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Home My WebLink About1990-09-25 - AGENDA REPORTS - CURBSIDE RECYCLING (2)NEW BUSINESS DATE: SUBJECT: DEPARTMENT: BACKGROUND • AGENDA REPORT 0 City Manager Approval Item to be presented by. John E. Medina September 25, PHASE ONE Public PROGRAM City Council has directed staff to develop a comprehensive recycling program for your approval. Input from the Citizens Advisory Committee, comments from City residents, a review of successful. programs in other cities and the mandates of. AB 939 has prompted staff to design a three -pronged approach to Citywide recycling. First, implement a newspaper drop-off program; second, increase the number of recycling buy-back opportunities located within the City; and third, implement a curbside recycling program. Staff has implemented a newspaper program and is working on expanding buy-back recycling centers. The State Solid Waste Legislation (AB939) will be more effectively accomplished by integrating the recycling program with refuse collection and placement of recycling under the umbrella of a refuse franchise agreement. (See Attachment I.) The City Council has before it a Memorandum of Understanding between the City and the City's three local residential haulers: Atlas Disposal, Blue Barrel Disposal and Santa Clarita Disposal, for approval of a proposed Phase One Curbside program. This program would start October 1990 and end April 1991 when an expansion program.would supersede the Phase One.program. The three haulers will operate in three separate areas serving 1,000 homes each for a total of 3,000 homes. The threshold of 3,000 single family units was agreed between the City and the haulers for three significant reasons. First, staff felt that the 3,000 units provided a significant initial reduction to solid wastes. going to our landfills. Second, the haulers determined that 3,000 units is the maximum .for which they can provide Phase I recycling at no cost to -the City or residents. The third reason is that. current facilities near the City where recyclables may be separated are not large enough to handle volumes above 3,000 homes. Staff is working with the Laidlaw Corporation, operators of the Chiquita Landfill, to build a MRF, (Material Recovery Facility) with a capacity to handle the entire City plus anticipated growth. City staff reviewed a number of options including contacting other larger solid waste haulers or recycling companies and has chosen to work with the aforementioned haulers because: 1) the haulers can quickly implement a curbside recycling program, 2) they are established in the City serving current routes, City has not had significant complaints on their service, and 3) the haulers would offer a competitive household rate. Adopted:.�� agenda Item: 0 PHASE ONE CURBSIDE RECYCLING PROGRAM Page 2 A major factor in working through our existing waste haulers is that legislation protects existing haulers by providing a 5 -year phase-out period. The effect of the legislation is that haulers would be permitted to continue service for a 5 -year period to their existing customers before another company could begin in the City through a franchise agreement. Haulers. are disinclined to provide capital expenditures for equipment if they are not guaranteed a period whereby their investment can be amortized. The existing haulers through a franchise agreement can implement a recycling program. The haulers' unanimous response to staff's inquiry was to demonstrate their good faith and commitment to City residents by proposing a Phase One curbside recycling program. The elements of the Phase I Memorandum of Understanding are as follows: 1. Each hauler will serve 1,000 Single Family Units. (The attached maps and street listings illustrate the areas.) 2. Phase One will be provided free of charge to residents and the City. 3. Residents will be provided with a recycling cart. 4. Recyclables to be collected are: aluminum, container glass, tin cans, PET and HDPE plastics. 5. Collection of recyclables will be every other week and will occur on the same day as regular trash service. 6. City will provide promotion and advertising. 7. Haulers will provide written monthly recycling and financial reports. 