HomeMy WebLinkAbout2026-09-08 - AGENDA REPORTS - THE RINK SPORTS PAVILION CONCESSION AGMTO
Agenda Item: 8
CITY OF SANTA CLARITA
.` AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: September 8, 2026
SUBJECT: CONCESSION AGREEMENT FOR THE RINK SPORTS PAVILION
DEPARTMENT: Recreation and Community Services
PRESENTER: Kyle Lopez
RECOMMENDED ACTION
City Council:
Award a three-year contract to Top Shelf Bar and Grille for the operation of The Wheel
Restaurant at The Rink Sports Pavilion.
2. Authorize the City Manager or designee to execute up to two additional one-year renewal
options beginning in year four.
3. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney review.
BACKGROUND
The City of Santa Clarita (City) is opening The Rink Sports Pavilion (The Rink), a new 25,000-
square-foot recreation facility located within the Santa Clarita Sports Complex (SCSC). The
facility includes a 12,000-square-foot roller rink, multi -sport programming areas, birthday party
spaces, and event venues designed to serve residents and visitors throughout the year.
The Rink also includes The Wheel Restaurant (The Wheel), an approximately 960-square-foot
food and beverage concession intended to serve daily visitors, organized sports participants,
birthday parties, special events, and patrons utilizing SCSC.
The selected vendor will pay a monthly base fee of $3,696 and utility fee of $1,200, for a total
monthly fee of $4,896. These fees will increase by 3% annually. Additionally, the vendor will
pay a monthly percentage revenue fee of 5% for any gross revenue exceeding $33,000.
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified and
Page 1
Packet Pg. 55
O
experienced restaurant operators to operate food and beverage concessions for The Wheel. The
RFP was published and circulated via the City's e-procurement system BidNet on July 27, 2026.
The City transmitted the solicitation to 868 vendors on BidNet, of which 39 vendors downloaded
the RFP. Two companies provided proposals for consideration.
These proposals were reviewed and evaluated based on each company's ability to meet the
specific needs of the City. An evaluation panel comprised of City staff scored the responses
using the following categories of weighted criteria:
• Experience and Qualifications (30 points)
• Concept/Menu (25 points)
• Operations Plan (25 points)
• Staffing (15 points)
• References (5 points)
The evaluation team scored the responsive proposals and held interviews with both vendors.
Based on the selection criteria and interviews, the vendors were rated as follows:
Rank
Company
Location
Score
1
Top Shelf Bar and Grille
Santa Clarita, CA
97.67
2
Primo Nosh Chefs LLC
Huntington Beach, CA
88.67
In reviewing proposals and conducting interviews, the evaluation team awarded the highest score
to Top Shelf Bar and Grille (Top Shelf). The evaluation team determined that Top Shelf's
proposal offered the best overall value to meet the food and beverage service needs of The Rink
and surrounding SCSC.
Top Shelf proposed a concession concept featuring a variety of food and beverage options for
The Wheel and SCSC. The proposal included a menu and operational plan tailored to the facility
with a family -friendly service approach.
The proposed staffing plan identified a central chef responsible for quality control and
consistency, and included staffing intended to support food service operations. The proposal also
outlined operational procedures addressing food quality, consistency, and customer service.
Overall, the evaluation team determined that Top Shelf's combination of experience, tailored
approach, menu concept, and operational plan best aligned with the City's vision and needs for
The Wheel. Staff recommends awarding the contract to Top Shelf.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended action and execution of the contract, the projected revenue
for the three-year contract is $181,597.
Page 2
Packet Pg. 56
O
ATTACHMENTS
Top Shelf Proposal (available in the City Clerk's Reading File)
Sample Contract (available in the City Clerk's Reading File)
Page 3
Packet Pg. 57
CLARFIA
PAVILION
PROPOSAL # RCS-26-27-01
OPERATION OF THE WHEEL CONCESSION
City of Santa Clarita, California
Submitted by
Daniel Chao & Tatiana Chao
Santa Clarita Restaurant & Concession Operators
Proposal # RCS-26-27-01 I Operation of The Wheel Concession
RESPONSE FILE
1.1.1 Introduction / Cover Letter
Dear City of Santa Clarita Selection Committee,
We are pleased to submit our proposal for the operation of The Wheel Concession. As
longtime Santa Clarita business owners and restaurant operators, we are excited about the
opportunity to bring our experience in food service, high -volume recreational facilities, catering,
community events, and hospitality to another important City facility.
Our goal for The Wheel is to create a concession operation that is welcoming, efficient,
affordable, clean, and capable of serving both everyday visitors and high -volume special
events.
If awarded the opportunity, we will form a corporation for this venture with a legal business
name to be determined and with Tatiana and Daniel as owners.
We appreciate the opportunity to submit this proposal and look forward to the possibility of
continuing our partnership with the City of Santa Clarita.
Sincerely,
Tatiana Chao
661-6 0=7 7
1
Daniel Chao
661-644-5840
Owners / Authorized Representatives
Proposal # RCS-26-27-01 I Operation of The Wheel Concession
1.1.2 Company Background and Qualifications
Our companies are Santa Clarita-based, family -owned restaurant and hospitality organizations
with extensive experience operating restaurants, cafes, concessions, catering programs, and
special -event food service.
Our restaurant operations include three Eat Real Cafe/restaurant locations in Santa Clarita and
Top Shelf Bar & Grill at The Cube - Ice and Entertainment Center.
Eat Real was founded locally with a simple goal: provide the Santa Clarita community with
fresh, high -quality food in a welcoming environment. Over the years, the concept has
expanded into multiple locations and developed additional revenue channels including
catering, private events, corporate lunches, baked goods, grab -and -go products, and
community partnerships.
Our experience expanded further through the operation of Top Shelf Bar & Grill at The Cube.
This operation has provided direct experience managing a food and beverage establishment
located inside a busy City recreational facility.
We are not approaching The Wheel as a passive concession opportunity. We have the
infrastructure, management experience, systems, vendors, and local presence necessary to
actively operate and grow the concession.
1.1.3 Restaurant Experience
Our company has extensive experience operating food -service establishments serving
families, athletes, community members, and large groups.
• More than a decade of restaurant and food -service operating experience
• Operation of multiple restaurant and cafe locations
• Current experience operating a concession/restaurant within a City recreational facility
• High -volume food production and service
• Catering, birthday parties, private events, and large group orders
• Youth sports and tournament food service
• Grab -and -go concession operations
• Staff recruitment, training, scheduling, and management
• Food safety, sanitation, and quality -control systems
• Point -of -sale systems, financial reporting, menu development, and pricing
• Community fundraising and local organization partnerships
Eat Real
Our Eat Real locations provide breakfast, lunch, beverages, baked goods, catering, and other
food -service offerings to the Santa Clarita community. Operating multiple locations has
required us to establish systems for purchasing, inventory, food preparation, staffing, training,
quality control, sanitation, customer service, and financial management.
Top Shelf Bar & Grill at The Cube
Our operation of Top Shelf Bar & Grill at The Cube provides highly relevant experience for The
Wheel. The Cube is a busy recreational and entertainment environment serving youth sports
Proposal # RCS-26-27-01 I Operation of The Wheel Concession
organizations, hockey teams, figure skaters, families, spectators, tournaments, camps, parties,
and community events.
Our team has experience adjusting staffing and food production based on facility schedules,
tournament attendance, special events, games, and peak operating periods.
• Smash burgers
• Pizza
• Wings
• Breakfast items
• Sandwiches
• Salads
• Appetizers
• Coffee and espresso
• Baked goods
• Grab -and -go snacks
• Family -friendly food options
Special Events and Catering
Our company regularly provides food service for birthday parties, sports teams, tournaments,
corporate lunches, private events, community events, fundraisers, school and youth
organizations, and large group orders. This experience allows our management team to
anticipate volume, prepare food efficiently, adjust staffing, and maintain customer service
during periods of increased demand.
1.1.4 Operations Plan
1.1.4.1 Overall Restaurant Concept
Our proposed concept for The Wheel is a modern, family -friendly recreational concession
offering recognizable favorites alongside fresh and convenient options. The menu will be
Proposal # RCS-26-27-01 I Operation of The Wheel Concession
designed around the way guests actually use the facility: fast, portable, reasonably priced food
that works between activities.
Our operating focus will be: Quick Service + Quality Food + Family -Friendly Pricing + Clean
Operations.
Menu categories may include breakfast offerings, burgers, sandwiches, pizza, hot dogs,
chicken items, snacks, baked goods, coffee, beverages, healthier grab -and -go choices, and
event -specific offerings. We will continuously evaluate sales data and customer feedback to
refine the menu.
