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Home My WebLink About1990-04-17 - AGENDA REPORTS - HWY 14 STATE COOP AGMT (2)AGENDA REPORT City Manager Approval Item to be presented by: John E. Medina NEW BUSINESS DATE: April 17, 1990 SUBJECT: WIDENING HIGHWAY 14 FROM LOST CANYON ROAD TO SAND CANYON ROAD STATE/CITY COOPWRATIVE AGREEMENT DEPARTMENT: Public BACKGROUND Caltrans recently opened bids for the widening of the northbound Antelope Valley Freeway (Highway 14) between the above limits. The construction will start in May, 1990, and completion is expected in February of 1991. The northbound widening work is being funded entirely by Caltrans. The design plans for the widening of the southbound Antelope Valley Freeway are in for a preliminary review. The City of Santa Clarita, City of Palmdale, Caltrans, and the County of Los Angeles are cooperating jointly in the construction of the widening. The estimated total cost for this widening is $852,000. Previously, we received information that this project was underfunded. However, the County has agreed to increase their share of the cost from $250,000 to $500,000 which makes up the shortfall, allowing the project to proceed. The cost breakdown for each agency is as follows: City of Santa Clarita: $62,500; City of Palmdale: $62,500; Caltrans: $227,000; and County of Los Angeles: $500,000. The amount of $62,500 for our share of the project cost is budgeted in Fiscal Year 1989-1990 in Account No. 25-96024-227. Attached is a draft agreement between the State and the City of Santa Clarita for the construction of.the southbound widening. Provisions of the agreement are standards that Caltrans uses in similar situations. In essence, the agreement would provide that: o The State would design and administer the construction project. o The total cost to the City of Santa Clarita is $62,500. We have reviewed the agreement and find the basic goals are. accomplished, however, we do propose the following modifications to the agreement: o The billing request for $62,500 be forwarded after the State's bid advertising for the construction of the project. o The contract plans for the project be reviewed and approved by the Director of Public Works for the City of Santa Clarita. Agenda Item: D D Widening Highway 14 from Lost Canyon Road to Sand Canyon Road Page 2 RECOMMENDATION 1. The City Council approve in concept the draft agreement dated March 28, 1989 (District Agreement No. 3969) with modifications in the timing for the request of funds and approval of plans as noted above. 2. The Director of Public Works be directed to send a copy of the agreement with comments to Caltrans for further processing. ATTACHMENTS Draft Agreement No. 7 -LA -14 32.4/33.3 (District Agreement No. 3969) Map 3rd DRAFT - 3Wt/000 /89 BBarringer:mw Disk: Agreem 7 -LA -14 32.4/3.3.3 Antelope Valley Freeway from 0.1 mile south of Lost Canyon Road to 0.1 mile south of Sand Canyon Road 07351 - 400510 District Agreement No. 3969 THIS AGREEMENT, ENTERED INTO ON 19 , is between the STATE OF CALIFORNIA, acting by and through its Department o -f Transportation, referred to herein as STATE, and CITY OF SANTA CLARITA, a body politic and municipal corporation of the State of California, referred to herein as City. 0 • nL(1TThT C (1) STATE and CITY pursuant to Streets and Highways Code Section 130, are authori.zed to enter into a Cooperative Agreement for improvements to State highways. (2) It is proposed to widen the southbound Antelope Valley Freeway from 0.1 mile south of Lost Canyon Road to 0.1 mile south of Sand.Canyon Road and to widen bridges (BR 1621 L and R), hereinafter referred to as PROJECT. (3) The CITY and the public would benefit from PROJECT because PROJECT will help to relieve current and future congestion on the southbound Antelope Valley Freeway. (4) STATE and CITY mutually desire to cooperate and jointl participate in construction of PROJECT and desire to specify herein th terms and conditions under which said PROJECT shall be constructed and financed. ('�TlITT I\Tl T STATE. F,GREES : (1) To combine the financial contributions of the CITY and other agencies shown on Exhibit "A", attached hereto and incorporated hereby this reference and made part of this Agreement, with STATE's resources to design, advertise, and administer construction for the completion of PROJECT. -2- (2) To prepare plans, specifications and estimates; to furnish all necessary construction engineering services; and to advertise and administer the construction contract for PROJECT. (3) To bear the entire expense of PROJECT except for CITY's contribution as stipulated in Section II, Article 1, and the contributions of other agencies shown on Exhibit A. SECTION II CITY AGREES: (1) To contribute $62,500 as shown on Exhibit A towards the construction of PROJECT, said sum will be paid within 30 days of receipt of billing by STATE. In no event shall the CITY's total obligation under this Agreement exceed the amount of $62,500; provided that the. CITY may, at its sole discretion, in writing authorize a greater amount. (2) Said sum represents the CITY's total obligation for PROJECT costs under this Agreement. IT IS MUTUALLY AGREED: (1) That STATE's obligation under the terms of this Agreement are contingent upon the appropriation of resources by the' Legislature and the allocation of resources by the California Transportation Commission. -3- (2) That neither STATE nor any officer or employee thereof shall be responsible for any damage liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. It is also understood and agreed that, pursuant to Government Code Section 395.4, CITY shall fully indemnify and hold STATE harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. (3) That neither CITY nor any officer or employee thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by STATE under or in connection with any work, authority or jurisdiction not delegated to CITY under this Agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4, STATE shall fully indemnify and 'hold CITY harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be done by STATE, its officers, agents and employees under or in connection with any work, authority or jurisdiction not delegated to CITY under this Agreement. (4) That this Agreement may be terminated and provisions contained herein may be altered, changed, or amended in writing by mutual consent of the parties hereto. 0 • (5) That should any portion of PROJECT be financed with Federal funds or State Gas Tax funds, all applicable procedures and policies relating to the use of such funds shall apply notwithstanding other provisions of this Agreement. -5- (6) That obligations of CITY under this Agreement shall terminate upon final payment to STATE of CITY's financial contribution as provided in Section.II, Article 1, or whichever is earlier in time. STATE OF CALIFORNIA Department of Transportation ROBERT K. BEST Director of Transportation By. JERRY B. BAXTER District Director APPROVED AS TO FORM AND PROCEDURE: Attorney Department of Transportation CERTIFIED AS TO FUNDS AND PROCEDURE: Disrrict Accounting OiLicer CITY OF SANTA CLARITA Mayor Attest: APPROVED AS TO FORM: City Attorney -7- EXHIBIT A ESTIMATED COSTS 1. Roadway Structural Section $142,000 2. Earthwork 24,000 3. Drainage 30,000. 4. Traffic 91,000 5. Electrical Work 10,000 6. Structure Widening 406,000 7. Mobilization 78,000 Subtotal $781,000 Supplemental Work 30,000 State Furnished Material 500 Subtotal 811,500 Contingencies (5%) 40,500 Total $852,000 County of .Los Angeles $500,000 City of Palmdale S 62,500 City of Santa Clarita $ 62,500 State of California $227,000 -7- of 0