HomeMy WebLinkAbout2026-07-14 - AGENDA REPORTS - CITYWIDE ST SWEEPING CONTRAgenda Item• 12
CITY OF SANTA CLARITA
.` AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: July 14, 2026
SUBJECT: CITYWIDE STREET SWEEPING CONTRACT
DEPARTMENT: Neighborhood Services
PRESENTER: Darin Seegmiller
RECOMMENDED ACTION
City Council:
1. Award a two-year contract to CMAX Commercial Maintenance Inc. for Citywide Street
Sweeping in the amount of $1,247,285 annually and authorize an annual contingency of
$124,729, for a total contract amount not to exceed $2,744,028.
2. Appropriate an ongoing budget increase, beginning in Fiscal Year 2026-27, from the
Stormwater Utility Fund (Fund 356) balance in the amount of $112,013 to expenditure
account 3567220-514103.
3. Authorize the City Manager or designee to execute up to three additional, one-year renewal
options beginning in year three, not to exceed the annual contract amount, plus an adjustment
consistent with the appropriate Consumer Price Index, upon request of the contractor, and
contingent upon the appropriation of funds by the City Council in the annual budget for such
fiscal year.
4. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney review.
BACKGROUND
The City of Santa Clarita (City) provides routine street sweeping services to maintain clean
streets, enhance community appearance, and reduce pollutants entering the storm drain system
and the Santa Clara River. Street sweeping is a key component of the City's stormwater
compliance program and is essential to maintaining compliance with the National Pollutant
Discharge Elimination System (NPDES) permit requirements.
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The City's previous street sweeping contractor, Clean Site Services (dba Clean Sweep),
submitted a Notice of Termination consistent with the terms of the contract and officially ended
their services on June 30, 2026. In an effort to ensure continuity of service with minimal
interruption, staff initiated a competitive Request for Proposals (RFP) process for Citywide
Street Sweeping utilizing the City's procurement system.
The selected contractor will provide routine sweeping of approximately 1,004 curb miles within
the incorporated limits of the City. This includes all public residential streets, major streets and
arterials, industrial areas, alleys, and 43 miles of bike trails. In addition, the contractor is
responsible for sweeping approximately 2.9 million square feet of City -owned parking lots. The
stated number of curb miles may increase over the course of the contract as new streets are
accepted into the City's maintenance system or through future annexations.
REQUEST FOR PROPOSALS (RFP) PROCESS
The RFP was published and circulated via the City's e-procurement system BidNet on May 13,
2026. The City transmitted the solicitation to 454 vendors on BidNet, of which 24 vendors
downloaded the RFP. A total of four companies provided proposals for consideration.
To ensure service reliability, accountability, and environmental compliance, the RFP
incorporated updated requirements, including newer regenerative air sweepers, equipment
compliant with Air Quality Management District (AQMD) Rule 1186.1, GPS and brush -
operation monitoring, backup sweepers available within four hours of notice, prevailing wage
compliance, and a performance bond.
The proposals were reviewed and evaluated based on each company's overall approach to
meeting and maintaining a high level of service at a reasonable cost. An evaluation panel of staff
from the Neighborhood Services Department scored the responses using the following categories
of weighted criteria:
• Team Composition: Contractor and staff qualifications, number of staff (5 points)
• Schedule: Use and mobilization of resources, timeline to service all areas (10 points)
• Acknowledgment and Successful Understanding of Scope of Work: Proposed method,
operational approach, pro -activeness, and responsiveness (30 points)
• References (5 points)
• Cost of Services Provided (30 points)
• Value: Cost in relation to manpower (20 points)
The following shows the results of the rankings by the evaluation panel based on a 100-point
scale:
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RANK
COMPANY
LOCATION
SCORE
1
CMAX Commercial Maintenance Inc.
Ontario, CA
94
2
Sweeping Corporation of America, LLC
Oxnard, CA
91
3
Manta Sweeping LLC dba Cleaner Streets
San Diego, CA
82
4
Isaac Romero dba Clean Sweep
Santa Clarita, CA
20
The two highest scoring proposers received similar overall scores and provided similar cost
proposals for services. Consistent with the RFP, the City elected to conduct interviews to further
evaluate proposers. Accordingly, staff invited the two top -ranked proposers for interviews. The
interviews consisted of a standardized set of questions focused on each proposer's staffing, fleet
management, customer service, and contract value. The interview had a maximum score of 10
points toward the final evaluation score. The interviews were scored as follows:
RANK
COMPANY
SCORE
1
CMAX Commercial Maintenance Inc.
8
2
Sweeping Corporation of America, LLC
6
In addition, the two proposers were asked to provide a best and final cost proposal. After
receiving the revised pricing from both CMAX Commercial Maintenance Inc. (CMAX) and
Sweeping Corporation of America (SCA) and interviewing both companies, the scores were
recalculated to include additional interview points and are as follows:
RANK
COMPANY
LOCATION
SCORE
AMOUNT
1
CMAX Commercial Maintenance Inc.
Ontario, CA
102
$ 1,247,285
2
Sweeping Corporation of America, LLC
Oxnard, CA
97
$ 1,403,954
Following the interviews, additional cost considerations, and overall value of services, the
evaluation team recommended awarding the contract for citywide street sweeping services to
CMAX as the highest ranked proposer. Key strengths of CMAX's proposal include:
• Comprehensive operational and transition plan.
• Well-defined staffing and supervisory structure.
• Modern AQMD-compliant fleet with backup equipment.
• Strong customer service and communication procedures.
• Competitive pricing while maintaining high technical quality.
• Demonstrated municipal experience.
Staff recommends awarding an agreement for a period of two years, with up to three optional
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one-year renewals which may be adjusted annually according to the Consumer Price Index. In
addition, staff is requesting a contingency of 10 percent of the contract value for unanticipated
required services, for a contract amount of $1,372,014 per year.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, appropriate an ongoing budget increase, beginning
in Fiscal Year 2026-27, from the Stormwater Utility Fund (Fund 356) balance in the amount of
$112,013 to expenditure account 3567220-514103.
ATTACHMENTS
CMAX - Pricing (revised) 2026
Cost Proposal Form
RFP NS-25-26-37 (available in the City Clerk's Reading File)
CMAX proposal 2026 (available in the City Clerk's Reading File)
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12.a
COMPANY
City of Santa Clarita June 25t", 2026
Attn: Darin Seegmiller
23920 Valencia Blvd.,
Santa Clarita, CA 91355
RE: Best and Final Pricing Submission
Dear Mr. Seegmiller,
On behalf of CMAX Commercial Maintenance, Inc., we sincerely appreciate the
opportunity to participate in the City of Santa Clarita's Street Sweeping Request for
Proposals. We value the time and effort the City has invested throughout this procurement
process and respectfully submit our Best and Final Offer for your consideration.
After conducting a comprehensive review of our operational plan and identifying additional
efficiencies, CMAX is pleased to submit its Best and Final Annual Price of $1,247,285.04,
representing a revised rate of $60.00 per curb mile. This pricing includes the sweeping of
approximately 20,132 annual curb miles and 2,990,798 square feet of parking lots, while
fully satisfying every requirement outlined in the Request for Proposals.
This final pricing reflects CMAX's commitment to establishing a long-term partnership with
the City by delivering the highest level of municipal street sweeping services at the most
competitive and responsible price. Our proposal incorporates all commitments contained
within our original submission togetherwith the value-added services, operational
enhancements, and business terms presented throughout the proposal process.
CMAX further commits to the following as part of this proposal:
A 2 year with 3 (1) year extensions pricing commitment in accordance with the
agreed contract terms with city determined annual CPI.
3 Dedicated operators and street sweeping equipment assigned as necessary to
fully service the City's routes and maintain uninterrupted operations throughout the
contract term.
• Complete dumping and disposal services included within our pricing.
• Dedicated supervisory oversight, responsive customer service, GPS fleet
management, and 24-hour emergency response capabilities.
• Continued investment in safe, reliable, and CARB-compliant equipment to ensure
consistent, high -quality performance.
Our revised pricing is the result of operational efficiencies, optimized prevailing wage
assumptions, disposal cost strategies, facility sharing opportunities, long-term pricing
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12.a
commitments, and disciplined fleet management. These efficiencies allow CMAX to
deliver exceptional value without compromising service quality, safety, responsiveness, or
reliability.
By selecting CMAX as its municipal street sweeping partner, the City of Santa Clarita will
receive an experienced contractor with a proven record of successfully managing complex
municipal contracts throughout Southern California. Our team combines local
management, dedicated resources, advanced technology, and industry -leading
operational standards to provide a dependable, transparent, and customer -focused street
sweeping program.
We firmly believe that no other proposer offers the same combination of municipal
experience, operational capability, dedicated equipment, financial value, and long-term
commitment to customer service. Simply stated, the Citywill receive a premier street
sweeping program delivered by an experienced municipal contractor at the most
competitive and responsible price possible.
We appreciate the opportunity to earn the City's trust and look forward to establishing a
successful partnership with the City of Santa Clarita for many years to come.
Respectfully submitted,
Francisco "Frank" Gutierrez
CMAX Commercial Maintenance Inc.
frank@cmaxcorp.com 1 (909) 268-7944
316 N. Corona Avenue, Ontario, CA 91764
CMAX Commercial Maintenance, Inc
316 N Corona Ave
Ontario, CA 91764
Frank@CMAXcorp.com
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12.b
COST PROPOSAL FORM
PROPOSAL # NS-25-26-37
Citywide Street Sweeping
City of Santa Clarita, California
Contractor shall provide annual cost proposals for all listed service options. The City of Santa Clarita
reserves the right, at its sole discretion, to utilize any or all of the listed service options and to modify the
frequency or scope of services at any time during the term of the contract.
PROPOSER shall hold pricing firm for a period of one hundred twenty (120) days following the proposal
due date. In the event a contract award is not made within this period, the City reserves the right to
request an extension of the pricing validity period.
The PROPOSER agrees that all unit prices submitted in this cost proposal shall remain fixed and unchanged
for the duration of the contract term, through the final contract working day, unless otherwise authorized
in writing by the City.
Service frequencies shall be as follows:
• Residential streets: swept once per month
• Trails: swept once every two (2) weeks
• Major streets: swept once every two (2) weeks
• Industrial streets: swept once per month
• City facility parking lots: swept once per month
During peak leaf season, all streets shall be swept once per week. "Peak leaf season" is generally
anticipated to occur between October and January; however, the exact start date shall be determined by
the City. The duration of peak leaf season shall be a total of eight (8) weeks.
Annual cost shall include all labor, equipment, materials, and incidentals required to perform the services
at the frequencies specified. Unit prices shall apply only to City -directed changes in quantities or service
levels.
Descriptions of Service Category items are in Section 2, Scope of Work.
SERVICE CATEGORY
Major Streets and Medians (268
miles)
Residential Streets (764 miles)
Industrial Streets (77 miles)
ANNUAL COST (BASE SCOPE)
$273, 840.00
$ 775,440.00
$ 83,160.00
UNIT PRICE FOR ADDITIONAL
SERVICES
$ 60.00
per additional curb mile
$ 60.00
per additional curb mile
$ 60.00
per additional curb mile
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12.b
City Facility Parking Lots (2,990,798
square feet)
City Trails (43 miles)
Alleys Downtown Newhall (3 miles)
$ 39, 365.00
$ 72, 240.00
$3240.00
TOTAL ANNUAL COST (BASE SCOPE) I $ 1,247,285.00
TOTAL ANNUAL COST (BASE SCOPE) AMOUNT IN WORDS:
$ $1.00
per additional square foot
$ 60.00
per additional curb mile
$ 60.00
per additional curb mile
One Million Two Hundred Forty Seven Thousand Two Hundred Eighty Five Dollars Exactly
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Citywide Street Sweeping
PROPOSAL # NS-25-26-37
TABLE OF CONTENTS
PROPOSAL # NS-25-26-37
Citywide Street Sweeping
City of Santa Clarita, California
SECTION A
NOTICE INVITING PROPOSALS
PROPOSAL INSTRUCTIONS
DOCUMENT CHECKLIST
SECTION B
SPECIFICATIONS AND SCOPE OF WORK
RESPONSE FORMAT AND SELECTION CRITERIA
SECTION C
COST PROPOSAL FORM
NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
DESIGNATION OF SUBCONTRACTORS/SUBCONSULTANTS
REFERENCES
ACKNOWLEDGEMENT AND ACCEPTANCE OF SCOPE OF WORK
NON -COLLUSION AFFIDAVIT
SECTION D
SAMPLE MAINTENANCE AGREEMENT
SUBCONTRACTOR CLAUSES
FRINGE BENEFIT STATEMENT
FAITHFUL PERFORMANCE BOND
EXHIBIT A
ATTACHMENTS A-F
SECTION A
RFP Information & Instructions
CITY OF SANTA CLARITA REQUEST FOR PROPOSALS
Project Name: Citywide Street Sweeping
Proposal #: NS-25-26-37
Dates Published: May 13, 2026
Pre -Proposal Meeting: May 20, 2026 at 10:00 AM (PT) via Zoom
Last Day for Questions: May 28, 2026 before 11:00 AM (PT)
Proposal Closing:
Estimated Contract
Value:
License(s) Required:
June 12, 2026 before 11:00 AM (PT)
$1, 300,000
Class B or C Driver's License
Project Description: The City of Santa Clarita is seeking a contractor to provide routine street
sweeping services for all publicly maintained streets within the City limits, as
measured in curb miles and as further defined in the scope of work and route
maps.
Prevailing Wage: Yes
Bond Requirements: Yes
Contact Information: Michele Arima 1 (661) 286-4066 1 marima@santaclarita.gov
Prevailing Wage Monitoring: This Project is subject to prevailing wage compliance monitoring and
enforcement by the Department of Industrial Relations.
Required Contractor & Subcontractor Registration: Only proposals submitted by proposers (along with
all listed subcontractors) that are currently registered and qualified to perform public work pursuant to
Labor Code Section 1725.5 will be accepted.
Specifications for this request for proposals (RFP) may be downloaded from the City's Purchasing website
at: www.bidnetdirect.com//cityofsantaclarita. Please refer to specifications for complete details and RFP
requirements. The specifications in this notice shall be considered a part of any contract made pursuant
thereto. A paper copy of the RFP documents is available upon request in the City Clerk's office, suite 120.
RFP Questions must be submitted electronically via the BidNet "Question and Answer" tab.
Addenda, if issued by the CITY, will be transmitted on BidNet. Addenda must be digitally acknowledged
via BidNet in addition to a printed and signed version submitted with the proposal response. If addenda
are not signed and submitted with the proposal response, the submission may be deemed non-
responsive and rejected.
PROPOSAL INSTRUCTIONS
PROPOSAL # NS-25-26-37
Citywide Street Sweeping
City of Santa Clorita, California
1. SUBMITTING PROPOSALS.
1.1. The response must be submitted on this form and include all forms provided or information
requested or required by the scope of work or specifications, (uploaded via BidNet).
1.2. All documentation of unit pricing or other cost breakdowns as outlined in this proposal must be
submitted to support the total proposed price.
1.3. Proposals/corrections received after the closing time will not be accepted. The City will not be
responsible for proposals not properly or timely, uploaded. Upon award, all submissions become
a matter of public record.
2. ADDENDA. The City will not accept responsibility for incomplete packages or missing addenda. It is
the vendor's responsibility to monitor BidNet for release of the addenda prior to submission of the
quote to make certain the package is complete and all required addenda are included. This
information will be available via BidNet. Vendors are cautioned against relying on verbal information
in the preparation of proposal responses. All official information and guidance will be provided as
part of this solicitation or written addenda. Addenda, if issued by the Agency, will be transmitted via
BidNet. Addenda must be digitally acknowledged through BidNet in addition to a printed and signed
version submitted with the proposal. If addenda are not signed and submitted with the proposal
response, the proposal may be deemed non -responsive and rejected.
3. REQUEST FOR PROPOSAL QUESTIONS. Questions shall be submitted and responses provided
electronically through the BidNet platform in accordance with the date and time shown on the "CITY
OF SANTA CLARITA NOTICE INVITING PROPOSALS."
4. PRE -PROPOSAL MEETING. A non -mandatory, pre -proposal meeting to discuss the required scope of
work will be held at 10:00 AM (PT) on May 20, 2026 via Zoom.
https://santacIarita.zoomgov.com/m/1651384615
Meeting ID: 165 138 4615
Passcode:241503
5. AWARDS.
5.1. The City reserves the right to waive any irregularity in any proposal.
5.2. This RFP does not commit the City to award a contract, or to pay any amount incurred in the
preparation of the proposal. The City reserves the right to accept or reject all proposals received
as a result of this request, to negotiate with any qualified consultant, or to cancel this RFP in part
or in its entirety. The City may require the selected consultant to participate in negotiations and
to submit such technical, price, or other revisions of the proposal as may result from negotiations.
The City reserves the right to extend the time allotted for the proposal, and to request a best and
final offer, should it be in its best interest to do so.
