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Home My WebLink About2026-08-25 - AGENDA REPORTS - PURCHASE MINI EXCAVATOR OPEN SPACE MAINT AND SKID STEER LOADER ST MAINTO Agenda Item: 9 CITY OF SANTA CLARITA .` AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: DATE: August 25, 2026 SUBJECT: PURCHASE OF MINI EXCAVATOR FOR OPEN SPACE MAINTENANCE AND SKID STEER LOADER FOR STREET MAINTENANCE DEPARTMENT: Public Works PRESENTER: Cruz Caldera RECOMMENDED ACTION City Council: 1. Approve the "piggyback" purchase of one mini excavator using Sourcewell contract number 020223-CAT with Quinn Company for a total amount not to exceed $83,755. 2. Approve the "piggyback" purchase of one skid steer loader using Sourcewell contract number 020223-CAT with Quinn Company for a total amount not to exceed $108,305. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney review. BACKGROUND The City of Santa Clarita (City) maintains a fleet of more than 380 vehicles and pieces of equipment that support the maintenance of public infrastructure. To ensure the continued reliability and safety of these assets, the City implements a proactive equipment replacement program that replaces vehicles and equipment at the end of their useful service life or when continued maintenance is no longer cost-effective. As part of the Fiscal Year 2026-27 Annual Budget, the City Council authorized the purchase of one new mini excavator for the Parks Planning and Open Space Division and the replacement of one skid steer loader for the General Services Division. The mini excavator will be used to maintain the City's expanding open space system, including the 380-acre Haskell Canyon Bike Park and more than 100 miles of multi -use trails. The skid steer loader will be used for asphalt and pothole repairs, street maintenance, storm cleanup, and debris removal following rain events. Page 1 Packet Pg. 163 O These purchases support the Sustainable Public Infrastructure theme of the City's strategic plan, Santa Clarita Pathway Forward. After conducting extensive research to find the most competitive pricing and the highest quality equipment, staff recommends using the City's "piggyback" purchasing option for these procurements. The use of "piggyback" purchasing allows the City to place orders against a competitively awarded public agency contract. The City is using the cooperative purchasing contract with Sourcewell, which allows the City to take advantage of an existing competitive process. This contract, which was executed on May 24, 2023, was solicited through a competitive bid process and is valid through April 17, 2027. After performing a cost analysis and reviewing pricing for comparable equipment from other sources, it has been determined that the Sourcewell cooperative purchasing contract with Quinn Company provides competitive pricing, quality equipment, and the best value to the City. Additionally, there are no local vendors that provide these types of equipment on a cooperative purchasing contract. Using the Sourcewell cooperative purchasing contract results in a total sale amount of $192,060 for the mini excavator and skid steer loader, inclusive of tax and delivery. The quotes for the mini excavator and skid steer loader are available in the City Clerk's Reading File. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT Adequate funds are available in Open Space Maintenance Expenditure Account 3067507-520102 and Street Maintenance Expenditure Account 2304504-520102 to support the recommended actions. ATTACHMENTS Quote for Mini Excavator (available in the City Clerk's Reading File) Quote for Skid Steer Loader (available in the City Clerk's Reading File) Page 2 Packet Pg. 164 Quote 196685-02 QUINN 196685-02 Jul 15, 2026 CITY OF SANTA CLARITA 23920 VALENCIA BLVD 295 SANTA CLARITA, California 91355-2196 Attention: Jesse Albrecq We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration. One (1) New Caterpillar Inc. Model: 302.7 Excavator including standard and optional equipment as listed below. STANDARD EQUIPMENT POWERTRAIN -Cat C1.1 turbo engine -(U.S. EPA Tier 4 Final/EU Stage V) -Automatic engine idle -Automatic engine shutdown -Automatic two speed travel -Fuel water separator UNDERCARRIAGE -Track, 300 mm (11.8") -Dozer blade with float -Tie downs on track