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Home My WebLink About2026-09-22 - AGENDA REPORTS - SC AQUATICS CENTER POOL PUMP REPL PROJ M3046 EQUIP PURCHASEO Agenda Item: 7 CITY OF SANTA CLARITA .` AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: DATE: September 22, 2026 SUBJECT: PURCHASE OF POOL PUMPS, MOTORS, AND MANWAY COVERS FOR THE SANTA CLARITA AQUATICS CENTER POOL PUMP REPLACEMENT, PROJECT M3046 DEPARTMENT: Public Works PRESENTER: Carla Callahan RECOMMENDED ACTION City Council: 1. Approve the purchase of seven pool pumps and motors and 12 manway covers from Estate Design and Construction for a total contract amount not to exceed $158,700. 2. Find the Santa Clarita Aquatics Center Pool Pump Replacement project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations Article 19, Section 15301. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney review. BACKGROUND This project involves the replacement of the existing pool circulation pumps, motors, and manway covers at the Santa Clarita Aquatics Center, as shown on the attached Location Map. The pumps and motors circulate water throughout the 25-meter, 50-meter, and activity pools, while the manway covers provide access for manual servicing of the pool water filters. The existing equipment is more than 22 years old and has reached the end of its useful service life. The project will replace the existing equipment with new high -efficiency circulation pumps and premium -efficiency motors to improve performance. The construction bids for equipment installation will be solicited separately and the construction contract will be presented to the City Council for consideration at a later date as required. This project supports the Sustainable Public Infrastructure theme of the City of Santa Clarita's (City) strategic plan, Santa Clarita Pathway Page 1 Packet Pg. 35 O Forward. The Santa Clarita Aquatics Center Pool Pump Replacement project is not subject to the California Environmental Quality Act (CEQA) review pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301, which exempts from CEQA review, projects that consists of the operation, repair, maintenance, or minor alteration of existing public or private facilities or mechanical equipment, involving negligible or no expansion of existing or former use. Examples include but are not limited to, interior or exterior alterations involving such things as plumbing, and electrical conveyances. This project meets the criteria for this exemption because the Santa Clarita Aquatics Center Pool Pump Replacement project will be performing repairs and maintenance to existing mechanical and electrical systems located in the same facilities and performing at the same capacity. An invitation to bid was published and circulated via the City's e-procurement system, BidNet, on August 14, 2026. The City transmitted the solicitation to 216 vendors on BidNet, of which 34 vendors downloaded materials. A total of six bids were submitted and opened on September 1, 2026. The results of the bids are shown below. Company Estate Design and Construction National Boiler Supply Knorr Systems, Inc. WMS Aquatics Kijero, LLC Levon Construction Group Location Bid Amount Culver City, CA $ 158,700 Gulf Breeze, FL $ 178,120 Santa Ana, CA $ 197,719 Ellensburg, WA $ 202,871 Morgan Hill, CA $ 304,228 Anaheim, CA $ 312,000 Staff recommends awarding the purchase to Estate Design and Construction, the lowest responsive and responsible bidder. The vendor's bid was reviewed for accuracy and conformance to the contract documents and was found to be complete. The bid proposal is available in the City Clerk's Reading File. The City Council appropriated $424,000 for this project upon adoption of the Fiscal Year 2026- 27 budget. The project budget is $424,000, representing $158,700 for equipment and $265,300 for construction and project administration costs. Project administrative costs include staff time, project management, inspection, permits, and labor compliance monitoring. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT The amount of $424,000 is available in project expenditure account M3046601-516101 (General Fund - Capital) to support the recommended action and associated project costs. Page 2 Packet Pg. 36 O ATTACHMENTS Location Map Proposal for Estate Design and Construction (available in the City Clerk's Reading File) Page 3 Packet Pg. 37 N `iry Of SANTA GLARITA A [Legend Location Map forFeet Aquatics Center Pool Pump 0 so 100 200 Replacement, Project M3046 Street centerlines developed & maintained by City of Santa Clarita GIS The City of Santa Clarita does not warrant Pools the accuracy of the data and assumes no liability for any errors or omissions. Santa Clarita Aquatic Center Map prepared by: City of Santa Clarita 0 Existing Parcel Boundary GIS Division Q:\PROJECTS\P=260902gl\80026\Aquatic Center Repairs.aprx 0 0 7.a z LU ' LJJ ANx f W — LU d i d - " o H a oA EN R,� U g o CU C.) io�EOAo�Po J c d E { v Ip Q °NRo Packet Pg. 38 ACKNOWLEDGEMENT AND ACCEPTANCE OF SPECIFICATIONS Bid #CIP-26-27-M3046 Santa Clarita Aquatics Center Pool Pump Replacement City Project No. M3046 City of Santa Clarita, California By signing below, the undersigned acknowledges that they have: Received and reviewed this bid package including all specifications as issued by the City of Santa Clarita; Fully understood the requirements, specifications, and expectations contained therein; Accepted the bid documents including all specifications as the basis for providing a responsive bid The undersigned certifies that all goods and/or services proposed