planned or scheduled increases.
Annual price adjustments outside of the submitted pricing schedule will not be permitted unless
approved in writing by the City under extraordinary circumstances.
Contractors must honor the annual pricing as proposed for each contract year. If no adjustment is
proposed within the submitted pricing schedule, the pricing from the previous year shall remain
in effect for the subsequent contract year.
The final pricing and any allowable adjustments will be reviewed and determined by City
Purchasing staff.
The proposer shall honor the pricing proposed in response to this RFP for one hundred eighty
(180) days from the date of proposal submission, and such pricing shall form the basis of the
required five (5) year pricing schedule, or through the full five-year contract term unless
otherwise approved in writing by the City.
UPDATED EXHIBIT A - COST PROPOSAL FORM
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Santa Clarita, California
Proposer Name:
Date:
Instructions
• Provide total annual cost for each year of the five (5) year contract term.
• Costs must reflect any planned or scheduled increases.
• Pricing shall be all-inclusive.
Annual Cost Proposal
CONTRACT
YEAR
ZONE T46
ANNUAL COST
ZONE T47
ANNUAL COST
YEAR 1
$
$ $
YEAR 2
$
$ $
$
$ $
YEAR 3
YEAR 4
$
$ $
YEAR 5
$
$ $
Planned Increase Explanation
Certification
TOTAL ANNUAL
COST
I certify that the pricing above includes all planned increases and represents the total cost for
each contract year.
Authorized Signature:
Name/Title:
Date:
R opw
/FAIII
0
7/7
TM
1
—Landscape Services Inc.
City of Santa Clarita
LMD Zone T46 Valencia Northbridge and Zone T47 Valencia Northpark
Proposal # LMD-25-26-28
Landscape Maintenance Services Proposal
JJi-
-Landscape Services Inc. —
April 21, 2026
City of Santa Clarita
Special Districts Division
23920 Valencia Blvd. Ste. 295
Santa Clarita, CA 91355-2196
Dear City of Santa Clarita Special Districts Division:
Thank you for allowing Marina Landscape Services, Inc. the opportunity to submit our landscape
maintenance services proposal for Proposal 9 LMD-25-26-28 Zone T46 Valencia Northbridge
and Zone T47 Valencia Northpark.
Marina Landscape Services is a full -service landscape management company dedicated to
providing exceptional customer service in the Southern California sector for over 35 years.
Marina Landscape Services has established the benchmark of quality and service with our
experienced team of professionals and technicians. Our desire is to provide the City of Santa
Clarita with the most attentive, reliable and professional landscape maintenance service in the
industry. Marina Landscape Services has been recognized by our clients and our peers for the
quality our landscape management services and water conservation efforts as a result of our
water management practices.
Our first goal as your service provider will be to conduct a complete irrigation audit and initiate
proper programming and scheduling of the irrigation system. A report will be provided to the
Landscape Maintenance District (LMD) administrator with proactive suggestions and
recommendations to ensure continuous improvements to the irrigation system and landscape for
LMD-25-26-29 Zone T46 Valencia Northbridge and Zone T47 Valencia Northpark. Marina
Landscape Services has developed and provided detailed maintenance schedules for the
landscaped areas in LMD Zone T46 Northbridge and Zone T47 Valencia Northpark. These
schedules will serve as an essential communication tool for the LMD administrator to have a
thorough understanding of our service plan. These maintenance routines will be initiated and
reviewed as required to maintain service levels, as well as, to provide a consistent quality and
appearance.
Enclosed, please find our landscape maintenance services proposal for Proposal 9 LMD-25-26-
28 Zone T46 Valencia Northbridge and Zone T47 Valencia Northpark. Marina Landscape
Services, Inc. will furnish all labor, equipment, tools, services and special skills for an all-
inclusive contract for the maintenance of the grounds, irrigation and landscape maintenance
services. The services include, but are not limited to irrigation repairs minor and major, mowing,
trimming, edging, hand pruning, fertilization, application of pre -emergent herbicides, weed
control, minor tree raising, plant replacements, cleanup/clearing of drainage systems, annual
color replacement, shrub, tree and groundcover planting, spreading mulch, all fuel modification
and weed abatement, fertilizer application, chemical application for weed abatement, litter
pickup, doggie litter removal, trash bags removal and replacement, turf aeration, turf
renovati on/verti cutting, turf overseeding, micro-nutrients/soil amendments, minor concrete
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
grinding, vinyl, wood and concrete fence repair and installation.
Marina Landscape Services will uphold the highest standard of quality and performance to
maintain the landscape in an attractive and healthy condition at all times. We will honor our
proposal offer for a 180-day period.
Thank you for your consideration of our services as we look forward to the opportunity to work
with the City of Santa Clarita. I have been a long-time resident and landscape contractor in the
Santa Clarita Valley. My team and I feel we have built a strong reputation in the industry and
have established a good working relationship with the projects we manage. We are very familiar
with the LMD Zones and fully understand the needs and expectations of the project site and the
City of Santa Clarita. We would be delighted to have LMD Zone T46 Valencia Northbridge and
Zone T47 Valencia Northpark in our portfolio and work towards establishing a long-lasting
working relationship with the City of Santa Clarita. It will be our goal to provide immediate
impact and improvement and excellent ongoing landscaping services to LMD Zone T46
Valencia Northbridge and Zone T47 Valencia Northpark. We look forward to working with the
City of Santa Clarita.
If you have any questions, or if I may provide you with any additional information, please do not
hesitate to contact me.
Sincerely,
lVar�'ty StaweLL
Marry Stowell
CEO
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
Background
About Marina Landscape Services
Marry Stowell, CEO, of Marina Landscape Services started in the landscape maintenance
industry in 1986. Marry built a landscape maintenance and installation company with the primary
focus of servicing Homeowner Associations, Commercial, Public Works, Parks, and Sports Field
maintenance contracts. Our team of qualified professionals are at the top in the Los Angeles
County area currently servicing over 1,500 acres of slopes, turf, planters, irrigation, water, trees
and fuel modification zones. We are proud of our achievements and we are confident that our
customers will attest to our commitment. Today, Marina Landscape Services, employs over 200
trained landscape technicians. Our corporate office is located at 25061 Avenue Stanford, Unit 10,
Valencia, CA 91355. Our office is open Monday through Friday from 7:00 a.m. - 4:00 p.m.
Philosophy
Marina Landscape Services, Inc. is a reputable landscape services company. We take extreme
pride in our work and our team takes proactive measures to ensure the needs our clients are
achieved and exceeded. We understand the needs and challenges of LMD Zone T46 Valencia
Northbridge and Zone T47 Valencia Northpark. Marina Landscape Services works with our
clients to provide solutions.
Marina Landscapes Services, staffs our projects with the most qualified personnel, equips our
team members with essential communication tools, and new vehicles and equipment for better
efficiency and production, implements the latest horticultural practices, and applies advancing
technologies. We believe we provide our team with the proper tools to effectively and efficiently
address the day-to-day needs of our customers to provide an exceptional level of service.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
Scope of Work
Marina Landscape Services, Inc. understands the scope of work and the requirements for the
landscape maintenance services of LMD Zone T46 Valencia Northbridge and Zone T47 Valencia
Northpark, and the importance and impact the landscape can have on the overall appearance of
the City of Santa Clarita. The Landscape Maintenance District (LMD) will be maintained at
industry standards and all work will be performed in a professional manner and using proper
equipment and tools, and quality materials.
Transition Plan
Marina Landscape Services will work with the City of Santa Clarita Landscape Maintenance
District (LMD) administrative staff in advance to determine the current state of the landscape
zones to be taken over. Meetings will be scheduled, as necessary, between LMD representatives
and the Account Supervisor and the Landscape Maintenance Foreman to start a constructive
dialog that will carry over as the project is transitioned over from the departing contractor. A
thorough initial inspection of the irrigation system and planted areas will be made and
documented within thirty days of start of contract.
As a standard practice, one of the first processes Marina Landscape Services implements on a
new contract is an irrigation audit. Our audit ensures that the irrigation system is operating
properly. Ensuring that the irrigation is properly operating will reduce water cost and usage,
while making sure proper absorption is occurring in the plant soil. Marina's water conservation
team will be visiting the job -site to ensure all the standards are being met to insure maximum
water conservation. Within the first 60 days, Marina Landscape Services will formally
acknowledge receipt of the irrigation system. Provided in General Attachments section of our
Response File is a sample of our Irrigation System Audit Worksheet. In addition, The
WeatherTrack Controller Inventory Reports will be provided 45 days after the start of this
contract.