1.1.4.2 Customer Service Philosophy
Our customer service philosophy is centered on creating a welcoming and dependable
experience. Employees will be trained to greet customers promptly, accurately fulfill orders,
communicate realistic preparation times, resolve concerns respectfully, maintain clean service
areas, understand menu items and allergens, and work efficiently during peak periods.
Management will maintain an active presence and regularly review operations to ensure
service standards are consistently followed.
1.1.4.3 Food Preparation and Quality Control
Food quality and consistency will be maintained through standardized recipes, portioning
procedures, approved vendors, proper receiving procedures, temperature monitoring,
inventory rotation, and employee training.
• Daily opening inspections
• Refrigerator and freezer temperature checks
• Proper food labeling and dating
• FIFO inventory rotation
• Standard recipes and portions
• Cleaning and sanitation schedules
• Food holding temperature monitoring
• Manager quality checks
• Proper closing and food -storage procedures
1.1.4.4 Event and Catering Operations
The Wheel has the potential to become an important food -service resource for parties,
competitions, camps, community programs, and other events. We plan to offer packages that
make food service easy for organizers and families.
• Birthday party packages
• Team meals
• Pizza packages
• Sandwich or wrap platters
• Snack and beverage packages
• Breakfast packages
• Individual boxed meals
• Large group and advance orders
Proposal # RCS-26-27-01 I Operation of The Wheel Concession
For major events, management will review expected attendance in advance and increase
staffing, inventory, and food preparation accordingly.
1.1.4.5 Exterior Service Window Operations
The exterior service window represents an important opportunity to improve convenience and
increase concession accessibility. A streamlined menu may include beverages, coffee, snacks,
baked goods, grab -and -go products, and selected hot food items. During high -volume periods,
staffing can be divided between interior operations and the exterior window to minimize wait
times.
1.1.4.6 Cleaning and Maintenance Procedures
Cleanliness will be treated as a core operational responsibility. Our procedures will include
daily opening, operating, and closing cleaning checklists covering food preparation surfaces,
equipment, refrigeration, floors, counters, storage areas, service areas, exterior service areas,
and waste areas. Managers will conduct routine inspections, and preventive maintenance
needs will be identified and addressed promptly.
• Hood maintenance and cleaning will be kept up to date to comply with NFPA 96
Standards.
• Grease removal will be scheduled on a reoccurring basis with Baker Commodities, per
page K-02, Equipment Schedule item no. K75.
1.1.4.7 Point -of -Sale and Financial Reporting Capabilities
In our experience we have found TOAST to be the best all-around point -of -sale for restaurant
and concession operations. TOAST point -of -sale system tracks gross and net sales, sales by
category and menu item, discounts, refunds, taxes, payment methods, employee transactions,
hourly sales, and daily, weekly, and monthly performance. Financial reports required by the
City will be provided according to the concession agreement. Sales data will also be used to
improve purchasing, labor scheduling, menu performance, and inventory controls.
1.1.4.8 Compliance with Applicable Health and Safety Requirements
Our operation will comply with all applicable City, County, State, and Federal health and safety
requirements. Employees will maintain required food -handler certifications, managers will
maintain applicable manager -level food safety certifications, and the operation will follow
required procedures for food storage, preparation, sanitation, allergen awareness, employee
hygiene, temperature control, and workplace safety. In over a decade of owning and operating
restaurants, we pride ourselves on the fact that we have never received a health department
inspection score lower than an A rating!
1.1.5 Staffing Plan
The Wheel will be supported by an experienced management structure rather than relying
exclusively on individual concession employees. Daniel and Tatiana Chao will provide
executive oversight, financial review, City communication, strategic direction, and overall
accountability.
Below ownership we have a Chef that oversees all food operations, new menu items, kitchen
systems, procedures and training.
Proposal # RCS-26-27-01 I Operation of The Wheel Concession
Alongside our Chef we employ a District Manager, who oversees all locations and is in direct
contact with us during business hours. Their responsibility is to ensure all stores are
functioning seamlessly and working with each store's manager to ensure daily operations are
kept up to standards.
Experienced restaurant management personnel will oversee scheduling, inventory, training,
food quality, sanitation, customer service, and daily operating standards. A designated
manager or shift leader will be responsible for each operating shift and serve as the first point
of contact for employees and facility personnel.
Kitchen and food preparation employees will be trained on recipes, portion control, food safety,
equipment operation, and sanitation. Cashier and guest -service employees will be trained on
POS operation, menu knowledge, customer service, order accuracy, and maintaining clean
guest -facing areas.
Staffing levels will be adjusted according to daily facility schedules, seasonal activity,
tournament schedules, camps, birthday parties, special events, anticipated attendance, and
historical POS sales data. We will maintain a cross -trained workforce whenever possible so
employees can assist in multiple positions during unexpected rushes.
Training and RBS Compliance
All employees will be required to complete and maintain a current food handler certificate while
employed. Each employee will receive structured training before working independently.
Training will include customer service expectations, menu knowledge, POS operation, food
preparation, food safety, cleaning and sanitation, opening and closing responsibilities, cash
handling, emergency procedures, allergen awareness, and facility -specific policies.
Where Responsible Beverage Service (RBS) requirements are applicable to the operation, all
required personnel will complete and maintain current RBS training and certification. We will
maintain all other certifications required by the City, County, State, or applicable regulatory
agencies.
1.1.6 Proposed Operating Hours
Our proposed operating hours will be coordinated with The Wheel's facility schedule and the
City's requirements, with the goal of ensuring concession service is available during the
periods when guests are actively using the facility.
We propose operating during scheduled public programming, leagues, practices, competitions,
camps, parties, and special events, with opening and closing times adjusted to match
customer demand. Exterior service -window hours will likewise be scheduled around facility
activity and may be expanded during high -volume events.
Staffing will be increased for tournaments, special events, holidays, camps, and other peak
operating periods. We are prepared to work collaboratively with City staff to establish final
regular operating hours that best serve the facility while maintaining efficient labor and food -
service operations.
Proposal # RCS-26-27-01 I Operation of The Wheel Concession
1.1.7 References
Up to three references for similar restaurant or concession operations performed within the last
five years will be provided in the City's requested format.
Reference #1
Client / Organization: ASEC
Facility: The Cube — Ice and Entertainment Center
Contact Person: Darin Mathewson
Telephone: 818-652-7532
Email: darin.mathewson@asecllc.com
Dates of Service: 08/01 /2025 - current
Services Provided: concession, sports bar, catering
Reference #2
Client / Organization: Sysco Foods
Facility: The Cube — Ice and Entertainment Center / Eat Real Cafe
Contact Person: Rafael Malave
Telephone: 661-860-9708
Email: Rafael. Malave(a-)sysco.com
Dates of Service: 2007 - current
Services Provided: wholesale food and supply purchasing
Reference #3
Client / Organization: Worldwide Produce
Facility: The Cube — Ice and Entertainment Center / Eat Real Cafe
Contact Person: Eric Deane
Telephone: 213-930-2310
Email: ericd@wwproduce.com
Dates of Service: 2022 - current
Services Provided: wholesale food purchasing
1.1.8 Signed Certifications and Proposal Forms
All certifications, acknowledgements, and proposal forms required by the solicitation will be
completed, signed by an individual authorized to bind the proposer, and submitted with the
final proposal package.
Proposal # RCS-26-27-01 I Operation of The Wheel Concession
1.2 COST PROPOSAL I MENU AND PRICING
The Cost Proposal, Statement of Offer and Signature, proposed base fee, and menu pricing
will be submitted in accordance with the City's solicitation requirements.
The proposal constitutes a firm offer for a 120-day period. Proposed pricing will include all
deliverables and meeting attendance required by the scope of work.
Proposed Menu and Pricing
t 5-\ I \
-
6thaL CLARFIA
,4
9
PORTS PAVILION
........................................................ I ............................
•• .........CONCESSION MENU
•......................................................................
t Classic Smaehhurger— Beef patty, American
rees de, lettuce. ro..w. pickles & house. —
Doubt. Smashburli—Two beef patties,
doable cheese. pickles & house sauce
* Bacon scoardit ar — Beef patty, bacon,
me Arican cheese. grilled aprons & house sauce
Add foes to any bu,ger
i Cheese Pizza
# Pepperoni Pizza
M Supreme Pizza — Pepperoni. sausage.