5.3. The proposal may be awarded in its entirety as proposed; however, the City reserves the right to
award elements of the work, independently, and to do portions "in-house." Additionally, the City
reserves the right to award subsequent work on this project based on information presented in
this proposal, without recourse to a separate or subsequent RFP process, should it be in its best
interest to do so.
5.4. The City may make an award based on partial items unless the proposal submitted is marked "All
or none." Where detailed specifications and/or standards are provided the City considers them
to be material and may accept or reject deviations. The list of proposals submitted will be posted
on BidNet, normally within 24 hours.
5.5. Proposals and subsequent offers shall be effective/valid for a period of 120 days after the RFP
due date. The City of Santa Clarita may request Proposers to extend the validity of proposals and
offers for the City's acceptance beyond the specified time period.
6. BONDS.
6.1. The selected Contractor shall furnish a Performance Bond in an amount equal to fifteen percent
(15%) of the total contract amount. The bond shall be submitted prior to contract execution and
shall remain in full force and effect for the duration of the contract, including any approved
extensions or renewals.
6.2. Payment Bond - Statutory Applicability. The City has determined that this Agreement is a services
maintenance agreement and not a contract for a public work of improvement under Civil Code
Title 3; a statutory payment bond under Civil Code § 9550 is therefore not required.
Notwithstanding, Contractor shall promptly pay all valid claims of its subcontractors and
suppliers and shall defend, indemnify, and hold harmless City from claims and stop payment
notices, if any, arising from Contractor's nonpayment.
7. BRAND NAMES, ALTERNATIVES, OR EQUIVALENTS.
7.1. In the bid documents, the use of a specific manufacturer, brand or make does not restrict
Bidders in their proposed solution. When brand names are used, it indicates the quality and
utility of the article desired; thus, the bids submittal shall in all cases propose goods equal in
quality and utility.
7.2. If Materials differing from stated specifications may be considered, provided such differences
are clearly noted and described. The City shall make the final determination of compliance with
the specifications. If proposing an alternative or equivalent product, the Bidder shall provide the
cut sheet/spec sheet or detailed product description for the proposed product via email to
purchasing@santa-clarita.com prior to the last day for questions. For each product proposed
documentation provided must include a description reflecting the characteristics and level of
quality that will satisfy the salient physical, functional, or performance characteristics of "equal"
products specified in the solicitation. The proposal must clearly identify the item by brand name
(if any), and make/model number, and may include descriptive literature such as illustrations,
drawings, or a clear reference to previously furnished descriptive data or information available
to the City. The proposal shall clearly describe any modifications the Bidder plans to make in a
product to make it conform to the solicitation requirements.
7.3. The City has the option of accepting or rejecting any alternative or equivalent product. Exception
is made on those items wherein identical supply has been determined a necessity and the
notation NO SUBSTITUTE has been used in the specification section.
8. COOPERATIVE BIDDING. Other public agencies may be extended the opportunity to purchase off this
solicitation with the agreement of the successful vendor(s) and the City. The lack of exception to this
clause in vendor's response will be considered agreement. However, the City is not an agent of,
partner to or representative of these outside agencies and is not obligated or liable for any action or
debts that may arise out of such independently negotiated "piggy -back" procurements.
9. DELIVERY. Unless otherwise specified, delivery shall be D.D.P., the City of Santa Clarita, site of user
division and contract delivery may begin no later than fifteen (15) calendar days from receipt of order.
10. INVOICES. Invoices will be forwarded to:
City of Santa Clarita
NS - Environmental Services
Attn: Oliver Cramer
23920 Valencia Blvd. Ste. 295
Santa Clarita, CA 91355-2196
Invoices will reflect the purchase order # and goods or service delivered in accordance with the terms
of the contract. Invoice processing begins on receipt of the material or invoice, whichever is later.
11. DEPARTMENT OF INDUSTRIAL RELATIONS REQUIREMENTS. No proposer or
subcontractor/subconsultant may be listed on a bid proposal for a public works project (submitted on
or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to
Labor Code Section 1725.5 [with limited exceptions from this requirement for proposal purposes only
under Labor Code Section 1771.1(a)]. No proposer or subcontractor/subconsultant may be awarded
a contract for public work on a public works project (awarded on or after April 1, 2015) unless
registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5.
Contractor and all Subcontractors at every tier shall maintain active DIR registration (Labor Code §
1725.5) at all times during performance. Contractor shall not permit performance of any work by any
entity that is not then -registered. This project is subject to compliance monitoring and enforcement
by the Department of Industrial Relations. Contractor and all Subcontractors at every tier shall submit
Certified Payroll Records electronically to DIR through the eCPR system for each week in which work
is performed and shall make the same available to City upon request. Failure to provide timely and
complete eCPRs constitutes a material breach and authorizes City to withhold payments to ensure
compliance and to cooperate with DIR enforcement.
12. PREPARATION. All proposals and required forms must be uploaded as laid out in the BidNet General
Attachments Section.
13. REJECTION. The City reserves the right to reject any or all proposals and to waive any informality in
any proposal. The City may reject the proposal of any vendor who has previously failed to perform
properly, or complete on time, contracts of a similar nature, or to reject the proposal of a vendor who
is not in a position to perform such a contract satisfactorily. The City may reject the proposal of any
vendor who is in default of the payment of taxes, licenses or other monies due to the City of Santa
Clarita.
14. PROPOSAL VALIDITY. All proposals, including all pricing, shall be effective/valid for a minimum
period of 120 calendar days after the date of RFP closing. In the event a final contract has not been
awarded within this period, the City reserves the right to negotiate extensions to this period.
15. RENEWAL AND PRICING ADJUSTMENT. The Agreement shall be for a period of two (2) years,
commencing July 1, 2026, with three (3) optional one-year extensions.
Contract pricing shall remain firm for the initial term of the Agreement. The City may, at its discretion,
elect to renew the Agreement for each additional one-year term. If the Agreement is not renewed,
the City may proceed with a new solicitation for services.
The Contractor may request an annual price adjustment for any renewal term. Any adjustment shall
not exceed the percentage change in the Consumer Price Index (CPI), All Urban Consumers (CPI-U),
Los Angeles -Long Beach -Anaheim area, not seasonally adjusted, as published by the U.S. Department
of Labor, Bureau of Labor Statistics, measured from the index in effect at the time of the last approved
adjustment, or the initial contract pricing if no prior adjustment has been made.
Requests must be submitted in writing at least ninety (90) days prior to the expiration of the current
term and are subject to approval by the City. If no request is submitted, existing rates shall remain in
effect.
CPI adjustments shall not apply to changes in prevailing wage rates, which may be adjusted as
required by law, subject to review and approval by the City. The City reserves the right to approve,
deny, or modify any requested price adjustment.
In the event a new agreement has not been executed prior to the expiration of the current term, the
City may, at its discretion, extend the Agreement on a month -to -month basis under the same terms
and conditions for a period not to exceed six (6) months.
Proposers shall honor proposal pricing for a minimum of one hundred twenty (120) days from the
date of proposal submission, or for the stated contract period, whichever is longer.
16. LITIGATION WARRANTY. The bidding vendor, by bidding, warrants that the vendor is not currently
involved in litigation or arbitration concerning the vendor's performance concerning the same or
similar service to be supplied pursuant to this RFP and that no judgments or awards have been made
against bidding vendor on the basis of vendor's performance in supplying the same or similar service,
unless such fact is disclosed to the City in the responding proposal. Disclosure may not disqualify the
bidding vendor. The City reserves the right to evaluate proposals on the basis of the facts surrounding
such litigation or arbitration and to require the selected vendor to furnish the City with a surety bond
executed by a surety company authorized to do business in the State of California and approved by
the City of Santa Clarita in a sum equal to fifteen percent (15%) of the contract price conditional on
the faithful performance by selected vendor of the contract in the event the contract is awarded to
selected vendor, notwithstanding the litigation or arbitration.
17. BEST AND FINAL OFFER. The City may request Best and Final offers based upon improved
understanding of the offers or changed Scope of Work. Based on the initial proposals, the pre -
proposal meeting, and Best and Final offers, if requested, the panel will select the proposal which best
fulfills the requirements and is the best value to the City. The City will negotiate with that seller to
determine final pricing, and contract form. Because this proposal is negotiable, all pricing data will
remain confidential until after award is made, and there will be no public opening and reading of
Proposals. Overall responsiveness to the Request for Proposals is an important factor in the evaluation
process.
18. PREVAILING WAGES. This contract is subject to the State prevailing wage requirements of the
California Labor Code including, but not limited to, Sections 1770, 1771.5, 1773, 1776 and 1777.5.
Contractor shall comply with California prevailing wage laws including, to the extent applicable, Labor
Code Section 1720.9. Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates
in the county, or counties, in which the work is to be done have been determined by the Director of
the California Department of Industrial Relations. These wages are set forth in the General Prevailing
Wage Rates for this project, available from the California Department of Industrial Relations' Internet
web site at http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. Future effective general
prevailing wage rates which have been predetermined and are on file with the California Department
of Industrial Relations are referenced but not printed in the general prevailing wage rates. A copy of
the prevailing rate of per diem wages shall be posted at the job site. The Contractor is responsible for
obtaining a current edition of all California statutes and regulations, and adhering to the latest editions
of such.
This Agreement is a public works maintenance contract. All workers employed on the Project must
be paid not less than the general prevailing rate of per diem wages, and the Project is subject to
compliance monitoring and enforcement by the Department of Industrial Relations. The City does
not warrant, represent, or opine on any specific craft or classification or rate; Contractor is solely
responsible for determining the correct craft/classification(s), rates, and fringe benefit obligations
from the DIR General Prevailing Wage Determinations and for full compliance with Labor Code Part
7 and implementing regulations.
Without limiting Contractor's obligation to determine and comply with all applicable prevailing
wage determinations, Proposers are advised that, for Los Angeles County, sweepers are commonly
classified under the DIR Southern California Operating Engineers determination, and Group 4
includes "Power Sweeper Operator." Proposers must confirm the correct craft/classification(s) and
applicable rate(s) on the DIR site as of the proposal due date and for the term of the Agreement.
19. SUBCONTRACTORS. For all projects, the vendor must list any subcontractors/subconsultants that will
be used, the work to be performed by them, and total number of hours or percentage of time they
will spend on the project.
Each proposer must submit with their proposal the following:
• The Full name of each subcontracting firm as required by Government Code, Sec. 4201, typed or
legibly printed.
• The address of each firm.
• The telephone number at the place of business.
• Work to be performed by each subcontracting firm.
• Total approximate dollar amount of each subcontract.
Copies of subcontracts will be provided to the City Engineer upon their request.
20. TERMINATION. The City may terminate any purchase, service or contract with or without cause by
written notice at any time without penalty.
Upon any notice of termination (by either party). Contractor shall continue performance
through the effective termination date, cooperate with City to transition services in an orderly
fashion, and promptly deliver all service records, route maps. GPS data, maintenance logs, and
other work product or data required by this Agreement.
The City of Santa Clarita's "Terms and Conditions" is found on a separate attachment in BidNet.
DOCUMENTS CHECKLIST
PROPOSAL # NS-25-26-37
Citywide Street Sweeping
City of Santa Clarito, California
In addition to the items requested for the proposal the following documents are required to be
completed and submitted by the proposer.
The following documents must be provided by ALL proposers:
Uploaded via BidNet (see Section C)
❑ Response File
❑ Cost Proposal Form (to be submitted separately from Response File)
❑ Notice to Proposers Regarding Contractual Requirements
❑ Designation of Subcontractors/Subconsultants
❑ References
❑ Acknowledgement and Acceptance of Scope of Work
❑ Non -Collusion Affidavit
❑ All signed addendums (if any)
The following documents must be provided by the AWARDEE ONLY (With Agreement)
Delivered to City Hall, Attn: Oliver Cramer
❑ Maintenance Agreement
❑ Insurance Required by Contract
❑ W-9 Form
❑ Performance Bond (Notarized)
❑ Fringe Benefit Statement
SECTION B
Solicitation Information
SPECIFICATIONS AND SCOPE OF WORK
PROPOSAL # NS-25-26-37
Citywide Street Sweeping
City of Santa Clarito, California
EVENT
Solicitation advertisement
Pre -Proposal Meeting
Last day for questions
Return of proposals
*Dates are subject to change at the City's discretion*
SPECIFICATIONS
1. QUALIFICATIONS
DATE
May 13, 2026
May 20, 2026
May 28, 2026
June 12, 2026
The contractor must provide, within the proposal, certified supporting data regarding the
qualifications of the Contractor as defined in this section of the RFP. The City will award this
contract based on "multiple criteria" as determined by cost and other criteria that is requested
in the specification section. The contractor is required to furnish the following information:
Contractor's Experience
Satisfactory evidence that the contractor and all subcontractors possess not less than
three (3) years actual operating experience in the field of municipal street sweeping.
Evidence of Comparable Experience
Satisfactory evidence that the contractor's experience in municipal street sweeping
services is derived from operations of comparable size to that contemplated by this RFP.
Details shall include length of other contracts, name and size of municipality, nature of
services provided, the contact person and phone number of the municipality in question,
and experience at handling emergency and special event sweeping.
Evidence of Good Standing
Evidence that the proponent is in good standing in the State of California, and, in the case
of a corporation organized under the laws of any other state, evidence that the proponent
is licensed to do business in the State of California or a sworn statement that it will take
all necessary action to become so licensed if the proposal is accepted.
Equipment
Inventory
A detailed inventory of the contractor's equipment and accessories that will be
used to fulfill this contract. See 3. Standard of Performance-b. sweeping
standards. This inventory shall include a detailed listing of the following for each
piece of equipment:
I. Type, model, and year of manufacture (2017 or newer)
II. Type of sweeping equipment used (i.e. vacuum, mechanical broom,
regenerative air, etc.)
III. Type and manufacturer of recording device for hour of operation, miles per
hour and brush operation monitoring
IV. Total number of miles and hours (miles only, if vehicle is not equipped with an
hour meter) each vehicle has been in service, and
V. Anticipated remaining useful life as of the date of inventory.
VI. Any new vehicles purchased shall be in place within 120 days of the start of the
contract.
b. Leased Equipment
All leased equipment shall be listed separately with the same detailed inventory
listing from the previous section; the time remaining on each machine's lease and
options for renewal, where applicable, shall be stated.
c. Equipment to be Purchased
All new equipment to be acquired to accomplish this contract must be available
at the time of the commencement of the operation. Delivery guarantees by
manufacturers shall be attached to the proposal document.
d. Equipment Requirements
Sweepers shall be equipped with cell phones or two-way radios with complete
coverage throughout the City of Santa Clarita city limits. Sweepers must have
means to monitor speeds, hours of operation and brush operation for reporting
purposes. Sweeper operators shall be equipped with cellular phones. Operators
shall be required to respond to any calls within 5 minutes.
e. Down Equipment
In the event of a sweeper being out of service for 4 hours for service or
maintenance, contractor must have another sweeper available to fill in until the
original sweeper is back in service. At no time shall there be a shortage of
sweepers and or drivers
Subcontractors
Bidders must include in their bid, complete identification of all subcontractors, including
business address, telephone number, point of contact and work to be performed. For
subcontractors performing the work called out in this solicitation, the same information
requested of the contractor must also be provided for the subcontractor.
Personnel Information
The names and resumes of the principal officers, partners, and or officials shall be
submitted. The name(s) and resume(s) of the individual(s) who will be considered in
responsible charge of the City of Santa Clarita street sweeping contract shall be clearly
indicated. The names and years of experience of sweeper drivers and backup personnel
with copies of State of California Department of Motor Vehicles records are also to be
submitted.
2. SCOPE OF WORK
a. The contractor is responsible to sweep every curb mile within the City of Santa Clarita.
Monthly tonnage amounts for the last two and a half years are provided for reference
in Attachment D. This includes all median curbs and cul-de-sacs within the sweeping
schedule. Currently, the number of curb miles within the incorporated limits of the City
is approximately 1,178. The stated number of curb miles may increase over the course
of the contract due to completion of newly constructed roads and/or annexation of
previously unincorporated areas into the City. The contractor is responsible to sweep
all additional curb miles at the "per additional curb mile" rate quoted in the Price
Proposal section of the bid. The Price Proposal section of the RFP asks the contractor
to break down their costs into sections, residential, industrial, alleys, and major streets
and medians. Where applicable, figures include both streets and medians. In order to
give the contractor a more accurate idea of the scope of work, the following distances
have been measured:
Curb Miles
Major Streets and Medians
268 Mi.
Residential
764 Mi.
Industrial
77 Mi.
City Trails
43 Mi.
Alleys Downtown Newhall
3 Mi.
TOTAL CURB MILES
1,178 Mi.
b. In addition, the contractor is responsible for sweeping all City -owned parking lots listed
in Attachment A -List of City Facility Parking Lots, once a month. Names and sizes of
these facilities are provided in Attachment A and totals approximately 2,990,798 square
feet of parking lot area. The contractor must plan a sweeping schedule of these lots
with a City -designated contact person. The stated number of lots that meet this
requirement may increase over the duration of the contract. The contractor is
responsible to sweep all additional lots at the "per additional square foot" rate quoted
in the Price Proposal section of the bid.
c. The contractor shall perform twenty-four (24) free -of -charge sweeping projects each
contract year at the request of the City. These sweeps are not re -sweeps of an area not
done properly, but rather an additional sweep that is not part of the regular schedule.
