HomeMy WebLinkAbout1990-03-27 - AGENDA REPORTS - BALLOT COUNTER PURCHASE (2)0
AGENDA REPORT
City Manager Approval
Item to be presented by:
CONSENT CALENDAR Andrea Daroca
DATE: March 27, 1990
SUBJECT: Purchase of one ballot counter and software package
DEPARTMENT: Finance/General Services
BACKGROUND
At the request of the City Manager, bids were requested through advertisement
from potential suppliers of ballot counters and software packages to assist the
City Clerk, staff and volunteers with the forthcoming and future City elections.
The City Clerk received three bids from three reputable ballot counter
suppliers. The sealed bids were opened and read by the_,A_s6i_s_t_'. City Clerk at
11:00 a.m., Friday, February 16, 1990. The bid results wer-6 as follows:
Martin & Chapman $18,948.13
Sequoia Pacific $18,467.75
DIMS $49,802.56
In an effort to save the City money, both bidders who offered the lowest bids
were asked for quotes for renting the equipment and staff support for the City
election. Only one vendor could supply the City with the required equipment/
support at a cost of $3,700 on election day. The other vendor was not available
but indicated the rental cost would be about $3,700 also.
In order to supply the City with the lowest cost ballot counter and software
package which would be available for all future elections, the General Services
Manager requested quotes on a slower cards per minute counter and asked that the
suppliers accept one-third payment within thirty days of delivery and full
payment to be received within thirty days after July 1, 1990, our next fiscal
year. The following quotes were received:
Sequoia Pacific
Martin & Chapman
$16,700
$16,750
Both vendors' prices include the purchase of equipment and staff support for
election night, and they are willing to take one-third down and full payment
after July 1, 1990. Sequoia Pacific was not only the lowest bidder but
Sequoia's software application offers more features.
RECOMMENDATION
Award the bid to Sequoia Pacific, the lowest bidder, approve the expenditure of
$5,511 from the election account 01-4400-225 to pay Sequoia Pacific this fiscal
year, and appropriate the remaining balance in 1990-91 fiscal year budget.
Agenda Item*:f. . Z