Peppers, ortlons & olives
Avad,blc by the slice o, as a whale pizza
• Classic All -Beef Hat Dag
* Classic Nachos — Warm tortilla chips
* Chili Cheese Dog
wOh &e
* Loaded Dog — Chili, cheese, grilled
* Loaded Nachos — Cheese, ch[li.j.l.p.fos,
onions & jalapenos
pico de gall. & sour cream
Addseasoned beef
V �r
Beef -Tel low Fnes
* Soft Pretzel with cheese
Loaded Fries —Cheese, bacon., grilled
• Chips
he
SPQR
em S ,� 'A
it CLAR[TA
i 0
nk
TS PAVILION
....................................................................
PARTY & EVENT PACKAGES
CELEBRATE • SKATE • EAT • HAVE FUN!
* Reserved party area * Reserved party area
* Pizza for your guests * Pizza & all -beef hot dogs
* Fries or chips * * Beef -tallow fries Q
* Fountain drinks * Nachos with cheese
* Dedicated party host * Fountain drinks
* Birthday skatertreat * Dedicated party host
* Reserved or private event space
* Customized food menu yy
* Buffet -style service i•
* Appetizerplatters&desserts
* Dedicated event stall
onio ns & house sauce + Candy
+ Chic4enTenders&Fries * Fresh-SakedCaok,es POPULAR ADD-ONS .......................
* Mozzarella Sticks + gaoled water
+ Faantain Drinks Loaded fries •Nacho bar Soft pretzels • Cookies •Chips • Cardy • Beverages
* Onion Rings + SPOHS Drin4s
r ' REAL
PLAN
r YOUR
PARTY!,
r r
I e +e,
k 4 * :h
Sample Concession Menu
Sample Catering Menu
A final menu and pricing schedule will be included with the Cost Proposal. Pricing will be
designed to remain competitive and family -friendly while supporting quality ingredients,
dependable staffing, and sustainable concession operations.
2. SELECTION CRITERIA
Our proposal has been developed specifically around the City of Santa Clarita's stated
selection criteria. We believe our combination of local restaurant experience, existing City
recreational -facility experience, established management systems, community involvement,
and a strong food and beverage concept positions our team to successfully operate The Wheel
Concession.
Proposal # RCS-26-27-01 I Operation of The Wheel Concession
2.1 Scoring Criteria
2.1.1 Experience and Qualifications
Our greatest qualification is that we are not entering this opportunity without direct experience.
We currently operate multiple successful food -service establishments in Santa Clarita,
including a restaurant and concession operation within a City -owned recreational facility.
• Three Eat Real locations in Santa Clarita
• Top Shelf Bar & Grill at The Cube - Ice and Entertainment Center
• Multi -location restaurant management
• High -volume recreational facility food service
• Youth sports and tournament operations
• Catering and large group orders
• Birthday parties and private events
• Community events and fundraisers
• Grab -and -go concession service
• Coffee and espresso service
• Restaurant and concession staffing
• Inventory and purchasing
• Food safety and sanitation
• POS systems and financial controls
• Menu development
• Local marketing and community partnerships
Our operation of Top Shelf Bar & Grill demonstrates our ability to work within the unique
environment of a City recreational facility. We understand that traffic is driven by schedules,
leagues, practices, tournaments, camps, parties, and special events, and that customer
volume can increase dramatically within minutes.
2.1.2 Concept / Menu
Our proposed concept is designed specifically for families, athletes, spectators, and
community members using The Wheel. Rather than operating as a traditional concession
stand with limited choices, our goal is to create an inviting, modern concession and cafe
experience that balances familiar recreational -facility favorites with fresher and more health -
conscious options.
• Breakfast burritos, breakfast sandwiches, bagels, baked goods, coffee, and espresso
• Smash burgers, chicken tenders, pizza, hot dogs, sandwiches, wraps, and salads
• Fresh fruit, protein -focused snacks, protein bars, grab -and -go sandwiches and wraps
• Water, tea, lemonade, sports/hydration beverages, and other family -friendly beverages
A key advantage of our organization is our ability to draw upon the experience of both Eat Real
and Top Shelf. Menu performance will be continually reviewed through POS sales data and
customer feedback.
Proposal # RCS-26-27-01 I Operation of The Wheel Concession
2.1.3 Operations Plan
Our operational plan is built around consistency, preparation, accountability, cleanliness, and
flexibility. Because our organization already operates multiple food -service establishments,
many of the operational systems necessary for The Wheel are already established.
• Opening and closing procedures
• Employee scheduling and manager oversight
• Food preparation standards and standardized recipes
• Inventory controls and vendor management
• Temperature logs and food safety procedures
• Cleaning schedules
• Cash -handling procedures
• POS reporting
• Customer service standards
• Equipment maintenance procedures
• Event preparation procedures
Our operational objective is simple: The concession should be ready when the customer is
ready. That means having the appropriate employees, food, equipment, and preparation in
place before high -volume periods begin.
2.1.4 Staff ng
The Wheel will be supported by ownership, experienced restaurant management, on -site shift
leadership, trained food -preparation personnel, and guest -service employees. Staffing will flex
according to facility schedules and anticipated attendance, with cross -training used to improve
coverage during rush periods and special events.
2.1.5 References
Our references will demonstrate our experience operating restaurants, cafes, concessions,
catering programs, and food service within the Santa Clarita community. Complete reference
information will be included in Section 1.1.7.
2.2 Selection Process
We understand that the City may elect to interview proposers whose scores are above a
natural break during the evaluation process and that the City reserves the right to make its
selection solely on the basis of the submitted proposals without further contact.
Accordingly, our proposal is intended to provide a complete representation of our team's
experience, operational capabilities, proposed concept, staffing structure, and commitment to
successfully operating The Wheel Concession. Should the City request an interview, our
ownership and management team will be available to discuss our proposal, answer operational
questions, review our proposed menu and pricing, and further demonstrate our vision for The
Wheel.
Proposal # RCS-26-27-01 I Operation of The Wheel Concession
Conclusion
We believe The Wheel represents an opportunity to create more than a traditional concession
stand. It can become a welcoming food and beverage destination within the facility that
improves the experience for families, athletes, spectators, and the Santa Clarita community.
Our organization brings the City an established local operator with existing infrastructure,
experienced management, multiple successful food -service operations, and direct experience
operating within a City recreational facility.
Most importantly, Santa Clarita is our community. We have built our businesses here,
employed local residents, served local organizations, and developed long-standing
relationships throughout the community. We would be honored to bring that same commitment
to The Wheel.
Daniel Chao & Tatiana Chao
Owners / Authorized Representatives
Proposal # RCS-26-27-01 I Operation of The Wheel Concession
SAN1A
CLARITA
R 0
in
SPORTS PAVILION
THE WHEEL COST FILE
Cost Proposal:
High Capacity Waste and Recycling Trash Can Stations (2): $2,000
Paper Goods: $5,000
Digital Menus: $2,500
Food Inventory: $10,000
Cameras: $4.000
TOAST Point of Sales: $8,000 + monthly subscription ($640)
0nboa rding Toast: $2,000
Employee Training: $4,000
Insurance: $1,500
Corporation: $1,000
Uniforms: $1,000
Printed Menus/Party Menus: $400
Towel & Cleaning Supply Company: $1,500
Business License/Health Permits: $800
Grease Connection: TBD BAKER COMMODITIES
Soap/Sanitizer Installation: TBD SYSCO
Restaurant Depot Food Container/Cookware: $5,000-$7,000
Sample Menu Pricing:
Smashburgers/Burgers with fries: $14-$16
Full Pizza: $22-26.99
Pizza Slice: $4-6
Appetizers (Nachos, Onion rings, mozzarella sticks, nachos, pretzels...): $7-13.99
Hot Dogs with Side: $7
Chicken Tenders with Fries: $13.99
Wings with side of Carrots/Celery: $13.99
Smash Fries: $12.99-14
Sandwiches with side (Turkey/chicken/veggie): $13-15
Salads (Ranch/Ceasar): $12.99-15.99
Breakfast Burrito: $10
Breakfast Quesadilla: $7.99
Coffee: $3-5
Soft Drinks: $3-5
Concession Snacks/Candy: $1-4
Menu options and portion sizes may be added/removed/modified once we are able to access
kitchen and assess full kitchen space. Customer order trends and data will be monitored
frequently and changes to menu will be made as we see fit for the space and with City
approval.
Special hardware will be installed behind all digital display menus to allow us remote access,
making menu edits quick and easy.