Marina Landscape Services developed maintenance schedules to serve as communication tool for
Special Districts to have a thorough understanding of our service plan for LMD Zone T46
Valencia Northbridge and Zone T47 Valencia Northpark.
General Landscape Maintenance Services
Landscape maintenance services will adhere to the contract specifications utilizing the best and
highest industry practices and standards. Operations will be conducted assuring minimum
obstruction, inconvenience and disruption to the public. Marina Landscape Services
acknowledges this is an important matter and will diligently abide.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
Irrigation System and Water Management
Marina Landscape Services will inspect the irrigation system to ensure the plant material is
receiving an adequate amount of water, and that the irrigation controllers are set to the proper
specifications and ensure the irrigation components are operational. Our Irrigation Technicians
and Irrigation Specialists recognize that water conversion is crucial and having an efficient
watering practice is the key to optimizing water usage. Efficiency will be achieved by making
proper adjustments, and addressing repairs immediately upon occurrence, or within 24 hours
following notification from LMD. Irrigation repairs logs will be generated and maintained.
Repair logs will include date and nature of repair, and an itemized list of materials, as well as, a
site map illustrating the location of the repair, a photo of the site condition, and the work
completed. Marina Landscape Services will utilize our Irrigation System Audit Worksheet as a
guide for our irrigation system inspections conducted for each controller a minimum of once per
month. Our reports will be provided to the LMD administrator.
Marina Landscape Services has fully trained and certified personnel to address all of the
irrigation needs of our projects. Our Irrigation Specialist and Irrigation Technicians have
vehicles stocked with the necessary irrigation components for all irrigation needs. Our Account
Supervisors, Landscape Maintenance Foreman, Irrigation Specialist and Irrigation Technicians
are experienced, trained and certified in the operation and management of WeatherTrak,
Calsense, RainBird, Irritrol, Hunter, ET Water, RainMaster, Baseline, Weathermatic, solar, and
battery -operated controllers. Our personnel will adhere to the Irrigation Association, Best
Management Practices.
Marina Landscape Services has an established a working relationship with the local water
agencies in providing our projects with the latest in water and irrigation product rebates. In a
constantly advancing industry, we are committed to water conservation and resource
technologies. By installing low -water -use plants, retrofitting irrigation systems with industry -
advanced components, and utilizing on -site weather stations, flow sensors, rain sensors have
been instrumental in saving our customers in water usage.
A value -add service Marina Landscape Services employs is a monthly water chart and analysis
to utilize as a tool for our on -going water conservation efforts to ensure our projects are in
compliance with the allotted water use and also to keep within budget. Another value -add service
provided is a complete soil composition report and water analysis report to better understand the
soil and water dynamics of the project.
Marina Landscape Services also has over 20 years of knowledge and experience in the
application of fertigation. Fertigation is state of the art injector systems which deliver precise,
micro dosing of organic -based fertilizers and other soil and plant products through the existing
irrigation system. Through fertigation delivery systems, a variety of organic products can be
supplied to both the foliage and root system.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
Weed, Disease and Pest Control
To ensure a healthy and well -kept plant community, Marina Landscape Services will implement
preventative measures using Integrated Pest Management strategies. When the need arises, active
measures will be taken to ensure quality flora. Plants and trees are more susceptible to pests and
disease problems under stressful conditions. Our pest management practice uses techniques such
as cultivation, proper pruning techniques, adequate watering practices, mulching, appropriate
fertilizer applications, and the use of clean and well -maintained equipment to reduce such pest
and disease problems. Our personnel are trained regularly and are always observant for target
pests and diseases. The Account Supervisor will be notified of any pest and disease activity and
LMD administrator will be made aware of matter. For weed control, cultivation and mulch
application is our preferred form of control, however, if chemical application is needed, Marina
Landscape Services with consult with our team of Qualified Applicators for proper application
recommendations using the least toxic and most target -specific pesticides.
Storm Preparation Procedures
Marina Landscape Services proactively cleans the storm drains, v-ditches, and inspects the
slopes for erosion issues during our maintenance rotation, as well as, before, during, after
rain activity. Marina Landscape Services makes it a goal to ensure our work schedule is not
impacted and delayed by inclement weather. Full crews will report to the job sites and
perform their scheduled work on days of light precipitation and/or forecasted rain. On days
of extreme adverse and inclement weather, the Landscape Maintenance Foreman from each
crew will inspect and monitor the maintained areas and will be on standby for emergency
responses. All concerns regarding safety of property damage will be reported within 24
hours of occurrence to the LMD administrator. Damage as a result of storm will be photo
documented prior to removal or clean-up. There will be regular communication between the
Account Supervisor and Special Districts to develop an action plan in anticipation of the
weather and during inclement weather events.
Response Procedures
Service requests made by the public and Special Districts will be addressed as soon as possible
after notification. Special Districts will be notified if a request cannot be resolved within 24 hours.
Corrective work generated from a monthly inspection by Special Districts will be completed within
three (3) working days or agreed upon completion date. When notified of a landscape or irrigation
emergency during the hours and days of maintenance services, Marina Landscape Services will
respond by phone and/or text message to the LMD administrator within fifteen (15) minutes of
notification. When notified of a landscape or irrigation emergency outside of the normal hours and
days of maintenance service, Marina Landscape Services will respond within thirty (30) minutes.
If necessary, personnel and equipment will be available within two (2) hours. Account Supervisor,
Alonzo Aguilar, will be the direct contact and can be reached at (661) 904-9478. The contact
information for the Landscape Maintenance Foreman of each crew will be provided upon award
of the contract. Marina Landscape Services customer service can be contacted during business
hours at (661) 753-3730.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
Damage Prevention
The Landscape Maintenance Foreman will perform a daily job -site safety analysis to identify
any potential hazards or safety risks that may pose an immediate risk or hazard to the public or
our employees. Findings will be reported to the LMD administrator and a remediation plan will
be developed. Marina landscape services will be responsible for correcting minor issues.
Damages as a result of our operation will be repaired or replaced at our expense. Irrigation
damage will be repaired or replaced prior to the next regularly scheduled watering. Damages to
plant material and trees will be replaced within five (5) working days or sooner as directed by
Special District. Concrete walkway, block walls light poles or any appurtenances will be
repaired or replaced within a reasonable timeframe.
Safety
Safety is a priority at Marina Landscape Services. Our technicians are very aware of their
surroundings and participate in daily tailgate safety meetings. Every employee of Marina
Landscape Services goes through a safety training program at the beginning of their employment
and our continuing education only strengthens those foundations. Safety training meetings are
conducted monthly. Every two months we hold meetings to learn about emergency procedures.
Every six month we conduct training on company policies. When accidents occur, a thorough
incident investigation is conducted. Re-enactments of the incident are conducted to help
determine the root cause of the incident. They serve as an educational tool to help educate our
employees and help our organization find solutions to improve our safety practices and to
prevent a similar incident from occurring again. Our employees are equipped with Personnel
Protective Equipment (PPE) that will protect them and others from being injured. The PPE
consists of safety glasses, gloves, proper foot wear, dust masks, ear plugs and other gear as
required by OSHA. Our team members wear a company uniform consisting of matching pants
and shirts. Marina Landscape Services trains all of our employees on proper equipment
operation and traffic control. Public safety is heavily regulated. Marina Landscape Services has
been maintained a good and consistent experience modification rate.
Green Waste Management
Marina Landscape Services is an advocate of 100% green waste recycling. We process our green
waste into 100% organic mulch. Our in-house mulch processing helps contribute to our
sustainability efforts and eliminate waste from going to landfills.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
LAKJ JJs
—Landscape Services Inc. —
Schedule
Marina Landscape Services will provide the labor, materials, and equipment necessary to
perform the required maintenance services. Services will be provided between Monday through
Friday. Designed to your specific horticultural composition our work schedules will allow us to
properly plan and forecast monthly and seasonal service needs while providing a user-friendly
guideline. Our work schedules include a Rotation Schedule and a Maintenance Schedule. These
schedules are included in the Maintenance Schedule and Rotation Schedule sections of our
Response File. These work schedules identify and delineate the time frames for the requirements
set forth in the scope of work. The Rotation Schedule illustrates the areas that will be serviced on
a monthly rotation basis. The Maintenance Schedule outlines daily, weekly, monthly, semi-
annual and annual timelines for landscape maintenance operations. A written copy of the City
approved schedule will be kept in the Landscape Maintenance Foreman's company truck at all
times and be available upon request by the LMD administrator. Marina Landscape Services will
notify LMD administrator at least one (1) week prior to the date and time of all the following
maintenance operations: fertilization; micro-nutrients/soil amendments; spraying of trees or
shrubs; aesthetic/structural tree and shrub pruning; preventative disease control; transplanting of
small and medium sized plants; lane closures notification for median or parkway maintenance;
and other items as determined by Special Districts.
