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HomeMy WebLinkAbout2026-10-13 - AGENDA REPORTS - INSPECTION SERVICES CONTR CITYWIDE MICROTRENCHING OPERATIONSO Agenda Item: 8 CITY OF SANTA CLARITA .` AGENDA REPORT 1W CONSENT CALENDAR CITY MANAGER APPROVAL: DATE: October 13, 2026 SUBJECT: INSPECTION SERVICES CONTRACT FOR CITYWIDE MICROTRENCHING OPERATIONS DEPARTMENT: Public Works PRESENTER: Amalia Marreh RECOMMENDED ACTION City Council: Award a one-year contract to Twining, Inc. for Public Works inspection services and authorize the City Manager or designee to execute up to four additional one-year renewal options beginning in year two, with a total contract amount not to exceed $700,000 over the entire five-year term. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney review. BACKGROUND On October 14, 2025, the City Council approved a 20-year, non-exclusive agreement with Aspire Broadband Holdings, Inc. (Aspire Fiber) to access and use the City of Santa Clarita's (City) public right-of-way for the installation of fiber optic cable and associated facilities. Pursuant to the agreement, Aspire Fiber is responsible for all applicable permit, plan check, and inspection fees associated with its work, up to a total of $800,000. Due to the volume of microtrenching occurring throughout the City, supplemental public works inspection services are needed to assist City staff with oversight of Aspire Fiber's work in the public right-of-way and to ensure that construction and roadway restoration activities comply with City standards and permit requirements. Staff recommends awarding a contract for supplemental inspection services in an amount not to exceed $700,000. This item provides for supplemental Public Works inspection services to support the City's oversight of Aspire Fiber's ongoing microtrenching operations within the public right-of-way. Aspire Fiber's citywide deployment area is divided into ten construction areas, referred to as Page 1 Packet Pg. 45 O "polygons," which represent geographic areas where fiber installation and related restoration activities will be performed in phases. The current construction activities are occurring within Polygons 1 through 3, with additional polygons anticipated as the deployment progresses. The anticipated construction areas are identified in the attached Location Map, with Aspire Fiber's overall construction program anticipated to continue for approximately 60 months from initiation. The City conducted a Request for Proposal (RFP) to solicit proposals from qualified consulting firms to provide public works inspection services for Aspire Fiber's citywide microtrenching operations. The RFP was published and circulated via the City's e-procurement system, BidNet, on August 11, 2026. The City transmitted the solicitation to 2,123 vendors on BidNet, of which 84 vendors downloaded the RFP. A total of five companies provided proposals for consideration. These proposals were reviewed and evaluated based on each company's ability to meet the specific needs of the City. An evaluation panel, comprised of City staff, scored the responses using the following categories of weighted criteria: • Qualifications and Experience of Assigned Personnel (30 points) • Approach to Staffing Plan and Budget Management (30 points) • Quality of Sample Daily Inspection Reports and Documentation (20 points) • Approach to Coordination with Aspire and City Staff (10 points) • Relevant Municipal Staff Augmentation Experience and References (10 points) The evaluation panel scored the responses based on a 100-point scale, with the results outlined below: Rank Company 1 Twining, Inc. 2 BKF Engineers 3 DCCM Infrastructure, Inc 4 C2PM 5 LAE Associates, Inc. Location Score Long Beach, CA 94 Oakland, CA 86 Riverside, CA 85 Los Angeles, CA 84 Placentia, CA 83 In reviewing proposals, the evaluation panel awarded the highest score to Twining, Inc. (Twining). They demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. Based on their experience with similar projects, and the completeness of their proposal for this project, staff recommends awarding the contract to Twining. The proposal is available in the City Clerk's Reading File. California Government Code 4526 prescribes the selection of architectural and engineering services to be based on demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required and does not authorize the selection of professional architect and engineering services based on cost. City staff was able to reach an agreement with Twining at a fair and reasonable price. Aspire Fiber will be responsible for all costs associated with the public works inspection services. If the contract is awarded, Aspire Fiber will deposit required funds into a trust account Page 2 Packet Pg. 46 O managed by the City. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT All costs associated with the services rendered for the Public Works Inspection Services will be the responsibility of Aspire Fiber. There will be no fiscal impact to the General Fund associated with this item. ATTACHMENTS Location Map Proposal for Twining, Inc. (available in the City Clerk's Reading File) Page 3 Packet Pg. 47 8.a 0 z_ x U z W w H O U_ W 0 U O LL w W z O H U W a z c O .y N Q Cu C O r R V O J r C d E t C) R r.+ r Q Packet Pg. 48 NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS PROPOSAL # ENG-26-27-03 Staff Augmentation - Public Works Inspection Services Citywide Microtrenching Operations City of Santa Clarita, California 1. SUMMARY OF CONTRACTUAL REQUIRMENTS a. A contract is required for any service performed on behalf of the City of Santa Clarita (City). b. By submitting a proposal, you have reviewed the sample contract documents contained within this request for proposals and agree to be bound by the requirements set forth. c. Questions and requests for modification of these terms must be negotiated and approved prior to proposal submission and are at the full discretion of the City. 2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you comply with and agree to be bound by these requirements. If any additional Contract documents are executed, the actual Indemnity language and Insurance Requirements may include additional provisions as deemed appropriate by City's Purchasing Agent. b. You should check with your Insurance advisors to verify compliance and determine if additional coverage or limits may be needed to adequately insure your obligations under this agreement. These are the minimum required and do not in any way represent or imply that such coverage is sufficient to adequately cover the Contractor's liability under this agreement. The full coverage and limits afforded under Contractor's policies of Insurance shall be available to Buyer and these Insurance Requirements shall not in any way act to reduce coverage that is broader or includes higher limits than those required. The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried by or available to the Contractor; or 2—the minimum Insurance requirements shown in this agreement, whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage required, which are applicable to a given loss, shall be available to City. c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. City reserves the right to require full -certified copies of all Insurance coverage and endorsements. 