These may be used to clean before and after a parade or other special event, or for any
reason the City chooses. The total curb miles to be swept during the above stated "free
sweeps" will not exceed a total of 100 miles per contract year.
d. Trail System
The City's trail system will be swept weekly and is approximately ten (10) feet wide, and
is currently 43 miles long. The stated number of linear miles may increase over the
course of the contract. The contractor will be responsible to sweep all additional miles
at the "per additional linear mile rate" quoted in the Price Proposal section of the RFP.
3. STANDARDS OF PERFORMANCE
The contractor shall follow the following standards of performance:
a. General
I. The contractor shall place the City of Santa Clarita City seal and shall place a sign
approved by the City, on the street sweeping equipment used in the performance
of the work. Signs lettering shall be a minimum of three (3) inches high, visible
from both sides of the vehicle, and shall read "Any questions or comments?
Please contact (Company name & phone
number)
II. The contractor shall make arrangements at his/her expense with the local water
company for use of fire hydrants to obtain water necessary for the operation.
III. The contractor shall maintain an office staffed by a responsible representative for
receipt of requests and complaints. The office shall be open from 8:00 a.m. to
5:00 p.m., Monday through Friday, not including approved holidays.
IV. The phone number to this office shall be toll -free from within the City of Santa
Clarita. The contractor must provide the City with an after-hours contact name
and number to use in case of emergency.
V. The contractor shall provide cell phones or two-way radios to all sweeper
operators so that City staff is able to directly communicate with sweeper
operators until 5:00 p.m. each weekday. The contractor shall provide a list of all
sweeper operators and their current phone numbers to the City on a monthly
basis.
VI. The Contractor shall provide real-time and historical access to GPS-enabled tracking
or software capable of verifying street sweeper activity. The system shall document
the specific streets serviced, travel path, timestamps of service, and the operational
speed of the sweeper(s) throughout the routes. The software must allow City staff
to independently review, download, and audit all route and performance data to
confirm compliance with the contract's service requirements.
b. Sweeping Standards
I. Sweeping must be performed in accordance with accepted standards for routine
and emergency Municipal Street cleaning.
II. Sweepers used shall be a 2017 model or more recent and must be regenerative
air, or other which can be proven to be equally effective at removing fine
particulate matter and sediment. In addition, one mechanical broom sweeper to
be available at the City's request within two hours.
III. Equipment shall control and remove dust from the surface being swept, and
control airborne particles to the maximum extent practicable in compliance with
existing AQMD Standards and the Clean Air Act.
IV. All sweepers in conjunction with this contract will be required to follow current
AQMD Rule 1186.1(Attachment C) for less polluting sweepers and all other newly
updated Rules after contract commences.
V. When necessary for proper cleaning, contractors shall make more than one pass
on a street, without extra charge.
VI. Contractor shall immediately respond when notified by the City to re -sweep
unsatisfactory areas at no additional charge.
VII. Sweepers shall operate at speeds recommended by the manufacturer for
optimum sweeping (typically 6 to 8 miles per hour).
VI II. Cul-de-sacs, which are too small for sweepers to clear the turning radius, must be
swept by hand. An acceptable alternative to hand sweeping will be considered.
Any alternative must be included in this proposal and approved by the City.
IX. No chemicals, including but not limited to chloride, nitrates, and chloroform, shall
be used to enhance the cleaning of the street.
X. Contractor must comply with the clean water act and the National pollutant
Discharge Elimination System (NPDES) permit. Failure to comply will result in fines
imposed by the City of Santa Clarita, Regional Water Quality Control Board and
or other federal or state agencies.
XI. Emergency response to spills created by sweepers. Contractor shall respond
within two (2) hours to clean up affected area. Contractor shall place absorbent
material immediately after the spill, and cleanup shall start within two hours of
initial call. Affected areas shall be cleaned to the City's satisfaction and comply
with the NPDES permit. If the area can't be cleaned, the contractor will be
required to repair the affected area at the sweeper company's cost. During
regular business hours, sweeper operators cannot be removed from route
without prior City authorization.
c. Scheduling
I. Contractor must schedule street sweeping to take place on the service day
immediately following trash pick-up on that street. Schedules for trash pick-up
will be available to the contractor who is selected. Sweeping schedules must be
modified if the trash pick-up schedule changes.
II. Sweeping in residential areas shall not commence prior to 7:00 a.m., and
sweeping in business areas shall be completed prior to 7:00 am unless approved
by the City
III. Contractor shall submit sweeping schedules to the City for approval 30 days prior
to commencement of operations. Contractor shall also submit notice of any
modification to the schedules 30 days prior to commencement of the modified
schedule.
d. Disposal of Refuse
I. Contractor is responsible for collecting, transporting, and disposing of all waste
at the appropriate disposal facilities in accordance with applicable federal, state,
and local laws and regulations, including the Clean Water Act and the City's
National Pollutant Discharge Elimination System (NPDES) program and S.B.1383
Short -Lived Climate Pollutant Reduction Strategy regarding organic waste. All
costs for said disposal shall be paid by the contractor.
II. The City requires the contractor to use alternate disposal options such as reuse
and recycling of applicable materials. This includes organic waste to be recycled
from regular collection services.
III. Storage areas on streets or private property within the City of Santa Clarita will
not be permitted unless prior approval is obtained from the City. If approval is
obtained for storage of waste within the City, the approved facility shall be fully
contained and not emit or allow runoff. The contractor will be responsible for the
cost of permit and any other fees that may arise from this activity.
IV. Discharging or disposal of liquid or solid waste, including leakage from sweepers,
will not be permitted onto public or private property, streets, or storm drain
systems.
V. At no time will a hopper of a street sweeper be allowed to exceed capacity.
VI. Storage of street sweeping debris on contractors' site may not exceed 72 hours,
contractor must secure a contract for pickup of debris every third day in the off
season (February through September) and daily duringthefall season Octoberthou
January
e. Equipment Maintenance
I. Contractor shall keep accurate records of maintenance and repairs on equipment
used on this contract, which shall be available at any time for the City to request.
II. City shall have the right to perform periodic inspections of the equipment.
III. Contractor shall replace worn parts as required and install brooms of the
appropriate weight. All adjustments and repairs shall be done in a timely manner.
IV. Contractor shall maintain proper brush adjustment, rotation rate, and sweeping
pattern to maximize sweeping efficiency per manufacturer's recommendations.
V. Contractor shall periodically review maintenance and operation procedures to
determine if procedures are being properly implemented.
VI. Contractor is responsible for all the cost associated with the maintenance of
Equipment
VII. Contractor Shall perform regular scheduled preventive maintenance during hours
outside of the regular street sweeping schedule
f. Complaints
I. All public complaints concerning street cleaning shall be brought to the attention
of the contractor. Complaints will be investigated by the contractor and action
will be taken to mitigate the cause of the complaint.
II. Complaints brought to the contractor's attention shall be investigated and
resolved by 5:00 p.m. the same business day.
III. A standardized form, to be approved by the City, shall be completed for each
complaint received by or referred to the contractor.
IV. Contractor shall be required to file a monthly report on all complaints. For
requirements of the report, see Section 5, Part c.
g. Holidays and Inclement Weather
I. When inclement weather, in the opinion of the City's authorized representative,
prevents adherence to the regular sweeping schedule for two or less days in a
given week, the sweeping areas so affected by the weather shall be swept within
five (5) days of the scheduled sweeping without interruption of the regular
sweeping schedule. The contractor shall perform all extra work required by such
inclement weather without additional charge, and shall provide the City with a
schedule of when the makeup sweeping will be done.
II. When any holiday or observance, as specified in the Government Code of the
State of California, occurs on a regular scheduled sweeping day, said sweeping
area shall be swept the following business day without interruption in the regular
sweeping schedule.
III. In the event the contractor is prevented from completing the sweeping as
provided in the schedule due to reasons other than inclement weather, they shall
be required to complete the sweeping services the next business day. , Should
the required services not be completed by the end of said day, the vendor shall
provide the City credit for the curb miles not performed at the rate shown on the
proposal in addition to completing the service the next scheduled day.
h. Rights of City to Perform During Emergency
I. Should the contractor, for any reason whatsoever, refuse or be unable to perform
scheduled sweeping duties for a period of more than seventy-two (72) hours, the
City shall have the right, upon twenty-four (24) hour prior written notice to
contractor, during the period of such emergency, to temporarily take possession
of any or all equipment and facilities of contractor previously used in the
sweeping and disposal of refuse under the contract, and to use such equipment
and facilities to perform the tasks outlined in the contract. Contractor agrees that
in such event it will fully cooperate with City to affect such a transfer of possession
for the City's use.
II. Contractor agrees that, in such event, City may take temporary possession of and
use said equipment and facilities without paying any rental or other charge. City
agrees that it shall immediately relinquish possession of all of the above -
mentioned property to contractor upon receipt of written notice from contractor
to the effect that it is able to resume its normal responsibilities under the Street
Sweeping contract.
4. BILLING AND CONTRACT TERMS
a. Billing
Billing shall be submitted monthly, and shall be based on one twelfth of the annual
cost. Additional curb miles shall be billed at the rate quoted in the price proposal.
Additional curb miles are to be billed only upon City approval, which must be obtained
prior to work commencing.
b. Contract Terms
The Agreement shall be for a period of two (2) years, commencing July 1, 2026, with
three (3) optional one-year extensions.
Contract pricing shall remain firm for the initial term of the Agreement. The City may,
at its discretion, elect to renew the Agreement for each additional one-year term. If the
Agreement is not renewed, the City may proceed with a new solicitation for services.
The Contractor may request an annual price adjustment for any renewal term. Any
adjustment shall not exceed the percentage change in the Consumer Price Index (CPI),
All Urban Consumers (CPI-U), Los Angeles -Long Beach -Anaheim area, not seasonally
adjusted, as published by the U.S. Department of Labor, Bureau of Labor Statistics,
measured from the index in effect at the time of the last approved adjustment, or the
initial contract pricing if no prior adjustment has been made.
Requests must be submitted in writing at least ninety (90) days prior to the expiration
of the current term and are subject to approval by the City. If no request is submitted,
existing rates shall remain in effect.
CPI adjustments shall not apply to changes in prevailing wage rates, which may be
adjusted as required by law, subject to review and approval by the City. The City
reserves the right to approve, deny, or modify any requested price adjustment.
In the event a new agreement has not been executed prior to the expiration of the
current term, the City may, at its discretion, extend the Agreement on a month-to-
month basis under the same terms and conditions for a period not to exceed six (6)
months.
S. REPORTS
In addition to other data filed with the City of Santa Clarita, the contractor shall, on a monthly
basis, submit electronic reports with the City detailing the listed information for the previous
month. The reports shall be submitted with the invoice for the previous month. All reports will
be pre -formatted by the City in Microsoft Excel or other acceptable format. The City reserves the
right to change the format or requirements of the reports at any time. These operational reports
are in addition to, and do not substitute for, Certified Payroll Records submitted through DIR's
eCPR system or any other labor compliance submissions required by law.
Street Sweeping Log:
a. Sweeping areas should be detailed by name and description, date swept, frequency,
curb -miles swept, impediments to effective cleaning, and the amount of waste
collected.
b. Scheduled areas missed or not completed as scheduled, as shown on a tachometer and
a map, reasons, and the date and time missed areas were swept.
c. Complaints: quantity, detail of each complaint, actions taken, resolution.
d. Monthly totals of waste collected, total weight, location of disposal, and cost of disposal
to contractor.
e. Monthly total of recycled material, weight, cost and location of recycling plant
f. Constant record of each sweeper's speed in miles per hour, hours of vehicle operation
and brush operation (this report only to be filed at the City's request).
g. Failure to submit required reports with the invoice would result in delay of payment of
invoice until such time that reports are submitted to the satisfaction of the City.
7. COMPLIANCE WITH LAWS — LIQUIDATED DAMAGES. In addition to the requirements set forth in
the Agreement, Contractor shall comply with all aspects of the City's Municipal National Pollutant
Discharge Elimination System (NPDES) permit. Should Contractor fail to comply with the City's
NPDES permit, Contractor shall pay to City, a sum, as liquidated damages, according to the
following provisions:
a. Deliberate or Grossly Negligent Violations: For each deliberate or grossly negligent act
committed by Contractor that violates the City's NPDES permit Contractor shall pay to
City the sum of $5,000 as liquidated damages and further reimburse City for any and all
expenses, including staff costs, incurred by City as a result of said act. By way of example
only, deliberate or grossly negligent acts may include, but are not limited to, purging of
liquid onto City streets or into catch basins, or incorrect disposal of refuse.
b. Negligent Violations: For each negligent act committed by Contractor that violates the
City's NPDES permit Contractor shall pay to City the sum of $1,000 as liquidated
damages and further reimburse City for any and all expenses, including staff costs,
incurred by City as a result of said act. By way of example only, negligent acts may
include, but are not limited to, improperly maintained (leaking) vehicles.
The City and Contractor agree and acknowledge that in the event of a violation of the City's NPDES
permit by Contractor, the actual damage to the City as a result of said violation, in addition to the
out-of-pocket cost to City of addressing the violation, would be difficult if not impossible to
ascertain with any degree of certainty. Therefore, the parties have negotiated this liquidated
damage provision such that a sum as calculated as set forth above represents a reasonable sum
to be paid to City by Contractor as and for liquidated damages for each violation of the City's
NPDES permit committed by Contractor. The parties have agreed upon the foregoing as a
liquidated damages provision, and not as a penalty.
Contractor agrees to indemnify and hold harmless City and to pay any penalties, fines or levies
imposed upon City or Contractor by any County, State or Federal agency.
ATTACHMENTS
A. List of City Facility Parking Lots
B. Map of Major Arterial Streets City of Santa Clarita
C. AQMD Rule 1186/1186A
D. Waste Disposal 2023 through 2025
E. Residential Street Sweeping Schedule Map
F. Holiday Schedule
RESPONSE FORMAT AND SELECTION CRITERIA
PROPOSAL # NS-25-26-37
Citywide Street Sweeping
City of Santa Clarita, California
1. RESPONSE FORMAT -The organization of the response and cost files is described in this section of
the RFP. All potential vendors must follow this format.
1.1. RESPONSE FILE:
1.1.1. Introduction — A general introduction and description of the proposal shall be provided.
The format of the introduction is at the discretion of the contractor.
1.1.2. Background — Provide insight to your company and its resources. Explain the company
background and philosophy and what qualifies this company to be a successful
candidate for the City's contract.
1.1.3. Scope of Work — Describe the work program. Identify how the objectives of the
specifications will be performed. Relate the business practices to the specific tasks
required and explain the proposed method for adhering to the landscape maintenance
requirements. Include contractor's approach to the areas of pro -activeness,
responsiveness, familiarity with common concerns of street sweeping practices,
problem resolution, and any other areas that explain how the work will be performed
and managed.
1.1.4. Schedule — Describe the time schedule for each proposed task and area. Provide staff
descriptions and quantity on daily, weekly, monthly, and seasonal timelines. Proposed
work periods and completion dates, as well as any anticipated meeting dates, should
also be identified.
1.1.5. Personnel, Equipment, and Facilities — Describe the personnel qualifications,
equipment to be provided, and numbers of both dedicated to the areas for this
contract. Explain/show the reasoning forthe type, number and composition of staff and
equipment for this contract and how the cost of such provides adequate or superior
value to the contract.
1.1.6. Exhibits — The documents within Section C are required to be submitted with the
proposal response and can be referred to throughout the RFP. Additionally, all items
required by the Scope of Work and Specifications, including all items under the
"Qualifications" section, must be provided or addressed. Expansion on all aspects listed
above is strongly encouraged. See Document Checklist for more details.
1.2. COST FILE:
1.2.1. Statement of Offer and Signature — The proposal shall be signed by an individual
authorized to bind the consultant, shall contain a statement to the effect that the
2.
proposal is a firm offer for a 120-day period, and shall contain a statement that the
proposed work will be performed at the "not -to -exceed" price. This will include all
deliverables and meeting attendance as laid out in the scope of work.
1.2.2. Complete and submit the Cost Proposal Form supplied in Section C. All proposals must
be submitted according to Specifications set forth in this section and in Section B.
Failure to adhere to these specifications may be cause for rejection of proposal.