frame - HYDRAULICS -Variable displacement piston pump -Smart tech electronic pump -Load sensing/flow sharing hydraulics -Accumulator -Automatic swing brake -Auxiliary hydraulic lines -Hydraulic lockout - all controls -One and two way auxiliary flow -Continuous auxiliary flow -Auxiliary line quick disconnects -Bio oil capable - ELECTRICAL -12 volt battery -Software (machine and monitor) -Maintenance free battery -Battery disconnect -Signaling/warning horn -12 volt power socket OPERATOR ENVIRONMENT -Product link PLE243 (regulations apply) -Cab sound pressure 94dB(A) ISO 6395 -Coat hook -Next generation color LCD monitor (IP66) --Fuel level and coolant -temperature gauges --Maintenance and machine monitoring --Performance and machine adjustments --Numeric security code --Multiple languages --Hour meter with wake up switch -Cup holder -Utility space for mobile phone -ROPS - ISO 12117-2:2008 -TOPS - ISO 12117:1997 -Top guard ISO 10262: 1998 Level I -Adjustable wrist rests -Retractable high visibility -seat belt 75mm (3") -Removable washable floormat -Tilt operator station -Storage pocket -Skylight -Mounting bosses for front guard OTHER STANDARD EQUIPMENT -Caterpillar corporate 'one key" system -Door locks on cab door and external -enclosure doors -Lockable fuel cap -Beacon socket -Ecology drain - engine -Joystick travel and steering mode -Travel cruise control -Boom light - INSTRUCTIONS -REGIONAL STANDARD EQUIPMENT INCLUDES -United States and Canada --Control pattern changer -South America --Control pattern changer -Australia and New Zealand --Control pattern changer -S.E Asia --Control pattern changer - Page 1 of 3 Quote 196685-02 STOCK NUMBER: NS00-- MACHINE SPECIFICATIONS SERIAL NUMBER: 3X301030 YEAR: 2026 SMU: 5 302.7 07A CR MHE DCA3D 664-8750 LANE 2 - FACTORY FOR USA DEALERS ONLY INCLUDES: 302.7 07A CR HYD EXCAVATOR 546-4430 CAB, WITH HEAT AND A/C 548-9862 ENGINE, EPA TIER 4F 577-9795 SEAT, SUSPENSION, FABRIC 519-9265 TRAVEL LEVERS AND PEDALS 519-9283 CAT KEY, WITH PASS CODE OPTION 525-4465 2 WAY CONTROL 542-1495 DRAIN, ECOLOGY 546-1451 CONTROL, 1 ST AUX, JOYSTICK 546-4440 ALARM, TRAVEL 558-1744 BOOM, STANDARD 571-9081 LINKAGE, BUCKET, W/LIFTING EYE 571-9086 STICK, LONG, W/ THUMB BRACKET 571-9090 UNDERCARRIAGE, EXPANDABLE 571-9653 TRACK, 300MM (12"), RUBBER, EXP UC 581-9805 SEAT BELT, 76MM (3") RETRACTABLE 599-7202 CWT EXTRA, LIGHT, 100KG (220LBS) 602-9921 LINES, BOOM W/O BLCV 573-8193 LINES, STICK W/O SLCV 573-8195 LINES, BUCKET, LONG STICK 575-2767 LINES, 1ST AUX, LONG STICK 575-5025 BLADE, EXPANDING, WOCE 576-7657 MONITOR NEXT GEN, NO CAMERA 580-7178 BOOM LIGHT, LED 580-7200 LIGHTS, LED, FRONT & REAR 521-9512 INTEGRATED RADIO V2 641-2472 WATER JACKET HEATER, 120V 519-8302 PRODUCT LINK, CELLULAR PLE643 640-9276 ACCUMULATOR 588-2227 FLOORMAT, CAB, W/TRAVEL 594-7890 HYDRAULIC OIL, STD 601-7968 SOFTWARE, PROPORTIONAL CONTROL 557-1709 SOFTWARE, STICK STEER CONTROL 557-1710 SOFTWARE, CODED START 557-1713 COUPLER, PG, MAN.D.LOCK, 2T 361-1093 BUCKET-DG, 12", 1.2 FT3, 2T 396-9303 BUCKET-DG, 24", 2.7 FT3, 2T 396-9307 BUCKET-DCT, 43", 4.4 FT3, 2T 246-0094 AUGER, A23, MHE 2T, 35MM 218-3197 BIT, AUGER 6" INDUSTRIAL 372-0260 BIT, AUGER 12" INDUSTRIAL 372-0262 BIT, AUGER 24", INDUSTRIAL 372-0265 THUMB, HYDRAULIC, 2T 451-6380 Page 2 of 3 Quote 196685-02 We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re -quote. If there are any questions, please do not hesitate to contact me. Sincerely, Victor Munoz Machine Sales Representative Direct (818)297-8742 victor.munoz@quinncompany.com WARRANTY & COVERAGE Standard Warranty: 24 MONTHS / 2,000 HOURS FULL MACHINE SELL PRICE, DISCOUNTED SOURCEWELL COOP 60 MO/4000 HR PREMIER NET BALANCE DUE SALES TAX (9.75%) AFTER TAX BALANCE PAYMENT TERMS: SOURCEWELL account # 020223-CAT F.O.B/TERMS: Sylmar Machine ADDITIONAL CONSIDERATIONS • Delivery is about 2-3 Weeks TBD • This machine is NOT currently on order; Offered subject to prior sale. • Signed quote with purchase order required for reservations. Accepted by on Signature $74,962.92 $1,351.35 $76,314.28 $7,440.64 $83,754.92 Page 3 of 3 Quote 192436-01 QUINN 192436-01 July 29, 2026 CITY OF SANTA CLARITA 23920 VALENCIA BLVD 295 SANTA CLARITA, California 91355-2196 Attention: SERGIO RODRIGUEZ We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration. One (1) New Caterpillar Inc. Model: 232D3 Skid Steer Loader including standard and optional equipment as listed below. STANDARD EQUIPMENT POWERTRAIN -Cat C2.2TA DI diesel engine --Gross horsepower per SAE J1349 -67 hp (50 kW) @ 2800 RPM --Electric fuel priming pump --Glow plugs starting aid --Liquid cooled, direct injection -Air cleaner, dual element, radial seal -S-O-S sampling valve, hydraulic oil -Filter, cartridge type, hydraulic -Filters, canister type, fuel -and water separator -Radiator / hydraulic oil -cooler (side -by -side) -Spring applied, hydraulically released, -parking brakes -Hydrostatic transmission -Four wheel chain drive - HYDRAULICS -ISO or H pattern controls: -Electro/hydraulic implement control -Electro/hydraulic hydrostatic -transmission control ELECTRICAL -12 volt electrical system -85 ampere alternator -Ignition key start / stop / aux switch -Lights: --Gauge backlighting --Two rear tail lights --Dome light -Backup alarm -Electrical outlet, beacon - OPERATOR ENVIRONMENT -Operator warning system indicators: --Air filter restriction --Alternator output --Armrest raised / operator out of seat --Engine coolant temperature --Engine oil pressure --Glow plug activation --Hydraulic filter restriction --Hydraulic oil temperature --Park brake engages --Engine emission system -Gauges: fuel level and hour meter -Storage compartment with netting -Ergonomic contoured armrest -Adjustable joystick controls -Control interlock system, when operator -leaves seat or armrest raised : --Hydraulic system disables --Hydrostatic transmission disables --Parking brake engages -ROPS cab, open, tilt up -FOPS, Level I -Top and rear windows -Floormat -Interior rear view mirror -12V electric socket -Horn -Hand (dial) throttle, electronic FRAMES -Lift linkage, vertical path -Chassis, one piece welded -Machine tie down points (6) -Belly pan cleanout -Support, lift arm -Rear bumper, welded OTHER STANDARD EQUIPMENT -Engine enclosure - lockable -Extended life antifreeze (-37C, -34F) -Coupler, mechanical -Hydraulic oil level sight gauge -Radiator coolant level sight gauge -Radiator expansion bottle -Cat ToughGuard TM hose -Heavy duty flat faced quick disconnects -Split d-ring to route work tool hoses -along side of left lift arm -Variable speed hydraulic cooling fan -Per SAE J818-2007 and EN 474-3:2006 and -ISO 14397-1:2007 - Page 1 of 3 Quote 192436-01 STOCK NUMBER: NS0027549 MACHINE SPECIFICATIONS SERIAL NUMBER: GJ501783 YEAR: 2026 SMU: 5 232D3 SKID STEER LOADER 568-4727 LANE 2 ORDER OP-9002 CAB PACKAGE, ULTRA 658-8730 INCLUDES: 568-4569 HYDRAULICS, PERFORMANCE (H3) HIGH FLOW 512-3998 CONTROL, ISO, PROP, WT 512-4403 POWERTRAIN, TWO SPEED 495-1671 LIGHTS, LED 568-4597 ROPS, ENCLOSED WITH A/C (C3) 422-5565 DISPLAY, ADVANCED, LCD, CAMERA 441-5939 FAN, COOLING, DEMAND 512-3749 QUICK COUPLER, HYDRAULIC 536-9738 SEAT, AIR SUSPENSION, CLOTH, HEAT 653-3176 STANDARD RADIO (12V), BLUETOOTH AXLES, STANDARD 528-0197 RIDE CONTROL 568-4499 BATTERY, HD, DISCONNECT, 850 CCA 579-2412 REAR LIGHTS 356-6082 AIR CONDITIONING, R134A REF 661-7350 DOOR, CAB, POLYCARBONATE 545-6278 SEAT BELT, 3" 542-6995 PRODUCT LINK, CELLULAR PL641 649-1316 TIRES, 10/16.5 GA 8PR 165-4891 HYDRAULIC OIL, STANDARD 601-4753 CERTIFICATION ARR, P65 563-1163 COUNTERWEIGHT, MACHINE, EXTERNAL 421-0601 MOUNTING, FIRE EXTINGUISHER 563-7518 PACKING, CONTAINER OP-0223 BUCKET-IND, 68", BOCE 644-9994 COLD PLANER, PC306, 42GAL TANK 529-5791 SOLID, TY DIRECTIONAL TIRES 30XlOX16 Page 2 of 3 Quote 192436-01 We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re -quote. If there are any questions, please do not hesitate to contact me. Sincerely, Victor Munoz Machine Sales Representative Direct (818)297-8742 victor.munoz@quinncompany.com WARRANTY & COVERAGE Standard Warranty: 24 MONTHS / 2,000 HOURS FULL MACHINE SELL PRICE, DISCOUNTED SOUREWELL 60 MO/4000 HR PREMIER Extended Coverage NET BALANCE DUE TIRE FEE SALES TAX (9.75%) AFTER TAX BALANCE PAYMENT TERMS: SOURCEWELL account # 020223-CAT F.O.B/TERMS: Sylmar Machine ADDITIONAL CONSIDERATIONS • Delivery is about 2-3 Days • This machine is currently in inventory; Offered subject to prior sale. • Signed quote with purchase order required for reservations. Accepted by on Signature $93,558.71 $5,111.11 $98,669.82 $14.00 $9,620.31 $108,304.13 Page 3 of 3