HomeMy WebLinkAbout1990-11-27 - AGENDA REPORTS - PURCHASE FLEET VEHICLES (2)AGENDA REPORT
City Manager Approval
Item to be presented A
CONSENT CALENDAR Andrea Daroca
DATE: November 27, 1990
SUBJECT: Purchase of Additional Fleet Vehicles
DEPARTMENT: Finance/General Services
BACKGROUND
The city's current vehicle pool consists of two passenger cars, one half -ton
pickup and a recently ordered four-wheel drive unit for off road access. The
present pool cannot adequately provide the Finance/General Services, Community
Development, City Manager's Office, Personnel, Public Works and Parks and
Recreation Departments with needed vehicles to carry out City business.
As a result of this noticeable increased usage of the city vehicle pool.and
assigned department vehicles, Finance/General Services performed a city
vehicle needs assessment study. The current utilization of department
assigned and pool vehicles was evaluated along with projected staff vehicle
needs as a result of the move to the new City Yard. The increase was
identified as due to increased staff, workload and the acquisition and future
relocation of city staff to the new City Yard. The outcome of the study
showed that the Community Development Code Enforcement staff, due to the
nature of their work and their increased workload (residential, business and
off-road travel), requires:
two (2) half -ton pickups (5-10/Ranger - $26,000) assigned to that
department on a full-time basis rather than using their own personal
vehicles.
These pickups will provide the staff with public visibility and citizen
recognition as employees of the city. Currently, these staff members have had
to use their personal vehicles when no pool vehicles were available. When
pool passenger cars were used, tire damage occurred due to off-road driving
and the vehicles being so low to the ground became extremely dirty. With a
large number of Public Works employees and the whole Parks and Recreation
Department moving to the new City Yard the following vehicles will be required
to perform the necessary service to the citizens:
One half -ton pickup $13,000
One 3/4 ton 4 x 4 pickup $19,000
One mid-size passenger car $12,000
These vehicles are needed to provide an adequate vehicle pool for employees_to
carry out City business from the new City Yard. - -
APPROVED Agendalfem:_
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Agenda Report
Page 2
To help provide adequate backup for pool vehicles in for service or repair
work, the following are needed:
One mid-size passenger car ($12,000)
One half -ton pickup ($13,000)
Presently, these vehicles have not been budgeted but there are funds remaining
in the contingency account of $1,208,393.00.
RECOMMENDATION
Authorize staff to purchase the additional vehicles to provide an adequate
number of vehicles for City staff to carry out City Business from both City
Hall and the new City Yard at a total estimated cost of $93,000 and to provide
funding by transferring $93,000 from the contingency account 01-4101-290 to
Finance/General Services account 01-4605-402.
AD/mc
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Date of Council Action
(Requested)
July 1, 1990
August 14, 1990
August 28, 1990
September 11, 1990
September 11, 1990
August 14, 1990
October 9, 1990
October 30, 1990
(November 27, 1990)
(November 27, 1990)
TM/tn-1777
Representation
of
1990-91
Contingency Account
Item
Amount
Running
Description
Total
Contingency Appropriation
$1,500,000
$1,500,000
Antelope Fwy
(15,650)
1,4849330
P.A.R.E.T. Unit
(6,000)
1,474,350
Newhall Poll Recon.
(167,000)
1,311,350
SCV Historical Book
(13,850)
1,297,500
Special P.W. Supplies
(3,000)
1,294,500
Bus Advertisement
(1,500)
1,293,000
AB 939 Requirements
(84,607)
1,208,393
Purchase Fleet Vehicle
(93,000)
1,115,393
Development Impact Fee
Study
(60,000)
1;055,393
TOTAL REMAINING IN CONTINGENCY 11/27/90 1.055.393
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