1.2.3. Cost Proposal Form must be submitted separately from the Response File.
PROPOSAL EVALUATION AND CONTRACTOR SELECTION — An evaluation panel comprised of
representatives from the requesting department will evaluate all proposals to determine
responsiveness to the RFP. The panel will recommend the selection of the responsible proposer
whose proposal is most advantageous to the City. Accordingly, the City may not necessarily make
an award to the proposer with the highest technical ranking nor award to the Proposer with the
lowest Cost Proposal if doing so would not be in the overall best interest of the City.
The overall criteria is listed below. As proposals are considered by the Cityto be more equal in their
technical merit, the evaluated cost or price becomes more important so that when technical
proposals are evaluated as essentially equal, cost or price may be the deciding factor.
2.1. SELECTION CRITERIA (Total of 100 points):
2.1.1. Team Composition: Contractor qualifications, staff qualifications, and number of staff
provided. (5 points)
2.1.2. Schedule: Use and mobilization of resources. Proposed timeline to service all areas. (10
points)
2.1.3. Acknowledgement & Successful Understanding of Scope of Work: Proposed method and
guidelines for adhering to the landscape maintenance requirements to include but not
limited to: Description and clarity of approach in the areas of pro -activeness,
responsiveness, familiarity with common concerns of street sweeping practices and
problem resolution. (30 points)
2.1.4.References (5 points)
2.1.5. Cost of services provided (30 points)
2.1.6.Value: Cost in relation to manpower. What makes the contractor the best candidate to
provide the services requested. (20 points)
During the selection process, the evaluation panel may wish to interview proposers with scores
above a natural break. Should an interview process take place the results of the interview will
carry great weight in the selection process. The City reserves the right to make a selection solely
on the basis of the proposals without furthercontact.
SECTION C
Form
COST PROPOSAL FORM
PROPOSAL # NS-25-26-37
Citywide Street Sweeping
City of Santa Clarita, California
Contractor shall provide annual cost proposals for all listed service options. The City of Santa Clarita
reserves the right, at its sole discretion, to utilize any or all of the listed service options and to modify the
frequency or scope of services at any time during the term of the contract.
PROPOSER shall hold pricing firm for a period of one hundred twenty (120) days following the proposal
due date. In the event a contract award is not made within this period, the City reserves the right to
request an extension of the pricing validity period.
The PROPOSER agrees that all unit prices submitted in this cost proposal shall remain fixed and unchanged
for the duration of the contract term, through the final contract working day, unless otherwise authorized
in writing by the City.
Service frequencies shall be as follows:
• Residential streets: swept once per month
• Trails: swept once every two (2) weeks
• Major streets: swept once every two (2) weeks
• Industrial streets: swept once per month
• City facility parking lots: swept once per month
During peak leaf season, all streets shall be swept once per week. "Peak leaf season" is generally
anticipated to occur between October and January; however, the exact start date shall be determined by
the City. The duration of peak leaf season shall be a total of eight (8) weeks.
Annual cost shall include all labor, equipment, materials, and incidentals required to perform the services
at the frequencies specified. Unit prices shall apply only to City -directed changes in quantities or service
levels.
Descriptions of Service Category items are in Section 2, Scope of Work.
SERVICE CATEGORY
ANNUAL COST (BASE SCOPE)
UNIT PRICE FOR ADDITIONAL
SERVICES
Major Streets and Medians (268
$
$
miles)
per additional curb mile
Residential Streets (764 miles)
$
$ per additional curb mile
Industrial Streets (77 miles)
$
$
per additional curb mile
City Facility Parking Lots (2,990,798
$
$
square feet)
per additional square foot
City Trails (43 miles)
$
$
per additional curb mile
Alleys Downtown Newhall (3 miles)
$
per additional curb mile
TOTAL ANNUAL COST (BASE SCOPE)
$
TOTAL ANNUAL COST (BASE SCOPE) AMOUNT IN WORDS:
NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
PROPOSAL # NS-25-26-37
Citywide Street Sweeping
City of Santa Clarita, California
Prevailing Wage Notice. This solicitation and the resulting agreement are for a public works
maintenance contract. The work is subject to California prevailing wage requirements and DIR
compliance monitoring. Proposers are solely responsible for confirming applicable determinations,
classifications, and rates for all covered work and locations.
1. SUMMARY OF CONTRACTUAL REQUIRMENTS
1. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to
City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you
comply with and agree to be bound by these requirements. If any additional Contract documents are
executed, the actual Indemnity language and Insurance Requirements may include additional provisions
as deemed appropriate by City's Purchasing Agent.
The City reserves the sole right to accept or reject any requests for modifications to these terms.
2. You should check with your Insurance advisors to verify compliance and determine if additional
coverage or limits may be needed to adequately insure your obligations under this agreement. These are
the minimum required and do not in any way represent or imply that such coverage is sufficient to
adequately cover the Contractor's liability under this agreement. The full coverage and limits afforded
under Contractor's policies of Insurance shall be available to Buyer and these Insurance Requirements
shall not in any way act to reduce coverage that is broader or includes higher limits than those required.
The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried
by or available to the Contractor; or 2—the minimum Insurance requirements shown in this agreement,
whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage
required, which are applicable to a given loss, shall be available to City.
3. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory
endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy
endorsements to City before work begins. City reserves the right to require full -certified copies of all
Insurance coverage and endorsements.
I. INDEMNIFICATION:
City and its respective elected and appointed boards, officials, officers, agents, employees, and volunteers
(individually and collectively, "Indemnitees") shall have no liability to CONTRACTOR or any other person
for, and CONTRACTOR shall indemnify, defend, protect, and hold harmless Indemnitees from and against,
any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens,
levies, costs, and expenses of whatever nature, including reasonable attorney's fees and disbursements
(collectively, "Claims"), which Indemnitees may suffer or incur or to which Indemnitees may become
subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of
use of property, economic loss, or otherwise occurring as a result of or allegedly caused by the
CONTRACTOR'S performance of or failure to perform any services under this Agreement, or by the
negligent or willful acts or omissions of CONTRACTOR, its agents, officers, directors, or employees,
committed in performing any of the services under this Agreement.
If any action or proceeding is brought against Indemnitees by reason of any of the matters against which
CONTRACTOR has agreed to indemnify Indemnitees as provided above, CONTRACTOR, upon notice from
City, shall defend Indemnitees at its expense by counsel acceptable to City, such acceptance not to be
unreasonably withheld. Indemnitees need not have first paid for any of the matters to which Indemnitees
are entitled to indemnification in order to be so indemnified. The limits of the insurance required to be
maintained by CONTRACTOR in this Agreement shall not limitthe liability of CONTRACTOR hereunder. The
provisions of this section shall survive the expiration or earlier termination of this agreement.
The provisions of this section do not apply to Claims occurring as a result of the City's active negligence or
acts of omission.
II. INSURANCE
CONTRACTOR shall maintain and submit certificates of all applicable insurance including, but not limited
to, the following and as otherwise required by law. The terms of the insurance policy or policies issued to
provide the above insurance coverage shall provide that said insurance may not be amended or canceled
by the carrier, for non-payment of premiums or otherwise, without thirty (30) days prior written notice
of amendment or cancellation to the CITY. In the event the said insurance is canceled, the CONTRACTOR
shall, prior to the cancellation date, submit to the City Clerk new evidence of insurance in the amounts
established.
Liabilitv Insurance
During the entire term of this Agreement, the CONTRACTOR agrees to procure and maintain General
Liability insurance at its sole expense to protect against loss from liability imposed by law for damages on
account of bodily injury, including death therefrom, suffered or alleged to be suffered by any person or
persons whomsoever, resulting directly or indirectly from any act or activities, errors or omissions, of the
CITY, or CONTRACTOR or any person acting for the CITY, or under its control or direction, and also to
protect against loss from liability imposed by law for damages to any property of any person caused
directly or indirectly by or from acts or activities of the CITY, or CONTRACTOR or any person acting for the
CITY, or under its control or direction. Such public liability and property damage insurance shall also
provide for and protect the CITY against incurring any legal cost in defending claims for alleged loss. Such
General, Public and Professional liability and property damage insurance shall be maintained in full force
and effect throughout the term of the Agreement and any extension thereof in the amount indicated
above or the following minimum limits:
Commercial General Liability Insurance, including coverage for Premises and Operations, Contractual
Liability, Personal Injury Liability, Products/Completed Operations Liability, and Independent Contractors'
Liability (if applicable), in an amount of not less than two million dollars ($2,000,000.00) per occurrence,
four million dollars ($4,000,000.00) annual aggregate, written on an occurrence form.
Worker's Compensation Insurance
The CONTRACTOR shall procure and maintain, at its sole expense, Worker's Compensation Insurance in
the amount of $1,000,000 per occurrence or in such amount as will fully comply with the laws of the State
of California and which shall indemnify, insure and provide legal defense for both the CONTRACTOR and
the CITY against any loss, claim or damage arising from any injuries or occupational diseases happening
to any worker employed by the CONTRACTOR in the course of carrying out the work within the
Agreement. Such insurance shall also contain a waiver of subrogation naming the City of Santa Clarita.
Automotive Insurance
The CONTRACTOR shall procure and maintain, at its sole expense, throughout the term of this Agreement,
and any extension thereof, public liability and property damage insurance coverage for automotive
equipment with coverage limits of not less than $1,000,000 combined single limit for each accident. All
such insurance shall be primary insurance and shall name the City of Santa Clarita as an additional insured.
Waiver of Subrogation
All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive
subrogation against the CITY, its elected or appointed officers, agents, officials, employees and volunteers
or shall specifically allow CONTRACTOR or others providing insurance evidence in compliance with these
specifications to waive their right of recovery prior to a loss. CONTRACTOR hereby waives its own right of
recovery against the CITY, and shall require similar written express waivers and insurance clauses from
each of its subconsultants.
Separation of Insureds
A severability of interests provision must apply for all additional insureds ensuring that CONTRACTOR'S
insurance shall apply separately to each insured against whom claim is made or suit is brought, except
with respect to the insurer's limits of liability. The policy(ies) shall not contain any cross -liability exclusions.
Pass Through Clause
CONTRACTOR agrees to ensure that its subconsultants, subcontractors, and any other party involved with
the project who is brought onto or involved in the project by CONTRACTOR, provide the same minimum
insurance coverage and endorsements required of CONTRACTOR. CONTRACTOR agrees to monitor and
review all such coverage and assumes all responsibility for ensuring that such coverage is provided in
conformity with the requirements of this section. CONTRACTOR agrees that upon request, all Agreements
with consultants, subcontractors, and others engaged in the project will be submitted to the CITY for
review.
Self -Insured Retentions
Any self -insured retentions must be declared to and approved by the CITY. The CITY reserves the right to
require that self -insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance
will not be considered to comply with these specifications unless approved by the CITY.
Primary and Additional Insured
All of such insurance shall be primary and shall name the City of Santa Clarita as additional insured. A
Certificate of Insurance and an additional insured endorsement (for general and automobile liability),
evidencing the above insurance coverage with a company acceptable to the City's Purchasing Agent shall
be submitted to the CITY prior to execution of this Agreement on behalf of the CITY.
Requirements
Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance required by this
Agreement, CITY may obtain coverage at CONTRACTOR'S expense and deduct the cost of such insurance
from payments due to CONTRACTOR under this Agreement or terminate. In the alternative, should
CONTRACTOR fail to meet any of the insurance requirements under this Agreement, CITY may cancel the
Agreement immediately with no penalty.
Should CONTRACTOR'S insurance required by this Agreement be canceled at any point prior to expiration
of the policy, CONTRACTOR must notify CITY within 24 hours of receipt of notice of cancelation.
Furthermore, CONTRACTOR must obtain replacement coverage that meets all contractual requirements
within 10 days of the prior insurer's issuance of notice of cancelation. CONTRACTOR must ensure that
there is no lapse in coverage.
If the operation under this Agreement results in an increased or decreased risk in the opinion of the City's
Purchasing Agent, then the CONTRACTOR agrees that the minimum limits herein above designated shall
be changed accordingly upon request by the City's Purchasing Agent.
The CONTRACTOR agrees that provisions of this paragraph as to maintenance of insurance shall not be
construed as limiting in any way the extent to which the CONTRACTOR may be held responsible for the
payment of damages to persons or property resulting from the CONTRACTOR'S activities or the activities
of any person or persons for which the CONTRACTOR is otherwise responsible.
I have read and understand the above requirements and agree to be bound by them for any work
performed for the City.
Authorized Signature:
Printed Name:
Date:
DESIGNATION OF SUBCONTRACTORS/SUBCONSULTANTS
PROPOSAL # NS-25-26-37
Citywide Street Sweeping
City of Santa Clarita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor
or render service in excess of/: of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid. If no Subcontractors will be
used fill out the form with NA. Please add additional sheets if needed. Each listed subcontractor must possess and maintain active DIR
registration under Labor Code § 1725.5 throughout performance; Contractor shall not permit performance of work by any unregistered entity.
Subcontractor
DIR Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
Subcontractor DIR Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
Subcontractor
DIR Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of
the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered
and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered
contractor to submit a proposal that is authorized by Section 7029.1 ofthe Business and Professions Code or by Section 10164 or 20103.5 ofthe
Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 ofthe Labor Code at the time the
contract is awarded.
REFERENCES
PROPOSAL # NS-25-26-37
Citywide Street Sweeping
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for which proposer
has performed work of a similar scope and size within the past 3 years. If the instructions on this form conflict
with the references requested in the scope of work, the scope of work shall govern. Complete this form out
accordingly. Fill out this form completely and upload it with your proposal.
1.
Name and Address of Owner / Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Completed
2.
Name and Address of Owner / Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Completed
3.
Name and Address of Owner / Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from whom
Proposer intends to procure insurance bonds:
ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
PROPOSAL # NS-25-26-37
Citywide Street Sweeping
City of Santa Clarita, California
By providing the three (3) required signatures below, the Contractor acknowledges full understanding,
complete agreement to, and accepts in its entirety, all Scope of Work for the Citywide Street Sweeping.
The Contractor will be expected to perform maintenance practices and uphold the standards herein to
the established Scope of Work throughout the length of the contract.
*Supervisor's Signature: Date:
*Estimator's Signature: Date:
*Owner's Signature: Date:
*All three signatures required
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)
PROPOSAL # NS-25-26-37
Citywide Street Sweeping
City of Santa Clarita, California
To the CITY OF SANTA CLARITA:
In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106, the
Bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person,
partnership, company, association, organization, or corporation; that the bid is genuine and not
collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other bidder
to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed
with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that
the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or
conference with anyone to fix the bid price of the Bidder or any other bidder, or to fix any overhead,
profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage
against the public body awarding the contract of anyone interested in the proposed contract; that all
statements contained in the bid are true; and, further, that the Bidder has not, directly or indirectly,
submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged
information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership,
company association, organization, bid depository, or to any member or agent thereof to effectuate
a collusive or sham bid.
THE BIDDER'S EXECUTION ON THE SIGNATURE PORTION OF THE "BIDDER'S CERTIFICATION" SHALL
ALSO CONSTITUTE AN ENDORSEMENT AND EXECUTION OF THOSE CERTIFICATIONS WHICH FORM A
PART OF THE PROPOSAL. BIDDERS ARE CAUTIONED THAT MAKING A FALSE CERTIFICATION MAY
SUBJECT THE CERTIFIER TO CRIMINAL PROSECUTION.
NON -COLLUSION AFFIDAVIT
PROPOSAL # NS-25-26-37
Citywide Street Sweeping
City of Santa Clarita, California
TO BE EXECUTED BY EACH BIDDER OF A PRINCIPAL CONTRACT
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
being first duly sworn deposes and says that he/she is
the (sole owner, a partner, president, etc.) of
the party making the foregoing bid; that such
bid is not made in the interest of or behalf of any undisclosed person, partnership, company, association,
organization or corporation, that such bid is genuine and not collusive or sham, that said BIDDER has not
directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, or that anyone shall
refrain from bidding, that said BIDDER has not in any manner, directly or indirectly sought by agreements,
communication or conference with anyone to fix the bid price of said BIDDER or of any other BIDDER, or to
fix the overhead, profit, or cost element of such bid price, or of that of any other BIDDER, or to secure any
advantage against the public body awarding the Contract or anyone interested in the proposed Contract;
that all statements contained in such bid are true, and further, that said BIDDER has not, directly or indirectly,
submitted its bid price, or any breakdown thereof, or the contents thereof, or divulged information or date
relative thereto, or paid and will not pay any fee in connection, therewith to any corporation, partnership,
company, association, organization, bid depository, or to any member or CITY thereof, or to any other
individual information or date relative thereto, or paid and will not pay any fee in connection, therewith to
any corporation, partnership, company association, organization, bid depository, or to any member or CITY
thereof, or to any other individual, except to such person or persons as have a partnership or other financial
interest with said BIDDER in his general business.