will conform to the specifications and requirements contained in these bid documents, unless specifically noted otherwise in the bid response. Signature: Date: Sept 1, 2026 Name: Benjamin Tvizer Title: CEO Company Name: Estate Design and Construction PROPOSAL FORM Bid #CIP-26-27-M3046 Santa Clarita Aquatics Center Pool Pump Replacement City Project No. M3046 City of Santa Clarita, California TO THE CITY OF SANTA CLARITA, AS CITY: In accordance with CITY's NOTICE INVITING BIDS, the undersigned BIDDER hereby proposes to furnish all materials, equipment, tools, labor, and incidentals required for the above -stated project as set forth in the plans, specifications, and contract documents therefore, and to perform all work in the manner and time prescribed therein. BIDDER declares that this proposal is based upon careful examination of the work site, plans, specifications, INSTRUCTIONS TO BIDDERS, and all other contract documents. If this proposal is accepted for award, BIDDER agrees to enter into a contract with CITY at the unit and/or lump sum prices set forth in the electronic BID SCHEDULE. BIDDER understands that a bid is required for the entire work that the estimated quantities set forth in the electronic BID SCHEDULE are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. THE CITY RESERVES THE RIGHT TO INCREASE OR DECREASE THE AMOUNT OF ANY QUANTITY SHOWN AND TO DELETE ANY ITEM FROM THE CONTRACT. It is agreed that the unit and/or lump sum price(s) bid include all appurtenant expenses, taxes, royalties, and fees for the project's duration. In case of discrepancies in the amounts bid, unit prices shall govern over extended amounts, and words shall govern over figures. If awarded the contract, the undersigned further agrees that in the event of the Bidder's default in executing the required contract and filing the necessary bonds and insurance certificates within ten working days after the date of the CITY's notice of award of contract to the BIDDER, the proceeds of the security accompanying this bid shall become the property of the CITY and this bid and the acceptance hereof may, at the CITY's option, be considered null and void. Company Name: Estate Design and Construction Company Address: 5701 Buckingham Pkwy UNIT C Culver City, CA 90230 Phone: 310-810-7319 Email: bids@estatednc.com By: Benjamin Tvizer Print Name Title: CEO Signature: Date: Sept 1, 2026 NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) Bid #CIP-26-27-M3046 Santa Clarita Aquatics Center Pool Pump Replacement City Project No. M3046 City of Santa Clarita, California To the CITY OF SANTA CLARITA: In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106, the Bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the Bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. THE BIDDER'S EXECUTION ON THE SIGNATURE PORTION OF THE "BIDDER'S CERTIFICATION" SHALL ALSO CONSTITUTE AN ENDORSEMENT AND EXECUTION OF THOSE CERTIFICATIONS WHICH FORM A PART OF THE PROPOSAL. BIDDERS ARE CAUTIONED THAT MAKING A FALSE CERTIFICATION MAY SUBJECT THE CERTIFIER TO CRIMINAL PROSECUTION. NON -COLLUSION AFFIDAVIT Bid #CIP-26-27-M3046 Santa Clarita Aquatics Center Pool Pump Replacement City Project No. M3046 City of Santa Clarita, California TO BE EXECUTED BY EACH BIDDER OF A PRINCIPAL CONTRACT STATE OF CALIFORNIA Z COUNTY OF LOS ANGELES Benjamin Tvizer being first duly sworn deposes and says that he/she is the k.-rZU (sole owner, a partner, president, etc.) of Sae Design and Construction the party making the foregoing bid; that such bid is not made in the interest of or behalf of any undisclosed person, partnership, company, association, organization or corporation, that such bid is genuine and not collusive or sham, that said BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, or that anyone shall refrain from bidding, that said BIDDER has not in any manner, directly or indirectly sought by agreements, communication or conference with anyone to fix the bid price of said BIDDER or of any other BIDDER, or to fix the overhead, profit, or cost element of such bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the Contract or anyone interested in the proposed Contract; that all statements contained in such bid are true, and further, that said BIDDER has not, directly or indirectly, submitted its bid price, or any breakdown thereof, or the contents thereof, or divulged information or date relative thereto, or paid and will not pay any fee in connection, therewith to any corporation, partnership, company, association, organization, bid depository, or to any member or CITY thereof, or to any other individual information or date relative thereto, or paid and will not pay any fee in connection, therewith to any corporation, partnership, company association, organization, bid depository, or to any member or CITY thereof, or to any other individual, except to such person or persons as have a partnership or other financial interest with said BIDDER in his general business. Bidder: Signature Title Sept 1, 2026 Santa Clarita Aquatics Center Pool Pump Replacement Estate Design and Construction Project 1 Project 1 Code Description UOM 1 PACO # 8015 - Counterclockwise Each Rotation 2 PACO # 5012 - Clockwise Rotation Each 3 PACO # 4012 - Clockwise Rotation Each 4 PACO # 50123 - Clockwise Rotation Each 5 PACO # 80123 - Clockwise Rotation Each 6 Manway Covers Kit Each 7 Delivery to City of Santa Clarita, FOB Lump -Sum Quantity Price Total Cost 2 30000 60000 2 21500 43000 1 17000 17000 1 11000 11000 1 15500 15500 12 600 7200 1 5000 5000 Group Total: $158700 Project Total: $ 158700