3. INDEMNIFICATION a. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials, representatives and employees (collectively "Indemnitees") from and against any and all claims, loss, cost, damage, injury (including, without limitation, economic harm, injury to or death of an employee of CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise from or relate to (including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole or in part, from: (1) CONSULTANT's performance of Services under this Agreement, or any part thereof, (2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights, copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement (collectively "Liabilities"). Such obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and in particular the limitation on CONSULTANT's duty to defend whereby such duty only arises for claims relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on the cost to defend whereby CONSULTANT will only bear such cost in proportion to CONSULTANT's proportionate percentage of fault (except as otherwise provided in section 2782.8). b. The foregoing indemnification provisions will not reduce or affect other rights or obligations which would otherwise exist in favor of the CITY and other Indemnitees. c. CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to indemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form and substance of those contained in this Agreement. 4. INSURANCE a. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Type of Insurance Limits Commercial general liability: $1,000,000 per occurrence/$2,000,000 aggregate Professional liability $1,000,000 Business automobile liability $1,000,000 Workers compensation Statutory requirement b. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 011185 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto). Liability policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 1185 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY. c. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to renew the insurance for a period of at least three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, including endorsements, and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with California -admitted insurers with (other than workers compensation) a current A.M. Best Company Rating of at least "A:VII." e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the workers compensation policy which arise from work performed by CONSULTANT for CITY. f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to TERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurance requirements under this Agreement, City may terminate this Agreement immediately with no penalty. g. Should CONSULTANT'S insurance required by this Agreement be cancelled at any point prior to expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation. Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer's issuance of notice of cancellation. CONSULTANT must ensure that there is no lapse in coverage. h. The CITY shall be entitled to any coverage in excess of the minimums required herein. I have read and understand the above requirements and agree to be bound by them for any work performed for the City. Authorized Signature: -.� Date: 09/01/2026 Printed Name: Linas Vitkus ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK PROPOSAL # ENG-26-27-03 Staff Augmentation - Public Works Inspection Services Citywide Microtrenching Operations City of Santa Clarito, California By providing the three (3) required signatures below, the Contractor acknowledges full understanding, complete agreement to, and accepts in its entirety, all Scope of Work for the Staff Augmentation - Public Works Inspection Services- Citywide Microtrenching Operations. The Contractor will be expected to perform maintenance practices and uphold the standards herein to the established Scope of Work throughout the length of the contract. *Supervisor's Signature: Date: 09/01 /2026 *Estimator's Signature: i Date: 09/01 /2026 * . 09/01 /2026 *Owner's Signature: Date. *All three signatures required Addendum No. 1 August 18, 2026 Addendum No. 1 PROPOSAL # ENG-26-27-03 Staff Augmentation — Public Works Inspection Services Citywide Microtrenching Operations City of Santa Clarita, California This addendum must be acknowledged via BidNet and should be included with the proposal response. There was a non -mandatory, pre -proposal meeting on August 18, 2026 beginning at 4:00 PM (PT). The meeting was held via ZOOM. Attending Staff: • Michael Lanzone — Assistant Engineer, Public Works • Raymond Abdel Messih —Senior Engineer, Public Works • Michele Arima — Buyer, Administrative Services • Suvarna Hosangadi — PTS Office Administrative Support, Administrative Services Attending Vendors: • Lindsay Green, BKF • Cliff Maurer, BKF • Marieke Nicolai, C2PM • Shereen Hayes, C2PM • Robert, NTI • Natasha DeBenon, DCCM • Bharat Nautival The following question(s) were asked and answered: Q1) Can you please clarify what you mean by "Owner" for one of the signatures for the Acknowledgment and Acceptance of Scope of Work? Is an officer of the firm sufficient? Al) Yes. For purposes of the Acknowledgment and Acceptance of Scope of Work, the "Owner" signature may be provided by an officer or other individual who is authorized to sign on behalf of the firm. The same authorized signer may sign all three lines (Supervisor, Estimator, and Owner), if applicable. The following was reviewed: • Bidding Guidelines • Scope of Work • Response Format and Selection Criteria • Exhibits and Attachments PROPOSAL # ENG-26-27-03 Addendum No. 1 August 18, 2026 END OF ADDENDUM This addendum must be acknowledged via BidNet and should be included with the response. Linas Vitkus �r C^� 09/01/2026 Contractor's Representative Twining, Inc. Company Name Date PROPOSAL # ENG-26-27-03 y � buy _�ob! e City of Santa Clarita Proposal to Provide Staff Augmentation - Public Works Inspection Services Citywide Microtrenching Operations Proposal # ENG-26-27-03 September 1, 2026 Table of Contents A. Introduction.......................................................................3 B. References......................................................................... 