Bidder:
Signature
Title
SECTION D
Sample Contract
SAMPLE ONLY
MAINTENANCE AGREEMENT
BETWEEN
THE CITY OF SANTA CLARITA
AND
FOR
CON-6
Council Approval Date:
Agenda Item:
Contract Amount:
THIS MAINTENANCE AGREEMENT ("Agreement") is made by and between the CITY OF
SANTA CLARITA, a general law city and municipal corporation ("CITY") and
("CONTRACTOR").
The Parties agree as follows:
CONSIDERATION.
As partial consideration, CONTRACTOR agrees to perform the work listed in the
SCOPE OF SERVICES, below; and
As additional consideration, CONTRACTOR and CITY agree to abide by the terms and
conditions contained in this Agreement; and
As additional consideration, CITY agrees to pay CONTRACTOR an amount as set forth
in the attached Exhibit " " which is incorporated by reference, for
CONTRACTOR's services. CITY will pay such amount promptly, but not later
than thirty (30) days after receiving CONTRACTOR's invoice.
TERM. The term of this Agreement will be from , too The
Agreement may be renewed upon mutual consent of the parties.
SCOPE OF SERVICES.
CONTRACTOR will perform services listed in the attached Exhibit " "
CONTRACTOR will, in a workmanlike manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required of
CONTRACTOR by this Agreement.
C. CONTRACTOR guarantees each portion of the services as installed against
defective materials and workmanship for a period of one (1) year from date of
CITY's written acceptance of the work. Promptly upon CITY's request within
that one (1) year period, CONTRACTOR agrees to correct by repair or
replacement without charge to CITY any defects which may appear in the work or
any portion thereof. Notwithstanding the foregoing, all guarantees and warranties
obtained by CONTRACTOR from manufacturers and vendors of equipment used
in the performance of the services shall be extended to CITY's benefit for the full
limit of their terms.
PROTECTION OF RESIDENT WORKERS. The City of Santa Clarita actively supports the
Immigration and Nationality Act (INA), which includes provisions addressing employment
eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire
only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.)
and aliens authorized to work in the U.S. The employer must verify the identity and employment
eligibility of anyone to be hired, which includes completing the Employment Eligibility
Verification Form (I-9). The Contractor shall establish appropriate procedures and controls so
no services or products under the Contract Documents will be performed or manufactured by any
worker who is not legally eligible to perform such services or employment.
PREVAILING WAGE AND LABOR COMPLIANCE.
Prevailing Wages. Contractor's work is a public works maintenance contract and
is subject to California prevailing wage requirements. Contractor shall comply
with California Labor Code §§ 1720-1861, including without limitation §§ 1770-
1777.7.
Certified Payroll Records. Contractor and all Subcontractors at every tier shall
maintain and furnish certified payroll records in accordance with Labor Code §
1776. Certified payroll records shall be submitted electronically to DIR through
the eCPR system for each week in which work is performed and made available
to City upon request.
Maximum Hours and Overtime. Work shall comply with Labor Code §§ 1810-
1815.
Apprenticeship. For apprenticeable crafts, Contractor and Subcontractors shall
comply with Labor Code § 1777.5, including employing registered apprentices
and making required contributions.
Debarment. Contractor shall not use any debarred contractor or subcontractor on
the Project (Labor Code § 1777.1).
G. Awarding Body Registration. City will register the Project with DIR (PWC-100)
following award, consistent with Labor Code § 1773.3.
FAMILIARITY WITH WORK.
By executing this Agreement, CONTRACTOR represents that CONTRACTOR has:
Thoroughly investigated and considered the scope of services to be performed;
and
Carefully considered how the services should be performed; and
Understands the facilities, difficulties, and restrictions attending performance of
the services under this Agreement.
If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR
has or will investigate the site and is or will be fully acquainted with the conditions
there existing, before commencing the services hereunder. Should
CONTRACTOR discover any latent or unknown conditions that may materially
affect the performance of the services, CONTRACTOR will immediately inform
CITY of such fact and will not proceed except at CONTRACTOR's own risk until
written instructions are received from CITY.
CONTRACTOR represents that the CONTRACTOR agrees to comply with all
applicable federal and state workplace and employment laws including those that
relate to minimum hours and wages, occupational health and safety, workers
compensation insurance and state, county and local orders.
PREVAILING WAGE ACKNOWLEDGMENT AND NON -RELIANCE. Contractor
acknowledges that it has not relied on any prior City communication regarding prevailing wage
coverage or craft/classification and that Contractor has independently verified prevailing wage
obligations through DIR resources. Any prior City statement or letter to the contrary is
superseded by this Agreement.
INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONTRACTOR will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Type of Insurance
Commercial general liability:
Business automobile liability
Workers compensation
Limits combined single)
$1,000,000
$1,000,000
Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of
ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name City, its officials, and employees as "additional insureds" under
said insurance coverage and to state that such insurance will be deemed "primary"
such that any other insurance that may be carried by City will be excess thereto.
Such insurance will be on an "occurrence," not a "claims made," basis and will not
be cancelable or subject to reduction except upon thirty (30) days prior written
notice to City.
C. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement,
endorsements as required herein, and such other evidence of insurance or copies of
policies as may be reasonably required by City from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating equivalent to at
least a Rating of "A:VII." Certificate(s) must reflect that the insurer will provide
thirty (30) day notice of any cancellation of coverage. CONTRACTORwill require
its insurer to modify such certificates to delete any exculpatory wording stating that
failure of the insurer to mail written notice of cancellation imposes no obligation,
and to delete the word "endeavor" with regard to any notice provisions.
E. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation
against CITY, its elected or appointed officers, officials, agents, volunteers and
employees for losses paid under the terms of the workers compensation policy
which arise from work performed by CONTRACTOR for CITY.
F. COVID-19. CONTRACTOR shall ensure its insurance coverages cover claims
and/or losses related to the COVID-19 pandemic to the extent such insurance
coverage is available. If such insurance is unavailable, but becomes available during
the life of the contract, CONTRACTOR shall procure a policy and name the City as
additionally insured.
G. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance
required by this Agreement, City may obtain such coverage at CONTRACTOR's
expense and deduct the cost of such insurance from payments due to
CONTRACTOR under this Agreement or terminate. In the alternative, should
CONTRACTOR fail to meet any of the insurance requirements under this
agreement, City may cancel the Agreement immediately with no penalty.
H. Should Contractor's insurance required by this Agreement be cancelled at any point
prior to expiration of the policy, CONTRACTOR must notify City within 24 hours
of receipt of notice of cancellation. Furthermore, CONTRACTOR must obtain
replacement coverage that meets all contractual requirements within 10 days of the
prior insurer's issuance of notice of cancellation. CONTRACTOR must ensure that
there is no lapse in coverage.
TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this
Agreement until:
CONTRACTOR furnishes proof of insurance as required under Section 7 of this
Agreement; and
CITY gives CONTRACTOR a written Notice to Proceed.
Should CONTRACTOR begin work in advance of receiving written authorization to
proceed, any such professional services are at CONTRACTOR's own risk.
TERMINATION; TRANSITION ASSISTANCE.
CITY may terminate this Agreement at any time, with or without cause, by written notice
to Contractor.
CONTRACTOR may terminate this Agreement only upon at least ninety (90) days' prior
written notice to CITY.
Should the Agreement be terminated pursuant to this Section, CITY may procure on its
own terms services similar to those terminated.
By executing this document, CONTRACTOR waives any and all claims for damages that
might otherwise arise from CITY's termination under this Section.
Upon any notice of termination (by either party), Contractor shall continue performance through
the effective termination date, cooperate with City to transition services in an orderly fashion, and
promptly deliver all service records, route maps, GPS data, maintenance logs, and other work
product or data required by this Agreement.
INDEMNIFICATION. CONTRACTOR agrees to indemnify and hold CITY harmless from and
against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries,
or liability, arising out of the performance of this agreement by CONTRACTOR. Should CITY
be named in any suit, or should any claim be brought against it by suit or otherwise, arising out of
performance by CONTRACTOR of services rendered pursuant to this Agreement,
CONTRACTOR will defend CITY (at CITY's request and with counsel satisfactory to CITY) and
will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or
costs incurred in defense otherwise.
INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will
act as an independent contractor and will have control of all work and the manner in which is it
performed. CONTRACTOR will be free to contract for similar service to be performed for other
employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY
and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY
provides for its employees. Any provision in this Agreement that may appear to give CITY the
right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of
control over the work means that CONTRACTOR will follow the direction of the CITY as to end
results of the work only.
NOTICES.
All notices given or required to be given pursuant to this Agreement will be in writing and
may be given by personal delivery or by mail. Notice sent by mail will be addressed
as follows:
To CITY: City of Santa Clarita
ATTN: Kenneth W. Striplin, City Manager
23920 Valencia Boulevard, Suite 300
Santa Clarita, CA 91355
To CONTRACTOR:
When addressed in accordance with this paragraph, notices will be deemed given upon
deposit in the United States mail, postage prepaid. In all other instances, notices
will be deemed given at the time of actual delivery.
Changes may be made in the names or addresses of persons to whom notices are to be
given by giving notice in the manner prescribed in this paragraph.
TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a
Taxpayer Identification Number.
WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in this
Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other
term, covenant, or condition contained in this Agreement, whether of the same or different
character, nor will it be deemed to constitute a continuing waiver.
CONSTRUCTION. The language of each part of this Agreement will be construed simply and
according to its fair meaning, and this Agreement will never be construed either for or against
either party.
SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction
to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary
in the opinion of the court to render such portion enforceable and, as so modified, such portion and
the balance of this Agreement will continue in full force and effect.
CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference
only and will not affect the interpretation of this Agreement.
INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with
the laws of the State of California, and exclusive venue for any action involving this agreement
will be in Los Angeles County.
AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned upon
approval and ratification by the Santa Clarita City Council. This Agreement is not binding upon
CITY until executed by the City Manager. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written agreement.
CITY's City Manager may execute any such amendment on behalf of CITY.
ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the same
effect as an original signature.
EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any
provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions
of this Agreement will govern and control.
FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, war, terrorist act, embargo, government action, civil or military authority, the natural
elements, or other similar causes beyond the Parties' control, then the Agreement will immediately
terminate without obligation of either party to the other.
ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole agreement
between CONTRACTOR and CITY respecting maintenance. To the extent that there are
additional terms and conditions contained in Exhibit " " that are not in conflict with this
Agreement, those terms are incorporated as if fully set forth above. There are no other
understandings, terms or other agreements expressed or implied, oral or written.
CONFLICT OF INTEREST. CONTRACTOR will comply with all conflict of interest laws
and regulations including, without limitation, CITY's conflict of interest regulations.
SAFETY OF PERSONS AND PROPERTY. CONTRACTOR shall comply with, and give
notices required by applicable laws, statutes, ordinances, codes, rules and regulations, and lawful
orders of public authorities, bearing on safety of persons or property or their protection from
damage, injury, or loss, including without limitation the County Order and all other
governmental requirements or regulations regarding COVID-19, all as may be amended from
time to time.
ELECTRONIC TRANSMISSION OF CONTRACT AND SIGNATURE. The Parties agree
that this Agreement may be transmitted and signed by electronic mail by either/any or both/all
Parties, and that such signatures shall have the same force and effect as original signatures, in
accordance with California Government Code section 16.5 and Civil Code section 1633.7.
(SIGNATURES ON NEXT PAGE)
IN WITNESS WHEREOF, the parties hereto have executed this contract on this date of
FOR CONTRACTOR:
I0
Print Name & Title
Date:
FOR CITY OF SANTA CLARITA:
KENNETH W. STRIPLIN, CITY MANAGER
M.
City Manager
Date:
APPROVED AS TO FORM:
JOSEPH M. MONTES, CITY ATTORNEY
M.
City Attorney
Date:
CORPORATION:
Print Name & Title
Date:
IF
Fringe Benefit Statement
Contract/Proposal No:
Project Name:
Date:
INSTRUCTIONS: Fringe Benefit rates can be used for checking payrolls or applied to Force Account work which may
be done on the above contract the hourly rates for fringe benefits, subsistence and/or travel allowance payment (as
required by collective bargaining agreements) made for employees on the various classes of work are tabulated below.
THIS DOCUMENT CONTAINS PERSONAL INFORMATION AND, PURSUANT TO CIVIL CODE 1796.21, IT SHALL
BE KEPT CONFIDENTIAL IN ORDER TO PROTECT AGAINST UNAUTHORIZED DISCLOSURE.
Classification:
Effective Date:
Subsistence or Travel Pay:
Health and Welfare
$
Trust Fund Paid to:(Name)
Address:
Pension
$
Trust Fund Paid To:(Name)
Address:
Vacation/Holiday
$
Trust Fund Paid to:(Name)
Address:
Training
$
Trust Fund Paid To:(Name)
Address:
Other
$
Trust Fund Paid TO: (Name)
Address:
Classification:
Effective Date:
Subsistence or Travel Pay:
Health and Welfare
$
Trust Fund Paid to:(Name)
Address:
Pension
$
Trust Fund Paid To:(Name)
Address:
Vacation/Holiday
$
Trust Fund Paid to:(Name)
Address:
Training
$
Trust Fund Paid To:(Name)
Address:
Other
$
Trust Fund Paid To:(Name)
Address:
Classification:
Effective Date:
Subsistence or Travel Pay:
Health and Welfare
$
Trust Fund Paid to:(Name)
Address:
Pension
$
Trust Fund Paid To:(Name)
Address:
Vacation/Holiday
$
Trust Fund Paid to:(Name)
Address:
Training
$
Trust Fund Paid To:(Name)
Address:
Other 1Trust
$
Fund Paid To:(Name)
Address:
Supplemental statement must be submitted during the progress of work should a change in rate of any of the classifications be made.
I CERTIFY THAT THE FRINGE BENEFIT PAYMENTS ARE MADE TO THE APPROVED PLANS, FUND OR PROGRAMS LISTED ABOVE.
City of Santa Clarita Form HC-50 FBS
(Contractor/Subcontractor) By (Name and Title) Signature
FAITHFUL PERFORMANCE BOND
PROPOSAL # NS-25-26-37
Citywide Street Sweeping
City of Santa Clarita, California
KNOW ALL MEN BY THESE PRESENTS that as CONTRACTOR, AND
as SURETY, are held and firmly bound unto the City of
Santa Clarita, as AGENCY, in the penal sum of dollars
($ ), which is fifteen percent (15%) of the total amount for the above -stated project, for the payment of
which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents. For service
contracts of a continuing nature, the bond shall be in the amount equal to the amount of the initial contract term.
Thereafter, the bond shall be in an amount equal to the annual value of such contract. The term of the bond shall cover
the initial contract term. Thereafter, CONTRACTOR and SURETY must submit a new or renewed bond covering each
subsequent annual renewal of the contract.
THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter
into the annexed Contract Agreement with AGENCY for the above -stated project, if CONTRACTOR faithfully performs
and fulfills all obligations under the contract documents in the manner and time specified therein, then this obligation
shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY, provided that any alterations
in the obligation or time for completion made pursuant to the terms of the contract documents shall not in any way
release either CONTRACTOR or SURETY, and notice of such alterations is hereby waived by SURETY.
IN WITNESS WHEREOF, the parties hereto have set their names, titles, hands, and seals, this day of
.20
CONTRACTOR:
SURETY*:
Name and Title of Signatory Signature
Legal Name of Proposer
Proposer Address
Telephone Number Federal Tax I.D. No.
Name
Phone Number and Email
Address
Surety signatures must be notarized prior to submittal.