8. The term of phase One shall be October 15, 1990 through April 1991. Staff estimates the haulers costs for Phase One to total $90,000. The haulers have requested that they be allowed to keep redemption and scrap values to help offset the cost of the program. Staff estimates this revenue to be $55,000. This is based on figures extrapolated from the UCLA Report. The haulers hope that by demonstrating good faith now through the Phase One Program they would be in a better position to serve the entire City with a curbside program which may be a requirement of a City residential refuse franchise agreement. Staff seeks the following direction from the City Council: 1) continua working with the existing haulers for the implementation of a Phase One residential refuse/recycling program, and 2) continue franchise negotiations with the existing hauling companies. The City Attorney's office has advised City staff that this approach is consistent with what other cities have done in similar situations. PHASE ONE CURBSIDE RECYCLING PROGRAM Page 3 Resolution No. 90-180 directs staff to continue working solely with the existing haulers to finalize a franchise agreement. RECOMMENDATION 1) Direct staff to implement the Phase One Recycling program as described in the MOU. 2) Adopt Resolution No. 90-180. ATTACHMENTS Refuse Agreement Organizational Chart Phase One MOU Phase One Area Map Street Listings for Selected Areas Resolution No. 90-180 JEM:del:hds 0 RESOLUTION NO. 90-180 11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA DIRECTING CITY STAFF TO WORK WITH THE CITY'S EXISTING RESIDENTIAL REFUSE HAULER IN DEVELOPING A REFUSE/RECYCLING FRANCHISE AGREEMENT WHEREAS, the City of Santa Clarita is mandated by the California Integrated Waste Management Act, AB 939, to analyze its solid waste composition and develop recycling and source reduction plans. WHEREAS, City staff recommends a refuse/recycling franchise agreement for the City to assist in integratingits solid waste disposal plans. WHEREAS, the existing refuse haulers in the City, commonly known as Atlas Disposal, Blue Barrel Disposal and Santa Clarita Disposal are the only three residential refuse haulers currently operating with the City. WHEREAS, the three aforementioned disposal companies have a community presence servicing existing roads, and the City has not received. a significant amount of complaints on the service they provide. WHEREAS, the three disposal companies will offer a competitive household refuse/recycling rate. WHEREAS, State legislation protects the existing hauler by providing a 5 -year phase-out period. WHEREAS, in demonstration of a good faith effort, the existing disposal companies will provide the City with a Phase One curbside recycling program serving 3,000 homes at no cost to the City or residents. Now, therefore, the City Council hereby finds, determines and resolves: Section 1. That it is in the interest of the residents of Santa Clarita that City Staff negotiate a residential refuse/recycling franchise agreement with the City's existing residential disposal companies. Section 2. That the City Clerk shall certify to the adoption of this Resolution. ATTEST: PASSED, APPROVED AND ADOPTED THIS 25th day of Sept. , 1990. CITY CLERK MAYOR I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 25th day of September 1990 by the following vote of Council: AYES: COUNCILMEMBERS Boyer, Heidt, Klajic, McKeon, Darcy NOES: COUNCILMEMBERS None ABSENT: COUNCILMEMBERS None CITY CLERK -2- • WACHMENT I SRNTR CLRRITR REFUSE and RECYCLING PROGRRM RESIDENTIAL REFUSE FRANCHISE AGREEMENT RECYCLING, I I REFUSE PICK UP CURBSIDE DROP-OFF BUYBACK PHASE ONE NEWSPAPERS CAL COAST 3000 S.F.U. Parks Most Materials Park -n -Ride EXPANSION BIG MIKE'S ZONES City Wide Most Materials Schools GOODWILL/CITY Grocery Stores Most Materials Service Organizations GROCERY STORES Redemption Items Only S.F.U.=SINGLE FAMILY UNITS MEMORANDUM OF UNDERSTANDING This is a Memorandum of Understanding (MOU) between the City of Santa Clarita (CITY) and (HAULER) (CONTRACTOR) to operate Phase I - Curbside Co -mingle Recycling Program (PROGRAM) to determine the effectiveness,. costs, and residential waste stream reduction for a future expanded City-wide curbside recycling program. 1. TERM The term of the PROGRAM shall be from October 1, 1990 and continue in full force through and -including the day prior to Earth Day, April, 1991, at which time the PROGRAM may be terminated, or extended upon the mutual agreement of the CONTRACTOR and the CITY, or a Residential Refuse/Recycling Franchise will become effective. 