.N
D'
• --ter 1 -� �,,v'
Top Shelf Food Item Samples
Smash Burger, Nachos, Pretzel
REFERENCES
PROPOSAL # RCS-26-27-01
Operation of The Wheel Concession
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for which proposer
has performed work of a similar scope and size within the past five years. If the instructions on this form
conflict with the references requested in the scope of work, the scope of work governs. Complete this form
out accordingly. Fill out this form completely and upload it with your proposal.
1. NA
Name and Address of Owner / Agency
NA
Name and Telephone Number of Person Familiar with Project
NA NA NA
Contract Amount Type of Work Date Completed
2. NA
Name and Address of Owner / Agency
NA
Name and Telephone Number of Person Familiar with Project
NA NA NA
Contract Amount Type of Work Date Completed
3. NA
Name and Address of Owner/ Agency
NA
Name and Telephone Number of Person Familiar with Project
NA NA NA
Contract Amount Type of Work Date Completed
NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
PROPOSAL # RCS-26-27-01
Operation of The Wheel Concession
City of Santa Clarita, California
1. SUMMARY OF CONTRACTUAL REQUIREMENTS
a. A contract is required for any service performed on behalf of the City of Santa Clarita (City).
b. By submitting a proposal, you have reviewed the sample contract documents contained within this
request for proposals and agree to be bound by the requirements set forth.
c. Questions and requests for modification of these terms must be negotiated and approved before
proposal submission and are at the full discretion of the City.
2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
a. These are the Indemnity and Insurance Requirements for Concessionaires providing services or supplies
to City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that
you comply with and agree to be bound by these requirements. If any additional Contract documents are
executed, the actual Indemnity language and Insurance Requirements may include additional provisions
as deemed appropriate by City's Purchasing Agent.
b. You should check with your Insurance advisors to verify compliance and determine if additional
coverage or limits may be needed to adequately insure your obligations under this agreement. These are
the minimum required and do not in any way represent or imply that such coverage is sufficient to
adequately cover the Concessionaire's liability under this agreement. The full coverage and limits afforded
under Concessionaire's policies of Insurance must be available to City and these Insurance Requirements
may not in any way act to reduce coverage that is broader or includes higher limits than those required.
The Insurance obligations under this agreement are: 1—all the -Insurance coverage and limits carried by
or available to the Concessionaire; or 2—the minimum Insurance requirements shown in this agreement,
whichever is greater. Any insurance proceeds exceeding the specified minimum limits and coverage
required, which are applicable to a given loss, must be available to City.
c. Concessionaire must furnish the City with original Certificates of Insurance including all required
amendatory endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing
all policy endorsements to City before work begins. City may require full -certified copies of all Insurance
coverage and endorsements.
3. INDEMNIFICATION
a. To the fullest extent permitted by law, CONCESSIONAIRE must defend (with legal counsel reasonably
acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials,
representatives and employees (collectively "Indemnitees") from and against any and all claims, loss, cost,
damage, injury (including, without limitation, economic harm, injury to or death of an employee of
CONCESSIONAIRE or its subcontractors), expense and liability of every kind, nature and description that
arise from or relate to (including, without limitation, incidental and consequential damages, court costs,
attorneys' fees, litigation expenses and fees of expert consultants or expert witnesses incurred in
connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole
or in part, from: (1) CONCESSIONAIRE's performance of Services under this Agreement, or any part
thereof; (2) any negligent act or omission of CONCESSIONAIRE, any subcontractor, anyone directly or
indirectly employed by them, or anyone that they control; (3) any actual or alleged infringement of the
patent rights, copyright, trade secret, trade name, trademark, service mark or any other intellectual or
proprietary right of any person or persons in consequence of the use by CITY, or any other Indemnitee, of
articles or Services to be supplied in the performance of this Agreement; or (4) any breach of this
Agreement (collectively "Liabilities"). Such obligations to defend, hold harmless and indemnify any
Indemnitee shall not apply to the extent such Liabilities are caused by the sole negligence or willful
misconduct of such Indemnitee, but shall apply to all other Liabilities.
b. The foregoing indemnification provisions will not reduce or affect other rights or obligations which
would otherwise exist in favor of the CITY and other Indemnitees.
c. CONCESSIONAIRE must place in its subcontracting agreements and cause its subcontractors to agree to
indemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form and
substance of those contained in this Agreement.
4. INSURANCE
a. Before commencing performance under this Agreement, and at all other times this Agreement is
effective, CONCESSIONAIRE will procure and maintain the following types of insurance with coverage
limits complying, at a minimum, with the limits set forth below:
Type of Insurance
Commercial general liability:
Liquor liability
Business automobile liability
Workers' compensation
Limits
$1,000,000/$2,000,000 (aggregate)
$1,000,000
$1,000,000
Statutory requirement
b. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG
00 011185 or 88. The amount of insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will
be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto). Liability
policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed "primary". such that any other
insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO
Form No. CG 20 10 1185 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written
notice to CITY.
c. Liquor liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims
made" basis if not available. When coverage is provided on a "claims made basis," CONCESSIONAIRE will
continue to renew the insurance for a period of at least three (3) years after this Agreement expires or is
terminated. Such insurance will have the same coverage and limits as the policy that was in effect during
the term of this Agreement, and will cover CONCESSIONAIRE for all claims made by CITY arising out of any
errors or omissions of CONCESSIONAIRE, or its officers, employees or agents during the time this
Agreement was in effect.
d. CONCESSIONAIRE will furnish to CITY duly authenticated Certificates of Insurance evidencing
maintenance of the insurance required under this Agreement, including endorsements, and such other
evidence of insurance or copies of policies as may be reasonably required by CITY from time to time.
Insurance must be placed with California -admitted insurers with (other than workers compensation) a
current A.M. Best Company Rating of at least "A: VII."
e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected
or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the
workers compensation policy which arise from work performed by CONCESSIONAIRE for CITY.
f. Should CONCESSIONAIRE, for any reason, fail to obtain and maintain the insurance required by this
Agreement, CITY may obtain such coverage at CONCESSIONAIRE's expense and deduct the cost of such
insurance from payments due to CONCESSIONAIRE under this Agreement or terminate pursuant to
TERMINATION section. In the alternative, should CONCESSIONAIRE fail to meet any of the insurance
requirements under this Agreement, City may terminate this Agreement immediately with no penalty.
g. Should CONCESSIONAIRE'S insurance required by this Agreement be cancelled at any point before
expiration of the policy, CONCESSIONAIRE must notify City within 24 hours of receipt of notice of
cancellation. Furthermore, CONCESSIONAIRE must obtain replacement coverage that meets all
contractual requirements within 10 days of the prior insurer's issuance of notice of cancellation.
CONCESSIONAIRE must ensure that there is no lapse in coverage.
h. The CITY is entitled to any coverage in excess of the minimums required herein.
I have read and understand the above requirements and agree to be bound by them for any work
performed for the City.
Authorized Signature: <7Date:
Printed Name: \CZ C tr` p
DESIGNATION OF SUBCONTRACTORS/SUBCONSULTANTS
PROPOSAL # RCS-26-27-01
Operation of The Wheel Concession
City of Santa Clarita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor
or render service in excess of %: of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid. If no Subcontractors will be
used fill out the form with NA. Please add additional sheets if needed.
Subcontractor
DIR Registration No.
Dollar Value of Work
NA
NA
NA
Location and Place of Business
NA
Bid Schedule Item No's:
Description of Work
NA
NA
License No.
Exp. Date: / /
Phone ( )
NA
NA
NA
Subcontractor
DIR Registration No.
Dollar Value of Work
NA
NA
NA
Location and Place of Business
NA
Bid Schedule Item No's:
Description of Work
NA
NA
License No.
Exp. Date: / /
Phone ( )
NA
NA
NA
Subcontractor
DIR Registration No.
Dollar Value of Work
NA
NA
NA
Location and Place of Business
NA
Bid Schedule Item No's:
Description of Work
NA
NA
License No.
Exp. Date: / /
Phone ( )
NA
NA
NA
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of
the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered
and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered
contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the
Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the
contract is awarded.
ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
PROPOSAL # RCS-26-27-01
Operation of The Wheel Concession
City of Santa Clarita, California
By providing the three required signatures below, the Concessionaire acknowledges full understanding,
complete agreement to, and accepts in its entirety, all Scope of Work for the Operation of The Wheel
Concession. The Concessionaire will be expected to perform maintenance practices and uphold the
standards herein to the established Scope of Work throughout the length of the contract.