EXHIBIT A
ATTAC H M E NTS A-
ATTACHMENT A, CITY FACILITY PARKING LOTS
PARKING LOTS
FACILITY NAME
FACILITY ADDRESS
APPROX. SIZE (IN SQUARE FEET)
ACTIVITIES CENTER
20880 Center Pointe Parkway
-226,137
BOUQUET CANYON PARK
28127 Wellston Drive
-25,996
BRIDGEPORT PARK
23520 Bridgeport Lane
-10,370
CANYON COUNTRY COMMUNITY CENTER
18410 Sierra Hwy
-102,105
CANYON COUNTRY PARK
17615 W. Soledad Canyon Road
-26,964
CENTRAL PARK
27150 Bouquet Canyon Road
-322,372
CHESEBROUGH PARK
23505 Sunset Hills
-15,007
CIRCLE J RANCH PARK
22651 Via Princessa Parkway
-9,353
CITY HALL
23920 Valencia Blvd.
-74,919
COPPER HILL PARK
21230 Copper Hill Drive
-9,892
CORPORATE YARD, CITY
25663 Avenue Stanford
-65,358
CITRUS PARKING LOT
26310 CITRUS STREET
-42,252
DAVID MARCH PARK
28310 Via Joyce Drive
-13,962
DISCOVERY PARK
27555 Canyon View Drive
-3,301
DUANE R. HARTE PARK AT RIVER VILLAGE
26401 River Rock Way
-13,069
FAIR OAKS PARK
17648 Honey Maple Street
-9,655
GOLDEN VALLEY PARK
27227 Five Knolls Drive
-18,314
JAN HEIDT NEWHALL METROLINK STATION
24300 Railroad Ave
-45,832
MCBEAN REGIONAL TRANSIT CENTER
24375 Valencia Blvd
-177,746
NEWHALL COMMUNITY CENTER
22421 Market Street
-135,821
NEWHALL LIBRARY
24500 Main Street
-64,000
NEWHALL MEMORIAL PARK
24933 Newhall Avenue
-24,703
NORTH OAKS PARK
27824 N. Camp Plenty Road
-20,284
OLD ORCHARD PARK
25023 N. Avenida Rotella
-6,087
PAMPLICO PARK
22444 Pamplico Drive
-12,261
PIONEER OIL REFINERY PARK
(no address)
-7,832
SANTA CLARITA METROLINK STATION
22122 Soledad Canyon Road
-304,100
SANTA CLARITA PARK
27285 Seco Canyon Road
-12,722
SANTA CLARITA SPORTS COMPLEX
20870 Centre Pointe Pkwy
-226,137
SKYLINE RANCH PARK
18355 Skyline Ranch RD
-37,876
TODD LONGSHORE PARK
28151 Whites Canyon.
-13,300
TRANSIT MAINTENANCE FACILITY
28250 Constellation Rd
-311,523
THE CUBE
27745 Smyth Drive
-103,463
VALENCIA COMMUNITY CENTER
26147 McBean Pkwy
-26,147
VALENCIA HERITAGE PARK
24155 Newhall Ranch Rd.
-55,017
VALENCIA LIBRARY
23743 Valencia Blvd
-25,174
VIA PRINCESSA METROLINK STATION
22201 Via Princessa
-181,393
VISTA CANYON METROLINK PARKING LOT
27550 % Vista Canyon Boulevard
-100,870
VISTA CANYON PARK
16950 Lost Canyon Rd
-11,609
WEST CREEK PARK
24247 Village Circle
-21,943
WILLIAM S. HART PARK
24151 NEWHALL AVENUE
-75,932
Total
-2,990,798
"SwrA CLAMA
Arterial Street
Sweeping Schedule
'Only swept on the 2nd and 4 hweeks of each month
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ATTACHMENT C
AQMD RULE 1186/1186A
Adopted August 18, 2000) (Amended June 4, 2004)
(Amended September 9, 2005) (Amended May 5, 2006)
(Amended June 6, 2008) (Amended January 9, 2009)
RULE 1186.1. LESS -POLLUTING SWEEPERS
(a) Purpose To reduce air toxic and criteria pollutant emissions, this rule requires certain public and
private sweeper fleet operators to acquire and operate alternative -fuel or otherwise less -polluting
sweepers when purchasing or leasing these vehicles for sweeping operations undertaken by or
for governments or governmental agencies in the jurisdiction of the South Coast Air Quality
Management District (District).
(b) Applicability
(1) This rule applies to any federal, state, county, city or governmental department or agency, any
special district such as water, air, sanitation, transit, and school districts, or private individual firm,
association, franchise, contractor, user or owner who provides sweeping services to a
governmental agency that owns or leases 15 or more vehicles, including passenger cars, light -
duty trucks, and medium- and heavy-duty on -road vehicles, but excluding those vehicles exempt
as defined by Rule 1191 paragraph (f)(1).
(2) Sweepers having a gross vehicle weight of 14,000 pounds or more are subject to this rule.
(c) Definitions. For purposes of this rule, the following definitions shall apply:
(1) AFFECTED GOVERNMENTAL AGENCY means any governmental agency in the District's jurisdiction
that owns or leases 15 or more vehicles, including passenger cars, light -duty trucks, and medium- and
heavy-duty on -road vehicles, or contracts for sweeping services, excluding those exempt as defined by
Rule 1191 paragraph (f)(1).
(2) ALTERNATIVE -FUEL SWEEPER means a sweeper with engine(s) that use compressed or liquefied
natural gas, liquefied petroleum gas (propane), methanol, electricity, or fuel cells. Hybrid -electric and
dual-
1186.1 — 1 Rule 1186.1 (cont.) (Amended January 9, 2009)
Fuel technologies that use diesel fuel are not considered alternative -fuel technologies for the purposes of
this rule.
(3) APPROVED CONTROL DEVICE(S) is a California Air Resources Board (CARB)-certified exhaust
control device(s) that reduces particulates and possibly other precursor emissions. To be considered
fitted with approved control device(s), all diesel exhaust from the sweeper, including the auxiliary engine
(if applicable) must be vented through such a device(s) that have been certified by CARB at the time of
vehicle purchase.
(4) FLEET OPERATOR is any federal, state, county, city, or governmental department or agency, any
special district such as water, air, sanitation, transit, and school districts, or private individual firm,
association, franchise, contractor, user or owner who provides sweeping services to a governmental
agency that owns or leases 15 or more vehicles, including passenger cars, light -duty trucks, and medium -
and heavy-duty on -road vehicles, excluding those exempt as defined by Rule 1191 paragraph (f)(1).
(5) GOVERNMENTAL AGENCY include any federal, state, regional, county, city, or governmental
department and agency, and any special district such as water, air, sanitation, transit, and school districts.
See AFFECTED GOVERNMENTAL AGENCY.
(6) LOW -SULFUR DIESEL FUEL means diesel fuel that has a maximum sulfur content of 15 parts per
million (ppm). The use of low -sulfur diesel fuel improves the performance of and may be necessary for the
use of advanced exhaust control devices.
(7) PURCHASE OR LEASE means that a purchase or lease contract has been signed by both parties for
a sweeper to be delivered within 1 year of the purchase or lease contract date, which is the date the
contract is signed by both parties.
(8) SWEEPER means any heavy-duty vehicle with a gross vehicle weight of 14,000 pounds or more that
is permitted to operate on public roads through California Department of Motor Vehicle registration or the
federal government and used for the express purpose of removing material from paved surfaces, by
mechanical means through the action of one or more brooms, or by suction through a vacuum or
regenerative air system or any combination of the above.
1186.1 — 2 Rule 1186.1 (cont.) (Amended January 9, 2009)
(9) SWEEPING OPERATIONS means operations to remove material from paved surfaces using
sweeper(s), as defined by this rule.
(d) Requirements
For Fleet Operators:
(1) Beginning July 1, 2002, a fleet operator shall meet the following conditions for each individual
purchase or lease of a replacement or additional sweeper:
(A) Purchase or lease an alternative -fuel sweeper, OR
(B) Provide alternative -fuel sweeping services where required under contract with a
government agency, pursuant to subparagraphs (d)(2)(A) and (d)(2)(B).
(C) Before July 1, 2010, if the fleet operator has an approved Technical Infeasibility
Certification for this individual purchase or lease, as described in subdivision (e),
(i) purchase or lease a non -alternative fueled sweeper with all applicable
approved control device(s), and
(ii) maintain the approved control device(s) per manufacturer's specifications,
and
(iii) if using diesel fuel, fuel the sweeper with low -sulfur diesel fuel only, and
(iv) comply with Rule 1186 without invoking the exemption provision in Rule 1186
paragraph (i)(3), unless a demonstration is made to the Executive Officer that for
solely technical reasons no certified sweeper, as defined in Rule 1186 paragraph
(c)(2), is commercially available.
(D) Failure to use alternative -fuel sweepers where required under contract with a
government agency shall be a violation of this rule for each day that the street sweeping
services are provided.
For Affected Governmental Agencies Contracting for Sweeping Services:
(2) Any affected governmental agency that signs a contract after July 1, 2002 for sweeping
services must:
(A) Contract for sweeping services that use alternative -fuel sweeper(s), OR
(B) Solicit bids for sweeping operations using alternative -fuel sweepers and if no bids are
submitted:
1186.1 — 3 Rule 1186.1 (cont.) (Amended January 9, 2009)
(i) Contract for non -alternative fueled sweeper(s) and ensure that the sweeper(s)
are only fueled with low -sulfur diesel and outfitted with approved control device(s)
that are installed and maintained per the manufacturer's specifications, and
(ii) Contract for sweeper(s) that comply with Rule 1186, unless a demonstration
is made to the Executive Officer that for solely technical reasons no certified
sweeper, as defined in Rule 1186 paragraph (c)(2), is commercially available.
(3) After January 1, 2003, any renewal or extension option of a contract is considered a new
contract that must meet the requirements of paragraph (d)(2).
(4) Pursuant to paragraph (d)(2), alternative -fuel sweepers shall be used for the entire term of the
contract. If alternative -fuel sweepers are not available at the beginning of the contract due to the
date of delivery, the affected government agency shall submit a signed and dated Technical
Infeasibility Certification Request to the Executive Officer prior to the award of the contract
demonstrating the unavailability of alternative -fuel sweeper service for the period of time during
which alternative -fuel sweepers are to be delivered.
(e) Technical Infeasibility Certification Criteria and Procedures
(1) Six months prior to the date of purchase or lease of a replacement or additional sweeper, any
fleet operator seeking to comply with subdivision (d) without purchasing or leasing an alternate -
fuel sweeper [i.e., opting to comply with paragraph (d)(2)], shall demonstrate the technical
infeasibility of complying with paragraph (d)(1) requirements by submitting a signed and dated
Technical Infeasibility Certification Request to the Executive Officer and attest to the accuracy of
all statements therein, that shall include:
(A) the name and address of the fleet operator; and
(B) current sweeper fleet composition, including make, model, and a complete description
of the sweepers' dust suppression systems; and
(C) demonstration that no alternative -fuel engine and chassis configuration is
commercially available from any manufacturer for sweeping operations conducted by the
fleet operator (only technical
1186.1 — 4 Rule 1186.1 (cont.) (Amended January 9, 2009)
reasons for choosing a given chassis configuration are acceptable), OR
(D) demonstration that a fueling station for alternative -fuel sweepers commercially
available from any manufacturer for sweeping operations conducted by the fleet operator
is not available within five miles of the vehicle storage or maintenance yards.
(2) Within 90 calendar days of receipt of a completed Technical Infeasibility Certification Request
submitted pursuant to paragraph (e)(1), the Executive Officer will either approve or disapprove
the Request, in writing.
(3) The Executive Officer shall disapprove a Technical Infeasibility Certification Request if it does
not meet the requirements of paragraph (e)(1). If a Technical Infeasibility Certification Request is
disapproved by the Executive Officer:
(A) The reasons for disapproval shall be given to the applicant in writing.
(B) Upon receipt of a notice of a disapproved Technical Infeasibility Certification Request,
the fleet operator shall comply with paragraph (d)(1).
(C) The fleet operator may resubmit a Technical Infeasibility Certification Request at any
time after receiving a disapproval notification, but must still comply with paragraph (d)(1)
until such time as the Executive Officer approves a Technical Infeasibility Certification
Request under paragraph (e)(1).
(4) A Technical Infeasibility Certification Request is subject to plan filing and evaluation fees as
described in Rule 306.
(f) Exemptions
(1) The provisions of this rule shall not apply to fleets consisting of evaluation/test
vehicles, provided by or operated by the vehicle manufacturer or manufacturer
representative for testing or evaluation, exclusively.
(2) The provisions of subdivision (d) shall not apply to a sweeper purchase by a
fleet operator that is solely dedicated to serving governmental agencies that are
not subject to this rule, upon demonstration to and approval of the Executive
Officer.
1186.1 — 5 Rule 1186.1 (cont.) (Amended January 9, 2009)
ATTACHMENT D
Waste Disposal 2023 - 2025
2023
TONS
July
20.26
August
96.03
September
78.42
October
109
November
112.25
December
193.4
2024
TONS
January
92.3
February
45.3
March
102.42
April
86.72
May
88.3
June
69.12
July
83.08
August
89.12
September
62.82
October
93.09
November
182.83
December
188.35
2025
TONS
January
133.16
February
51.94
March
56.62
April
91.56
May
61.50
June
59.22
July
96.36
August
80.52
September
79.43
October
85.12
November
104.87
December
224.28
"""SANTA CLARITA
Residential Street
NWov Sweeping Schedule
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C.
2026 Holiday Schedule
New Year's Day
Martin Luther King Jr. Day
President's Day
Memorial Day
Juneteenth
Thursday, January 1
Monday, January 19
Monday, February 16
Monday, May 25
Friday, June 19
Independence Day Friday, July 3
Labor Day Monday, September 7
Columbus & Indigenous People's Monday, October 12
Day
Veterans Day Wednesday, November 11
Thanksgiving Day
Day after Thanksgiving
1/2 Day for Christmas Eve
Christmas Day
1 /2 Day for New Year's Eve
Thursday, November 26
Friday, November 27
Thursday, December 24
Friday, December 25
Thursday, December 31
s
COMPANY
PROPOSAL FOR
treet Sweeping Services
Proposal #NS-25-26-37
June 12t"92026
..V�
PRESENTED BY:
CMAX COMMERCIAL MAINTENANCE INC.
Ontario, California
PRESENTED TO:
City of Santa Clarita
California USA
COMPANY
City of Santa Clarita
Attn: Michele Arima
23920 Valencia Blvd.,
Santa Clarita, CA 913SS
PE: Request for Proposal (PFP) Street Sweeping Services
Dear Evaluation Committee:
June 12, 2026
On behalf of CMAX Commercial Maintenance, Inc., I am pleased to submit our
proposal for Citywide Street Sweeping Services for the City of Santa Clarita.
CMAX views this opportunity as much more than a service contract. We view it as an
opportunity to become a long-term operational partner to one of Southern
California's premier communities. Our team understands the importance of
maintaining clean streets, protecting water quality, supporting environmental
compliance, and delivering the level of service that Santa Clarita residents have come
to expect.
CMAX is uniquely positioned to provide a seamless transition and immediate
implementation of services. One of the key components of this PFP is providing
service the day after trash is collected. As the primary street sweeping provider for
Burrtec Waste Industries throughout Southern California, we have developed a
strong working relationship with Santa Clarita's franchise hauler and possess a
thorough understanding of local service expectations. Our history of successful
transitions, responsive customer service, and operational reliability allows us to
confidently commit to providing a service transition without interruption to existing
City operations.
Unlike many contractors that rely on subcontractors to perform critical contract
functions, all services proposed by CMAX will be performed exclusively by CMAX
employees utilizing CMAX owned equipment. This self -performed approach
provides the City with a single point of accountability, greater operational control,
consistent training standards, and superior service quality. Our management team,
operators, maintenance personnel, and support staff work together under one
organization with a shared commitment to performance and customer satisfaction.
To support the City of Santa Clarita, CMAX will dedicate a fleet of brand new 202S
model or newer street sweepers. Each vehicle will be equipped with advanced GPS
tracking, route verification technology, brush engagement monitoring, and real time
reporting capabilities. All sweepers are PM10 compliant, meet all applicable California
Air Resources Board requirements, and will display the City of Santa Clarita seal as
Proposal For Street Sweeping Services
requested by the City. These investments reflect our commitment to providing
modern, environmentally responsible equipment capable of delivering reliable and
efficient service throughout the contract term.
Our dedicated fleet, supervisory personnel, and management resources assigned to
this contract will be based within the Santa Clarita Valley, providing rapid response
capabilities, increased operational oversight, and a visible commitment to the
com m u n ity we serve.
Our proposal reflects a comprehensive understanding of the City's requirements and
demonstrates our commitment to operational excellence, environmental
stewardship, accountability, and customer service. We are confident that CMAX
possesses the experience, personnel, equipment, and financial resources necessary
to deliver a best -in -class street sweeping program that meets and exceeds the City's
expectations.
CMAX believes that being a service provider to the City means more than delivering
high quality street sweeping services. It means being an active and engaged
community partner. We recognize that strong communities are built through local
events, civic organizations, and programs that bring residents together. In support
of this philosophy, and as directed bythe City Manager, CMAXwill provide an annual
community sponsorship contribution of $10,000 to support local initiatives such as
Chamber of Commerce programs, community fairs, parades, neighborhood events,
youth activities, and other City approved community engagement efforts. Our
commitment is to invest not only in maintaining clean streets, but also in helping
foster a vibrant and connected community for residents, businesses, and visitors
alike.
We appreciate your consideration and welcome the opportunity to discuss our
proposal in greater detail. We lookforward to partnering with the Cityof Santa Clarita
and providing a seamless transition that ensures uninterrupted, high quality street
sweeping services as directed by the City.