5 C. Plan of Study/Scope of Work............................................6 D. Staffing Plan......................................................................7 E. Sample Work...................................................................... 8 ,ry , F. Budget Management Approach ..... .13 G. Personnel, Equipment, and Facilities .............................15 Twining I City of Santa Clarita 2 "TWINING Grounded in Safety, Built on Sustainability September 1, 2026 Proposal No. 26-1767 Michele Arima City of Santa Clarita Engineering Services Division 23920 Valencia Boulevard Santa Clarita, CA 91355 marima@santaclarita.gov 1879 Portola Road, Suite G Ventura CA 93003 Tel 805.644.5100 Fax 562.426.6424 RE: Proposal No. ENG-26-27-03 — Staff Augmentation, Public Works Inspection Services, Citywide Microtrenching Operations Dear Ms. Arima, Twining, Inc. (Twining) is pleased to present our proposal and qualifications to provide Staff Augmentation - Public Works Inspection Services for the City of Santa Clarita's (City) oversight of Aspire Fiber's (Aspire) citywide high-speed internet deployment and microtrenching operations. We understand the City is seeking a single, qualified Public Works Inspector to supplement the City's Engineering Services Division and support the City's oversight of Aspire's construction activities across the anticipated 60-month, multi -polygon program. Our objective, consistent with the City's own, is to help ensure proper roadway restoration, protection of City assets, minimization of impacts to residents and businesses, safe traffic control, continuity of business operations, and effective, positive coordination among Aspire, the City, residents, and other stakeholders throughout this program.. A Continuation of Our Decade -Long Partnership with the City Twining has served as the City's trusted materials testing and inspection partner for over a decade, most recently supporting the City's Annual Overlay and Slurry Seal Programs and CIP As -Needed Contracts. We understand the City's expectations, standards, and Quality Assurance Program, and we are proud to consider ourselves part of the City's public works family. This proposal is a direct extension of that relationship: rather than introducing a new team or process, we are offering the City a known, proven partner to provide this next, specialized scope of inspection support. Twining I City of Santa Clarita 3 Right -Sized for a Staff Augmentation Assignment Twining will assign Eddie Perez as the dedicated primary Public Works Inspector and the City's primary field point of contact. Eddie will provide consistent day-to-day oversight of Aspire's microtrenching operations, coordinate routine field matters with the City and Aspire, prepare the required inspection documentation, and maintain continuity as construction progresses among the City's project polygons. Recognizing that construction sequencing and inspection needs may fluctuate, Eddie will be supported by Jack Gaines as the designated senior alternate and by Twining's broader pool of qualified, City -approved inspection personnel. This staffing structure allows Twining to provide uninterrupted coverage during planned or unplanned absences, respond to emergency inspection requests, and expand coverage when multiple crews or construction activities operate concurrently —including work occurring within as many as three polygons. Twining's Project/Contract Manager, Amir Ghavibazoo, PhD, will oversee staffing coordination, quality assurance, performance, and management -level communication with the City. This approach provides the consistency and accountability of a dedicated primary inspector while preserving the flexibility and depth of resources necessary to respond to changing schedules, concurrent work fronts, and the City's evolving inspection priorities. Understanding of Aspire's Microtrenching Program and Coordination Approach Our proposed inspector will be well versed in the City's Trench Standard Detail, Microtrenching Details, and applicable Greenbook and City standards, and will monitor Aspire's trenching, conduit installation, backfill, slurry placement, and pavement, sidewalk, curb, and gutter restoration for compliance with permit conditions and City requirements. We understand the importance of proactive, professional coordination among Aspire, residents, utility owners, and City staff, and our inspector will document daily construction activities, deficiencies, and public concerns using the City's Virtual Project Manager (VPM) software, consistent with the City's reporting and punch -list tracking requirements. Staffing and Budget Management Approach Our proposed staffing and budget management approach is built around the City's per - polygon Not -to -Exceed structure. Our inspector will track labor hours and remaining contract capacity on an ongoing basis and will proactively notify the City's Project Manager as inspection hours approach established budget thresholds, allowing the City to make informed decisions about coverage before any NTE limit is reached. Our approach and proposed rates are described in further detail in the Staffing Plan and Budget Management Approach sections of this proposal, and our Cost File. We appreciate the opportunity to submit our qualifications and look forward to continuing to serve the City. Should you have any questions regarding this proposal, please do not hesitate to contact Amir Ghavibazoo at (562) 900-5258 or aghavibazoo@twininginc.com. Sincerely, Twining, Inc. Amir Ghavibazoo, PhD Linas Vitkus, PE, GE Director of Infrastructure President and Chief Operating Officer Project Contact for the City Authorized to contractually bind the firm Twining I City of Santa Clarita 4 RFFFRFNr'FC PROPOSAL # ENG-26-27-03 Staff Augmentation - Public Works Inspection Services Citywide Microtrenching Operations City of Santa Clarita, California The following are the names, addresses, and telephone numbers of three public agencies for which proposer has performed work of a similar scope and size within the past 3 years. If the instructions on this form conflict with the references requested in the scope of work, the scope of work shall govern. Complete this form out accordingly. Fill out this form completely and upload it with your proposal. 