Marina Landscape Services will assign an Account Supervisor and landscape maintenance crews
that service and maintain LMD Zone T46 Valencia Northbridge and Zone T47 Valencia
Northpark. Each crew will consist of a Landscape Maintenance Foreman, Landscape
Maintenance Technicians, and an Irrigation Technician/Specialist. The Account Supervisor will
be responsible for managing the daily operations of the landscape maintenance crews and attend
meeting and walk-throughs with LMD representatives. The Account Supervisor will perform
weekly maintenance inspections of all facilities within the LMD to ensure all contractual
obligations are being achieved. Such inspections will be both visual and operational. The
Account Supervisor will create punch -lists for items requiring attention and will then be
communicated to the landscape maintenance crews to have items addressed. Monthly or bi-
weekly interm walk-through inspections will be conducted with Special Districts. Proposals will
be generated when needed. The Landscape Maintenance Foreman will be in direct
communication with the Account Supervisor. The Landscape Maintenance Foreman will be
responsible for leading and supporting the Landscape Maintenance Technicians in completing
the daily landscape maintenance service duties. The Landscape Maintenance Technicians will
perform the landscape maintenance service duties which include but not limited to: mowing;
edging; trimming; hand pruning; fertilization application; pruning of shrubs and trees; trimming
of shrub areas, and ground cover; disease and pest control; tree maintenance (first 12' of trees);
mulching; manual and chemical weed control; maintenance of fire protection/fuel modification
areas; traffic control; litter pickup; and hardscape maintenance. The Irrigation
Technician/Specialist will be responsible for maintaining, managing and operating the irrigation
system with the goal of conserving water. Our Irrigation Technician/Specialist will be
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
responsible for the repair and/or replacement and keep operable all irrigation equipment
consisting of: irrigation programming, irrigation station identification/location, irrigation heads,
remote control valves including master valves, flow sensors, flow sensor programming, PVC
mainline and laterals, quick couplers, risers, swing joints, check valves, booster pumps, solar
controllers/valves, battery -operated controllers/valves, valve boxes, irrigation controller
programming and setup, hand watering and the bleeding of valves in emergency situations,
perform spot checks of the irrigation system, and conduct complete monthly irrigation system
inspections for each controller.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
LAKJ JJs
—Landscape Services Inc. —
Personnel, Equipment, and Facilities
Experience and Qualifications
Marina Landscape Services is confident our team of qualified management and field personnel
bring years of valuable knowledge and experience. Our personnel are certified in safety, traffic
control, Occupational Safety Health Act (OSHA) compliance, pest control application, pest
control advising, water management and arbor care.
Management Personnel
Marty Stowell, CEO
Marry has been a State of California licensed C-27 contractor for over 35 years. His expertise is
found in maintaining Homeowner Associations maintenance contracts in Southern California.
His keen eye for scheduling and the utilization of our crews makes our maintenance operation
very efficient and effective. Marty has extensive knowledge in landscape irrigation and
installation, water management, arbor care estimating and construction.
Slater Stowell, CFO
Slater has been in the landscape industry since his childhood. Slater brings years of experience in
operations. He brings her expertise in operations and business to help with the daily operations.
Slater oversees all aspects of the office operations from Account Receivable, Accounts Payable,
Human Resources, business and new contracts. He holds the Basic WeatherTrak System
Introduction certificate.
Efrain Lupercio, Jr., Branch Manager/Senior Account Supervisor
Efrain brings years of experience in management of HOA, Commercial, Retail, AmusementPark,
Public Works maintenance contracts, renovation, water management, arbor care estimating,
purchasing and contract administration. He holds a C-27 contractor's license and a B.S. in
Environment Horticultural Science from Cal Poly San Luis Obispo. Efrain is in the process of
renewing his Certified Landscape Irrigation Auditor certificate. Efrain would provide assistance
with management of LMD Zone T46 Valencia Northbridge and Zone T47 Valencia Northpark as
he is familiar with the zone and the expectations.
Alonzo Aguilar, Account Supervisor
Alonzo has over 30 years in the landscape industry. He is highly knowledgeable and experienced
in managing HOA, Commercial, Retail, Public Works, and Sports Field maintenance contracts,
and water management, arbor care, and renovations. He is also experienced in estimating,
purchasing and inventory management. Alonzo manages LMD Zones T17 Rainbow Glen, LMD
Zone T29 American Beauty, LMD Zone T68 West Creek, LMD Zone T69 West Hills, LMD
Zone T8 Valencia Summit, LMD Zone 17 Bouquet/Railroad Avenue, LMD Zone 32 Vista
Canyon Ranch, and LMD Zones 20 (Golden Valley Ranch Commercial) and 21 (Golden Valley
Ranch Residential). His experience, knowledge, and expectations has been instrumental our
success. His proactive approach has been an asset in the on -going beautification of City of Santa
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc.—
Clarita. He understands the needs and requirements of the project. Alonzo would serve as the
Account Manager for LMD Zone T46 Valencia Northbridge and Zone T47 Northpark.
Steven Avelar, Account Supervisor
Steven brings over 15 years of landscape maintenance experience. He has a multitude of
experience in managing HOA, Commercial, and High -end Retail maintenance contracts, and
water management, arbor care, and renovations. Steven is also experienced in estimating,
purchasing and inventory management.
Juventino Orozco, Account Supervisor
Juventino has over 16 years of landscape maintenance experience. His background in landscape
maintenance has been in field production and management of HOA and Public Works
maintenance contracts, water management, arbor care and renovations.
Jose Martinez, Irrigation Technician/Specialist
Jose has over 15 years of landscape maintenance, installation, and irrigation and water
management experience. He is Hydropoint certified. He holds the following certificates: Basic
WeatherTrak, System Introduction; Certified OptiFlow Training - Level I — OptiFlow
Introductions; Certified OptiFlow Training — Level 2 — OptiFlow Site Assessment; Certified
OptiFlow Training — Level 3 — OptiFlow Installation and Programming.
Ambrosio Osorio, Irrigation Technician/Specialist
Ambrosio has over 15 years of irrigation and water management experience. He is WeatherTrak
System certificated. Ambrosio manages the irrigation for other LMD zones throughout the City,
therefore, he has a full understanding of the WeatherTrak system and the City's expectations for
the project. Ambrosio would serve as the Irrigation Technician/Specialist for LMD Zone T46
Valencia Northbridge and Zone T47 Valencia Northpark.
Administrative Personnel
Gerardo Almaraz, Office Administrator
Gerardo manages and oversees all administration responsibilities. He is also responsible for
Accounts Receivables.
Jacqueline Torres, Assistant Office Administrator
Jacqueline assists with Customer Service and Human Resources and Accounts Payables.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
Field Personnel
Our team of field technicians are professional, experienced, well -trained and certified. Our
Landscape Maintenance Foreman are responsible for managing the landscape maintenance
crew and executing the day-to-day maintenance duties. Our Landscape Maintenance Foreman
are irrigation maintenance and pesticide application trained. Our Landscape Maintenance
Technicians are responsible for executing the day-to-day maintenance duties. Our Irrigation
Technician performs the necessary adjustments and repairs to the irrigation system to achieve
maximum high efficiency and conserve water.
Consultants
Craig Crotty, Arbor Culture LLC
Craig Crotty is the consulting ISA Certified Arborist for Marina Landscape Services. He
manages private and public projects within the City of Santa Clarita. Craig has been in the arbor
care industry since 1991. He is well versed in the arbor care industry. Craig holds certifications
from the International Society of Arboriculture. His arborist consulting practice include: Tree
Identification, Preservation Plans and Monitoring for Construction, Risk Assessment, Appraisal,
Diagnosis and Recommendations, Tree Cultural Care and Management Specifications, Insect
and Disease Identification and Energy Conservation Programs.