Respectfu I ly submitted,
Francisco "Frank" Gutierrez
CMAX Commercial Maintenance Inc.
frank@acmaxcorp.com 1 (909) 268-7944
316 N. Corona Avenue, Ontario, CA 91764
2
Proposal For Street Sweeping Services
Table of Contents
1. Introductions............................................................................................................................4
2. Background..............................................................................................................................4
3. Scope of Work..........................................................................................................................6
4. Schedule...................................................................................................................................12
S. Personnel, Equipment, and Facilities............................................................................14
6. Value to the City...................................................................................................................20
Attachments (Separate):
71 Attachment 1 -
Cost Proposal Form
71 Attachment 2
-Subcontractor List
71 Attachment 3
- References
71 Attachment 4-
Scope Acceptance
71 Attachment S
- Non -Collusion Affidavit
71 Attachment 6
-Signed Addenda
General Figures (Separate):
71 Motor Sweeper DMV Records
71 State of California Secretary of State Evidence of Good Standing, DIP
Registration, MBE Certification
71 Value Added Savings
3
Proposal For Street Sweeping Services
1. Introductions
CMAX Commercial Maintenance, Inc., is pleased to submit this proposal to the City
of Santa Clarita for Citywide Street Sweeping Services. We appreciate the
opportunity to compete for this important contract and demonstrate our
qualifications, experience, and commitment to deliver safe, reliable, and cost-
effective municipal street sweeping services.
For more than two decades, CMAX has specialized exclusively in municipal
maintenance services throughout Southern California, providing street sweeping,
parking lot sweeping, stormwater compliance support, and related environmental
maintenance services for cities, counties, special districts, and private sector clients.
Our team understands that street sweeping serves a critical role in protecting public
infrastructure, improving neighborhood appearance, enhancing roadway safety, and
supporting compliance with local, state, and federal stormwater regulations.
CMAX maintains a modern fleet of regenerative air and mechanical broom sweepers,
supported by experienced operators, dedicated field supervision, GPS enabled fleet
management systems, and a comprehensive preventative maintenance program.
Our organization has built a reputation for responsiveness, accountability, and
consistent performance while successfully serving agencies with demanding service
schedules and strict environmental compliance requirements.
The City of Santa Clarita's sweeping program presents a unique opportunity to
partner with a contractor capable of managing a large and diverse service area that
includes residential neighborhoods, major arterials, industrial districts, trails, alleys,
medians, and City facilities. CMAX possesses the personnel, equipment, resources,
operational systems, and municipal experience necessary to successfully perform
these services while maintaining the high standards expected by the city and its
residents.
Our proposal reflects a clear understanding of the City's requirements and
demonstrates our commitment to providing dependable service, responsive
communication, regulatory compliance, and exceptional value. CMAX looks forward
to establishing a long-term partnership with the City of Santa Clarita and serving as
a trusted provider of citywide street sweeping services.
2. Background
CMAX Commercial Maintenance, Inc. is a California based municipal maintenance
contractor specializing in street sweeping, parking lot sweeping, stormwater
compliance support services, and related public works maintenance operations.
4
Proposal For Street Sweeping Services
Since its founding in 2012, CMAX has focused on delivering reliable, environrr
responsible, and customer -focused services to public agencies throughout
Southern California.
The companywas founded on the principle that municipal maintenance services
play a critical role in preserving public infrastructure, protecting water quality,
enhancing community appearance, and maintaining the quality -of -life residents
expect from their local government. Through a commitment to professionalism,
operational excellence, and continuous investment in personnel, technology, and
equipment, CMAX has grown into the largest privately held, family -owned street
sweeping company in Southern California and a trusted service provider to cities,
counties, special districts, and private sector clients throughout the region.
Today, CMAX employs more than 100 dedicated professionals providing municipal
street sweeping services throughout Los Angeles, Orange, San Bernardino,
Riverside, and Ventura Counties. The company successfully manages contracts
ranging from small specialty assignments to comprehensive citywide programs.
With municipal service revenues exceeding $20 million annually and a continued
trajectory of growth, CMAX possesses the financial strength, operational capacity,
and management resources necessary to successfully support agencies of all sizes.
CMAX's management team brings extensive experience in municipal operations,
environmental compliance, fleet management, stormwater regulations, and
contract administration. This expertise allows the company to understand and
respond to the unique challenges faced by public agencies, including regulatory
compliance requirements, budget constraints, service reliability expectations, and
public accountability. CMAX works collaboratively with agency staff to ensure
services are delivered efficiently, safely, and in full accordance with contract
requirements.
To support its operations, CMAX maintains a modern fleet of regenerative air and
mechanical broom sweepers operated by highly trained personnel and supported
by experienced field supervisors, maintenance technicians, and administrative staff.
The company utilizes GPS based fleet tracking, route management technology,
preventative maintenance programs, electronic inspection systems, and detailed
reporting tools to ensure accountability, transparency, and consistent service
performance.
Quality is defined as conformance to requirements. CMAX adheres to established
industry standards and best management practices for professional power
sweeping operations. The company is certified by the North American Power
Sweeping Association (NAPSA) and operates in conformance with NAPSA Standard
PSS1000-2018, which establishes recognized procedures and quality standards for
professional sweeping contractors. This commitment ensures every service is
performed safely, effectively, and in accordance with industry best practices.
1� S
Proposal For Street Sweeping Services
CMAX is also proud to be a minority owned and operated business and is cer
by the National Minority Supplier Development Council as a Minority Business
Enterprise (MBE), Certificate No. SC49841. The company's diverse workforce reflects
the communities it serves and reinforces its commitment to inclusion, opportunity,
and local economic investment.
CMAX's corporate philosophy is centered on partnership. We recognize that our
success is measured by the success of the communities we serve. As a result, we
approach every contract as an extension of the City's operations, emphasizing
responsiveness, communication, safety, environmental stewardship, and
continuous improvement. Whether responding to routine service requests, special
events, emergency cleanup operations, storm related incidents, or unforeseen
circumstances, CMAX remains committed to exceeding client expectations and
providing dependable service.
CMAX maintains all required licenses, registrations, insurance coverages, regulatory
certifications, and safety programs necessaryto perform municipal street sweeping
operations throughout California. The company remains committed to employee
development, environmental responsibility, workplace safety, and fleet
modernization to ensure the highest level of service quality for its clients.
CMAX's proven track record, experienced leadership team, dedicated workforce,
advanced technology, and substantial investment in modern equipment position
the company to successfully perform the City of Santa Clarita's Citywide Street
Sweeping Program and provide the City with a dependable, responsive, and long
term service partner.
3. Scope of Work
CMAX Commercial Maintenance, Inc. understands that the City of Santa Clarita
requires a comprehensive citywide street sweeping program encompassing
residential streets, arterial roadways, industrial areas, medians, alleys, trails, and City
owned parking facilities.The primary objectives of the program areto maintain clean
and safe roadways, enhance community appearance, protect water quality, reduce
pollutants entering the storm drain system, and support the City's compliance with
Municipal Separate Storm Sewer System (MS4) and National Pollutant Discharge
Elimination System (NPDES) requirements.
CMAX will provide all labor, supervision, equipment, materials, fuel, maintenance
support, reporting systems, and administrative resources necessary to perform the
services described in the Request for Proposals. Our operations team will develop
and implement detailed route schedules designed to ensure all service areas are
swept in accordance with the frequencies established by the City. Through proactive
management, advanced technology, and experienced personnel, CMAX will deliver
Proposal For Street Sweeping Services
a reliable and responsive street sweeping program that consistently meets tr
operational and environmental objectives.
Understanding of Key Scope Requirements
CMAX has thoroughly reviewed the City's street sweeping requirements and
understands that Santa Clarita's service area is divided into five distinct operational
zones, each presenting unique residential, commercial, industrial, and arterial
roadway characteristic. Our implementation plan incorporates route sequencing,
equipment deployment, staffing assignments, and supervisory oversight designed
to efficiently service each area while maintaining compliance with the City's
established sweeping schedules and performance standards.
CMAX understands that the City of Santa Clarita's sweeping program encompasses
a diverse network of public streets, medians, trails, alleys, and municipal facilities
requiring a comprehensive and well -coordinated maintenance approach. The City
has organized its service area into five distinct sweeping zones, each with its own
operational characteristics, service frequencies, traffic patterns, parking
considerations, and community specific requirements. CMAX recognizes that a one
size fits all approach is not appropriate for a city as diverse as Santa Clarita. Our
sweeping program has been specifically designed to accommodate the unique
needs of each service area while maintaining consistent service quality, operational
efficiency, and customer responsiveness throughout the City.
Under the proposed service plan, CMAX will provide sweeping services for
approximately1,178 curb miles each month during the regular sweeping season. For
clarification, a curb mile represents both sides of a roadway and is equivalent to
approximately two centerline street miles. The monthly sweeping program includes
approximately163 curb miles of major arterial streets and medians, 718 curb miles of
residential streets, 77 curb miles of industrial areas, 3 curb miles of Downtown
Newhall alleys, and 43 curb miles of City trail systems.
To maximize effectiveness and support the City's solid waste collection operations,
CMAX understands that scheduled residential street sweeping activities are
coordinated to occur one day following refuse collection service whenever
practicable. This approach helps remove debris associated with collection activities
and contributes to cleaner streets and improved stormwater quality.
CMAX further understands that the City implements an enhanced leaf season
sweeping program for approximately eight weeks each year. During this period,
additional operational resources and modified sweeping frequencies may be
required to address increased seasonal debris accumulation and maintain service
levels throughout all five service zones.
Proposal For Street Sweeping Services
In addition to roadway sweeping operations, CMAX will provide monthly sweeping
services for approximately 2.99 million square feet of City owned parking facilities.
These facilities include parking lots serving parks, libraries, transit centers, recreation
facilities, administrative buildings, and other municipal properties. Our fleet
resources, staffing plan, route management technology, and supervisory structure
have been developed to efficiently manage this diverse service portfolio while
maintaining the high standards of cleanliness, environmental compliance, safety,
and responsiveness expected by the City.
CMAX further acknowledges the City's requirement to provide twenty-four no -cost
supplemental sweeping events annually, each consisting of up to one hundred curb
miles. We understand these events are intended to support community celebrations,
special events, emergency situations, and other City directed activities. Our staffing
and equipment plans have been developed to accommodate these requestswithout
impacting regularly scheduled sweeping operations.
We also recognize that the City may require additional sweeping services beyond
the base scope, including additional curb miles, parking lots, trails, alleys, and other
service areas. CMAX maintains the staffing flexibility and equipment resources
necessary to efficiently accommodate these requests as the City's operational needs
evolve.
Finally, CMAX fully understands the City's annual leaf season requirements. For a
period of up to eight weeks between October and January, the City may require
weekly sweeping of designated residential, arterial, industrial, and other service
routes to address increased leaf accumulation and organic debris. This seasonal
requirement has been incorporated into our operational planning, and sufficient
staffing, equipment, and supervisory resources have been allocated to ensure
uninterrupted service throughout peak debris periods.
Management Approach
CMAX's approach to municipal street sweeping is founded upon proactive
management, operational reliability, and continuous improvement. Our objective is
straightforward: complete every scheduled route, every scheduled day, at the quality
level expected by the City. Every aspect of our operation, from staffing and
equipment deployment to route planning and supervisory oversight, is designed to
ensure dependable service delivery and complete route execution.
Prior to service commencement, our management team will conduct a
comprehensive review of all route maps, service areas, parking facilities, trail
segments, and operational requirements. This process allows us to optimize route
efficiency, identify potential challenges, establish contingency plans, and ensure a
seamless transition into service.
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Proposal For Street Sweeping Services
Communication and Responsiveness
CMAX believes the most successful municipal street sweeping programs are
proactive rather than reactive. While meeting scheduled sweeping frequencies is
essential, the greatest value to the City is achieved when potential issues are
identified and addressed before they become operational concerns.
Designated supervisors will maintain regular communication with City staff and
remain available throughout the workday to coordinate route modifications,
respond to service requests, address resident concerns, and support special events
or emergency situations. Our management philosophy emphasizes collaboration,
accountability, and responsiveness, allowing CMAX to function as an extension of the
City's operations team.
Quality Assurance Program
Maintaining a consistently high level of service requires continuous monitoring and
verification. CMAX supervisors routinely perform field inspections of completed
routes to evaluate cleaning effectiveness, verify route completion, and ensure
compliance with contractual performance standards.
Operational performance is further monitored through GPS verification, route
analytics, productivity metrics, and equipment performance data. This
comprehensive quality assurance program enables management personnel to
identify opportunities for improvement, correct deficiencies promptly, and maintain
exceptional service quality throughout the contract term.
Public Partnership and Community Stewardship
CMAX recognizes that street sweeping personnel spend more time in the field than
almost any other service provider and are uniquely positioned to identify conditions
that may impact public safety, infrastructure integrity, environmental compliance,
and community appearance.
Prior to implementation, all drivers and supervisors assigned to the Santa Clarita
contract will receive training on the City's Resident Service Center and reporting
procedures. Personnel will be trained to identify and report potholes, damaged
sidewalks, curb and gutter failures, roadway hazards, storm drain deficiencies,
damaged signage, malfunctioning streetlights, illegal dumping, graffiti, excessive
vegetation, abandoned shopping carts, and other quality of life concerns requiring
City attention.
This proactive reporting program transforms our operators into valuable field
observers who contribute to the City's broader maintenance and asset management
objectives. By identifying and reporting issues before they generate resident
Proposal For Street Sweeping Services
complaints or become larger maintenance concerns, CMAX provides v�
beyond traditional street sweeping services.
Fleet Technology, Performance Monitoring, and Reporting
CMAX utilizes its proprietary Kyocera Fleet Management Platform as the foundation
of its technology, reporting, and operational accountability program. Every sweeper
assigned to the City of Santa Clarita contract will be equipped with advanced GPS
technology that provides real time operational monitoring, route verification, and
performance reporting.
The system continuously tracks vehicle location, route progress, sweeping speeds,
operational hours, idletime, route completion status, and equipment utilization. This
information provides supervisors with real time visibility into field operations and
allows management personnel to proactively address issues before they impact
service delivery.
A key feature of the Kyocera system is its ability to verify actual sweeping activity
through brush engagement monitoring. By recording when gutter brooms and
sweeping systems are actively engaged, the City receives objective verification that
reported sweeping activity reflects actual service delivery rather than simple vehicle
movement. This capability creates a transparent and defensible record of route
performance and contract compliance.
The system also monitorsvehicle speeds, productive sweeping hours, idle time, route
completion percentages, and overall equipment utilization. These metrics support
continuous operational improvement while ensuring routes are completed safely
and effectively.
Reporting Capabilities
CMAX will provide routine operational reports documenting route completion, GPS
mapping, curb miles swept, operational hours, brush engagement data, productivity
metrics, equipment utilization statistics, and service performance trends. These
reports provide transparency, accountability, and independent verification of
contract compliance.
NPDES and MS4 Reporting Support
CMAX understands that municipalities rely upon accurate and defensible data to
support annual NPDES reporting, MS4 permit compliance, stormwater program
evaluations, and regulatory inspections. As part of our reporting program, CMAX will
provide operational and debris collection data that can be incorporated directly into
the City's annual compliance reporting requirements.
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Proposal For Street Sweeping Services
Available reporting metrics include curb miles swept, route frequencies, GPS verified
completion records, operational sweeping hours, debris disposal quantities,
estimated sediment removal volumes, litter and trash removal quantities, organic
material collection totals, disposal facility documentation, and seasonal performance
trends. These reports provide measurable evidence of pollutant reduction efforts and
demonstrate the effectiveness of street sweeping as a stormwater Best
Management Practice.
SB 1383 Reporting Support
CMAX recognizes that street sweeping activities contribute to the City's broader
environmental stewardship and waste diversion objectives. Upon request, CMAX can
provide reporting related to debris collection volumes, organic material removal,
disposal documentation, route completion data, and other operational metrics that
may assist the City in supporting its SB 1383 compliance efforts and environmental
reporting requirements.
Emergency Response and Service Continuity
CMAX understands that municipal operations must remain flexible and responsive
to unforeseen events. To support the City's operational needs, CMAX maintains
dedicated supervisory personnel, reserve equipment, and qualified operators
capable of responding to emergency service requests, storm events, traffic accidents,
illegal dumping incidents, debris spills, special events, and other unforeseen
conditions.
Emergency response protocols have been established to ensure rapid mobilization,
effective communication, and efficient deployment of resources. Whether
responding to storm related debris accumulation, emergency roadway cleanup, or
public safety concerns, CMAX possesses the operational flexibility necessary to
support the Citywhile maintaining regularly scheduled sweeping operations.
CMAX also recognizes that equipment reliability is essential to uninterrupted service
delivery. Reserve sweepers and qualified operators remain available whenever
primary equipment is unavailable due to mechanical failure, preventative
maintenance activities, accident damage, or other unforeseen circumstances.
Through our preventative maintenance program and reserve fleet resources, CMAX
minimizes downtime and ensures uninterrupted service throughout the contract
term.
Performance Guarantee
CMAX measures success through route completion, service quality, responsiveness,
environmental compliance, and customer satisfaction. Our management team is
committed to delivering a street sweeping program that consistently exceeds the
Proposal For Street Sweeping Services
City's expectations through proactive supervision, continuous monitoring
culture of accountability.
Any deficiency identified by CMAX or brought to our attention by City staff will be
investigated promptly and corrective action implemented without delay. Our
commitment is simple: complete every route, every time, at the quality level
expected bythe City of Santa Clarita. This dedication to transparency, accountability,
and operational excellence serves as the foundation of our performance guarantee
and our long-term partnership with the City.