1. City of Long Beach 411 W. Ocean Blvd, 5th Floor, Long Beach, CA 90802 Name and Address of Owner / Agency Thana Sathees, (562) 570-7513 Thana.Sathees@longbeach.gov Name and Telephone Number of Person Familiar with Project $10,000 - $50,000 Material Testing & Special Inspection Ongoing Contract Amount Type of Work Date Completed 2. City of Thousand Oaks 2100 Thousand Oaks Blvd, Thousand Oaks, CA 91362 Name and Address of Owner / Agency Nader Heydari, City Engineer, (805) 449-2100 Name and Telephone Number of Person Familiar with Project $500,000 Material Testing & Special Inspection Ongoing Contract Amount Type of Work Date Completed 3. City of Simi Valley, 2929 Tapo Canyon Road, Simi Valley, CA 93063 Name and Address of Owner / Agency Ashique Khandaker, PE, QSD, Senior Engineer, Capital Projects — Direct: (805) 583-6791 Name and Telephone Number of Person Familiar with Project $100,000 Material Testing & Special Inspection Ongoing Contract Amount Type of Work Date Completed Twining I City of Santa Clarita 5 Twining's work program combines risk -based field coverage, timely VPM documentation, responsive staffing, and direct coordination with the City's Project Manager and Supervising Public Works Inspector. Inspection will protect City assets, verify compliant roadway restoration and traffic control, minimize public impacts, and maintain a complete record of Aspire's work. Plan of Study / Scope of Work TASK SUB -TASK / METHODOLOGY 1. Mobilization and Review permits, approved plans, Greenbook, City Field -ready personnel, Coverage Planning standards, Trench and Microtrenching Details, VPM confirmed protocols, and procedures, and open issues. Use Aspire's 48-hour a coordinated inspection notices and look -ahead schedules to coordinate risk- schedule. based coverage with City staff and avoid duplication. 2. Construction, Verify work limits, notifications, traffic and pedestrian Documented compliance; Traffic, and control, access, BMPs, trenching, conduit, backfill/ early identification and Restoration slurry, utility protection, pavement/concrete/ correction of deficiencies; Inspection landscape restoration, workmanship, and compliance. protected City assets and Immediately elevate safety concerns, damage, public access. conflicts, unauthorized work, or unresolved public impacts. 3. Documentation Complete a VPM Daily Inspection Report within Daily Reports, Weekly Status and Deficiency 24 hours with locations, activities, quantities, Updates, current deficiency/ Control traffic control, existing/post-work conditions, punch lists, photographs, and communications, deficiencies, corrective actions, and meeting input. captioned photographs. Track punch -list items through verified closure and submit the weekly status update by 3:00 p.m. Thursday. 4. Coordination, QA, Eddie Perez will coordinate routine field matters; Consistent service, prompt and Budget Control issues needing interpretation or direction remain with issue resolution, quality the City. Amir Ghavibazoo will oversee staffing, report documentation, and quality, performance, and escalation. Twining will track inspection effort aligned with hours by polygon and notify the City before trends City priorities and budget. affect the $80,000 per -polygon limit. Twining I City of Santa Clarita 6 Primary assignment. Eddie Perez will serve as Lead Public Works Inspector and the City's primary field point of contact. Jack Gaines will be the designated senior alternate. Megan Ramelot and Alexandra Kupfert will provide supplemental bench coverage only in assignments consistent with City requirements and approval. Amir Ghavibazoo will serve as Project/Contract Manager and management escalation point. Plan of Study / Scope of Work TASK SUB -TASK / METHODOLOGY Baseline coverage Approximately three inspection days per week for each active polygon. Each requested inspection day will have a minimum of eight (8.0) field hours. The City may adjust the frequency of inspection days based on work activity, risk, City coverage, and remaining budget. Concurrent work The primary inspector will provide coverage for up to three concurrently active polygons, with inspection hours distributed among the locations based on proximity, construction activity, risk, and inspection needs. This approach assumes the locations and work activities can be reasonably covered by one inspector without compromising safety, required inspection quality, or timely documentation. If the polygons are widely separated, the workload exceeds one inspector's practical capacity, or simultaneous critical operations require continuous observation, Twining will promptly coordinate with the City regarding schedule adjustments or authorization of additional inspection staff. At each location, the inspector will verify work limits, notifications, traffic and pedestrian control, access, BMPs, trenching, conduit installation, backfill/slurry placement, utility protection, pavement/concrete/landscape restoration, workmanship, and compliance. Safety concerns, damage, conflicts, unauthorized work, or unresolved public impacts will be immediately elevated to the City. Continuity and emergency Jack provides planned or unplanned relief for Eddie. Key substitutions response require City approval. When emergency coverage is requested, the assigned inspector or qualified alternate will remain available until relieved by City personnel, subject to City authorization and applicable billing provisions. Quality assurance and Amir will provide project onboarding, review initial and periodic reports, communication monitor timeliness and deficiency closure, coordinate staffing, and address City feedback. Significant safety, noncompliance, asset -damage, utility - conflict, or public -impact issues will be escalated immediately. Twining I City of Santa Clarita 7 �0: Twining, Inc.