HomeMy WebLinkAbout1990-12-11 - AGENDA REPORTS - CMTY SERVICES GRANT PROCESS (2)AGENDA REPORT
City Manager Approval
Item to be presented b
NEW BUSINESS Ken Pulskamp
DATE: December 11, 1990
SUBJECT: COMMUNITY SERVICES GRANT AWARD PROCESS FOR FISCAL YEAR 19.90/91
DEPARTMENT: City Manager's Departme45?
BACKGROUND
For Fiscal year 1990/91, $70,000 is the remaining budgeted amount in the
Community Services Division budget for Community Service Agency Funding. These
funds are projected to be utilized to fund Community Service Agencies Human _
Service programs.
In order to determine the most pressing human service needs in the Santa Clarita
Valley, staff conducted a survey asking agencies what are the main social
service problems in the community. The survey was conducted among a diverse
cross-section of community service organizations. As a result, the Human
Service issues for the Santa Clarita community are anti-drug education for
adults and youth, mental health, affordable -housing, temporary/adequate shelter,
delinquency prevention, child care, education projects, historic preservation,
job training for the disadvantage, job training for youths, outdoor recreation
expansion, scholarships for low income students and senior services.
The priority human service needs assessment is established each fiscal year.
This priority establishes which human service needs of the community necessitate
assistance and is used as eligibility and selection criteria for the grant
program.
The city staff proposes that a Selection Committee he established. The
committee should consist of one City Councilmember, one member of the Parks and
Recreation Department, and two members of the City Manager's Department and one
member from the United Way planning staff.
The committee will review all applications submitted for the Community Service
Grant program and determine those proposals which will include a request for
funds. Moreover, the committee will recommend to council, each fiscal year,
which community agencies should receive funding according to the city "priority,
criteria attached to this report.
City staff will return to the January 8th Council meeting with a recommended
amount of funds to be allocated to each agency.
The process and agreement is structured so the funds will be expended on city
residents -therefore, residents of county unincorporated areas will not receive
services.
n j111nnTi q70
a
_i-Im
Agenda Item: ,
Page Two
A enda Re ort December 11 1990
g r I ,
Subject: Community Services Grant Award Process for Fiscal Year 1990/91
$100,000 is currently budgeted for this project, and Account No. 01-4000-230 has
been established to fund this program. This program will be included as.a
proposal in the 1991/92 budget to continue the process on an annual basis.
RECOMMENDATION: Approve the Community Service Grant Award process and appoint
one Councilmember to serve on the selection committee.
Attachments
JW/tn-1830
December 12, 1990
Dear Social Service Agency:
The City of Santa Clarita is pleased to announce the
beginning its first social service grant program.
Should you desire to pursue funding for your agency
through the City of Santa Clarita for fiscal year
1990-91, please complete the enclosed grant package.
Once completed, please return to my attention at the
City Managers Department, 23920 Valencia Blvd., Suite
300, Santa Clarita, CA 91355 by Monday, December 24,
1990. In addition, we would like 10 copies of each
proposal.
In order to meet each of the responding agencies and
develop a better understanding of need, we have
tentatively scheduled informal interviews January
2-41 1990. You will be notified by letter as to the
specific date and time.
The City anticipates distributing funds to the
qualifying agencies at the end of January 1991.
Therefore, we will be reviewing all applications
throughout the month of December, and taking our
recommended funding package to the City Council at
their meeting of January 8, 1991.
Again, thank you for your interest in our Social
Service Grant Program. We look forward to receiving
your package and meeting with you soon.
Should you have any questions regarding the funding
package or program as a whole, please do not hesitate
to contact Terri Maus or Joy Williams of my office,
at (805)259-2489.
Sincerely,
George'Caravalho
City Manager
Enclosure
JW/tn-1740
CITY OF SANTA CLARITA
COMMUNITY SERVICEGRANT
Internal Process
Timeline:
ACTION
DATE
Information Letter
November
9,
1990
Funding Package Available
December
12,
1990
Funding Package Due to City
December
24,
1990
Review of Packages
December
26
- 28, 1990
Interview of Agencies
January
2 -
41 1990
Final Recommendation to Council
January
8,
1991
Final Approvals Announced
January
9,
1991
Press Release
January
9,
1991
Agreements Prepared and Signed
January
14
- 18, 1991
Funds Released
January
31,
1991
JW/tn-1741
Selection Criteria
The following criteria is to be used by the Selection Committee
in awarding funds to Social Service Agencies in the City of
Santa Clarita:
1. Community agencies must have a priority human service need
which exists in Santa Clarita (i.e., anti-drug education
for adults and youth, temporary/adequate shelter, senior
services, youth crime prevention, affordable housing,
mental health, child care, delinquency prevention,
education projects, historic preservation, job training for
the disadvantaged and youth, outdoor recreation expansion
and scholarships for low income students. The program must
be pertinent to the city "priority".
