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HomeMy WebLinkAbout1990-06-12 - AGENDA REPORTS - FOURTH OF JULY PARADE FIREWORK (2)NEW BUSINESS DATE: SUBJECT: DEPARTMENT: BACKGROUND 0 AGENDA REPORT June 12, 1990 Fourth of July Parade and Parks and Recreation 0 City Manager Item to be presented a Jeff Kolin Show The Fourth of July parade and fireworks show has been a. community—sponsored special event for several years. The day's activities have begun with a run, followed by the parade down Lyons Avenue and a fireworks show at Hart High School. Due to increasing spectator numbers, the fireworks show was moved to College of the Canyons, and has been sponsored by the Newhall Signal. In the past two years the City has assisted the Fourth of July Committee by waiving permit fees and Sheriff Department costs. This year the day's activities will again start with a run, followed by the parade down Lyons Avenue. The City Parks and Recreation Department, along with other community organizations, will sponsor a barbecue lunch and penny carnival from 12 noon to 5 p.m. at Newhall Park, followed by the fireworks show at College of the Canyons. In order for an event of this size to take place, several road closures will be necessary, as well as assistance from the Sheriff's Department for traffic and crowd control. The following road closures will be needed: 1) San Fernando Road from Newhall Avenue to Lyons Avenue; 2) Market Street from Newhall Avenue to Cross; 3) Newhall Avenue from San Fernando Road to .8th Street; 4) Orchard Village from San Fernando Road to 16th Street. Road closures will need to be in place by 8 a.m. The Public Works Department and the Sheriff's Department have a detailed traffic plan and have issued the required encroachment permits. Costs for traffic control at the parade, and traffic and crowd control service at the fireworks show have increased substantially from 1989 to 1990. A list of all community events. funded by the City are itemized below, and illustrate the increased costs for security and traffic control. July 4th Parade July 4th Fireworks Mileage JULY 4TH TOTAL 1989 Actual Costs $4,322.70 $1,230.90 30.78 $5,584.38 1990 Estimated Costs $ 8,948.00 $10,000.00 �j15:�9$18';948.00 Agenda Item: Country Fair Frontier Days $3,210.37 TOTAL FOR ALL EVENTS $13,245.96 $ 7,829.54 To Be Determined $27,077.54 + Frontier Days Costs A major contribution toward the support of the 1990 July 4th activities of nearly $20,000 should entitle the City of Santa Clarita to recognition as a co-sponsor.of both the parade and the fireworks show. The City Council may also wish to establish a maximum funding level that the City will consider in future years to begin to control the costs of the July 4th activities. Both the parade and fireworks shows draw large numbers of local residents, and are long-standing community events which enjoy substantial community support. Sammee Zeile, of the Newhall .Signal, has indicated that she will be present to address the City Council regarding the funding request for the fireworks show. It is recommended that the City Council: 1. Allocate $18,948 from the contingency fund for the 1990 July 4th parade and fireworks show. 2. Establish a funding limit of $20,000 for future July 4th parades and fireworks shows. 3. Request that the City of Santa Clarita be named as co-sponsor of both the July 4th parade and fireworks show. ATTACHMENT Outline for Fireworks Request JUN 05 '90 13:53 NEWHALWIGNAL • P.2 NPD'R eli TH��, . •° SIGNAL 24000 CREEKSIDE ROAD • VALENCIA. CALIFORNIA 91355 MAIL: P.O. BOX 801870 • SANTA CLARITA, CALIFORNIA 91380.1870 (805) 259-1434 A Svbsidiory of Morrls Newspaper CDrporoffon - (818) 365.1600 DATE: ,]lane 51 1990 T0: Mr. George Caravalho City Manager City of Santa Clarita FROM: Samoa Zeile General Manager -The Signal RE: City Council Agenda - June 12th I. Introduction: Saamee Zeile - General Manager/The Newhall Signal II. Purpose of Presentation: July 4th