Wildlife Management Professionals
Wildlife Management Professionals will be the weed and pest control applicator for Marina
Landscape Services. Wildlife Management Professionals holds a valid and active and State of
California Department of Pesticide Regulations, Pest Control Business license, and a valid and
active State of California Department of Pesticide Regulations, Qualified Applicator
certification. The applicator will be used as necessary per the Scope of Services.
K2group
Kriss Keogh, Landscape Architect and President, has provided valuable assistance in water
conservation through the practice of water consumption data and analysis services. Kriss has
been called upon to evaluate a variety of client requests to track and monitor water use as it
relates to physical use, as well as, dollars spent. K2group is available to assist the City of Santa
Clarita.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
LAKJ JJs
—Landscape Services Inc.—
LMD Zones T46 & T47 Team Composition
For each Zone, our team will consist of an Account Supervisor, Branch Manager, and one (1)
Landscape maintenance crew, and one (1) Irrigation Technician/Specialist. Zones will be
serviced Monday through Friday. Our team will be managed by Account Supervisor, Alonzo
Aguilar, and Branch Manager, Efrain Lupercio. The maintenance crew will consist of one (1)
Landscape Maintenance Foreman and Landscape Maintenance Technicians. The maintenance
crew will oversee the maintenance responsibilities within both of the LMD zones. Our Irrigation
Technician/Specialist will be responsible for the irrigation and water management. Provided
below is crew detail. Additional staffing information is provided in Exhibit G1 Staff and Exhibit
G2 Staff Hours in our Response File.
LMD Zones T46 & T47 Crew Detail
Zone T46 Valencia Northbridge Landscape Maintenance Crew
1-Full-time Landscape Maintenance Foreman
5-Full-time Landscape Maintenance Technician
Scope: Landscape maintenance, and fuel modification responsibilities
Service days: Monday -Friday
Monday: Mow
Tuesday -Friday: Maintenance
Irrigation Technician/Specialist
1-Full-time Irrigation Technician/Specialist
Scope: Irrigation and water management responsibilities
Service days: Monday -Friday
Zone T47 Valencia Northpark Landscape Maintenance Crew
1-Landscape Maintenance Foreman
2-Landscape Maintenance Technician
Scope: Landscape maintenance, and fuel modification responsibilities
Service day: Monday -Thursday
Monday: Mow
Tuesday -Thursday: Maintenance
Irrigation Technician/Specialist
1-Irrigation Technician/Specialist
Scope: Irrigation and water management responsibilities
Service day: Monday -Wednesday
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
Organizational Chart
Efrain Lupercio Jr
Branch Manager/Sr
Supervisor
Foreman Irrigatio:Tech
Laborer
Martin Stowell
CEO
Gerardo Almaraz Jacqueline Torres
Office Admin. Asst. Office Admin
Alonzo Aguilar
Account Supervisor
Foreman Irrigation Tech
Laborer
Stev en Avelar
Account Supervisor
Foreman Irrigation Tech
Laborer
LAKJJJs
—Landscape Services Inc. —
Juventino Orozco
Acwunt Supervisor
Foreman Irrigation Tech
Laborer
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
Equipment
Marina Landscape Services, Inc. is fully equipped with a fleet of new vehicles, power equipment
and tools and also has larger equipment available in house. An outline of the vehicles, equipment
and tools that will be assigned to this project is provided below. Marina Landscape Services
employees are uniformed. Uniforms and Personnel Protective Equipment (PPE) shall be properly
exhibited. Our Account Supervisors and Foreman are equipped with smartphone devices allowing
for efficient communication to help parties exchange information quickly and help execute tasks
promptly.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
LAKJ JJs
—Landscape Services Inc. —
Maintenance Crews
Irrigation Technicians
Vehicle
Vehicle
1 Ford F-250 Truck
1 Ford F-150
1 Landscape Trailer
Small Tools
Irrigation controller remote & transmitter
Power Equipment
Hand Pruners
2 Backpack Leaf Blower
Loppers
2 String Trimmer
Shovels (Round, Square & Trench)
2 Extension Hedge Trimmer
Tool Set
1 Chain saw
1 Pole Saw
2 30" Mower
1 48" Mower
Small Tools
Hand Pruners
Hand Picks
Hula. Hoes
Loppers
Shovels (Round, Square & Trench)
Rakes
Hand Saws
Garden Spade Forks
Pole Pruner
Hoses
Quick Couplers
Brooms
Trash Cans
Fertilizer Spreaders
Backpack Sprayers
Wheelbarrows
Snecialtv Eauipment
Walk -behind Aerators
Walk -behind De -thatchers
Pressure Washer
Bucket Truck
Dump Trucks
Commercial Grade Chippers
Dump Trailers
Front Loaders
Mini Excavator
Skid Steere
Water Truck
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
Facilities
With our local facilities in close proximity to the project site, we can ensure maximum service
time and minimum drive time.
Corporate Office
Our corporate office is located at 25061 Avenue Stanford, Unit 10, Valencia, CA 91355.
Fleet Dispatch Facility — The Old Road
Our The Old Road Fleet Dispatch Facility is located at 23925 The Old Rd, Newhall, CA 91321.
Fleet Dispatch Facility - Canyon Country
Our Canyon Country Fleet Dispatch Facility is located 28010 Tiffany Lane, Canyon Country,
CA 91387.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
04 SXNTA
.r
a
�G~DFD l8 DECEMeEP,c
Addendum No. 1
RFP# LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Santa Clarita, California
Addendum No. 1
March 23, 2026
This addendum must be acknowledged via BidNet and should be included with the proposal response.
I. Pre -Proposal Meeting Reschedule and Q&A Deadline Extension
This addendum notifies all prospective proposers of the following updates:
• Pre -Proposal Meeting:
o Original: March 24, 2026, 2:00 PM (PT) — 27301 Hillsborough Pkwy &
23505 Sunset Hills Dr
o New: April 1, 2026, 10:30 AM (PT) — City Hall, Carl Boyer Room — Suite 150
23920 Valencia Blvd
Santa Clarita, CA 91355
• Q&A Deadline:
o Original: April 2, 2026, 11:00 AM (PT)
o New: April 8, 2026, 11:00 AM (PT)
All other terms and conditions remain unchanged.
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
Contractor's Representative
Marina Landscape Services, Inc.
Company Name
4/21 /2026
Date
PROPOSAL # LMD-25-26-28
Addendum No. 2
April 9, 2026
Addendum No. 2
RFP# LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Santa Clarita, California
This addendum must be acknowledged via BidNet and should be included with the proposal response.
There was a non -mandatory, pre -bid meeting on April 1, 2026 beginning at 10:30 AM (PT). The meeting
was located at City Hall — Carl Boyer Room, 23920 Valencia Blvd, Santa Clarita, CA 91355.
Attending Staff:
• Michele Arima — Buyer, Administrative Services
• Dyana Gutierrez — PTS Office Administrative Support
• Andrew Saiz — Landscape Maintenance Specialist, Administrative Services
• Keith Miller — Landscape Maintenance Administrator, Administrative Services
Attending Vendors:
• Scott Godfrey, Staygreen
• Dave Colburn, Staygreen
• Marcus Cannon, Oakridge Landscape, Inc
• Kristen Hicks, Oakridge Landscape, Inc
• Julio Gonzalez, SGD Enterprises DBA Four Seasons Landscaping
• Efrain Lupercio, Marina Landscape Services Inc.
• Marcus Cannon, Oakridge Landscape, Inc
• Jesus Martinez, Greencoast Landscapes Inc.
• Ernie Espiritu, Elite Maintenance & Tree Service
• Bronwyn FasuIkey, C& M Landscape Inc.
The following questions were asked and answered:
Q1) What is the square footage of all the turf?
Al) The total is in the Inventory List.
Q2) There is specifications on manpower on T46 and not T47. Is it not needed?
A2) For T47, no, it is not needed.
Q3) Is there acacia reduction needed?
A3) Yes, acacia reduction is still expected to be done. Please note that this is not limited to just acacia. It
is apparent that there are high fire restrictions so there may be more reduction needed on an as -needed
basis.
Q4) On acacia reduction and staffing for T46, it is understood that staffing for this work is part of the
staffing plan?