*Restaurant Owner's Signature: Date:
*signatures required
Addendum No. 1
August 3, 2026
Addendum No. 1
PROPOSAL # RCS-26-27-01
Operation of The Wheel Concession
City of Santa Clarita, California
This addendum must be acknowledged via BidNet and should be included with the proposal response.
I. Non -Mandatory Pre -Proposal Meeting — August 3, 2026
A non -mandatory pre -proposal meeting was scheduled for August 3, 2026, beginning at 8:30 AM (PT).
The meeting location was:
The Rink Sports Pavilion
20870 Centre Pointe Pkwy
Santa Clarita, CA 91350
Attending Staff:
• Michele Arima — Buyer, Administrative Services
• Jaclyn Abston — Buyer, Administrative Services
• Janine Prado — Director, Recreation and Community Services
• Kyle Lopez — Management Analyst, Recreation and Community Services
• Araz Valijan —Project Management, Public Works
• Joe Harris — Recreation and Community Services Supervisor, Recreation and Community Services
• Rich Carr — Recreation and Community Services Supervisor, Recreation and Community Services
Attending Vendors:
• None
II. Rescheduled Non -Mandatory Pre -Proposal Meeting
The non -mandatory pre -proposal meeting has been rescheduled for August 4, 2026, at 10:00 AM (PT).
The meeting will begin promptly at 10:00 AM (PT). Due to the meeting being held within an active
construction site, attendees must arrive prior to the scheduled start time to be escorted onto the site by
authorized City staff. Vendors arriving after the meeting has begun may not be permitted to enter the
construction site or join the tour.
PROPOSAL # RCS-26-27-01
Addendum No.1
August 3, 2026
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
7Contr= s representative Date
Company Name
PROPOSAL # RCS-26-27-01
Addendum No. 2
August 4, 2026
Addendum No. 2
PROPOSAL # RCS-26-27-01
Operation of The Wheel Concession
City of Santa Clarita, California
This addendum must be acknowledged via BidNet and should be included with the proposal response.
I. Non -Mandatory Pre -Proposal Meeting —August 4, 2026
A non -mandatory pre -proposal meeting was rescheduled for August 4, 2026, beginning at 10:00 AM
(PT). The meeting location was:
The Rink Sports Pavilion
20870 Centre Pointe Pkwy
Santa Clarita, CA 91350
Attending Staff:
• Michele Arima — Buyer, Administrative Services
• Jaclyn Abston — Buyer, Administrative Services
• Janine Prado —Director, Recreation and Community Services
• Kyle Lopez — Management Analyst, Recreation and Community Services
• Regina Andrade — Executive Administrative Assistant, Recreation and Community Services
• Joe Harris —Recreation Supervisor, Recreation and Community Services
• Rich Carr — Recreation Supervisor, Recreation and Community Services
• MenaWassef—Senior Engineer, Publics Works
• Araz Valijan — Project Management, Public Works
Attending Vendors:
• Anjie Robinson, Primo Nosh Chefs
• Daniel and Tatiana Chao, Top Shelf Bar
The following questions were asked and answered:
At the Rink Location:
Q1) What are the hours of operation?
Al) It depends on programming, but it will tentatively be 8 am —10 pm. Roller skating will be Thursday
through Sunday. Foot traffic depends on programming and time of year.
Q2) What types of classes will be offered?
A2) Youth programs and skating.
PROPOSAL # RCS-26-27-01
Addendum No. 2
August 4, 2026
Q3) Is Aquatics foot traffic seasonal?
A3) It depends. Swim meets produce a lot of foot traffic.
Q4) Can people bring in food to the Aquatic Center?
A4) We allow food to be brought in, but only certain kinds.
Q5) Does the serving window at the Aquatic Center tie into the POS system at the Rink?
A5) No.
Q6) Will the Rink host leagues?
A6) Yes, Pickleball and Basketball. It is a multi -use facility. The gym will still be the main hub for
programming.
Q7) For birthday parties, do you have packages?
A7) We are still working on that.
Q8) Any tables between outdoor basketball courts and the Rink building?
A8) We have to look at the regulations. There is potential high value for that area.
Q9) Will beer and wine be confined to the building?
A9) Yes.
Q10) What areas is the selected vendor expected to maintain?
A10) The kitchen area only; however, vendor is encouraged to clean up the condiment area and tables
next to the food service station.
Q11) Will there be a 'grab & go' condiment station?
Al I) Yes.
Q12) What are projected sales?
Q12) We do not know that answer yet. We are starting with a basic schedule. There are also
opportunities for events.
Q13) Will there be Security?
A13) No. We can assess at a later time if Security will be necessary.
Q14) What is the opening date?
A14) The first half of October.
Q15) Will there be cameras allowed in the kitchen?
A15) We have the infrastructure and conduits for 14 cameras in the kitchen area.
Q16) Are you providing internet for the kitchen area?
A16) Yes.
PROPOSAL # RCS-26-27-01
°d�;crs� onsn�.
Q17) Do we have the permission the vend from a golf cart for the whole facility?
A17) We can discuss opportunities.
Q18) Can we tap into the complex's PA microphone system to announce orders?
A18) Yes.
At the Aquatic Center Location:
Q19) Were the cabinets in the Aquatics serving area built after the facility?
A19) The cabinets were installed when the facility was built.
Q20) Was the Aquatics area serving area passed by the Health Department?
A20) Yes,
Q21) Will the Rink be inspected by the Health Department?
A21) Yes.
Q22) Was food ever prepared in the Aquatics area?
A22) No, but food was warmed in the area.
Q23) If there are events on the fields, can we bring food trucks?
A23) We can discuss opportunities.
Q24) What Aquatics programming is happening now?
A24) Toddler time and exercise classes.
Attachment(s)
Pre -Proposal Meeting Sign -In Sheet
The following was reviewed:
• Project Scope of Work
• Bidding Guidelines
END OF ADDENDUM
Addendum No. 2
August 4, 2026
This addendum mpstbe acknowledged via BidNet and should be included with the response.
C
Contrac ors Re resentative Date
1C3f" 5 ' 'j3>ILL-
Company Name
PROPOSAL # RCS-26-27-01
City of Santa Clarita Pre -Proposal Meeting Sign -In Sheet
Pre -Proposal Meeting August 4, 2026 at 10:00 AM (PT)
RFP #RCS-26-27-01
Operation of The Wheel Concession
Fro sal +[ Au . t 26 2026 BEFORE 11:00 AM CU)
lions PRe by Anust 202Q2b BEFtJRE 11:E? AM
I hereby waive, release, and hold harmless from any l ability or claims for damages for personal injury, including negligence, as well as from claims for property damage
which may arise in connection with the above -named activity, against the supervisors, the City of Santa Clarita, and its elected and appointed officials, agents, and
employees. My signature below indicates that I have read, understand, and agree to all of the above.
Company First & Fast Name SignatureContact Information
Or Business Card Provided (write yes)
tel If
►.�rj� ^-
10T, h d -
COI
Addendum No. 3
August 10, 2026
Addendum No. 3
PROPOSAL # RCS-26-27-01
Operation of The Wheel Concession
City of Santa Clarita, California
This addendum must be acknowledged via BidNet and should be included with the proposal response.
I. Q&A Extended
The Q&A period has been re -opened and extended. The new Q&A closing date and time is
Tuesday, August 18, 2026, at 2:00 PM (PT).
The Proposal Submission deadline remains unchanged and is Wednesday, August 26, 2026, at
11:00 AM (PT).
END OF ADDENDUM
This addendum mus a acknowledged via BidNet and should be included with the response.
C "'V s' Z
Con ra "epsentative D to
Company Name
PROPOSAL # RCS-26-27-01
SAMPLE
CONCESSION AGREEMENT
FOR THE OPERATION OF THE WHEEL CONCESSION
The Rink Sports Pavilion — City of Santa Clarita
Agreement No.
THIS CONCESSION AGREEMENT (this "Agreement") is entered into as of
20_ (the "Effective Date"), by and between the CITY OF SANTA CLARITA, a California
municipal corporation (the "City"), and , a
[corporation/limited liability company/partnership] (the
"Concessionaire"). The City and the Concessionaire are each a "Party" and collectively the
"Parties."
RECITALS
A. The City owns and operates The Rink Sports Pavilion, a 2.5,000-square-foot multi -use
recreation facility located at 20870 Centre Point Pkwy, Santa Clarita, California 91350 (the
"Rink"), which features an approximately 12,000-square-foot roller rink, public skating, themed
events, and multi -sport programming.
B. Within the Rink is an approximately 960-square-foot food and beverage facility known as
"The Wheel," together with an exterior walk-up service window that also serves visitors to the
surrounding Santa Clarita Sports Complex.