- Long Beach Lab "TWINING 3310 Airport Way, Long Beach, CA 90806 Daily Field Report Ph: 562.426.3355 Fax: 562.426.6424 www.twininginc.com Customer: GHD, Inc. Report ID: 260026_1-W01-26-21121 3780 Kilroy Airport Way, Ste 535 -AB8-082626\3 Long Beach, CA, 90806 Report Date: 08/31/2026 Project: LGB - Water Main Improvements (MC-5209) Issue No: Long Beach Airport Project No: 260026.1 Long Beach, CA Permit No: Jurisdiction: Distribution: Jess Caballero, Samuel Jung, Steve Briggs, Youngha Choi General Information Work Date: 08/26/2026 Inspector: Alexandra Brown Weather: Clear Contractor: Lonerock IR #: — Building Permit #: Site Representative(s): — Equipment Observed: CAAT 315FL CAT 262 Skid steer Time Arrived: 07:00 AM Time Departed: 02:30 PM Time Lunch Started: 12:00 PM Time Lunch Ended: 12:30 PM Travel Distance (mi): — Regular Hours: — TOTAL TIME (h): 7.50 Observations/Remarks Crew continued with excavation by hand and mechanical means in area 1A. Continued with grinding of AC in plate perimeters with a CAT 262D skid steer equipped with a grinding head. Crew removed AC in trench zone in EB lanes and began digging by hand/potholing for utilities. Encountered unknown line at Sta—100+41 and top of a water line close by. Crew cutting of existing gutter to facilitate steel plate placement. Referenced Documents: — Field Signatures Company Rep: Alexandra Brown — Inspector / Field Technician Authority: Certification #: Certificate of Compliance The work ❑✓ Was ❑ Was Not The work inspected ❑✓ Met ❑ Did Not Meet Material Sampling inspected in accordance with the requirements of the requirements of the approved documents was not performed the approved documents This report will be distributed to architect, engineer, client, and governing jurisdiction (e.g. DSA) as required by applicable codes and project documents. Review Status This report has not been reviewed by Twining's project manager. The final report will be distributed by the Twining's Project Manager. Reviewed by: Signed Date: Twining I City of Santa Clarita 8 E. Sample Work 0* 010 Twining, Inc.- Long Beach Lab "TWINING 3310 Airport Way, Long Beach, CA 90806 Ph: 562.426.3355 Fax: 562.426.6424 www.twininginc.com Customer: GHD, Inc. 3780 Kilroy Airport Way, Ste 535 Long Beach, CA, 90806 Project: LGB - Water Main Improvements (MC-5209) Long Beach Airport Long Beach, CA Jurisdiction: Distribution: Jess Caballero, Samuel Jung, Steve Briggs, Youngha Choi Image 1 Daily Field Report Report ID: 260026_1-W01-26-21121 -AB8-082626\3 Report Date: 08/31/2026 Issue No: Project No: 260026.1 Permit No: r,- Form No: 160001 © 2000-2026 QEST Platform by SpectraQEST.com Page 2 of 7 Twining I City of Santa Clarita 9 E. Sample Work Twining, Inc.- Long Beach Lab "TWINING 3310 Airport Way, Long Beach, CA 90806 Ph: 562.426.3355 Fax: 562.426.6424 www.twininginc.com Customer: GHD, Inc. 3780 Kilroy Airport Way, Ste 535 Long Beach, CA, 90806 Project: LGB - Water Main Improvements (MC-5209) Long Beach Airport Long Beach, CA Jurisdiction: Distribution: Jess Caballero, Samuel Jung, Steve Briggs, Youngha Choi Image 2 Form No:160001 R". Daily Field Report Report ID: 260026_1-W01-26-21121 -AB8-082626\3 Report Date: 08/31/2026 Issue No: Project No: 260026.1 Permit No: A � r� r �= 7 �'� Tg �t�F� �t .. • Y © 2000-2026 QEST Platform by SpectraQEST.com Page 3 of 7 Twining I City of Santa Clarita 10 E. Sample Work 410% Twining, Inc.- Long Beach Lab "TWINING 3310 Airport Way, Long Beach, CA 90806 Ph: 562.426.3355 Fax: 562.426.6424 www.twininginc.com Customer: GHD, Inc. 3780 Kilroy Airport Way, Ste 535 Long Beach, CA, 90806 Project: LGB - Water Main Improvements (MC-5209) Long Beach Airport Long Beach, CA Daily Field Report Report ID: 260026_1-W01-26-21121 -AB8-082626\3 Report Date: 08/31/2026 Issue No: Project No: 260026.1 Permit No: Jurisdiction: Distribution: Jess Caballero, Samuel Jung, Steve Briggs, Youngha Choi Image 3 Form No:160001 Ju r © 2000-2026 QEST Platform by SpectraQEST.com Page 4 of 7 Twining I City of Santa Clarita 11 E. Sample Work 0'? Twining, Inc.- Long Beach Lab "TW I N I N G 3310 Airport Way, Long Beach, CA 90806 Ph: 562.426.3355 Fax: 562.426.6424 www.twininginc.com Customer: GHD, Inc. 3780 Kilroy Airport Way, Ste 535 Long Beach, CA, 90806 Project: LGB - Water Main Improvements (MC-5209) Long Beach Airport Long Beach, CA Jurisdiction: Distribution: Jess Caballero, Samuel Jung, Steve Briggs, Youngha Choi Image 4 Form No:160001 Daily Field Report Report ID: 260026_1-W01-26-21121 -AB8-082626\3 Report Date: 08/31/2026 Issue No: Project No: 260026.1 Permit No: © 2000-2026 QEST Platform by SpectraQEST.com Page 5 of 7 Twining I City of Santa Clarita 12 Tracking Labor Hours and Costs Twining's assigned Public Works Inspector will log all inspection hours daily through Twining's electronic timekeeping system, recording hours worked against the City of Santa Clarita contract and the applicable construction polygon. Hours are categorized by regular time, overtime, or other applicable rate classifications. At the close of each pay period, the inspector certifies their time entries, and the Project/ Contract Manager (Amir Ghavibazoo) reviews and approves all timesheets prior to payroll processing and invoicing. Invoices submitted to the City will clearly identify the inspector's name, dates of service, hours worked each day, applicable billing rate, and the polygon to which services were provided. All hourly billing rates are fully inclusive of mileage, vehicle use, communication devices, equipment, and other incidental costs as required by this RFP. No separate charges will be invoiced for these items. Monitoring Remaining Contract Capacity Twining understands that the City retains primary responsibility for managing the allocation of inspection hours and monitoring the remaining available budget. To support the City in this role, Twining will maintain a running count of cumulative inspection hours worked per polygon, tracked against the not -to -exceed inspection hours established in Attachment 1 Cost Proposal Worksheet. This information will be summarized on each monthly invoice so the City's Project Manager has a clear view of hours consumed, hours remaining, and the percentage of the polygon allocation utilized. This simple approach ensures both Twining and the City are aligned on budget status without adding unnecessary administrative complexity to what is a single -inspector staff augmentation assignment. Notifying the City of Potential Budget Impacts Twining will proactively monitor inspection hours and notify the City's Project Manager via email when approximately **70% of the allocated inspection hours** for a given polygon have been consumed. A second notification will be provided at **90%** to allow the City adequate time to assess whether additional inspection hours should be authorized or whether City inspection staff should be deployed to cover remaining activities. Budget status will also be noted in the **Weekly