PROPOSAL # LMD-25-26-28
Addendum No. 2
April 9, 2026
A4) Yes, no additional crew is needed for acacia reduction. It is expected that the current crew provided
will be able to maintain this work.
Q5) Can you provide an estimate of staff?
A5) We can provide our current contractor's staffing, but for this project it will be based on your
company's needs, experience etc. The current contracted staffing:
T46
•
Branch Manager - 4 hours
•
Account Manager - 8 hours
•
Production Manager-4 hours
•
Foreman - 40 hours
•
Crew members (5) - 40 hours
•
Irrigation tech — 40 hours
•
Spray tech — 4 hours
•
Certified Arborist — 1 hours
T47
•
Branch Manager - 1 hours
•
Account Manager - 4 hours
•
Production Manager— 1 hours
•
Foreman - 32 hours
•
Crew members (2) - 32 hours
•
Irrigation tech — 24 hours
•
Spray tech — 3 hours
•
Certified Arborist — 1 hours
Attachments:
Pre -Proposal Sign -In Sheet
Pre -Proposal Meeting Presentation for Zones T46 & T47
The following was reviewed:
• Project scope of work
• Bidding Guidelines
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
at,6* t5texv w 4/21 /2026
Contractor's Representative
Marina Landscape Services, Inc.
Company Name
uate
PROPOSAL # LMD-25-26-28
City of Santa Clarita Pre -Bid Meeting Sign -In Sheet
April 1, 2026 at 10:30 AM (PDT)
RFP #LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
Bid Closing: A1ri116, 2026 BEFORE 11:00 AM (PDT)
Questions Due by Aril 8, 2026 BEFORE 11:00 AM (PDT)
I hereby waive, release, and hold harmless from any liability or claims for damages for personal injury, including negligence, as well as from claims for property damage
which may arise in connection with the above -named activity, against the supervisors, the City of Santa Clarita, and its elected and appointed officials, agents, and
employees. My signature below indicates that I have read, understand, and agree to all of the above.
Company
First & Last Name
Must Print Cleggl
Signature
Contact Information
Or Business Card Provided (write yes)
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Marcus Cannon
LA Maintenance Division Manager
Ernie Espiritu
General Manager — SV
OAKRIDGE
LANDSCAPE, INC.
(818) 270-4538
mcannon@wkridgelandscape.net
oakridgelandscape.net
DAVECOLBURN
Associate Branch Manager
email: Dcolburn@staygreen.com
office: 800-858-5508
cell: 661-673-6100
staygreen.com
C-27. C-61 License #346620
STAYGREEI
THE NATURAL CHOICE
STAYGREEI�
THE NATURAL CHOICE
SCOTT GODFREY
Executive Vice President Operations
email: sgodfrey@staygreen.com
office: 800-858-5508
cell: 661-518-7484
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FOUR SEASONS
E•*_ LANDSCAPING ,---
CSLB #662720 C27 / 049 / C61
Julio Gonzalez
Project Manager
Julio@SGDent.com
SGDent.com
C:(818)633-4780 1 0:(323)658-1047
14937 Delano St. Van Nuys, CA 91411
Mobile 559-578-5269
SVOffice 661-201-0586
CV Office 559-292-2900
EmieE@EliteTeamOffices.com
www.EliteTeamOlfices.com
2700 Larson Lane
Bakersfield, CA 93304
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GREENCOAST
LANDSCAPES
Jesus Martinez
T. 805-504-7379
Maintmmoe Manager
-=iae�coasdandscapec com
Lkense:1009658 C27,D49
P.O. Boa 659 SOMM CA 93066
City 0�
SANTA CLARITA
Zone T46 (Northbridge)
T47 (Northpark) Landscape
Maintenance
SPECIAL DISTRICTS/LANDSCAPE MAINTENANCE DIVISION
PROPOSAL #
Overview
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16,497,231
149.16
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2,852,364
65.48
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• Focal point
• Weed free
• Mulch
• Debris free
• Shrub maintenance
• Tree maintenance
• Turf maintenance
• Signs are visible
Monument Sins
Turf
• Mowing schedule
• Edging
• Weed control
• Aerating, Thatching, Fertilizing, Seeding
appropriate time of year
• Marketplace park
• Irrigation
Slopes & Side Panels
• High Visibility
• Behind homes
• Main Throughfares
• Shrub Maintenance
• Tree Maintenance 12' ft from
ground
• Entry / Exit are limited
• Weeds and Volunteers removed
• Plant separation
Slopes & Side Panels
V-Ditch and Dran
• All drains and catch basins free of debris
• Removal of all debris from V-Ditch
• Do not throw debris on the side of drains
and catch basin. Debris must be hauled out
• Surface drains must be flushed out of silt
and debris
Paseos
• Must be debris free
• Crack weeds must be sprayed or removed
• Plant material must be trimmed back
from paseo
• V-Ditch clear of debris
• Removal of volunteers
• Dog stations shall have doggie bags
• Trash cans emptied
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Natural Areas
• Brush Clearance
• Weed free
• Paseo walk paths
• Debris free
• Shrub maintenance
• Tree maintenance
Irrigation
WeatherTrak controllers
Monthly Audit
Proper settings
RFP Evaluation Criteria
c Value
cRotation Schedule
oAcknowledgement and Successful understanding of RFP
oTeam Composition
, )Cost of Serves
, )References
Items to Remember
oMaintenance hours are from lam - 5pm Monday through Friday including the Holiday Schedule
oContractor must provide on -site staffing to perform the required maintenance to meet required
California Industry Standards anytime between Monday through Friday
Frequent irrigation inspections will work to your benefit
oMaintenance schedule must be provided and approved by Special Districts Staff before work can
begin
oSquare Footage provided are estimates- it is strongly encouraged that areas are reviewed on site
oSome areas within the LIVID boundary are not maintained by the LMD- it is strongly encouraged
that the maps are reviewed carefully, and any clarifying questions are asked prior to the deadline
Five-year contract
Thank you!
Addendum No-3
April 9, 2026
Addendum No. 3
RFP# LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Santa Clarita, California
This addendum must be acknowledged via BidNet and should be included with the proposal response.
I. NOTICE OF EXTENSION
The Closing Date for receipt of proposals has been extended from April 16, 2026, at 11:00 AM (PT) to
April 21, 2026, at 11:00 AM (PT).
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
Contractor's Representative
Marina Landscape Services, Inc.
Company Name
4/21 /2026
Date
PROPOSAL # LMD-25-26-28
O. 5 NT4 CL
P
� rs osct��
Addendum No. 4
RFP# LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Santa Clarita, California
Addendum No. 4
April 10, 2026
This addendum must be acknowledged via BidNet and should be included with the proposal response.
I. UPDATE TO PROPOSAL INSTRUCTIONS, SECTION 14, CONTRACT TERM AND PRICING ADJUSTMENT
Please see attached updated language to the PROPOSAL INSTRUCTIONS, SECTION 14, CONTRACT TERM
AND PRICING ADJUSTMENT below.
II. UPDATE TO EXHIBIT A — COST PROPOSAL FORM
Please see attached updated EXHIBITA— COSTPROPOSALform below.
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
79zlt�y 5�,� 4/21 /2026
Contractor's Representative Date
Marina Landscape Services, Inc.
Company Name
PROPOSAL # LMD-25-26-28
UPDATED PROPOSAL INSTRUCTION SECTION 14 CONTRACT TERM AND
PRICING ADJUSTMENT.
14. CONTRACT TERM AND PRICING ADJUSTMENT.
The term of the contract awarded pursuant to this RFP shall be five (5) years, with no renewal
options. Proposers are required to submit a complete five (5) year pricing schedule with
their proposal, which shall include total annual pricing for each contract year (Years 1
through 5), inclusive of any planned or scheduled increases.
Annual price adjustments outside of the submitted pricing schedule will not be permitted unless
approved in writing by the City under extraordinary circumstances.
Contractors must honor the annual pricing as proposed for each contract year. If no adjustment is
proposed within the submitted pricing schedule, the pricing from the previous year shall remain
in effect for the subsequent contract year.
The final pricing and any allowable adjustments will be reviewed and determined by City
Purchasing staff.
The proposer shall honor the pricing proposed in response to this RFP for one hundred eighty
(180) days from the date of proposal submission, and such pricing shall form the basis of the
required five (5) year pricing schedule, or through the full five-year contract term unless
otherwise approved in writing by the City.