Fireworks Show at College of the Canyons Encourage official city m4Vort of a unique SM event III. SCV city involvement/support requested Sanitation - $1000.00 College of the Canyons - $1200..00 (negotiable) Security - up to $10,000 Total expenses not to exceed $10,000.00 Additional security has been requested by college of the Canyons and the Summit hamawners association. • 'E�HAQ . THE -' SIGNAL 24000 CREEKSIDE ROAD . VALENCIA, CALIFORNIA 91355 MAIL: P.O. BOX 801870 • SANTA CLARITA, CALIFORNIA 91380-1870 (805) 259.1234 A Subsidiary of Morris Newspaper Corporation (818) 365-1600 June 12, 1990 The Honorable Mayor Jo Anne Darcy The City Council Members City of Santa Clarita 23920 Valencia Blvd., #300 Santa Clarita, CA 91355 Dear Mayor Darcy and City Council Members: Your support last year for the 22nd annual July 4th fireworks program was invaluable in helping provide Santa Clarita with a safe evening of family entertainment. As our valley grows the feasibility of the fireworks show is in jeopardy. The City Council's support and financial contribution has increasingly become necessary to continue this annual community event. I hope you will see fit to co-sponsor this annualtradition for 1990. Attached is last year's costs to the City and the, estimated costs for this year. Thank you for your time and support. Sincerely, eZ ile�C� General Manager Enc. cc: George Caravalho, City Manager Jeff Kolin, Director of Parks & Recreation John Drislane, College of the Canyons Bob hbrford, L.A. Sheriff's Department July 4th Fireworks Show The costs shown below are only expenses related to security, crowd control, facility and clean-up of the event. At the request of College of the Canyons, Newhall Land and Farming and the Simmit Homeowners Association we will go from two officers and six explorers to 12 officers, 2 sergeants and approximately 12 explorers. It will be necessary to increase the number of Andy Gunps and areas of clean-up. This estimated budget will not exceed $10,000.00. 1 1989 1990 Costs Estimated Costs Security/Crowd Control 1261.68 5500.00 COC Facility 1910.68 2500.00 Andy Gumps 532.50 1000.00 Clean-up 750.00 1000.00 --------- $4,454.86 -------- $10,000.00 At the request of College of the Canyons, Newhall Land and Farming and the Simmit Homeowners Association we will go from two officers and six explorers to 12 officers, 2 sergeants and approximately 12 explorers. It will be necessary to increase the number of Andy Gunps and areas of clean-up. This estimated budget will not exceed $10,000.00. 1 July 4th Fireworks Traffic and Crowd Control I. College of the Canyons Facility (Reference Map I) A. Seating.and viewing B. Concessions C. Fireworks Firing D. Facility road and parking lot closures E. North Rockwell Canyon Road will be closed and used for one-way parking up to the Main Entrance into the college. There will be a emergency lane provided. II. Additional Parking (reference Map II) A. Valencia Corporate Center - (off-site) III. Road Closures and Traffic Control (Reference Map III) A. Entrances into the Summit from Summit Place, Gold Crest, Del Monte Drive, Arroyo Park and Singing Hills will be blocked for residence access only. 0 0 C � LLE E INTO THE NY • CAMPUS MAP MAP ZI BLVD 7. G •Post OJhce Santa Clar rlencr'a Go1J Club Nouse 126 ` River Daks Shoppi Center c Valencia God Course . , w Q 1 Pro osed Rlorial `qf f SIDE e - W a (. P 9 k ShoppingCenter) { Anceles Cminty LibraT A A I and Adminlslratlon Cenle 1 O Vale , ra Corporate Center SOP• .- ; "f2 A -.•. _ p ' N NAM PPO�,�, - ��ms �ba,ac, Op0.RQ0 H o F84 HpS �E pG-t � CT 3 pC`� <t�t c r`✓, � `f6 „y t5 n c �+' tCnonARCollege Jheays OPS PQOo 9 APS` �O. - [+ M£SA ..Pi.�OPARK P �9 JONRR SS2 G r 4 ©. 0 O y QPO 28 a a y $� SNOWY C, Cy 0 0) .� p/r tel //�y ¢ C -� O F CQ Pp INO RD P CT f _ albnc1M�, ,�oQ �JOF IGN r 17,ADERA a D ` S o DR,. GALWAY t ,N o9 �p `: qr .p c A G 4 J �y A( 1��5 ryOPuyj "4' . 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