HomeMy WebLinkAbout1990-12-12 - AGENDA REPORTS - CONST PEPSI PLAYPARK (2)I`
CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
BACKGROUND
0
DECEMBER 12, 1990
U
AGENDA REPORT
City Manager
Item to be pr
Director of Parks and Recreation
CONTRACT AWARD FOR THE CONSTRUCTION OF THE
PEPSI PLAYPARK AT NEWHALL PARK 1 _
PARKS AND RECREA
In June of 1990 staff submitted to the Pepsi-Cola Company an application
nominating Newhall Park to receive new Iron Mountain Forge play equipment. 'As
a promotional campaign every year Pepsi selects numerous sites to install a
Pepsi Playpark. The City of Santa Clarita was notified in August that Newhall
Park was selected to receive approximately $17,000 worth of play equipment to
be incorporated into a new playpark.
The preparation of the site and installation of the play equipment provided by
Pepsi is the responsibility of the City of Santa. Clarita. The grant was
received after the 90-91 budget was approved and specific Capital Improvement
Project funds were not identified for this project; however, original
engineers estimates for this project indicated the project could be funded in
the somewhat flexible "Park Rehabilitation" CIP fund. Construction documents
have been prepared for the site work incorporating handicap accessible
surfacing. Staff has worked with Iron Mountain Forge representatives on
equipment design which incorporates integrated play with challenged and
non -challenged individuals.
The scope of work included in the contract consists of removing the existing
play equipment, fence and footing, and then perform grading, install drainage
sumps, add concrete. curbing, fencing, play area sand, rubber play surfacing
and the equipment itself.
The agreement with Pepsi states that the site must be ready for the equipment
installation by January 30, 1991. The construction of the Playpark will take
approximately 30 days to complete. The public bid opening was on November 29,
1990, with a total of five complete bid packages submitted for this project.
The lowest responsible bidder was JDC General Engineering contractors whose
total base bid came in at $71,579.55. Reference checks have beenpositiveand
their understanding of the project scope of work qualifies JDC General
Engineering for this project.
FISCAL IMPACT
While this was an unbudgeted project, staff believes it can be funded without
delaying or interferring with any other Capital Improvement Projects.
Remaining funds from the completed median improvement project in the amount of
$27,000 .encumbered from the 89-90 budget account number 25-99005227, purchase
order number 6277 is requested to be transferred to 25-99003227 (Park
::4. Item: /
y
Rehabilitation) for this project. The balance of $44,469.55 is requested to
be transferred from 25-99009227 (Athletic Field Lighting) to 25-99003227, (Park
Rehabilitation). The Athletic Field Lighting project will be rebudgeted in
91-92, and -the funds remaining in that account in 90-91 will be used to fund
the engineering and. design for the Sierra Vista Jr. High lighting project.
This transfer does not delay the lighting project in any way. Staff requests
an additional $5,000 be established as a contingency fund for the project for
any change orders which may be required, and staff requests this also be
transferred from the -lighting project, 25-99009227 to the Park Rehabilitation
accouant, 25-99003227. _
It is recommended that the City Council review. this report and award the
contract for the construction of the Pepsi Playpark to JDC General Engineering
Contractors for $71,569.55 and encumber an additional $5,000 for. any change
orders which may occur.