Construction Status Updates** submitted to the City's Project Manager each Thursday by 3:00 p.m., as required by the RFP. If any circumstance arises during active inspection — such as emergency coverage requests, extended Aspire operations, or unexpected field conditions — that could accelerate hour consumption beyond the planned rate, Twining will alert the City's Project Manager promptly so corrective measures can be coordinated. Minimum Billable Hour Requirements Twining's minimum billable hour requirements for the assigned Public Works Inspector are governed by the Operating Engineers Local 12 collective bargaining agreement and are structured as follows: Twining I City of Santa Clarita 13 F. Budget Management Approach These minimums are administered on a per -workday basis. Given the anticipated construction window of 8:30 a.m. to 3:30 p.m. Monday through Friday, most routine inspection days are expected to fall within the 8-hour minimum tier. If Aspire suspends or ceases operations on a scheduled inspection day and Twining's inspector has already been dispatched, the 2-hour minimum will apply. A minimum of 24 hours' advance notice is required for scheduling or canceling inspection services. Any minimum -charge instance will be documented in the inspector's Daily Inspection Report submitted through VPM, noting the reason the minimum was triggered (e.g., "Aspire operations suspended — no work available upon arrival"). All minimum charges count against the polygon's not -to -exceed hour allocation. Twining I City of Santa Clarita 14 Personnel, Staffing Plan, Location Twining's staffing approach for this contract centers on assigning a single, dedicated Public Works Inspector, Eddie Perez, to provide consistent, day-to-day field oversight of Aspire's microtrenching operations under the City's direction. Jack Gaines will serve as the designated senior alternate, and Megan Ramelot and Alexandra Kupfert are available to provide supplemental bench coverage as needed, consistent with City requirements and approval. This contract will be primarily supported out of Twining's Ventura branch office and materials testing laboratory, providing local proximity, established familiarity with the City's standards, and streamlined coordination with the assigned inspector. Should additional coverage, backup personnel, or specialized support be needed, Twining can draw on staff and resources from our broader network of branch offices and testing facilities across California, shown below, ensuring continuity of service throughout the life of the contract. Amir Ghavibazoo, PhD serves as the primary point of contact overseeing this assignment, with the full contact and office information detailed below. A A A A A A A Branch Offices & Testing Facilities Long Beach 4811 Airport Plaza Dr., Suite 220 Long Beach, CA 90815 Fountain Valley 18071 Mount Washington St. Unit A, Fountain Valley, CA Ventura 1879 Portola Road, Suite G Ventura, CA 93003 San Diego 15950 Bernardo Center, Suite J San Diego, CA 92127 Sacramento 120 Main Avenue, Suite J Sacramento, CA 95838 Concord 5027 Commercial Circle, Suite G Concord, CA 94520 Twining I City of Santa Clarita 15 G. Personnel, Equipment, and Facilities Eddie Perez Lead Public Works Inspector / Primary Field Point of Contact Professional Summary Eddie Perez brings more than 15 years of public works construction inspection and quality assurance experience for municipal agencies throughout Southern California. He has served as the City's field representative and lead inspector on roadway rehabilitation, underground utility, pavement restoration, and related right-of-way improvements. Eddie reviews plans and specifications, monitors contractor workmanship and traffic control, verifies quantities and materials, maintains daily documentation, coordinates with project stakeholders, and drives timely correction of deficient work. His long-standing City of Santa Clarita experience provides immediate familiarity with City standards, procedures, streets, and project partners. Relevant Experience Years of Experience City of Santa Clarita, Annual Overlay and Slurry Seal Programs 15 (2011 - Present) As lead public works inspector and field coordinator, Eddie represents the City during pavement rehabilitation. He reviews plans, traffic -control requirements, Education schedules, bid items, and public notices before construction; monitors milling, High School Diploma paving, microsurfacing, ADA ramps, utility -cover adjustments, signal loops, Current Registrations/ striping, and restoration; and verifies workmanship and quantities. He checks Certifications/Specialized lane closures, signage, pedestrian routing, parking restrictions, and access for Training residents, schools, transit, and businesses. Eddie coordinates the contractor, OSHA 10-Hour City staff, utilities, and testing personnel; reviews daily reports and material Construction Safety results; tracks tickets, manpower, equipment, and deficiencies; and supports progress meetings, estimates, punch lists, and final acceptance. City of Santa Clarita, Newhall Ranch & Bouquet Canyon Road Improvements Eddie provided inspection oversight for grading, paving, utility work, and roadway improvements within active City right-of-way. He reviewed work against approved plans, specifications, and standards; observed excavation, utility installation, backfill, compaction, paving, and surface restoration; and coordinated materials sampling and testing. Eddie monitored contractor workmanship and production, verified field quantities, documented progress and issues, and communicated with City staff, the contractor, utilities, and affected stakeholders. He also checked traffic -control plans, lane and pedestrian access, signage, work -zone housekeeping, and protection of existing improvements, escalating deficiencies through closure. City of Santa Ana, Fisher Park Neighborhood Water Main Improvements Eddie supported inspection of neighborhood water -main construction and pavement restoration. He tracked daily progress, installed quantities, labor and equipment, test results, and corrective actions. Because work occurred in an occupied neighborhood, Eddie monitored traffic -control devices, pedestrian and driveway access, parking restrictions, and safe sequencing, while communicating field conditions with City representatives, the contractor, utilities, residents, and other affected parties. Twining I City of Santa Clarita 16 G. Personnel, Equipment, and Facilities Jack Gaines Alternate Public