C. The City issued Request for Proposals No. RCS-26-27-01 for the operation of The Wheel (the
"RFP") seeking a qualified restaurant operator to activate the space and provide high -quality
food and beverage services.
D. The Concessionaire was selected through the RFP process, and the City wishes to grant to the
Concessionaire, and the Concessionaire wishes to accept, the exclusive right and privilege to
operate The Wheel concession on the terms set forth in this Agreement.
E. The Parties intend that this Agreement create a concession relationship only. This Agreement
grants the Concessionaire a license and privilege to operate the concession and does not grant,
and shall not be construed to grant, any leasehold estate, easement, tenancy, or other interest in
real property, and no landlord -tenant relationship is created.
NOW, THEREFORE, in consideration of the mutual covenants set forth below, the Parties agree
as follows.
ARTICLE I - DEFINITIONS
1.1 "ABC" means the California Department of Alcoholic Beverage Control.
1.2 "City Manager" means the City Manager of the City of Santa Clarita or his or her designee,
including the Director of Recreation and Community Services or designated administrator.
1.3 "Commencement Date" means the date on which the City delivers possession of the
Premises to the Concessionaire, as confirmed in writing by the City, anticipated to occur on or
about the opening of the Rink in Fall 2026.
1.4 "Equipment" means the operational kitchen and service equipment located at the Premises,
as identified in the equipment inventory described in Section 3.4 and in Exhibit B.
1.5 "Gross Sales" means the total receipts from all sales of food, beverages, merchandise,
catering, and services made at, from, or in connection with the Premises and the concession
privileges granted under this Agreement, before any deductions.
1.6 "Premises" means the approximately 960-square-foot indoor restaurant area known as The
Wheel, together with the indoor and outdoor walk-up counter, exterior kiosk, prep area,
administrative space, service area, janitor's closet, walk-in cooler and freezer, and the exterior
walk-up service window, all as depicted in Exhibit A.
1.7 "RBS" means Responsible Beverage Service training and certification as required under
California law.
1.8 "Rink" means The Rink Sports Pavilion and its designated seating, event, and program
areas.
1.9 "Sports Complex" means the Santa Clarita Sports Complex, including The Centre, the
Gymnasium, the Aquatic Center, the Skate Park, and the Bike Park of Santa Clarita.
1.10 "Term" has the meaning given in Article 3.
Other terms are defined where they first appear.
ARTICLE 2 - GRANT OF CONCESSION
2.1 Grant. The City grants to the Concessionaire the exclusive right, license, and privilege to
operate a food and beverage concession at The Wheel during the Term, and the non-exclusive
right to use the exterior service window and to provide services at the designated event and
seating areas as described in Article 5, all subject to the terms of this Agreement.
2.2 Nature of Interest. This Agreement is a concession and license only. The Concessionaire
acquires no estate, interest, or right of possession in the Premises or any other portion of the Rink
or Sports Complex beyond the revocable privilege to operate the concession granted herein.
Nothing in this Agreement creates a landlord -tenant relationship, a lease, a partnership, a joint
venture, or an agency between the Parties.
2.3 Possession. The City will deliver possession of the Premises to the Concessionaire on the
Commencement Date in accordance with Section 3.
2.4 Additional Service Location. The Concessionaire may, at its discretion and subject to the
City's operating rules, access and use the additional food service location at the Santa Clarita
Aquatic Center.
2.5 Reservation of Rights. The City reserves all rights not expressly granted, including the right
to control and schedule the Rink and Sports Complex and to access the Premises as provided in
this Agreement.
ARTICLE 3 - TERM; RENEWAL; POSSESSION
3.1 Initial Term. The initial term of this Agreement commences on the Commencement Date
and continues for three (3) years, unless earlier terminated under this Agreement (the "Initial
Term").
3.2 Renewal. This Agreement may be renewed for up to two (2) additional one-year terms (each,
a "Renewal Term"), subject to the City's sole discretion and satisfactory performance by the
Concessionaire. The Initial Term and any Renewal Terms are collectively the "Term."
3.3 Delivery of Possession. The City will deliver possession of the Premises to the
Concessionaire on the Commencement Date. The Concessionaire accepts the Premises and the
Equipment in their then -existing "as -is" condition, subject to the City's ongoing maintenance
obligations under Article 8.
3.4 Equipment Inventory. On or before the Commencement Date, the City will provide the
Concessionaire with a written inventory of the Equipment located at the Premises.
ARTICLE 4 - CONCESSION FEE AND FINANCIAL TERMS
4.1 Base Fee. The Concessionaire shall pay the City a base concession fee (the "Base Fee") of
$3.85 per square foot per month, equal to Three Thousand Six Hundred Ninety -Six Dollars
($3,696.00) per month for the initial year of the Term. In no event shall the Base Fee be less than
$3,696.00 per month.
4.2 Utility Charge. The Concessionaire shall pay the City a monthly utility charge (the "Utility
Charge") of One Thousand Two Hundred Dollars ($1,200.00) for the initial year of the Term.
4.3 Total Initial Monthly Amount. The total initial monthly amount payable by the
Concessionaire (Base Fee plus Utility Charge) in the first year of the term is Four Thousand
Eight Hundred Ninety -Six Dollars ($4,896.00).
4.4 Percentage Revenue Fee. Beginning after the first full calendar month of operation, the
Concessionaire shall pay the City a Monthly Percentage Revenue Fee equal to five percent (5%)
of the amount by which the Concessionaire's Gross Restaurant Revenue for the prior calendar
month exceeds Thirty-three Thousand Dollars ($33,000.00).
4.5 Payment. The Concession Fee is due and payable in advance on the first day of each
calendar month, without prior notice, demand, deduction, or offset, at the address for payments
set forth in Section 15.1 or as otherwise directed by the City. Any amount not paid when due
bears interest at the maximum rate permitted by law until paid.
4.6 Annual Increases. Beginning on the first anniversary of the Commencement Date and on
each anniversary thereafter, including during any extensions of the initial term:
(a) the monthly Base Fee will increase by three percent (3%).
(b) the monthly Utility Charge will increase by three percent (3%).
4.7 Approval of Revisions. Any revision to the financial terms of this Agreement is subject to
the mutual agreement of the Parties and approval by the City.
4.8 No Deduction for Alcohol License. The Base Fee and other Concession Fees are
independent of, and not reduced by, the City's reimbursement of the alcoholic beverage license
cost under Section 6.3.
ARTICLE 5 - CONCESSIONAIRE OPERATING
OBLIGATIONS
5.1 General Operations. The Concessionaire shall operate a clean, safe, and customer -oriented
restaurant that provides a vibrant dining experience and enhances the overall customer
experience at the Rink.
5.2 Hours of Operation. The Concessionaire shall maintain service during the operational hours
approved by the City and during such additional hours as are necessary to support scheduled
events. Proposed operational hours shall be submitted by the Concessionaire and are subject to
the City's approval, and shall be consistent with the Rink schedule.
5.3 Menu and Food Service.
(a) The Concessionaire shall provide a diverse menu suitable for families and recreational
visitors, including core roller -rink food options such as snacks, grab -and -go items, combo and
family -friendly meals, and handheld and casual foods.
(b) The Concessionaire shall offer specialty and premium offerings that highlight and enhance
theme skate nights.
(c) All food shall be prepared fresh and served in accordance with all Los Angeles County
Health Department requirements.
(d) The menu and pricing, and any updates, are subject to the City's approval.
(e) If inspected by Los Angeles County, Concessionaire must meet and receive an
"A" rating; if not, Concessionaire must resolve any issues preventing an "A" rating prior to
the next (if possible expedited) inspection.
5.4 Exterior Service Window. The Concessionaire shall operate the exterior walk-up service
window during agreed -upon hours to serve visitors of the nearby basketball courts, bike park,
and skate park, and shall maintain adequate staffing to support indoor, outdoor, and special
seating service areas.
5.5 Event and Special Seating Service.
(a) The Concessionaire shall provide exclusive food service to all designated birthday party
seating areas within the Rink.
(b) The Concessionaire shall provide timely service to reserved seating areas during private
rentals and events.
(c) The Concessionaire shall ensure adequate staffing for indoor and exterior window
operations during events.
5.6 Right of First Refusal for Events.
(a) The Concessionaire shall have the right of first refusal to provide food and beverage
services for all birthday parties, private rentals, and City -approved special events held within the
Rink.
