Loading...
HomeMy WebLinkAbout1990-11-13 - AGENDA REPORTS - RPT ON BOYS GIRLS CLUB (2)9 0 DATE: November 13, 1990 AGENDA REPORT City Manager Approval /d Item to be presented Jeff Kolin SUBJECT: Status Report on Boys and Girls C1 b Project at Newhall Park DEPARTMENT: Parks and Recreation BACKGROUND The Santa Clarita Valley Boys and Girls Club has been working with the City of Santa Clarita to design and construct a new Boys and Girls Club facility at Newhall Park. The project was originally scheduled to begin construction in September of 1990. The Boys and Girls Club has devoted extensive time to con- ducting community meetings with residents adjacent to the Newhall Park facility, and has come up with a design which is sensitive to the concerns of neighboring residents and fits in well with existing public buildings in the area. The Santa Clarita Valley Boys and Girls Club's efforts to redesign their build- ing and make it sensitive to the concerns of nearby residents.has significantly increased the cost of construction_ projected for the facility. The Boys and Girls Club has raised approximately $1.5 million in cash and pledges to date. They currently estimate that the construction of the building will run nearly $2 million. They anticipate that at least another 6 to 8 weeks will be required to secure the remaining $400,000 to $500,000 necessary to completely construct the facility. They have also been working with their architect to.refine plans for the building to ensure that the most cost effective means of construction are being used, and are looking at the size of rooms and facilities included in the project to see if there are ways of reducing the overall construction costs. City staff and members of .the Santa Clarita Valley Boys and Girls Club have been meeting on a regular basis to prepare for this important construction project. Early on in the process, we identified that approximately 10 months would be required for completion of the construction phase of the project. Ve have approached the point in this fiscal year 1990/91 in which it would severely impact the Parks and Recreation Department's ability to provide summer programs at Newhall Park, if we were to allow construction to begin. Therefore, the Boys and Girls Club has indicated that they wish to delay commencement of construc- tion until September of 1991 in order to continue raising additional capital, while refining the plans for the building. The staff of the Boys and 'Girls Club and the Parks and Recreation Department will continue to work to complete and refine the construction plans for the project so that we will be ready to begin construction as soon as summer pro- grams conclude at Newhall Park during the summer of 1991. hNEED Agenda Item: -AK." n 0 0 There are several additional impacts which the delay in commencement of construc- tion of the Boys and Girls Club will effect. They include the construction of a concession and restroom structure adjacent to the ball diamond at Newhall Park, pool renovations and construction of additional parking facilities for the . park. Each of these projects are linked to the Boys and . Girls Club project, either through the provision of funding as in the parking lot, which will be shared equally by the Boys and Girls Club and the -City, or through bulk purchas- ing of materials and use of similar contracting firms to reduce the cost for facilities. A good example of this is the brick blocks which will be used both for the Boys.and Girls Club building and the Park restroom/concession structure adjacent to the ball diamond. Staff feels that the manufacturer of the blocks will be reluctant to produce the relatively small quantity of blocks required for the restroom structure, versus the large quantities required for the .Boys and Girls Club building. If the City wishes to proceed with this project, we will be paying a much higher cost for block, and will be required to complete the parking and road improvements in order to provide fire access to the rest- room structure. Delay of the project will allow the parking lot improvements, fire road access and reduced cost building materials and labor to be achieved through the similar timing and joint purchasing of supplies with the Boys and Girls Club project. The lease and memorandum of understanding for the Boys and Girls Club facility at Newhall Park provide that construction must begin within two years of the date of execution of the lease and M.O.U. The lease was executed on October 27, 1989. The M.O.U. further contains a provision which allows the City Manager to authorize a one-year extension for the commencement of construction. These provisions allow for the Boys and Girls Club to delay commencement of construc- tion until September of 1991, without violating any provisions of the lease or memorandum of understanding, and will not require further authorization from the City Manager unless they wish to extend the delay past the October 27th date. The Boys and Girls Club has raised a substantial amount of the funds necessary to construct the facility at Newhall Park. The $1.5 million commitment is very impressive. The benefits which the City will. receive from the project will be substantial in terms of the new facilities it will receive, such as an aquatic locker room and office facility, and access to a full-size gymnasium and associ- ated facilities.. This cooperative project between the Santa Clarita Valley Boys and Girls Club and the City of Santa Clarita will bring much improved facilities to the residents.of our City and the youth adjacent to Newhall Park. RECOMMENDATION Receive and file. ATTACHMENT Santa Clarita Valley Boys and Girls Club Letter BOYS 3 GIRLS CLUBS OF SANTA CLARITA VALLEY RECEIVED gsdta cleft Valley November 1, 1990BOYA&Glda Club i�u U U � 1990 21238 San Fernando Road Newhall. CA 01221 CITY COUNCIL (80$) 251,4382 George CaravallLo, City Manager CITY OF SANTA CLARITA BOARD OF DIRECTORS City of Santa Clarita 23920 West Valencia Blvd. OffiOefs City of Santa Clarita, CA 91355 President Tom Vetoz Apuallne Corporation Dear Mr. Caravalho: Vice President Sheldon Allen The Santa Clarita Valley Boys & Girls Club has been Attorney at Law conducting a capital Campaign to raise funds for the secretary Newhall Park Project. Our original goal of $1,500,000 Lynda Chadwick has been exceeded, and today we have received Valencia Company $1.525,000 in cash and pledges. Treasurer Gary Candle Certified Public Accountant Simultaneously, our Building Committee and architect Members have been working with the Parks and Recreation Department to finalize the City's design requirements CIIfl Arrinliton for the Aquatic Center which we are responsible to HR rextron affelt construct as a part of the overall project. Burt6fic Be P j Pacific BOR Louie As of today, our plans require additional refining to Elcania'sDesigns insure the project is completed within budget. Tho Ken Claterman project budget has increased to over $1,900,000 as a So Calif. Real Estate Mgmt.. result of our having now defined the cost to meet the An Donnelly design requirements of both the Aquatic Center and the Donnotly Knollwood Insurance overall design changes which resulted from tho City- Data Donohoe sponsored community design review meetings, lntertex ofCafiforala M Our. request for a State grant of $300,000 for this ReallylWorlld -S.CV. project was recently denied with the comments that the Bryan Haaerllen population density and income levels in Newhall do not Carpeferfa equal the more urgent conditions as found in the inter- Dr. John P. Lester city areas. Counspling and Psychotherapy Joe Schlllad We plan a construction start date in September, 1991, Six Flags MegIc Mountain and to continue raising additional capital while Jack Shine/Robin Ackerman focusing on refining the plans to appropriately meet First Financiaf the needs of both the community and the Boys & Girls Dr. H. Clyde Smyth. Supt Club. Wm a Hart union H'S. District Capt. Robert Splarer SC V LA Counly Shwilt Sincerely, Alfredo Vasquez �— County of LA. - SCV Service Cfr. G Pete Warenski Baxter PAafmaceal Alan Wright Thom s M. Veloz Architect President Exacutive Director BOYS & Girls club Jimventress TMV/dcs A Ursled WBY Agert.Y "The Club That Beats The Streets"