2. Those Social Service Agencies who do not have priorities
that correspond with the city may be -denied funding.
3. The selection committee may decide to tour the social
service agency facility to obtain first hand knowledge of
how the agency actually -operates.
4. The scoring sheet will focus on:
a. Proposed service -program is identified as a
priority human service need.
b. Agency has demonstrated a need for financial
assistance.
c. Agency has demonstrated the ability to raise
additional funding that allows them to continue
service.
d. Cost per client served (Community involvement).
e. Quality of life enhancement per client served.
I
APPLICATION INSTRUCTIONS
The following criteria and guidelines are required in order to
be eligible for the Social Service Grant awarded by the City of
Santa Clarita and is used for selection of grant recipients:
1. The community agency must expend funds solely and
exclusively to provide facility and services to the
residents of the Santa Clarita Valley.
2. The community agency must submit quarterly reports that
give detail progress information- toward specific purpose of
funds, other community services, if applicable, number of
residents served and cost per unit of such service.
3. Community Service Organizations must submit their annual
audited financial statement.
4. The community based organization must be a non-profit
agency.
5.
The money must
be used by June
30, 1991.
6.
Verification of
locally -based
community agency is
required.
7. Organization will be awarded money according to how the
service benefits the community, financial need and the
cities identified list of priority human service needs.
B. Prior to disbursement of funds, the agency will be
required to furnish the City with a certificate of
insurance naming the city as an additional insured.
9. Please indicate your operating and proposed budget for
programs you will provide to the residents of the Santa
Clarita Valley.
10. Make 10 copies of your application and proposal. The
proposal should outline your program.
11. Please type or use ink to complete application. Do not use
pencil.
12. Please read the application carefully and answer only those
questions asked.
13. If additional space is needed, please feel free to use
8 1/2 X 11 paper and attach it to the -application.
14. If you have any difficulties with the application process,
please feel free to contact Terri Maus or Joy Williams at
805/259-2489.
CITY OF SANTA CLARITA
COMMUNITY SERVICES AGENCY FUNDING
FISCAL YEAR 1990/1991
- APPLICATION -
I. SUMMARY INFORMATION
A. CONTRACTING AGENCY B. PROGRAM NAME C. PROGRAM TELEPHONE
NUMBER
D. PROGRAM ADDRESS, CITY, ZIP E. PROGRAM CONTACT PERSON & TITLE
F. ADDRESS OF CONTACT PERSON G. TELEPHONE NUMBER
H. AMOUNT
OF
FUNDING REQUESTED
J. REVENUE SOURCES
FROM CITY
OF
S.C. - FY 1990/91
SOURCE
I. COMMUNITIES TO BE SERVED (SAUGUS.
NEWHALL, VALENCIA, CANYON COUNTRY)
K. TOTAL PROGRAM BUDGET -EXPENDITURES
FY 89/90 FY 90/91
T
S S
CURRENREQUESTING
SALARIES -BENEFITS S S FEES
OPERATING EXPENSES DONATIONS
TOTAL: FUNDRAISERS
(Figure should agree with Po 6 total) TOTAL $ S
L. NUMBER -OF EMPLOYEES, IF ANY - FULL-TIME: PART-TIME:
M. SUMMARY OF ORGANIZATION'S GOALS
N. WHAT DOES THE ORGANIZATION PLAN -TO ACCOMPLISH WITH CITY FUNDS? (Please be
specific.)