(b) The Concessionaire shall notify the City, within the timeframe established by the City,
whether it accepts or declines each such opportunity. The City will provide the Concessionaire
with at least ten (10) days' notice of catering opportunities where practicable.
(c) If the Concessionaire declines, is unable to meet the event requirements, or fails to respond
within the established timeframe, the City reserves the right to secure an alternate food and
beverage provider for that event.
5.7 Catering. The Concessionaire shall offer catering menus and package pricing suitable for
birthday parties, private rentals, and special events. Catering menus and pricing are at the
Concessionaire's discretion, shall be submitted to the City, and shall be updated as approved by
the City.
5.8 Staffing.
(a) The Concessionaire shall employ qualified staff to support all service functions and shall
provide prompt, courteous, and professional customer service.
(b) All employees serving alcoholic beverages shall possess all RBS training and certifications
required under California law.
(c) The Concessionaire shall ensure that uniforms or identifiable attire are worn by staff at all
times.
5.9 Equipment; Point -of -Sale System. The City will provide all operational Equipment listed
on Exhibit B. The Concessionaire shall provide, install, and maintain all additional equipment
and supplies necessary to operate the concession, including a POS system capable of generating
auditable records.
5.10 Compliance with Operating Plans. The Concessionaire shall operate in accordance with
the operating hours plan, menus, staffing plan, marketing plan, and cleaning and maintenance
plans approved by the City under Article 9, and shall perform all maintenance practices and
uphold the standards set forth in the RFP Scope of Work throughout the Term.
5.11 Alcohol License. The Concessionaire must apply for and if issued maintain a California ABC
Type 41 (on -sale beer and wine) license within ten days after the Effective Date of this Agreement. The
cost of the license is subject to reimbursement as set forth in section 6.3.
ARTICLE 6 - LICENSES, PERMITS, AND REGULATORY
COMPLIANCE
6.1 Permits. The Concessionaire shall obtain and maintain, at its expense (except as provided in
Section 6.3), all permits, licenses, and approvals necessary to operate the concession, including
all applicable health permits.
6.2 Alcoholic Beverage License. The Concessionaire shall obtain and maintain a California
ABC Type 41 (on -sale beer and wine) license for the Premises. Possession of the required
license is a condition of operation.
6.3 Reimbursement; License Remains with Facility. The City will reimburse the
Concessionaire for the cost of the beer and wine license; however, the license shall remain with
the facility. Upon expiration or termination of this Agreement, the Concessionaire shall take all
actions reasonably necessary to transfer or surrender the license so that it remains with the
facility.
6.4 General Compliance. The Concessionaire shall comply with all applicable federal, state,
and local laws, codes, ordinances, and regulations in its operation of the concession, including
the Santa Clarita Municipal Code, health and safety laws, and labor laws. To the extent
applicable, the Concessionaire and its subcontractors shall be registered and qualified to perform
public work pursuant to Labor Code Section 1725.5.
6.5 Non -Discrimination. The Concessionaire shall not discriminate against any person or
employee on the basis of any characteristic protected under applicable law in its operations,
employment practices, or provision of services under this Agreement.
ARTICLE 7 - CONDITION AND USE OF PREMISES; NO
ALTERATIONS
7.1 Permitted Use. The Premises shall be used solely for the operation of a food and beverage
concession and directly related purposes, and for no other purpose without the City's prior
written consent.
7.2 No Alterations. The Concessionaire shall not alter or modify the building structure or
interior layout in any way. Any signage, trade fixtures, or non-structural improvements require
the City's prior written approval and shall comply with all applicable codes.
7.3 Care of Premises. The Concessionaire shall use the Premises and Equipment with
reasonable care and shall not commit or permit waste, nuisance, or unlawful use.
ARTICLE 8 - MAINTENANCE, CLEANING, AND UTILITIES
8.1 Concessionaire Responsibilities. The Concessionaire shall, at its expense:
(a) maintain the Premises in a sanitary condition at all times;
(b) perform all interior cleaning, equipment care, and waste disposal;
(c) repair, or reimburse the City for the cost of repairing, any damage to the Premises, the
Equipment, or the Rink caused by the Concessionaire's operations, employees, agents, or
invitees; and
(d) maintain the Equipment in good working order, ordinary wear and tear excepted.
8.2 City Responsibilities. The City shall:
(a) provide the Concessionaire with access to the Premises;
(b) maintain the building exterior and structural systems of the Rink;
(c) provide all operational Equipment except the POS system; and
(d) provide the Concessionaire with the equipment inventory described in Section 3.4.
8.3 Utilities. Utility service to the Premises is addressed through the monthly Utility Charge
under Article 4, subject to annual re-evaluation and renegotiation based on actual usage.
ARTICLE 9 - REPORTING, RECORDS, AND MEETINGS
9.1 Monthly Reports. The Concessionaire shall submit to the City a monthly Gross Sales report.
9.2 Annual Reports. The Concessionaire shall provide to the City annual financial statements
and an annual maintenance report.
9.3 Point -of -Sale and Records. The Concessionaire shall maintain a POS system capable of
generating auditable records and shall keep complete and accurate books and records of all Gross
Sales and operations for at least three (3) years.
9.4 Audit Rights. The City may, upon reasonable notice, inspect and audit the Concessionaire's
books, records, and POS data relating to the concession. If an audit discloses an underpayment of
any Percentage Fee or other amount, the Concessionaire shall promptly pay the deficiency; if the
deficiency exceeds three percent (3%), the Concessionaire shall also pay the reasonable cost of
the audit.
9.5 Deliverables. The Concessionaire shall provide and keep current the following: an operating
hours plan; initial and updated menus (including catering menus); a staffing plan; a marketing
plan; and cleaning and maintenance plans.
9.6 Meetings. The Concessionaire shall participate in: (a) a startup meeting after award; (b)
weekly performance meetings during the first year of the Term, which may transition to as -
needed performance meetings; and (c) an annual performance review.
ARTICLE 10 - INDEMNIFICATION
10.1 Indemnity. To the fullest extent permitted by law, the Concessionaire shall defend (with
legal counsel reasonably acceptable to the City), indemnify, and hold harmless the City and its
officers, agents, departments, officials, representatives, and employees (collectively, the
"Indemnitees") from and against any and all claims, loss, cost, damage, injury (including,
without limitation, economic harm and injury to or death of an employee of the Concessionaire
or its subcontractors), expense, and liability of every kind, nature, and description (including,
without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation
expenses, fees of expert consultants or expert witnesses, and costs of investigation) that arise
from or relate to, directly or indirectly, in whole or in part: (a) the Concessionaire's performance
under this Agreement, or any part thereof; (b) any negligent act or omission of the
Concessionaire, any subcontractor, anyone directly or indirectly employed by them, or anyone
that they control; (c) any actual or alleged infringement of any patent, copyright, trade secret,
trade name, trademark, service mark, or other intellectual or proprietary right in consequence of
the use by the City or any other Indemnitee of articles or services supplied under this Agreement;
or (d) any breach of this Agreement (collectively, "Liabilities").
10.2 Exclusion. The obligations to defend, hold harmless, and indemnify do not apply to the
extent the Liabilities are caused by the sole negligence or willful misconduct of the Indemnitee,
but shall apply to all other Liabilities.
10.3 No Reduction of Other Rights. The foregoing indemnification provisions do not reduce or
affect any other rights or obligations that would otherwise exist in favor of the City and the other
Indemnitees.
10.4 Flow -Down. The Concessionaire shall include in its subcontracts, and shall cause its
subcontractors to agree to, indemnity and insurance obligations in favor of the City and the other
Indemnitees in the same form and substance as those contained in this Agreement.
10.5 Survival. The obligations under this Article 10 survive the expiration or termination of this
Agreement.
ARTICLE I I -INSURANCE
11.1 Required Coverage. Before commencing performance under this Agreement, and at all
times this Agreement is effective, the Concessionaire shall procure and maintain the following
insurance with limits no less than those set forth below:
Type of Insurance
Minimum Limits
Commercial general liability
$1,000,000
Liquor liability
$1,000,000
Business automobile liability
$1,000,000
Workers' compensation
Statutory requirement
11.2 Commercial General Liability. Commercial general liability insurance shall meet or
exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance
shall be a combined single limit per occurrence for bodily injury, personal injury, and property
damage. Automobile coverage shall be written on ISO Business Auto Coverage Form CA 00 01
06 92, including symbol 1 (Any Auto). Liability policies shall be endorsed to name the City, its
officials, and employees as "additional insureds" and to state that such insurance is "primary,"
such that any other insurance carried by the City is excess. Such endorsement shall be reflected
on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance shall be on an
`'occurrence," not a "claims made," basis and shall not be cancelable or subject to reduction
except upon thirty (30) days' prior written notice to the City.
