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Home My WebLink About1990-06-06 - AGENDA REPORTS - MGMT SERVICES COST STUDY (2)AGENDA REPORT City Manager Approval i Item to be presented by: UNFINISHED BUSINESS Andrea Daroca DATE: June -6, 1990 SUBJECT: Review of Management Services Institute Cost -to -Provide -Service Study DEPARTMENT: Finance ]W BACKGROUND This item was originally brought before the City Council during the May 15, 1990, study session. The basic issue involved in viewing the results of this report is to what level fees should be expected to support the costs of services provided or to what extent general taxes should be used to subsidize the difference between the cost of each service and the revenues produced from fees paid by the user -of that service. Ultimate decisions the City Council must make regarding the study are: Is the full cost of each service recognized? If not, what level of subsidy or recovery is desired? At this time, staff will present each service analyzed with their corresponding subsidy and recovery levels. Once Council has identified the approximate levels of service to subsidize or recover, staff will then return with a complete fee listing for each service. That the City Council review, discuss the report and establish appropriate recovery levels. ATTACHMENTS Summary of Revenues, Costs & Subsidies Agenda Item: � CITY OF SANTA CLARITA SUMMARY OF REVENUES, COSTS AND SUBSIDIES FISCAL YEAR 1989-1990 BUDGET COMMUNITY DEVELOPMENT • 0 RECOVERY PERCENT MSI STAFF TOTAL ESTIMATE ESTIMATE MSI TOTAL TOTAL PROFIT MSI STAFF POSSIBLE POSSIBLE PHASED # SERVICE CENTER REVENUE COST (SUBSIDY) CURRENT SUGGEST RECOMMEND NEW REV. NEW REV.YC RS.) 1st YR. S-1 Building Plan Checking $254,156 $834,105 ($579,949) 31% 100% 100% $579,900 $579,900 1 S-2 Construction Inspection $1,686,756 $826,661 $860,095 204% 100% 100% See Text See Text 1 S-3 Misc.Special Building Inspection $2,500 $11,520 ($9,020) 22% 100% 100% $9,000 $9,000 1 S-4 Grading Plan Checking $83,500 $127,673 ($44,173) 65% 100% 100% $44,170 $44,170 1 S-5 Grading Inspection $86,500 $161,073 $74,573 54% 100% 100% 574,570 $74,570 1 S-6 Moved House Inspection $100 $3,850 ($3,750) 3% 100% 100% $3,800 $3,800 1 S-7 Temporary Mobile Home Inspection $480 $1,644 ($1,164) 29% 100% 100% 51,200 $1,200 1 S-8 Tentative Parcel Map Review $62,750 $80,236 $17,486 78% 100% 100% $17,485 $17,485 1 S-9 Tentative Tract Map Review $141;574 $98,233 $43,341 144% 100% 100% ($43,300) ($43,300) 1 S-10 Lot Line Adjustment Review $2,602 $481 $2,121 541% 100% 100% ($2,100) ($2,100) 1 5-11 Site Plan Review $19,375 $82,757 ($63,382) 23% 100% 100% $63,400 $63,400 1 5-12 Develop.Agreemnt.Review Upfront $0 $5,172 ($5,172) 0% 100% 100% $5,200 $5,200 1 5-13 Conditional Use Review $25,700 $64,612 ($38,912) 40% 100% 100% $39,000 $39,000 1 5-14 Variance Review $1,285 $2,077 ($792) 62% 100% 100% $800 $800 1 5-15 General Plan Review and Revision s0 $2,597 ($2,597) 0% 100% 100% $2,600 $2,600 1 S-16 Annex.Processing (excl.City) $0 $27,616 ($27,616) 0% 100% 100% $27,600 $27,600 1 ## 5-17 Zone Change Review $16,150 $47,449 ($31,299) 34% 100% 100% $31,000 $31,000 1 5-18 Initial Environmental Impact Rev. $4,800 $33,247 ($28,447) 14% 100% 100% $28,500 $28,500 1 5-19 Environmental Impact Review $8,000 $10,671 ($2,671) 75% 100% 100% $2,700 $2,700 1 5-20 Home Occupation Inspection 80 $110 (8110) 0% 100% 100% $100 $100 1 ## 5-21 Architectural Design Review $0 $398 ($398) 0% 100% 100% $400 $400 1 ## 5-22 Sign Plan Review s0 $4,323 (84,323) 0% 100% 100% $4,300 $4,300 1 5-23 Development Extension Review $0 $423 ($423) 0% 100% 100% $400 $400 1 ## 5.24 Processing of Appeal of Commsn Decision $400 $2,325 ($1,925) 17% 100% 100% $1,900 $1,900 1 ## 5.25 Preliminary Plan (-'One-Stop") Review $0 $224 ($224) 0% 100X 100% $200 $200 1 ## • 0 SUMMARY OF REVENUES, COSTS AND SUBSIDIES FISCAL YEAR 1989-1990 BUDGET COMMUNITY DEVELOPMENT (continued) RECOVERY PERCENT MS1 STAFF TOTAL ESTIMATE ESTIMATE MSI TOTAL TOTAL PROFIT MS1 STAFF POSSIBLE POSSIBLE PHASED # SERVICE CENTER REVENUE COST (SUBSIDY) CURRENT SUGGEST RECOMMEND NEW REV. NEW REV.Y{ RS.) 1st YR. S-26 Landscape Plan Check $0 $163 ($163) 0% 100% 100% $200 $200 1 ## • S-27 Change of Occupancy Review s0 $8,966 ($8,966) 0% 100% 100% $9,000 $9,000 1 S-28 Final Occupancy Review $0 $7,494 ($7,491) O% 100% 100% $7,500 $7,500 1 S-29 Landscape Inspection $0 $6,118 ($6,118) O% 100% 100% $6,100 $6,100 1 S-30. Review of Oversize Vehicle Route $0 $6,969 ($6,969) O% 100% 100% $7,000 $7,000 1 S-31 Final Parcel Map Check $149,656 $174,107 ($24,451) 86% 100% 100% $24,500 $24,500 1 S-32 Final Subdivision Map Check $314,204 $190,291 $123,913 165% 100% 100% ($123,900) ($123,900) 1 S-33 Public Improve.Plan Check See Text See Text See Text NA 100% 100% See Text See Text 1 S-34- Public Improve. -Inspection See Text See Text See Text NA 100% 100% See Text See Text 1 S-35 Street Vacation/R-O-W Easement Rev. $5,000 $3,587 $1,413 139% 100% 100% ($1,400) ($1,400) 1 S-36 Easement Document Review $16,380 $11,162 $5,218 147% 100% 100% ($5,200) ($5,200) 1 S-37 Plan Revision Checking $25,000 $25,386 ($386) 99% 100% 100% $400 $400 1 S-38 Flood Hazard Confirmation Letter $0 $14,934 ($14,493) 0% 100% 100% $14,900 $14,900 1 S-39 Compliance Review $2,000 $1,264 $736 158% 100% 100% ($700) ($700) 1 S-40 Encroachment/Street Cut Review $240,984 $146,098 $94,886 165% 100% 100% ($94,900) ($94,900) 1 • S-41 Map Correction Review (Tract & Subdiv) $1,110 $297 $813 374% 100% 100% ($800) ($800) 1 S-42 Parcel Map Waiver Review $7,000 $6,545 $455 107% 100% 100% ($500) ($500) 1 S-43 Condominium Conversion Review $36 $143 ($107) 25% 100% 100% $100 $100 1 S-44- Low & Moderate Income Housing Permit $0 $177 ($177) 0% 100% 100% $200 $200 1 ## S-45 Temporary Use Permit Review $440 $832 ($392) 53% 100% 100% $400 $400 1 S-46 Nonconforming Use/Structure Review $0 $208 ($208) O% 100% 100% $200 $200 1 ## S-47 Plan Revision Request Review $0 $517 ($517) 0% 100% 100% $500 $500 1 S-48 Surface Mining Permit Review $0 $723 ($723) 0% 100% 100% $700 $700 1 S-49 Oak Tree Preservation & Regulation $6,000 $124,331 ($118,331) 5% 55% 55% $50,000 $50,000 1 # S-50 Parking Permit Review $8,995 $9,084 ($89) 99% 100% 100% $100 $100 1 CITY OF SANTA CLARITA SUMMARY OF REVENUES, COSTS AND SUBSIDIES FISCAL YEAR 1989.1990 BUDGET COMMUNITY DEVELOPMENT (continued) • RECOVERY PERCENT MSI STAFF TOTAL ESTIMATE ESTIMATE MSI TOTAL TOTAL PROFIT MSI STAFF POSSIBLE POSSIBLE PHASED . 4 SERVICE CENTER REVENUE COST (SUBSIDY) CURRENT SUGGEST RECOMMEND NEW REV. NEW REV.YC RS•) 1st YR. S-51 Street Name Change Processing s0 $1,210 (51,210) O% 100% 100% $1,200 $1,200 1 S-52 Condemnation Proceedings $0 $3,046 ($3,046) O% 100% 100% $3,100 53,100 1 S-53 Bond Processing and Review $14,500 $23,676 ($9,176) 61% 100% 100% $9,200 $9,200 1 S-54 Storm Drain Transfer Processing 822,500 $22,692 ($192) 99% 100% 100% $200 $200 1 TOTAL $654,530 5654.530 • CITY OF SANTA CLARITA SUMMARY OF REVENUES, COSTS AND SUBSIDIES FISCAL YEAR 1989-1990 BUDGET PUBLIC SAFETY 0 • RECOVERY PERCENT MS1 STAFF TOTAL ESTIMATE ESTIMATE MSI TOTAL TOTAL PROFIT NSI STAFF POSSIBLE POSSIBLE PHASED # SERVICE CENTER REVENUE COST (SUBSIDY) CURRENT SUGGEST RECOMMEND NEN REV. NEN REV. YRS. 1st YR. 5-55 City Code Enforce.Giving Citations $0 $70,285 (570;285) O% 100% 20% $20,000 $2,811 5 ## 5.56 Zoning Code Enforcement s0 $166,263 ($166,263) O% 100% 100% $30,000 $33,252 5 ## 5-57 Animal Control S. Shelter Operations s0 $307,428 ($307,428) O% 50% 100% $100,000 $200,000 5 ## 5.58 Crossing Guard Service $0 $278,125 (8278,125) 0% 0% 0% s0 s0 1 TOTALS $= 5822.101 (5822,101) E150,000 5236.000 0 CITY OF SANTA CLARITA SUMMARY OF REVENUES, COSTS AND SUBSIDIES FISCAL YEAR 1989-1990 BUDGET PARKS & RECREATION RECOVERY PERCENT MSI STAFF TOTAL ESTIMATE ESTIMATE MSI TOTAL TOTAL PROFIT MSI STAFF POSSIBLE POSSIBLE PHASED # SERVICE CENTER REVENUE COST (SUBSIDY) CURRENT SUGGEST RECOMMEND NEW REV. NEW REV,Y( RS.) S-59 Special Events - Youth S-60 Special Events - Teen S-61 Special Events - Adult S-62 City Youth Sports S-63 City Adult Sports S-64 Private Youth Ballfield Usage S-65 Private Adult Ballfield Usage S-66 Sports Field Lighting S-67 