UPDATED EXHIBIT A - COST PROPOSAL FORM
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Santa Clarita, California
Proposer Name: Marina Landscape Services, Inc.
Date: 4/21 /2026
Instructions
• Provide total annual cost for each year of the five (5) year contract term.
• Costs must reflect any planned or scheduled increases.
• Pricing shall be all-inclusive.
Annual Cost Proposal
CONTRACT ZONE T46 ZONE T47 TOTAL ANNUAL
YEAR ANNUAL COST ANNUAL COST COST
YEAR 1
YEAR 2
YEAR 3
YEAR 4
YEAR 5
$ 563,760.00
$ 576,445.00
$ 589,415.00
$ 602,677.00
$ 616,238.00
Planned Increase Explanation
2.25% Annual increase
Certification
$ 241,620.00
$ 247,057.00
$ 252,615.00
$ 309,454.00
$ 316,417.00
$ 805,380.00
$ 823,502.00
$ 842,030.00
$ 912,131.00
$ 932,655.00
I certify that the pricing above includes all planned increases and represents the total cost for
each contract year.
Authorized Signature: 1�6vle&
Name/Title: Martin Stowell, CEO
Date: 4/21 /2026
EXHIBIT C: VIOLATION RECORDS
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name: Marina Landscape Services, Inc.
1) The last six (6) months of tailgate safety meeting sign -in sheets and topics covered mustbe made
available UPON REQUEST. (Do not send with proposal submission at this time.)
2) In the prior year, what was the longest stretch of days worked without an accident in the landscape
maintenance division?
176
3) Please provide any sustained complaints made to your company within the past four (4) years to
Cal -OSHA.
N/A
4) Please provide any sustained complaints made to your company within the past four (4) years to
the California State Contractor Board in regards to your Class C-27 California Landscaping
Contractor License.
N/A
EXHIBIT D: PROACTIVE APPROACH FORM
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name: Marina Landscape Services, Inc.
Please explain what policies or procedures you and your company will provide to ensure your team will
proactively identify deficiencies, suggest solutions, and execute resolution? What makes your company
the best for this service area and how does your company stand out from others?
Please see attached page.
*Attach additional pages as necessary.
JJi-
-Landscape Services Inc. —
EXHIBIT D: PROACTIVE APPROACH
Marina Landscape Services prides itself in providing the best landscape services in the industry.
Our team of qualified professionals and technicians pride themselves in servicing our customers
with the most attentive, reliable and professional landscape services available in the industry.
Marina supplies our staff with up-to-date communication tools for communication efficiency,
provides our team members with the newest vehicles and equipment, applies the latest
horticultural and water management practices and implements advancing technologies for better
efficiency and higher productivity.
Marina Landscape Services will work with the City of Santa Clarita Landscape Maintenance
District administration staff in advance to determine the current state of the landscape zones to
be taken over. Meetings will be scheduled as necessary between LMD representatives and the
Account Supervisor and the Landscape Maintenance Foreman to start a constructive dialog that
will carry over as the project is transitioned over from the departing contractor. A thorough
initial inspection will be made and documented with suggestions for improvement, as necessary.
Any approved suggestions will be implemented upon the start of contract. One of the first
processes Marina implements on a new contract is an irrigation audit. Our irrigation audit
ensures that the irrigation is operating properly. Ensuring that the irrigation is properly operating
will reduce water cost and usage, while making sure proper absorption is occurring in the plant
soil. Marina's water conservation team will be visiting the job sites to ensure all the standards are
being met to insure maximum water conservation.
Marina Landscape Services will take all proactive measures and will be in regular
communication with Special Districts to ensure that the quality of service is being met and
exceeded. Marina Landscape Services Account Supervisor, Alonzo Aguilar, will be in charge of
overseeing our on -site staff dedicated to this contract. Alonzo has over 30 years of experience in
the landscaping industry and is familiar with the LMD Zones. Alonzo understands the
expectations of the project site. We are certain the transition from contracts will seamless.
Alonzo will visit the job sites frequently to ensure all standards are being met. When necessary,
he will create punch -lists for anything that needs attention. Using this proactive method of
control, we are able to keep our projects in excellent condition.
Marina Landscape Services is a local and operated full -service landscape company. Our services
include landscape maintenance, installation, design, irrigation and water management, and arbor
care. Members of our team reside in the City of Santa Clarita, and other members of our team
who have worked in the City for over 15 years. We know and understand the City's expectations
and the level of service required. Our facilities are local and in close to the project sites. This
ensures there is less drive time to the sites resulting in more time spent on the job.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
EXHIBIT E: DESIGNATION OF SUBCONTRCATORS
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name: Marina Landscape Services, Inc.
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor
or render service in excess of/: of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid. If no Subcontractors will be
used fill out the form with NA. Please add additional sheets if needed.
Subcontractor
DIR Registration No.
Dollar Value of Work
Craig Crotty Arbor Culture
Location and Place of Business
424 Mesa Lila Road, Glendale, CA 91208
Bid Schedule Item No's:
Description of Work
LMD-25-26-28
Certified ,Arborist
License No,
Exp. Date: / /
Phone ( )
WE-0749A
06/30/2027
(818) 636-4917
Subcontractor
DI Registration No.
Dollar Value of Work
Wildlife Management Professionals
Location and Place of Business
4505 Industrial St. Ste #2A, Simi Valley, CA 93063
Bid Schedule Item No's:
Description of Work
LMD-25-26-28
Weed and Pest Control
License No.
Exp. Date: / /
Phone ( )
QAL #151824
(805) 813-1785
Subcontractor
DI Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of
the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered
and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered
contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the
Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the
contract is awarded.
EXHIBIT F: REFERENCES
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name: Marina Landscape Services, Inc.
The following are the names, addresses, and telephone numbers of three public agencies for which the
proposed company has performed work of a similar scope and size within the past five (5) years. The
references shall demonstrate that the company (proposer) has a minimum of five (5) years' experience in
the landscape maintenance field, experience maintaining site areas of twenty (20) acres or larger, and the
ability to complete work of the type and scope being proposed under the terms of this contract. If
necessary, more than three (3) references can be submitted to demonstrate these qualifications. If the
instructions on this form conflict with the references requested in the scope of work, the scope of work
shall govern. Fill out this form completely and upload it with your proposal.
1 City of Culver City- Parks, Recreation & Community Services/9770 Culver Boulevard, Culver City, CA 90232-0507
Name and Address of Owner /Agency
Dani Cullens, Recreation & Community Services Manager
(310) 253-6471
Name and Telephone Number of Person Familiar with Project
City-wide landscape maintenance services
$17,767.00 and fuel modification management 09/2018
Current
Contract Amount Type of Work Date Started
Date Completed
2. City of Culver - Environmental Programs and Operations Division/9505
W. Jefferson Blvd., Culver City, CA 90232
Name and Address of Owner/ Agency
Otis Belisle, Management Analyst (323) 842-4402
Name and Telephone Number of Person Familiar with Project
City-wide Rain Garden landscape
$8,520.00 maintenance services 03/2024
Current
Contract Amount Type of Work Date Started
Date Completed
3 West Hill West Creek HOA/c/o PMP Management, 25124 Springfiled
Ct Ste 220, Valencia, CA 91355
Name and Address of Owner/ Agency
Kelly Rackers, Senior Community Asset Management (661) 295-4900
Name and Telephone Number of Person Familiar with Project
Landscape maintenance services,
water management, fuel modification 11/2017
management, and arbor care
Current
Contract Amount Type of Work Date Started
Date Completed
EXHIBIT G1: STAFF
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name: Marina Landscape Services, Inc.
Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman,
certified arborist (if applicable), Recycled Water Users Site Supervisor, chemical applicator, irrigation
specialist, etc.