Works Inspector Professional Summary Jack Gaines is a Public Works Inspector with more than four years of experience providing construction inspection, materials testing, quality assurance, and project documentation for municipal and county infrastructure. His background includes roadway rehabilitation, underground water infrastructure, utility trenching, pavement restoration, concrete, asphalt, soils, and stormwater improvements. Jack reads plans and specifications, monitors workmanship and traffic control, verifies field quantities and material compliance, prepares daily records and punch lists, and coordinates corrective work with contractors and agency representatives. His recent City of Santa Clarita assignments provide direct familiarity with the City's public works expectations and active right-of-way environment. Relevant Experience Years of Experience City of Santa Clarita - 2024-2025 Overlay & Slurry Program 4 (2022 - Present) Jack performed public works inspection and materials quality assurance during Citywide pavement rehabilitation. He reviewed daily work areas and Education plans, observed surface preparation, localized repairs, paving and slurry High School Diploma operations, and verified contractor workmanship and materials met project Current Registrations/ requirements. Jack tracked production, deliveries, quantities, personnel, Certifications/Specialized equipment, test results, and field issues in daily documentation. He monitored Training traffic -control setup including signs, channelizing devices, lane closures, ACI Concrete Field Testing pedestrian routing, driveway access, and parking restrictions. Technician - Grade I City of Santa Clarita, Newhall Ranch & Bouquet Canyon Road Improvements ICC Soils Jack inspected grading, paving, utility installations, and roadway improvements ICC Structural Masonry for conformance with design plans and specifications. His work included observing excavation, soil and aggregate base placement and compaction, ICC Reinforced Concrete utility installation and backfill, asphalt paving, concrete work, and restoration ICC Steel and Bolting of disturbed improvements. He verified workmanship, coordinated field and laboratory testing, tracked daily quantities and contractor resources, and prepared clear records of progress and deficiencies. Jack monitored traffic - control measures, lane and pedestrian access, signage, protection of existing utilities, and site housekeeping, communicating field conditions with City staff, the contractor, and the project team through completion. South Coast Water District, Avenida Presidio Valve Replacement Jack provided inspection for water -system valve installation and trenching operations. He observed excavation, shoring, valve and appurtenance installation, bedding, backfill, compaction, testing, and surface restoration, confirming compliance with plans and agency requirements. He monitored workmanship, tracked quantities and material usage, coordinated sampling and testing, and documented daily progress and corrective actions. He coordinated with District staff, the contractor, testing personnel, and affected stakeholders. Twining I City of Santa Clarita 17 G. Personnel, Equipment, and Facilities Alexandra Kupfert Public Works Inspection Support Personnel Professional Summary Alexandra Kupfert has more than three years of experience supporting public works inspection, construction materials testing, and quality assurance on municipal roadway, utility, airport, and transportation projects. Her work includes asphalt, concrete, soils, aggregate base, trench backfill, pavement restoration, and construction documentation. On City assignments, Alexandra observes contractor workmanship, verifies testing and field quantities, monitors traffic -control implementation and public access, reports deficiencies, and coordinates with agency representatives, contractors, and testing personnel. For this assignment, she will provide inspection support under the direct supervision of the Lead or Alternate Public Works Inspector. Relevant Experience Years of Experience City of Santa Clarita, 2024-2025 Overlay & Slurry Program 3 (2023 - Present) Alexandra supported public works inspection and materials quality assurance for Citywide pavement rehabilitation and restoration. She observed Education preparation, localized repairs, asphalt placement, slurry operations, utility - High School Diploma cover adjustments, and related work; checked workmanship against project Current Registrations/ requirements; coordinated field sampling and testing; and documented test Certifications/Specialized results, quantities, production, and field conditions. Alexandra monitored Training contractor traffic -control setups, signs, channelizing devices, lane and ACI Concrete Field -Testing pedestrian routing, driveway access, parking restrictions, and safe passage Technician - Grade I through active work areas. Caltrans: 125 ADMIX, AGG, Long Beach Utilities, Water Main Improvements MC-5209 BIT, CEM, GEN, HMA; 231 Alexandra provided inspection and testing support during construction of ICC Soils municipal water -main improvements in active public rights -of -way. She ICC Structural Masonry observed trench excavation, bedding, pipe and appurtenance installation, backfill, compaction, and pavement restoration; verified field conditions and Nuclear Gauge workmanship; performed or coordinated soils and materials testing; and maintained clear documentation of locations, quantities, test results, and issues. Alexandra also monitored traffic -control devices, lane and pedestrian access, driveway and business access, temporary signage, and work -zone housekeeping. City of Long Beach, Artesia Boulevard Reconstruction Alexandra served as a field inspector on reconstruction of a major urban roadway, including asphalt pavement replacement and new sidewalks, curbs, and gutters. She supported soil -compaction testing, concrete sampling and inspection, asphalt plant and field inspection, laboratory coordination, and quality assurance documentation. In the field, she checked preparation and placement practices, tracked material delivery and completed work, documented observations, and communicated deficiencies to the project team. Alexandra monitored construction traffic control, lane closures, pedestrian detours, business and driveway access, signage, and protection of adjacent improvements. Twining I City of Santa Clarita 18 G. Personnel, Equipment, and Facilities Megan Rarnelot Public Works Inspection