11.3 Liquor Liability. Liquor liability coverage shall be on an "occurrence" basis if available, or
on a `'claims made" basis if not. When coverage is provided on a claims -made basis, the
Concessionaire shall continue to renew the insurance for at least three (3) years after this
Agreement expires or is terminated, with the same coverage and limits as the policy in effect
during the Term.
11.4 Certificates and Insurers. The Concessionaire shall furnish the City with duly
authenticated Certificates of Insurance evidencing the required coverage, including all required
amendatory endorsements and a copy of the Declarations and Endorsement Page of the CGL
policy, before work begins. The City may require full certified copies of all coverage and
endorsements. Insurance shall be placed with California -admitted insurers with a current A.M.
Best Company rating of at least "AN11" (other than workers' compensation).
11.5 Waiver of Subrogation. The insurer(s) shall waive all rights of subrogation against the
City and its elected or appointed officers, officials, agents, volunteers, and employees for losses
paid under the workers' compensation policy arising from work performed by the
Concessionaire for the City.
11.6 Failure to Maintain. If the Concessionaire fails to obtain or maintain the required
insurance, the City may obtain such coverage at the Concessionaire's expense and deduct the
cost from amounts due to the Concessionaire, or terminate this Agreement under Article 12. In
the alternative, if the Concessionaire fails to meet any insurance requirement, the City may
terminate this Agreement immediately with no penalty.
11.7 Cancellation. If the Concessionaire's required insurance is cancelled before its expiration,
the Concessionaire shall notify the City within twenty-four (24) hours of receiving notice of
cancellation and shall obtain replacement coverage meeting all requirements within ten (10) days
of the prior insurer's issuance of the notice of cancellation, ensuring no lapse in coverage.
11.8 Excess Coverage. The City is entitled to the benefit of any coverage in excess of the
minimums required, and all coverage and limits carried by or available to the Concessionaire
shall be available to the City. The insurance obligations under this Agreement are the greater of
(a) all coverage and limits carried by or available to the Concessionaire, or (b) the minimum
requirements set forth in this Article.
ARTICLE 12 - DEFAULT, TERMINATION, AND REMEDIES
12.1 Termination by the City for Convenience. Consistent with the RFP, the City may
terminate this Agreement, with or without cause, at any time and without penalty, upon written
notice to the Concessionaire. Upon such termination, the Concessionaire shall cease operations
by the effective date stated in the notice, and the City shall have no liability except for amounts
properly due for the period before termination.
12.2 Events of Default by the Concessionaire. Each of the following is an event of default: (a)
failure to pay any Concession Fee or other amount when due, continuing for five (5) business
days after written notice; (b) failure to obtain or maintain any required license, permit, or
insurance; (c) failure to perform any other material obligation under this Agreement, continuing
for ten (10) days after written notice (or, if the failure cannot reasonably be cured within ten (10)
days, failure to commence and diligently pursue cure); (d) abandonment or cessation of
operations without the City's consent; or (e) the Concessionaire's insolvency, assignment for the
benefit of creditors, or filing of a bankruptcy petition.
12.3 Remedies. Upon an event of default, the City may, in addition to termination and any other
remedy available at law or in equity, suspend the concession privileges, obtain substitute
performance at the Concessionaire's expense, and recover all resulting damages and costs,
including reasonable attorneys' fees.
12.4 Surrender. Upon expiration or termination, the Concessionaire shall peaceably surrender
the Premises and Equipment to the City in good condition, ordinary wear and tear excepted,
remove its POS system and personal property, and cooperate in the transfer or surrender of the
beer and wine license so that it remains with the facility.
12.5 No Waiver. The City's exercise of, or failure to exercise, any remedy does not waive any
other remedy or any subsequent default.
12.6 No Relocation Assistance or Goodwill. The Concessionaire acknowledges and agrees that
this Agreement grants only a concession and license, that no landlord -tenant relationship or
interest in real property is created, and that upon any expiration or termination of this
Agreement, including any termination by the City for convenience or for cause, the
Concessionaire shall not be entitled to, and the City shall have no obligation to pay, any
relocation assistance, relocation benefits, moving expenses, business goodwill, lost profits, or
any similar payment, compensation, or damages, whether under statute, regulation, or common
law. The Concessionaire waives, to the fullest extent permitted by law, any and all claims to such
assistance, compensation, or damages.
ARTICLE 13 - ASSIGNMENT AND SUBCONTRACTORS
13.1 No Assignment. The Concessionaire shall not assign, transfer, or encumber this Agreement
or any concession privilege, or permit any other person to operate the concession, without the
City's prior written consent, which the City may grant or withhold in its sole discretion. Any
purported transfer without consent is void.
13.2 Subcontractors. The Concessionaire shall identify to the City any subcontractor
performing work valued in excess of one-half of one percent (0.5%) of the total contract value or
$10,000, whichever is greater, including the subcontractor's name, address, telephone number,
scope of work, and dollar value. The Concessionaire remains fully responsible for the acts and
omissions of its subcontractors and shall cause each subcontractor to comply with the indemnity
and insurance flow -down requirements of Sections 10.4 and 11.
ARTICLE 14 - INDEPENDENT CONTRACTOR;
RELATIONSHIP OF PARTIES
14.1 Independent Contractor. The Concessionaire is an independent contractor and not an
agent, employee, partner, or joint venturer of the City. The Concessionaire is solely responsible
for its employees, including wages, benefits, taxes, and compliance with all employment laws.
14.2 No Third -Party Beneficiaries. Except for the Indemnitees under Article 10, this
Agreement is for the sole benefit of the Parties and creates no rights in any third party.
ARTICLE 15 - GENERAL PROVISIONS
15.1 Notices. All notices shall be in writing and delivered personally, by recognized overnight
courier, or by certified mail, return receipt requested, to:
To the City: City of Santa Clarita, RCS — Administration, Attn: Regina Andrade, 23920
Valencia Blvd., Ste. 295, Santa Clarita, CA 91355-2196.
To the Concessionaire:
15.2 Governing Law; Venue. This Agreement is governed by the laws of the State of
California. Venue for any action lies in the state or federal courts located in Los Angeles County,
California.
15.3 Entire Agreement. This Agreement, together with its Exhibits and the incorporated RFP
requirements, constitutes the entire agreement between the Parties and supersedes all prior
negotiations and understandings. In the event of a conflict, this Agreement controls over the
RFP.
15.4 Amendment. This Agreement may be amended only by a written instrument signed by both
Parties.
15.5 Severability. If any provision is held invalid, the remaining provisions remain in full force
and effect.
15.6 Compliance with Public Records Law. The Concessionaire acknowledges that the City is
subject to the California Public Records Act and that records submitted to the City may be
subject to disclosure.
15.7 Force Majeure. Neither Party is liable for any delay or failure to perform its obligations
under this Agreement (other than payment obligations) to the extent caused by an event or
circumstance beyond its reasonable control (a '*Force Majeure Event"), including, acts of God;
fire, flood, earthquake, storm, or other natural disaster; epidemic, pandemic, or public health
emergency; war, invasion, hostilities, act of terrorism, or civil unrest; riot, strike, lockout, or
other labor dispute; governmental order, law, or action; embargo; or failure or interruption of
utilities, telecommunications, or transportation. The affected Party shall not be entitled to any
relief under this Section unless it gives the other Party written notice of the Force Majeure Event
within ten (10) days after the occurrence of the event, and the affected Party shall use
commercially reasonable efforts to mitigate the effects of the Force Majeure Event and to resume
full performance as promptly as practicable.
15.8 Counterparts. This Agreement may be executed in counterparts, including by electronic
signature, each of which is an original and all of which constitute one instrument.
15.9 Authority. Each person signing represents that he or she is authorized to bind the Party for
whom he or she signs.
CITY OF SANTA CLARITA
APPROVED AS TO FORM:
C
CONCESSIONAIRE
M.
EXHIBITS
Name:
Date:
City Attorney
[Legal Name]
Name:
Date:
Title:
Title:
• Exhibit A
— Premises Floor Plans (The Rink and The Wheel); Renderings and Site
Images
• Exhibit B
— Equipment Inventory
• Exhibit C
— Approved Operating Hours and Rink Schedule
• Exhibit D
— Approved Menus and Catering Menus and Pricing
• Exhibit E
— Staffing Plan, Marketing Plan, and Cleaning and Maintenance Plans