4. Schedule
CMAX Commercial Maintenance, Inc. understands the importance of maintaining a
predictable and reliable sweeping schedule that minimizes impacts to residents,
businesses, and the traveling public while ensuring all contract requirements are
met. Upon receiving the contract, CMAX will coordinate with City staff to finalize
route sequencing, establish communication protocols, verify route maps, and
confirm service frequencies for all service areas. Mobilization activities, including
equipment assignments, operator training, route verification, and system
integration, will be completed prior to the commencement date established by the
City. We understand the anticipated start date of August 3rd, 2026, has been provided
by the City.
Daily Operations
Street sweeping operations will be performed in accordance with the approved City
schedule and route maps. Dedicated sweepers and operators will be assigned to
specific service areas to promote route familiarity, operational efficiency, and service
consistency. Daily pre trip inspections, equipment safety checks, and route reviews
will be completed prior to deployment. Supervisors will monitor route progress
throughout the day utilizing GPS based fleet tracking technology and maintain
communication with operators to address traffic conditions, service requests, special
events, or operational adjustments.
Residential sweeping activities will be performed in accordance with the City's
established residential sweeping schedule. Major arterials, industrial areas, alleys,
trails, medians, and City facilities will be serviced according to their designated
frequencies and approved route schedules. Any route not completed due to weather,
traffic incidents, emergencies, or other unforeseen circumstances will be
rescheduled and completed at the earliest opportunity in coordination with City
staff.
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Proposal For Street Sweeping Services
Weekly Operations
Field supervisors will conduct weekly inspections of completed routes to verify
compliance with contract performance standards and identify opportunities for
continuous improvement. Weekly operational reviews will be conducted with
management personnel to evaluate productivity, equipment utilization, route
performance, customer service requests, complaint resolution, and upcoming
special events or service needs.
Preventative maintenance activities will be scheduled weeklyto ensure all sweepers
remain in optimal operating condition. Backup equipment will remain available to
minimize service disruptions and maintain schedule reliability.
Monthly Operations
CMAX will prepare and submit monthly operational reports documenting route
completion, curb miles swept, parking lot and trail maintenance activities, debris
collection and disposal information, complaint resolution activities, equipment
utilization statistics, and any additional reporting requested by the City. Monthly
management reviews will evaluate performance metrics and identify opportunities
to improve operational efficiency and service delivery.
Regular meetings with City staff may be conducted to review contract performance,
discuss upcoming community events, evaluate service levels, and address any
concerns or operational adjustments necessary to support City objectives.
Seasonal Operations
CMAX recognizes that debris accumulation and sweeping demands fluctuate
throughout the year. During the fall season, additional attention will be devoted to
leaf removal and increased organic debris accumulation. Route planning and
staffing resources will be adjusted as necessary to maintain performance standards
during peak debris periods.
During winter storm events and periods of inclement weather, CMAXwill coordinate
closely with City staff regarding route modifications, emergency response activities,
debris removal operations, and poststorm cleanup services. Additional resources can
be deployed when necessary to address storm related debris accumulation and
maintain roadwaysafety.
During spring and summer months, CMAX will continue routine sweeping
operations while supporting City sponsored events, special requests, and community
activities requiring additional sweeping services.
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Proposal For Street Sweeping Services
Emergency and Special Event Response
CMAX maintains the personnel, equipment, and management resources necessary
to respond to emergency cleanup requests, special events, traffic incidents, illegal
dumping, and other unforeseen conditions. Supervisory personnel will remain
available to coordinate directly with City staff and deploy resources as necessary to
address priority situations.
Contract Schedule
The proposed contract schedule consists of a two-year initial term beginning August
3rd, 2026, followed by three optional one year extensions at the City's discretion.
Throughout the contract term, CMAX will maintain sufficient staffing, equipment,
supervisory oversight, and administrative support to ensure uninterrupted service
delivery and full compliance with all contractual requirements. Our goal is to
consistently complete 100 percent of scheduled sweeping routes within the
prescribed service windows while maintaining the high standards expected by the
City of Santa Clarita.
S. Personnel, Equipment, and Facilities
Personnel
CMAX Commercial Maintenance, Inc. will assign a dedicated management and
operations team to the City of Santa Clarita contract to ensure responsive service,
effective communication, and consistent compliance with all contract requirements.
The proposed team will consist of executive management, an operations manager,
field supervisors, experienced street sweeper operators, maintenance personnel, and
administrative support staff. This structure provides clear accountability while
ensuring sufficient resources are available to support routine operations, emergency
response activities, special event support, and seasonal service demands.
The Operations Manager will serve as the primary point of contact for the City and
will be responsible for contract administration, performance monitoring, reporting,
resource allocation, and customer service oversight. Field supervisors will conduct
route inspections, monitor operator performance, coordinate daily activities, respond
to service requests, and maintain direct communication with City staff. Supervisory
personnel will remain accessible throughout the workday and available to respond
to urgent operational needs.
CMAX employs experienced operators who are trained in municipal street sweeping
operations, traffic safety procedures, environmental compliance requirements,
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Proposal For Street Sweeping Services
equipment operation, and customer service practices. All personnel receive c
training related to workplace safety, regulatory compliance, equipment operation,
and best management practices designed to maximize service quality and
operational efficiency.
CMAX strictly adheres to all requirements established by the State of California
Department of Industrial Relations (DIP) and fully understands that the City of Santa
Clarita's Street Sweeping Program is subject to prevailing wage requirements. CMAX
is a registered California Public Works Contractor in good standing with the DIP and
routinely performs prevailing wage contracts for municipalities and public agencies
throughout California. The company has extensive experience administering
prevailing wage projects and maintains established procedures to ensure full
compliance with labor code requirements, wage determinations, apprenticeship
regulations, and certified payroll reporting obligations. CMAX routinely submits
weekly electronic Certified Payroll Records (eCPP) through the DIP system and will
continue to do so throughout the duration of this contract. For this project, all street
sweeper operatorswill be compensated in accordancewith the applicable prevailing
wage determination under Operating Engineers, Group 4, ensuring compliancewith
all applicable State labor laws and contractual requirements
CMAX performs all street sweeping services using company owned equipment and
company employed personnel. No portion of the City's street sweeping program will
be subcontracted. All sweepers, support vehicles, operators, supervisors, mechanics,
and management personnel assigned to this contract are direct employees of CMAX
and operate under the company's established safety, maintenance, training, and
quality control programs.
This self performed service model provides significant benefits to the City. Because
equipment is company owned, CMAX maintains complete control over fleet
availability, preventative maintenance schedules, equipment specifications,
replacement planning, and operational readiness. The City is not exposed to the risks
commonly associated with leased equipment or third partyfleet providers, including
equipment shortages, scheduling conflicts, inconsistent maintenance practices, or
delays in equipment replacement. CMAX's direct ownership of its fleet allows the
company to rapidly deploy reserve equipment, respond to emergencies, and
maintain uninterrupted service levels.
Likewise, utilizing company employed operators and supervisors rather than
subcontracted labor provides a higher level of accountability, consistency, and
service quality. All personnel are trained to CMAX standards, participate in ongoing
safety and operational training programs, and are directly supervised by CMAX
Proposal For Street Sweeping Services
management. This approach ensures consistent route performance, clear
communication, rapid response to service requests, and compliance with all
applicable labor, safety, and prevailing wage requirements. Because all employees
report directly to CMAX, managementcan quickly address operational issues, modify
schedules, deploy additional resources, and implement corrective actions when
necessary.
By self -performing all services with company owned assets and dedicated
employees, CMAX provides the City of Santa Clarita with a single point of
accountability, greater operational flexibility, improved service reliability, and the
confidence that all aspects of the program are being managed directly by the
contractor selected to serve the City.
Project Management Team
CMAX has assembled an experienced management and operations team dedicated
to the successful delivery of street sweeping services for the City of Santa Clarita. The
proposed team combines executive leadership, municipal operations expertise, field
supervision, contract administration, and financial support to ensure responsive,
compliant, and high quality service throughout the contract term.
Frank Gutierrez - Chief Executive Officer (CEO)
As Chief Executive Officer, Frank Gutierrez provides executive oversight for all
company operations and serves as the principal executive responsible for ensuring
the successful performance of the City of Santa Clarita contract. Frank directs
strategic planning, business operations, resource allocation, and client relations
while ensuring CMAX maintains the highest standards of safety, service quality, and
operational excellence. He will remain actively involved throughout the contract
term and will be available to City staff for executive level support and issue resolution.
Jesse Villarreal - Vice President of Operations & Logistics
Jesse Villarreal oversees daily operational activities, fleet management, logistics
coordination, and workforce deployment. He is responsible for route optimization,
equipment utilization, staffing assignments, and service delivery performance. Jesse
works closelywith field management to ensure all scheduled sweeping activities are
completed efficiently, safely, and in accordance with contract requirements.
Cesar Ortiz - Municipal Division General Manager
Cesar Ortiz serves as the primary operational manager for municipal services and will
oversee all field activities associated with the City of Santa Clarita contract. He is
responsible for ensuring compliance with contract specifications, monitoring
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Proposal For Street Sweeping Services
performance metrics, coordinating personnel and equipment resources, and
as the primary day to day management liaison with City representatives. Cesar's
extensive municipal operations experience ensures consistent service delivery and
rapid response to City needs.
Jimmy Sandoval - Senior Lead Driver
Jimmy Sandoval provides field leadership and operational oversight for assigned
municipal sweeping routes. As Senior Lead Driver, he assists with crew coordination,
operator training, quality assurance inspections, and safety compliance. His
extensive experience operating street sweeping equipment and mentoring field
personnel helps ensure all services are performed efficiently and in accordance with
CMAX and City standards.
Jose Sandoval - Municipal Driver
Jose Sandoval is an experienced municipal equipment operator responsible for
performing scheduled street sweeping services throughout the City. He is
committed to maintaining safe operations, delivering quality workmanship, and
ensuring route completion in accordance with service schedules and expectations.
Duane Smith - Municipal Driver
Duane Smith operates municipal street sweeping equipment and performs
assigned maintenance services with a strong emphasis on safety, reliability, and
professionalism. His attention to detail and commitment to operational excellence
contribute to the consistent delivery of high quality services throughout the
community.
Yanet Castellanos - Office Administrator & Contract Compliance Manager
Yanet Castellanos oversees administrative support functions and contract
compliance activities for municipal operations. She is responsible for maintaining
project documentation, coordinating reporting requirements, monitoring regulatory
compliance, processing work records, and ensuring all contract obligations are
fulfilled accurately and on schedule. Yanet serves as a key administrative resource for
both City staff and project personnel.
Liliana Gutierrez - Billing & Accounts Receivable Manager
Liliana Gutierrez manages all contract billing, invoicing, accounts receivable, and
financial administration activities. She works closely with City representatives to
ensure timely and accurate invoicing, maintains detailed financial records, and
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Proposal For Street Sweeping Services
supports contract administration through responsive customer service and f
reporting.
Equipment
CMAX maintains one of the largest and most modern street sweeping fleets in
California, providing the resources, redundancy, and operational capacity necessary
to ensure uninterrupted service to the City of Santa Clarita. The company's fleet
currently consists of approximately 68 Tymco 600 regenerative air sweepers, four
mechanical broom sweepers, and more than 8S parking lot sweeping units
operating throughout Southern California. This substantial fleet allows CMAX to
respond quicklyto changing service demands, emergency situations, special events,
and equipment maintenance requirements while maintaining consistent service
levels for all clients.
Equipment assigned to the City of Santa Clarita will meet or exceed all requirements
established in the Request for Proposals and will be maintained in accordance with
manufacturer recommendations, applicable regulatory standards, and CMAX's
comprehensive fleet management program. The proposed fleet will utilize
regenerative air sweepers for major arterials, residential neighborhoods, industrial
areas, trails, medians, and parking facilities, with mechanical broom sweepers
deployed for specialized applications when appropriate.
All sweepers are equipped with GPS fleet tracking technology, route management
software, two-way communication systems, backup warning devices, safety
equipment, and operational monitoring capabilities. These systems allow CMAX
management personnel to monitor vehicle location, route completion, production
rates, service quality, and equipment performance in real time, ensuring
accountability and responsive service delivery throughout the City.
CMAX recognizes that equipment reliability is critical to maintaining uninterrupted
municipal services. To ensure service continuity, the company maintains a fleet
redundancy ratio of approximately one spare street sweeper for every six active
units in operation. This level of reserve capacity significantly exceeds industry norms
and allows CMAX to respond immediately to mechanical failures, preventative
maintenance requirements, emergency response activities, seasonal workload
increases, and special event support. In the event a primary sweeper becomes
unavailable, CMAX commits to providing a replacement sweeper within four
hours, minimizing service disruptions and ensuring scheduled routes remain on
track.
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Proposal For Street Sweeping Services
All equipment is maintained through a comprehensive preventative maint
program that includes routine inspections, scheduled servicing, computerized
maintenance tracking, repair management, equipment performance monitoring,
and quality control inspections. These measures maximize fleet reliability, reduce
downtime, extend equipment life, and ensure compliance with all applicable air
quality, emissions, safety, and environmental regulations.
The depth of CMAX's fleet resources, combined with our proven maintenance
practices and extensive reserve capacity, provides the City of Santa Clarita with
confidence that scheduled sweeping operations will be completed safely, efficiently,
and without interruption throughout the term of the agreement.
Based on the service requirements outlined in the Request for Proposals, CMAX
anticipates assigning one full time street sweeper and two supplemental part time
street sweepers to the City of Santa Clarita contract. This fleet configuration provides
the operational capacity necessary to complete all scheduled sweeping services,
accommodate seasonal service demands, and maintain flexibility for special events,
emergency response, and contingency operations.
The vehicles designated for the City of Santa Clarita are brand new 202S model year
sweepers currently undergoing final preparation and application of CMAX's standard
municipal paintscheme. Upon completion, these unitswill be permanently assigned
to and dedicated exclusively for use within the City of Santa Clarita. By dedicating
new equipment specifically to this contract, CMAX ensures maximum reliability,
reduced downtime, enhanced appearance, and consistent service delivery
throughout the contract term.
Facilities
CMAX operates from a fully equipped maintenance and operations facility
strategically located to efficiently serve municipal clients throughout Southern
California. The facility includes administrative offices, dispatch capabilities,
equipment storage areas, maintenance bays, parts inventory, fueling resources, and
secure vehicle parking areas necessary to support daily operations and emergency
response activities.
The facility is staffed by experienced maintenance personnel responsible for
preventative maintenance, equipment inspections, repairs, and fleet readiness.
Maintaining these resources in-house allows CMAX to respond quicklyto equipment
needs, minimize downtime, and ensure that all vehicles remain available for
scheduled service operations.
CMAX's administrative infrastructure includes contract management systems,
scheduling software, GPS monitoring technology, reporting systems, safety
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Proposal For Street Sweeping Services
programs, and customer service resources that support efficient service del iv
transparent communication with City staff. These systems provide accurate
operational data, enhance accountability, and allow management personnel to
proactively address service issues before they impact performance.
CMAX maintains its corporate headquarters and primary operations facility at 316
North Corona Avenue, Ontario, California 91764. This centrally located facility serves
as the company's administrative headquarters, fleet maintenance center,
equipment staging yard, and operational dispatch hub for municipal and
commercial services throughout Southern California.
To support rapid response capabilities and efficient service delivery, CMAX also
maintains strategically located satellite operations throughout the Inland Empire
and San Gabriel Valley regions.These facilities provide additional equipment staging,
personnel deployment, fleetsupport, and operational redundancy, allowing CMAXto
efficiently manage resources and respond to client needs throughout its service
territory.
Upon receiving award of the City of Santa Clarita contract, CMAX will establish a
dedicated satellite operations location within the Santa Clarita Valley to serve the
City's needs and support our expanding Northern Los Angeles County Regional
Operations Division. This facility will house contract specific equipment, operational
supplies, and management personnel assigned to the Santa Clarita contract,
ensuring local responsiveness, reduced mobilization times, and enhanced service
reliability.
The combination of our Ontario headquarters, existing regional satellite facilities, and
planned Santa Clarita operations center provides the City with the assurance that
CMAX possesses the infrastructure, resources, and geographic presence necessary
to deliver consistent, reliable, and uninterrupted street sweeping services
throughout the contract term.
6. Value to the City
The combination of experienced personnel, modern equipment, dedicated
supervisory oversight, advanced technology, and established operational facilities
provides the City of Santa Clarita with a reliable and responsive service partner
capable of meeting the City's operational, environmental, and customer service
expectations. CMAX's investment in qualified personnel, fleet resources, preventative
maintenance programs, and support infrastructure allows the company to
consistently deliver high qualitystreet sweeping services while maintaining flexibility
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Proposal For Street Sweeping Services
to respond to emergencies, special events, seasonal demands, and &
operational requirements throughout the term of the agreement.
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