1. Name Alonzo Aquilar
License/Certificates 30 years experience
2. Name Martin Stowell
License/Certificates C-27 License #492212
3. Name Slater Stowell
Job Title Account Supervisor
Job Title CEO
Job Title CFO
License/Certificates WeatherTrak Certified (Basic WeatherTrak System Introduction)
4. Name Efrain Lupercio, Jr
Job Title Branch Manager
License/Certificates BS Environmental Horticultural Science & C-27 Licensed Contractor
5. Name Ambrosio O.
License/Certificates WeatherTrak Certified
6. Name Amadeo R.
Job Title Irrigation Specialist/Technician
Job Title Landscape Maintenance Foreman (Zone T46)
License/Certificates 20 years experience _
7. Name Jorge M. Job Title Landscape Maintenance Technician (Zone T46)
License/Certificates 10-12 years experience _
8. Name Alexander L.
License/Certificates 10 years experience
9. Name Noe C.
License/Certificates 8-10
10. Name Gilberto P.
nce
License/Certificates 8-10 years experience
11. Name Rafael V.
License/Certificates 8-10 years experience
12. Name Ceferino R.
License/Certificates 10-12
13. Name Alex L.
License/Certificates 8-10 years
14. Name Jose G.
rience
ence
License/Certificates 8-10 years experience
Job Title Landscape Maintenance Technician (Zone T46)
Job Title Landscape Maintenance Technician (Zone T46)
Job Title Landscape Maintenance Technician (Zone T46)
Job Title Landscape Maintenance Technician (Zone T46)
Job Title Landscape Maintenance Foreman (T47)
Job Title Landscape Maintenance Technician (T47)
Job Title Landscape Maintenance Technician (T47)
15. Name Craig Crotty Job Title Certified Arborist
License/Certificates ISA WE-0749A
*Attach additional pages as necessary for additional personnel.
Name: Troy Spillman Job Title: Pest Control Applicator
License/Certificates: QAL #151824
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name: Marina Landscape Services, Inc.
Fill out this form for the following Zone T46. Labor time proposed is time working on site and does not
include travel time. Attach additional pages as necessary for additional personnel.
ZONE: T46 - NORTHBRIDGE
Supervisors
Crewmember Title Account Supervisor
Qty. of Weekly Hours
10
Crewmember Title Branch Manager
Qty. of Weekly Hours
5
Crew #1
Crewmember Title Landscape Maintenance Foreman
Qty. of Weekly Hours
40
Crewmember Title Landscape Maintenance Technician
Qty. of Weekly Hours
40
Crewmember Title Landscape Maintenance Technician
Qty. of Weekly Hours
40
Crewmember Title Landscape Maintenance Technician
Qty. of Weekly Hours
40
Crewmember Title Landscape Maintenance Technician
Qty. of Weekly Hours
40
Crewmember Title Landscape Maintenance Technician
Qty. of Weekly Hours
40
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Specialty Positions
Crewmember Title Irrigation Specialist/Technician
Qty. of Weekly Hours
40
Crewmember Title Spray Technician
Qty. of Weekly Hours
12
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name: Marina Landscape Services, Inc.
Fill out this form for the following Zone T47- Northpark. Labor time proposed is time working on site and
does not include travel time. Attach additional pages as
necessary for additional personnel.
ZONE: T47 - NORTHPARK
Supervisors
Crewmember Title Account Supervisor
Qty. of Weekly Hours
8
Crewmember Title Branch Manager
Qty. of Weekly Hours
4
Crew #1
Crewmember Title Landscape Maintenance Foreman
Qty. of Weekly Hours
32
Crewmember Title Landscape Maintenance Technician
Qty. of Weekly Hours
32
Crewmember Title Landscape Maintenance Technician
Qty. of Weekly Hours
32
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Specialty Positions
Crewmember Title Irrigation Specialist/Technician
Qty. of Weekly Hours
24
Crewmember Title Spray Technician
Qty. of Weekly Hours
8
EXHIBIT H: EQUIPMENT REQUIREMENTS
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name:Marina Landscape Services, Inc.
Additional equipment requirements for work within proposed Landscape Maintenance District or the
ability of Contractor to rent/lease at no additional cost:
• Commercial grade lawn mowers with mulching blade attachment, sufficient in size tocover large
turf areas
• Proper equipment required to perform pruning tasks including hand pruners, loppers,saws,
pole pruners and chainsaws
• Commercial Grade Battery Powered Leaf Blowers
• All maintenance supplies for proper equipment operation
• Garden Spading Forks
• Shovels
• Rakes
• Scoop Shovels (various sizes and shapes)
• Commercial Grade Chipper
• Safety equipment such as head, eye, and ear protection,work boots. Body protection such as
chaps should also be used when operating chainsaws
• Irrigation controller remotes and transmitters; particularly WeatherTrak
• Irrigation milliamp multimeter
• All the required tools and equipment to make minor and major irrigation repairs
• All traffic control signs mechanical and stand alone, barricades, cones, vests all equipment and
safety wear shall be Cal -OSHA approved
Please initial to verify acknowledgement of equipment requirements:
EL
Initials
EXHIBIT I: CERTIFICATIONS
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name: Marina Landscape Services, Inc.
Provide information on the certified arborist, chemical applicator, irrigation specialist, crew foreman,
Recycled Water Users Site Supervisor, including name, certification and whether staff or subcontractor.
Additionally include:
• Proof of Contractor's C-27 License (license number will suffice)
• WeatherTrak irrigation manager, flow manager and OptiFlow training completion
1 California State Contractor's License C-27 #492212, Marina Landscape Services, Inc.
2 Martin Stowell, CEO, C-27 License #492212, Staff
3. Slater Stowell, CFO, WeatherTrak Certified (Basic), Staff
4 Efrain Lupercio, Branch Manager, Staff
5 Alonzo Aguilar, Account Supervisor, Staff
6. Jose M., Irrigation Specialist, WeatherTrak Certified, Staff
7 Ambrosio O., Irrigation Specialist ,WeatherTrak Certified, Staff
g Amadeo R., Landscape Maintenance Foreman, Staff (T46)
9 Ceferino R., Landscape Maintenance Foreman, Staff (T47)
10. Troy Spillman, QAL #151824, Subcontractor
11. Craig Crotty, Certified Arborist, ISA WE-0749A, Subcontractor
EXHIBIT J: ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name:Marina Landscape Services, Inc.
By providing the three (3) required signatures below, the Contractor acknowledges full understanding,
complete agreement to, and accepts in its entirety, all proposal specifications for Zones T46 & T47
Landscape Maintenance. The Contractor will be expected to perform maintenance practices and uphold
the standards herein to the established specifications throughout the length of the contract.
*Supervisor's Signature: C/�&Mw a.9wmlt'
*Estimator's Signature: 6oL CA
*Owner's Signature: GAL 6�6u &
*All three signatures required
Date: 4/21 /2026
Date: 4/21 /2026
Date: 4/21 /2026
EXHIBIT K: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Son to Clorito, California
Contractor Name: Marina Landscape Services, Inc.
1. SUMMARY OF CONTRACTUAL REQUIRMENTS
a. A contract is required for any service performed on behalf of the City of Santa Clarita (City).
b. By submitting a proposal, you have reviewed the sample contract documents contained within this
request for proposals and agree to be bound by the requirements set forth.
c. Questions and requests for modification of these terms must be negotiated and approved prior to
proposal submission and are at the full discretion of the City.
2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to
City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you
comply with and agree to be bound by these requirements. If any additional Contract documents are
executed, the actual Indemnity language and Insurance Requirements may include additional provisions
as deemed appropriate by City's Purchasing Agent.
b. You should check with your Insurance advisors to verify compliance and determine if additional
coverage or limits may be needed to adequately insure your obligations under this agreement. These are
the minimum required and do not in any way represent or imply that such coverage is sufficient to
adequately cover the Contractor's liability under this agreement. The full coverage and limits afforded
under Contractor's policies of Insurance shall be available to Buyer and these Insurance Requirements
shall not in any way act to reduce coverage that is broader or includes higher limits than those required.
The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried
by or available to the Contractor; or 2—the minimum Insurance requirements shown in this agreement,
whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage
required, which are applicable to a given loss, shall be available to City.
c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory
endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy
endorsements to City before work begins. City reserves the right to require full -certified copies of all
Insurance coverage and endorsements.