2. PROMOTION AND ADVERTISING The CITY shall be responsible for advertising and promoting the PROGRAM and shall provide the materials necessary to carry out this responsibility. The text of the advertising materials shall be approved by the CONTRACTOR. 3. CONTRACTOR'S OBLIGATION CONTRACTOR shall furnish the curbside recycling services for a minimum of 1,000 single family homes as to the area described in Exhibit A at no cost to the CITY or to the program participant.during the term of the PROGRAM. The CONTRACTOR shall purchase sufficient numbers of containers at its sole cost and distribute one (1) recycling container to each eligible program participant. Each container shall be a minimum of 30 gallons in size, have a cover, be provided with wheels, color, bright green, as approved by the CITY. From time to time a -resident may damage or destroy the recycling container -supplied by the CONTRACTOR. The program participant shall replace the recycling container at the expense of the program participant. The CONTRACTOR shall make the replacement recycling containers available to any program participant at a fee not to exceed ten dollars ($10) for each container during the term of the PROGRAM. The CONTRACTOR shall provide the necessary management and administrative personnel whose expertise will assure efficient operation of the needed service. All facilities, equipment, supplies, and services required for the operation of the PROGRAM will be furnished by the CONTRACTOR unless specifically identified to be contributed by the CITY. Supervision of the PROGRAM's day-to-day operations shall be the CONTRACTOR'S responsibility. The CONTRACTOR shall be responsible for receiving complaints from the program participants. 0 0 4. RECYCLABLE MATERIAL For the purpose of this PROGRAM, recyclable materials means and includes newspaper, glass bottles and jars, metal cans (aluminum and bi-metal), all P.E.T. and H.D.P.E. plastic containers and has been segregated from other waste material and not included with household waste. 5. OWNERSHIP OF RECYCLABLE MATERIAL Recyclable material set out for collection on the regularly scheduled collection day shall belong to the CITY from the time it is set out subject to the right of the customer to claim lost property. The transfer of ownership rights and sale of the recyclable- material is hereby delegated to the CONTRACTOR solely for the term of the PROGRAM. All revenue generated from any sale shall be the property of the CONTRACTOR. 6. CITY SEAL AND/OR CITY RECYCLING LOGO The City seal or designed recycling logo (when available) shall be placed on the recycling containers prior to distribution of the containers by the CONTRACTOR. 7. COLLECTION ROUTES Exhibit A attached hereto identify the residential areas to be collected on a bi-monthly basis. 8. COLLECTION SCHEDULE Recyclable materials placed at the curbside for pick-up shall be collected on a bi-monthly basis, 1st and 3rd weeks of the month, same day as regular refuse collection, regardless of weather conditions. Hours of collection shall be no earlier than 6:00 a.m. and no later than 8:00 p.m. Routes missed because of a holiday will be collected on the following day. 9. REPORTS The CONTRACTOR shall file with the CITY written monthly reports on forms provided by the City. Each report shall be submitted no later than the fifteenth day of the following month. A. Recovery of recyclables. B. Summary of revenue received from recyclables. C. Summary of the costs incurred by the CONTRACTOR. 0 0 9. REPORTS (Continued) D. The CONTRACTOR shall keep a log of scavenging incidences reported to the CONTRACTOR by citizens or observed by the CONTRACTOR'S employees. The CONTRACTOR shall report said incidences to the CITY as soon as possible with the following information, if possible: 1. Location of the incident; 2. Time and date of the incident; 3. Description and license number of vehicle used to remove recyclables; and 4. Description of driver/unauthorized collector. 10. PERMITS AND LICENSES The CONTRACTOR shall be required to acquire all the necessary operating permits and licenses. 11. HOLD HARMLESS The CONTRACTOR shall indemnify, defend and hold the City, its elected and appointed officers,. employees, and agents harmless from and against any and all liabilities resulting from any activities, acts or omissions pursuant to this Memorandum of Understanding. 12. WORKERS' COMPENSATION The CONTRACTOR shall procure and maintain during the life of the PROGRAM Workers' Compensation Insurance or a valid certificate of consent to self—insure for all his employees. 