Contract Recreation Classes --Adult S-68 Contract Recreation Classes --Youth S-69 Senior Citizen Program S-70 Trips & Tours S-71 Recreational Swimming S-72 Swimming Lessons S-73 Private Swim Pool Use S-74 Child Develop. Program Classes S-75 Afterschool/Summer Playgrd Supv. S-76 Recreation Building Rental S-77 Picnic/Park Area Reservation S-78 Parade Permit Application Review S-79 Day Camp Program TOTALS $854,500 $2,633.196 (51.778.696) 8585.500 8362,100 1sT YR. • $4,000 $25,995 ($21,995) 15% 25% 25% $2,500 $2,500 1 $3,000 $36,185 ($33,185) 8% 25% 25% $6,000 $6,000 1 $2,000 $26,731 ($24,731) 8% 50% 50% $11,400 $11,400 1 $180,400 $223,108 ($42,708) 81% 75% 81% ($13,100) ($13,100) 1 $92,414 $144,391 ($51,977) 64% 75% 100% $15,900 $17,300 3 50 $9,095 (59,095) 0% 25% 25% $2,300 $760 3 $0 $7,176 (57,176) 0% 50% 100% 53,400 52,400 3 $0 586,270 ($86,270) 0% 50% 50% $43,100 $8,600 5 $168,803 $235,598 ($66,795) 72% 75% 75% $7,900 $7,900 1 $168,803 $344,432 ($175,629) 49% 50% 50% $3,400 $3,400 1 50 $27,704 ($27,704) 0% 10% 0% $2,800 $0 1 $1,000 $33,080 (532,080) 3% 100% 100% $32,100 $9,700 3 $23,475 $365,793 ($342,318) 6% 50% 50% $100,000 $30,700 5 # $63,105 $364,976 ($301,871) 17% 75% 75% $210,600 $41,278 5 • $2,500 $215,493 ($212,993) 1% 100% 100% $75,000 $40,600 5 # $17,000 $86,232 (569,232) 20% 75% 50% $47,700 $5,400 5 $0 $144,159 ($144,159) 0% 0% 0% See Text See Text 1 $1,200 $25,428 ($24,228) 5% 50% 50% $11,500 $3,900 3 $500 $3,014 ($2,514) 17% 50% 25% $1,000 $9D 3 $300 $3,920 ($3,620) 8% 100% 8% $2,000 $300 1 9 $126,000 $224,416 ($98,416) 56% 75% 75% $20,000 810,000 2 # TOTALS $854,500 $2,633.196 (51.778.696) 8585.500 8362,100 CITY OF SANTA CLARITA SUMMARY OF REVENUES, COSTS AND SUBSIDIES FISCAL YEAR 1989-1990 BUDGET UTILITY AND ENTERPRISE SERVICES * Requires further study by staff. RECOVERY PERCENT MSI STAFF TOTAL ESTIMATE ESTIMATE MSI TOTAL TOTAL PROFIT MSI STAFF POSSIBLE POSSIBLE PHASED # SERVICE CENTER REVENUE COST (SUBSIDY) CURRENT SUGGEST RECOMMEND NEW REV. NEW REV.Y( RS.) 1st YR. 5-80 Local Bus * $1,123,290 $1,232,897 (5109,607) 91% 90% ($13,700) ($13,700) 1 5-81 Dial -A -Ride * $115,638 $328,403 ($212,765) 35% 50% $48,500 $48,500 1 5-82 Downtown Commuter Bus * $719,840 $439,675 $280,165 164% 100% ($280,200) ($280,200) 1 TOTALS51.958.768 52.000:975 54< 2.207) (5245.400) (5245.400) * Requires further study by staff. CITY OF SANTA CLARITA SUMMARY OF REVENUES, COSTS AND SUBSIDIES FISCAL YEAR 1989-1990 BUDGET MATNTEMANCE SERVICES RECOVERY PERCENT MSI STAFF TOTAL ESTIMATE ESTIMATE MSI TOTAL TOTAL PROFIT MSI STAFF POSSIBLE POSSIBLE PHASED # SERVICE CENTER REVENUE COST (SUBSIDY) CURRENT SUGGEST RECOMMEND NEN REV. NEW REV.Y( RS.) Tat YR. S-83 Utility Street Usage $1,300,000 82,454,367 (87,154,367) 53% 100% 100% See Text See Text 1 S-84 Street Lighting 80 8162,140 (8162,140) 0% 100% 50% $162,100 881,100 1 S-85 Street Sweeping SO 5412,500 (5412,500) 0% 100% 100% 8412,500 8412,500 1 S-86 Storm Drainage Maintenance $O 8108,750 (%108,750) 0% 100% 100% 8108,800 8108,800 1 S-87 Median/Parkway/Greenbelt Maint. SO 858,863 ($58,863) O% 100% 100% $58,900 858,900 1 S-88 Street Tree Maintenance 50 $677,179 (5677,179) O% 100% 50% 8677,179 8338,600 1 S-89 Traffic Marking Request Review 80 82,560 (82,560) 0% 100% O% $2,600 $2,600 1 S-90 Replacement of Incorrect Striping 80 8174 (8174) O% 100% 100% 8200 8200 1 S-91 Special Dist. Formation 8 Processing 50 81,335 (51,335) 0% 100% 100% 81,300 87,300 1 S-92 Trail Development and Maintenance 80 82,269 ($2,269) O% 100% O% 82,300 80 1 S-93 Repair of City Property 80 898 (898) 0% 100% 100% 8100 8100 1 • TOTALS 81.300.000 83.880.235 (52.580.235) 51.425.979 87.004,000 CITY OF SANTA CLARITA SUMMARY OF REVENUES, COSTS AND SUBSIDIES FISCAL YEAR 1989-1990 BUDGET ADMINISTRATIVE & FINANCE SERVICES # -- Market Sensitive ## -- See Text * -- This service addresses the cost -to -provide the application/registration portion of the business license. Remaining portion of fee is based on a nominal charge on a per employee basis. RECOVERY PERCENT MSI STAFF TOTAL ESTIMATE ESTIMATE MSI TOTAL TOTAL PROFIT MSI STAFF POSSIBLE POSSIBLE PHASED # SERVICE CENTER REVENUE COST (SUBSIDY) CURRENT SUGGEST RECOMMEND NEW REV. NEN REV.Y( RS,) 1st YR. S-94 Business Registration App. Review * $75,000 $337,278 ($262,278) 22% 100% 100% $75,000 $75,000 3 ## S-95 Returned Check Processing $1,800 $3,453 (51,653) 52% 100% 100% $1,700 $1,700 1 S-96 Records Research Service $100 NA $100 NA 100% 100% $5,000 $5,000 1 ## S-97 Document Printing & Copying $6,500 NA $6,500 NA 100% 100% $10,000 $10,000 1 ## S-98 Agenda/Minutes Mailing Service $0 $1,321 ($1,321) O% 100% 100% $1,300 $1,300 1 S-99 City Code Update Service $0 $148 ($148) 0% 100% 100% $100 $100 1 S-100 Documentation Certification 50 $1,191 (81,191) O% 100% 100% $1,200 $1,200 1 S-101 Facility Rental $900 525,308 ($24,408) 4% 50% 50% $11,800 52,972 3 S-102 Review of Debt for Developers' Bonds $0 $799 (5799) O% 100% 100% $800 1800 1 S-103 New Transient Occup.Tax Processing 50 529 ($29) O% 100% 100% EO EO 1 S-104 License to Use City Logo $200 $290 ($90) 69% 100% 100% $100 $100 1 • TOTALS 584.500 5369,817 (5285,317) 5107,000 598,200 GRAND TOTALS57.408.201 812.743.840 SES, 335.639) 52.677.609 52.109.500 # -- Market Sensitive ## -- See Text * -- This service addresses the cost -to -provide the application/registration portion of the business license. Remaining portion of fee is based on a nominal charge on a per employee basis.