3. INDEMNIFICATION
a. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably
acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials,
representatives and employees (collectively "Indemnitees") from and against any and all claims, loss, cost,
damage, injury (including, without limitation, economic harm, injury to or death of an employee of
CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise
from or relate to (including, without limitation, incidental and consequential damages, court costs,
attorneys' fees, litigation expenses and fees of expert consultants or expert witnesses incurred in
connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole
or in part, from: (1) CONSULTANT's performance of Services under this Agreement, or any part thereof,
(2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly
employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights,
copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right
of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or
Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement
(collectively "Liabilities"). Such obligations to defend, hold harmless and indemnify any Indemnitee shall
not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such
Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of
California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and
in particular the limitation on CONSULTANT's duty to defend whereby such duty only arises for claims
relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on
the cost to defend whereby CONSULTANT will only bear such cost in proportion to CONSULTANT's
proportionate percentage of fault (except as otherwise provided in section 2782.8).
b. The foregoing indemnification provisions will not reduce or affect other rights or obligations which
would otherwise exist in favor of the CITY and other Indemnitees.
c. CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to
indemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form and
substance of those contained in this Agreement.
4. INSURANCE
a. Before commencing performance under this Agreement, and at all other times this Agreement is
effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits
complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Business automobile liability $2,000,000
Workers compensation Statutory requirement
b. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG
00 011185 or 88. The amount of insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will
be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto). Liability
policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed "primary" such that any other
insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO
Form No. CG 20 10 1185 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written
notice to CITY.
c. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a
"claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT
will continue to renew the insurance for a period of at least three (3) years after this Agreement expires
or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect
during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of
any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this
Agreement was in effect.
d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance
of the insurance required under this Agreement, including endorsements, and such other evidence of
insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must
be placed with California -admitted insurers with (other than workers compensation) a current A.M. Best
Company Rating of at least "A:VII."
e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected
or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the
workers compensation policy which arise from work performed by CONSULTANT for CITY.
f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this
Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such
insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to
TERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurance
requirements under this Agreement, City may terminate this Agreement immediately with no penalty.
g. Should CONSULTANT'S insurance required by this Agreement be cancelled at any point prior to
expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.
Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements
within 10 days of the prior insurer's issuance of notice of cancellation. CONSULTANT must ensure that
there is no lapse in coverage.
h. The CITY shall be entitled to any coverage in excess of the minimums required herein.
I have read and understand the above requirements and agree to be bound by them for any work
performed for the City.
Authorized Signature: 7� 3tdG1� Date: 4/21/2026
Printed Name: Martin Stowell
DOCUMENTS CHECKLIST
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Santa Clorito, California
In addition to the items requested for the proposal the following documents are required to be
completed and submitted by the proposer.
The following documents must be provided by ALL proposers:
Uploaded via BidNet (see Section D: Exhibits)
Response File
Cost File(s) —to be submitted separately from the Response File:
o Exhibit A: Cost Proposal
o Exhibit B1: Additional Pricing
o Exhibit 132: Additional Pricing Continued
Exhibit C: Violation Records
Exhibit D: Proactive Approach Form
Exhibit E: Designation of Subcontractors
Exhibit F: References
Exhibit G1: Staff
Exhibit G2: Staff Hours
Exhibit H: Equipment Requirements
Exhibit I: Certifications
Exhibit J: Acknowledgement & Acceptance of Scope of Work
C� Exhibit K: Notice to Proposers Regarding Contractual Requirements
Maintenance Schedule(s) - Daily, Weekly, Monthly, Semi -Annual, Annual (see examples in
Section E)
I� Rotation Schedule (Maintenance Map showing frequency of work within designated
areas/sections)
All signed addendums (if any)
The following documents must be provided by the AWARDEE ONLY (With Agreement)
Delivered to City Hall, Attn: Andrew Saiz
❑ Maintenance Agreement
❑ Insurance Required by Contract
❑ W-9 Form
❑ Fringe Benefit Statement
MAR&K
—Landscape Services Inc. —
Irrigation System Audit Worksheet
Project Name
Date
Irrigation Technician Name
Page
of
Controller ID/ Name
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Station #
1
Station #
2
Station #
3
Station #
4
Station #
5
Station #
6
Station #
7
Station #
8
Station #
9
Station #
10
Station #
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Station #
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Station #
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Station #
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Station #
15
Station #
16
Station #
17
Station #
18
Station #
19
Station #
20
Station #
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Station #
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Station #
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Station #
25
Station #
26
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Station #
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Station #
32
LAKJJJs
—Landscape Services Inc. —
Zones T46 & T47 Maintenance Schedule
LIVID Zone T46 Northbridge
LIVID Zone T47 Northpark
ZONE
TASK
SERVICE DAY(S)
Zone T46 Northbridge
Maintenance & Irrigation
Monday -Friday
Zone T47 Northpark
Maintenance
Monday -Thursday
Zone T47 Northpark
Irrigation
Monday -Wednesday
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
1.
—Landscape Services Inc. —
ZONES T46 & T47 MAINTENANCE SCHEDULE
LANDSCAPE MAINTENANCE OPERATIONS FREQUENCY JAN FEB MAR APR MAY JUN JULY AUG SEP Oci NOV DEC
TURF CARE
Mowing
Spring/Summer
Weekly
—_
Fall/Winter
Bi-Weekly
Edging
Spring/Summer
Weekly
Fall/Winter
Bi-Weekly
Weed Control (manual/chemical)
As Needed
Insect/Disease Control
As Needed
Aerating
2X/Year
Thatch Removal
2X/Year
Irrigation
Weekly
Fertilization
4X/Year
Turf Reseeding
2X/Year
SHRUB AND GROUNDCOVER MAINTENANCE
Pruning
As Needed
Roses
IX/Year
Trimming
Weekly
Disease and Insect Control
As Needed
Weed Control
As Needed
Shrub and Ground Cover Replacement
Upon Request
Fertilization
2X/Year
Irrigation
Weekly
Winter/Summer Irrigation Schedule
2X/Year
Recycling
As Needed
Renovation
As Needed
Ornamental Grasses
Late Winter/Early Spring
TREE CARE
Tree Maintenance
As Needed
Fertilization; Balanced organic 10-6-4 ratio with trace element
IX/Year
Tree Replacement
Upon Written Notification
Olive Tree Spraying
Upon Request
Fireblight Treatment
Upon Request
Tree Pruning/Trimming
As Needed
Street Tree Wells
As Needed
NATRUAL, BRUSHES, MANUFACTURED, HYDROMULCHED SLOPE CARE
Fuel Modification Maintenance Throughout the year
INTEGRATED PEST MANAGEMENT
IPM Practices/Chemical Application As Needed
GENERAL CLEAN-UP
Trash Removal
Daily
Curb and Gutter Maintenance
Weekly
Fence Clearance
Weekly
Walkway and Crack Maintenance
Weekly
Removal of Leaves
Weekly
Drainage System & Maintenance
Monthly
MAINTENANCE INSPECTIONS
Contractor Inspection Weekly
WATER MANAGEMENT AND IRRIGATION SYSTEM MAINTENANCE AND REPAIR
Inspection
2X/Year
Monitoring
IX/month
Controller Cabinet and Valve Box Clean
IX/year
MAINTENANCE AND REPAIR OF HARDSCAPE, SERVICES ROADS, AND DRAINAGE SYSTEM
Hardscapes and Drainage Systems Maintenance As Needed
GRAFFITI ERADICATION CONTROL
Graffiti Removal As Needed
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UPDATED EXHIBIT A - COST PROPOSAL FORM
PROPOSAL # LMD-25-26-28
Zones T46 & T47 Landscape Maintenance
City of Santa Clarita, California
Proposer Name: Marina Landscape Services, Inc.
Date: 6/10/2026
Instructions
• Provide total annual cost for each year of the five (5) year contract term.
• Costs must reflect any planned or scheduled increases.
• Pricing shall be all-inclusive.
Annual Cost Proposal
CONTRACT
ZONE T46
ZONE T47
YEAR
ANNUAL COST
ANNUAL COST
YEAR 1
$ 563,760.00
$ 241,620.00
YEAR 2
$ 573,513.00
$ 245,800.00
YEAR 3
$ 583,435.00
$ 250,052.00
YEAR 4
$ 593,528.00
$ 254,378.00
YEAR 5
$ 603,796.00
$ 258,779.00
Planned Increase Explanation
CPI Annual increase
Certification
TOTAL ANNUAL
COST
$ 805,380.00
$ 819,313.00
$ 833,487.00
$ 847,906.00
$ 862,575.00
I certify that the pricing above includes all planned increases and represents the total cost for
each contract year.
Authorized Signature: 711�� 15 ctl�
Name/Title: Martin Stowell, CEO
Date: 6/10/2026