13. EVIDENCE OF COVERAGES Evidence of coverages as listed herein having as a minimum the limits shown, must be submitted and approved within 15 days of execution of the MOD and maintained on file with the City Clerk for the term of the PROGRAM. The Contractor shall maintain public liability insurance with a company licensed to do business in the State .of California covering liabilities for injuries or deaths and property damage arising out of or in connection with the operation of its MOU with the City for the term of the PROGRAM. Said policy shall provide coverage in an amount not less than One Million Dollars ($1,000,000) for injuries including accidental death and no less than One Hundred Thousand Dollars ($100,000) for property damage or a combined limit policy of at least Three Million Dollars ($3,000,000). 13. EVIDENCE OF COVERAGES (Continued) The CITY shall be named on each policy of insurance as an additional insured. A Certificate of Insurance evidencing the required.coverage shall be submitted to the City prior to the effective date of this MOU. Such Certificates of Insurance shall provide that the CITY will be granted 30 days prior written notice of any modification or termination of required insurance. Termination. This agreement may be terminated by either party prior to May 1, 1991 upon written notice to the other party. (Please fill in printed name) Company Name Date John E. Medina Director.of Public Works City of Santa Clarita Date 4 KEY I.SIERRA HILLS Santa Clarita Disposal 2SKY BLUE Atlas Disposal 3. HIDDEN VALLEY Blue Barrel Disposal 4. SUMMIT Blue Barrel Disposal 5. MOUNTAIN VIEW Santa Clarlta Disposal PROPOSED PHASE ONE CURBSIDE RECYCLING NEIGHBOREMM CITY OF SANTA CLARITA L�for1`i h �E . S ......... -- 1 sA.�mrcuu sr �_ f -VIA 0 0 • ATLAS DISPOSAL SKY BLUE HOMES THURSDAY ALDBURY STREET ASHBORO DRIVE AUMOND AVENUE CAMP PLENTY CARVErL DRIVE CHADWAY STREET DOROTHY STREET DOWELL DRIVE DHASIN DRIVE ENDERLY STREET ERMINE STREET FLORENCE LANE GLASSER AVENUE GOODVALE ROAD HARDESTY AVENUE HOT SPRINGS AVENUE HUFFY STREET KEATON STREET KESLEY STREET LABEL AVENUE LA COMB DRIVE 0 LAKEHURST AVENUE LANGSIDE AVENUE LARBERT STREET LEWENDO COURT MERRYHILL STREET OLD FRIEND ROAD RIGEL STREET ROSAMOND DRIVE SOLDON COURT STANLEY COURT STEINWAY STREET TENDA DRIVE THORLEY COURT WILDWIND ROAD NO. OF HONES SERVED: Approximately 1,000 PHASE ONE BLUE BARREL DISPOSAL 0 VALENICA SUMMIT HOMES • ANDERMATT PLACE ANZIO WAY AOSTA COURT BELLIS DRIVE BERAULT COURT CHARING CROSS ROAD CHARONNE COURT CHIFF CHAFF COURT CHISWICK COURT COLORETTI COURT EMERALD DOVE DRIVE FIRENZE PLACE IVREA PLACE LDRIKEET LANE LUCERNE COURT MARSALA DRIVE MILANO DRIVE MISTLETOE COURT MOCKINGBIRD COURT MOORHEN COURT MORNINGTON DRIVE NOTTINGHAM COURT PALERMO WAY PAOLINO PLACE PARK VIEW ROAD PARMA COURT PHEASANT COURT REGENTS PARK CIRCLE SAINT DENIS COURT SAINT MORITZ DRIVE SARDINIA COURT NO. OF HOMES SERVED: 700 SNOWY OWL COURT SORRENTO COURT STONECHAT COURT STRAMBINO COURT SUNBIRD COURT TARANTO AVENUE TOSSANO DRIVE TOURELLE PLACE TURNSTONE COURT VARESE COURT WEMBLY COURT WOODLARK LANE ZERMATT LANE VERSAILLES LANE BLUE BARREL DISPOSAL • HIDDEN VALLEY HOMES BELLA COURT BRIARDALE WAY BROOK COURT CARY COURT CLEARBANK LANE CLOVERDALE DRIVE CREEKSIDE DRIVE CRESTVIEW DRIVE DARCY LANE GLEN RIDGE DRIVE MAPLE STREET MENTRY'DRIVE SAGEBRUSH WAY SKYRIDGE DRIVE STILLWATER PLACE THISTLE COURT THORNWOOD DRIVE VALLEY OAK COURT WINDCREST.PLACE NO. OF HOMES SERVED: 288 PHASE ONE • SANTA CLARITA DISPOSAL MOUNTAIN.VIEW HOMES ALAMINOS DRIVE BEN COURT BENZ ROAD BRIAN COURT BUD COURT CALHAVEN DRIVE CANTERWOOD DRIVE CONTESSA AVENUE COPPERHILL DRIVE CROWN COURT DAN COURT DARROW AVENUE NO. OF HOMES SERVED: 299 PHASE ONE Ll FAN COURT FRANWOOD DRIVE HOB AVENUE JENNY COURT KATHLEEN AVENUE KEY COURT LAPINE AVENUE MIST COURT PAM COURT ROBIN AVENUE ROW COURT SUE DRIVE VISCO COURT SANTA CLARITA DISPOSAL SIERRA HILLS HOMES ALDER PEAK AVENUE LAKECREST AVENUE ANNE FREDA STREET MACKLIN AVENUE ASCONA DRIVE MISS GRACE DRIVE BAINBURY STREET MT. STEPHEN AVENUE CANVAS STREET NEARVIEW DRIVE CROCO PLACE NEVETTE COURT DEEP CREEK DRIVE NOLTE COURT EAGLE PEAK AVENUE PATRICIA HILL DRIVE FAIRGLADE STREET ROBIN CREST COURT GOODVALE ROAD SARITA AVENUE INDIES LANE SHADYVIEW DRIVE KENROY AVENUE SIERRA HILLS STREET KLEVINS COURT SOLON AVENUE LA VEDA AVENUE TIARA COURT LADLEY COURT VALCOUR DRIVE WINTERDALE DRIVE NO. OF HOMES SERVED: 689 PHASE ONE