HomeMy WebLinkAbout1990-10-30 - AGENDA REPORTS - SOLEDADCYN MEDIAN IMPROV (2)AGENDA REPORT
I City Manager Approval
Item to be presented by:
CONSENT.CALENDAR John E. Medina
DATE: October 30, 1990
SUBJECT: SOLEDAD CANYON ROAD FROM GOLDEN OAK ROAD TO'GOLDENROD WAY
(PROJECT 89-17) MEDIAN IMPROVEMENT - BID AWARD REQUEST
DEPARTMENT: Public Works
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BACKGROUND
On September 11, 1990, Council authorized the advertisement of the subject
project. The project consists of permanent modifications to the median on
Soledad Canyon Road at Golden Oak Road for the purpose of providing additional
left -turn storage capacity for westbound traffic.
On October 4, 1990, the following bids were received by the City:
Company Bid Amount
R.P.S. Co. $39,677.00
R.C. Becker & Son Inc. $43,194.50
Excel Paving Company $46,749.00
Los Angeles Engineering,,Inc. $47,430.00
Padilla and Sons Co. $49,575.25
Padilla Paving Co., Inc. $57,125.00
The Engineer's estimate for this project is $46,450, and a total of $73,300 has
been provided in Account No. 25-96040-227 for design, contract administration,
inspection, and construction of this project.
Staff recommends that the project be awarded to R.P.S. Co., the low bidder.
R.P.S. Co. possesses the necessary State Contractor's license and is a member in
good standing. It should be noted that the R.P.S. Co. bid contained the
following irregularities:
1. Bidders were required to provide the names of all subcontractors for
portions of the work in excess of one-half of one percent of the bid.
R.P.S. Co. did not list any subcontractors for striping, loop detection, or
asphalt paving in their bid. In follow-up phone calls with staff, R.P.S.
Co. identified Cotemark, Signal Installation and Repair Inc., and APCo as
proposed subcontractors. It should be noted that recent state law has been
revised to require that only those subcontracts in excess of $10,000 be
listed.. Since none of the proposed subcontracts is in excess of $1000000
the irregularity is considered minor.
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MEDIAN IMPROVEMENTS ON SOLEDAD CANYON ROAD
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2. Bidders were required to submit their proposal on bid forms included in the
bid set. R.P.S. Co. provided their bid bond on their Surety's form. In
addition, the bid bond submitted by B.P.S. Co. provides that if they fail to
enter into a contract with the City, then they will forfeit their bid bond,
but the amount shall not exceed the difference between their bid and the
amount contracted for with another party. Under the bid bond form included
in the bid set, the bidder forfeits the entire bid bond. Since the B.P.S.
Co. bid, bond is for approximately $3,900, and the next lowest bidder is
approximately $3,500 above the R.P.S. Co, bid, staff recommends waiver of
this irregularity.
3.. The extended amount for base material on the R.P.S. Co. bid schedule was
rounded off from $4998.90 to $5,000. The total bid amount should read
$39,675.90, not $39,677.
The above irregularities have been brought to the attention of the City
Attorney's office. Staff has been advised that the contract documents permit
the City to waive any irregularity.
RECOMMENDATION
1. Except for the irregularity concerning the extended amount for base material
on the R.P.S. Co, bid schedule, waive the irregularities found in the R.P.S.
Co. bid.
2. Award the contract to R.P.S. Co. in the amount of $39,675.90.
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