Support Personnel Professional Summary Megan Ramelot has more than three years of experience supporting public works inspection, construction materials testing, and quality assurance for roadway, utility, and transportation improvements. Her municipal work includes pavement rehabilitation, slurry seal, recycled -water pipeline replacement, roadway grading, slope repair, concrete, asphalt, soils, aggregate base, and trench restoration. Megan observes workmanship, performs and coordinates materials testing, documents quantities and field conditions, monitors traffic -control implementation and public access, and communicates issues with agency staff, contractors, laboratories, and affected stakeholders. For this assignment, she will provide inspection support under the direct supervision of the Lead or Alternate Public Works Inspector. Relevant Experience Years of Experience City of Santa Clarita, 2024-2025 Overlay & Slurry Program 3 (2023 - Present) Megan supported public works inspection and materials quality assurance for Citywide pavement rehabilitation. She observed surface preparation, Education localized repairs, asphalt placement, slurry seal, and restoration work; checked High School Diploma contractor workmanship; performed or coordinated field sampling and testing; Current Registrations/ and recorded material results, quantities, production, and site conditions. Certifications/Specialized Megan monitored traffic -control signs, channelizing devices, lane closures, Training pedestrian routing, driveway access, parking restrictions, and safe public ACI Concrete Field -Testing passage through active work zones. Technician - Grade I Coast Water District, Los Monteros Drive Recycled Water Pipeline CaltSouth ns: 125 series; 375, Megan provided inspection and materials testing support for recycled -water 504, 518, 523.1, 539, 540, 04 pipeline replacement within the public right-of-way. She observed trenching, 543, 556, 557 bedding, pipe installation, backfill, compaction, and restoration; checked ICC Soils workmanship and field conditions; coordinated soils, concrete, and pavement ICC Structural Masonry testing; and documented locations, quantities, results, daily progress, and issues. Megan monitored traffic -control devices, pedestrian and vehicle Professional Affiliations routing, driveway access, construction signage, and protection of existing Full Name of Organization utilities and improvements. She coordinated with the lead inspector, District (Acronym) staff, contractor personnel, testing laboratories, and affected stakeholders, reporting nonconforming work and confirming corrections. City of Anaheim, Serrano Avenue Pavement Rehabilitation Megan supported inspection of roadway rehabilitation activities on Serrano Avenue, including pavement preparation, asphalt placement, concrete -related work, and associated restoration. She checked contractor workmanship and material handling, performed and coordinated testing of soils, aggregate base, concrete, and asphalt as applicable, verified field quantities and delivery information, and prepared daily documentation of work completed and deficiencies observed. Megan also monitored lane closures, signs, channelizing devices, pedestrian access, driveway access, and other traffic - control measures to help maintain safe movement through the work area. Twining I City of Santa Clarita 19 Grounded in Safety, Built on Sustainability Cost Proposal Worksheet Polygon 1 j) Estimated Start ( ift 4/22/2026 CPI Adjusted Rate $ 152.00 Maximum NTE $ 80,000.00 Not -To -Exceed Inspection Hours 526 2 5/21/2026 $ 152.00 $ 80,000.00 526 3 9/18/2026 $ 156.56 $ 80,000.00 511 4 12/7/2026 $ 156.56 $ 80,000.00 511 5 3/1/2027 $ 156.56 $ 80,000.00 511 6 4/22/2027 $ 156.56 $ 80,000.00 511 7 9/15/2027 $ 161.26 $ 80,000.00 496 8 11/4/2027 $ 161.26 $ 80,000.00 496 9 3/7/2028 $ 161.26 $ 80,000.00 496 10 5/5/2028 $ 161.26 $ 80,000.00 496 Schedule of Fees Task Code 10500 General Conditions Personnel Public Works Inspector (inlcuding Mileage, Driver time and equipment) Rate $152.00 Minimum Charges (Inspection and Technician Personnel Only - Other Personnel Charged on Portal to Portal Basis) 2-Hour Minimum: Inspector arrives at jobsite, no work to perform 4-Hour Minimum: 1 to 4 hours of inspection 8-Hour Minimum: Over 4 to 8 hours of inspection Regular Time (All Types of Inspection and also All Non -Exempt Employees) The first 8 hours worked Monday through Friday between 5:00 a.m. and 5:00 p.m. except as noted otherwise below. Time and One -Half (All Types of Inspection and also All Non -Exempt Employees) All shifts will be billed based on the time and date of their start. Any increment past 8 hours through 12 hours worked Monday through Friday and the first 12 hours on Saturday. Time and one-half will also be charged for the first four hours before 5:00 a.m. and after 5:00 p.m. Double Time (All Types of Inspection and also All Non -Exempt Employees) After the first four hours worked before 5:00 a.m. and after 5:00 p.m. Holidays are New Year's Day, President's Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, the day after Thanksgiving, Christmas Day, and Local 12 general meeting days (First Saturday in June, First Saturday in December). If any of the holidays should fall on Sunday, the Monday following shall be considered the holiday. If Christmas or New Year's Day should fall on a Saturday, the Friday preceding shall be considered a holiday. Meal Period When personnel are directed by the City to work more than five consecutive hours without a one-half hour uninterrupted meal period, one half hour at double time rate will be charged in addition to any applicable overtime for actual hours worked. Shift Differential (Applies to Regularly Scheduled Shifts Only) A $1.00 per hour shift differential premium will be charged for all inspection hours that fall outside of the 5:00 a.m. to 5:00 p.m. time period. Twining will require 48-hour notice along with the General Contractors approved shift letter prior to beginning a shift that will include hours falling outside this time period. Should this notice not be provided, all work performed on that shift will be billed at the applicable overtime or double time rate. If three shifts per day are required, the first shift will be billed at the standard rate. The second shift shall be billed in accordance with the previous paragraph. The third shift shall be billed at 8 hours for the first 6 1/2 hours worked and appropriate overtime or double time for all hours thereafter.