0 s
0. IS YOUR AGENCY INCORPORATED IN CALIFORNIA AS A NON-PROFIT ORGANIZATION?
YES NO
IF "YES," PLEASE FURNISH THE FOLLOWING INFORMATION: DATE OF
INCORPORATION:
IF "NO," BUT YOUR ORGANIZATION SUPPORTS ORIS SPONSORED BY A NON-PROFIT
ORGANIZATION, PLEASE STATE NAME OF ORGANIZATION:
FEDERAL IDENTIFICATION I STATE IDENTIFICATION #
P. PLEASE ATTACH A CURRENT AUDIT REPORT, IF APPLICABLE.
II. PROGRAM INFORMATION
A. PROVIDE A STATEMENT OF PURPOSE FOR THE PROGRAM. THIS SHOULD ADDRESS:
1. WHAT PROBLEM IS THIS PROGRAM ATTEMPTING TO REMEDY?
2. HOW DOES THIS PROGRAM PLAN.TO ADDRESS THE PROBLEM?
3. WHAT ARE THE INTENDED GOALS OF THE PROGRAM?
III. SERVICE INFORMATION
A. PLEASE DESCRIBE THE SERVICES PROVIDED BY. YOUR PROGRAM, HOW THEY INTERFACE,
OVERLAP EXISTING SERVICES, OR FILL SERVICE VOIDS. EXPLAIN HOW THE SERVICES
WILL ACHIEVE PROGRAM GOALS:
•
IV. TARGET POPULATION
A. INDICATE THE NUMBER OF SANTA CLARITA RESIDENTS YOU EXPECT TO SERVE DURING THE,
YEAR:
1990/91
$ OF TOTAL CLIENTS SERVED
V. BACKGROUND INFORMATION
A. DESCRIBE APPLICANT AGENCY'S HISTORY AND EXPERIENCE IN PROVIDING THE PROPOSED
SERVICES WITHIN THE SANTA CLARITA VALLEY:
B. BRIEFLY EXPLAIN APPLICANT AGENCY'S EXPERIENCE IN UTILIZING VOLUNTEERS. HOW
DOES AGENCY PLAN ON SOLICITING OTHER FUNDS? (Use of fees, donations,
fundraisers)
E
VI.- BUDGET SCHEDULE FOR REQUESTED GRANT AWARD FROM CITY OF SANTA CLARITA
OPERATING BUDGET - CURRENT YEAR I PROPOSED BUDGET - REQUESTING YEAR
SALARIES AND BENEFITS I TOTAL
I I I I I
1. SALARIES - LIST ALL POSITIONS I I I I I
AND IDENTIFY FULL OR PART-TIME ( I I I I
F P I I 1 I I
I
I
I
I
I I I I I I i
A I I I I I I I
I
I
I I I I I I I
B I I I I I I I
I
I
I I I I I I I
C 1 I I I I I I
I
I
D.
I I I I I I
E I I I I I I
I I
I I
I I I I I
F I I I I I
I
I
I I
I
G I I I I
I I
l
I I I I
H I I I I
I I
I I
I I
t
I I I I I 1
I
I I
I I I I
J I I I I
I I
I I
I I
I
I I I I
R I I I I
I I
I I
I I
I I
2. BENEFITS (LIST EACH) I I I I
I I I I
I I
I I
I I
I I
I I I I
I I I I
I I
I I
I I
I I
I I I I
I I I I
I I
I I
I I
I I
3. TOTAL SALARIES & BENEFITS I I (
I I
I I
VII. BUDGET SCHEDULE FOR REOUESTED.GRANT AWARD FROM CITY OF SANTA CLARITA
11. OPERATING EXPENSES
I C
401
OPERATING BUDGET - CURRENT YEAR I PROPOSED BUDGET - REQUESTING YEAR
I I
I TOTAL OTHER CITY I TOTAL OTHER _ CITY
I I I I I
D MILEAGE I I I I J
I
I
I I I
E OFFICE SUPPLIES I I
I I
I I
I
I
I I I
F PROGRAM SUPPLIES I I I
I I
I I
I
I
I I
G MAINTENANCE SUPPLIES J I
I I I
I I I
I
I I
H CONFERENCE/CONVENTIONS I I
I I I
I I I
I
I CONSULTANT SERVICES I I
I I
I
I I
J INSURANCE I I
I
I
I
I
I I
I I
K BOND I I
I
I
I I
L OTHER I
I
I
I I
i I
I
I
I I
I
I
I
I I
I I
TOTAL OPERATING EXPENSES J I
I
I
I
I
I I
I
TOTAL PROGRAM BUDGET
I I I
I
I
I i
REVISIONS,,
By
{
3030-- FWTo hii
'
i.
�i
'-i
i
RECEIVED
NOV t ,i 1990
OMMUNIfY O.YOLOPMENr
CITY OF SAWA CLARITA
i
.. ... \.. ... ]4X66 -'.MV DON .1 AMI ..,�. ..�. ..- .., .. - -
-_ '•. '.:.' NO 00011 Q1FIl M•