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Home My WebLink About1990-08-14 - AGENDA REPORTS - SPONSORSHIP OF YOUTH SPORTS (2)0;0 40.,i &641 A pI,Ui: DATE: August 14, 1990 SUBJECT: DEPARTMENT: BACKGROUND AGENDA REPORT City Manager Approva4W yry� Item to be presented by: v Jeff Kolin Sponsorship of Youth Sports Teams Participating in State and National Competition Parks and Recreation / } EX The Santa Clarita Valley enjoys a diverse and active program of youth sports provided" by a variety of non -profit -organizations. These organizations include, but are not limited to, the William S. Hart Pony Baseball and Softball Organization, the American Youth Soccer Organization, Canyon Country Little League, as well as several other active youth sports organizations. The City has received several requests for contributions in support of teams which have qualified for state and national tournaments. Additional expenses are incurred by team participants and their parents in order to participate and advance on to state and national competition. The bulk of these expenses. are related to travel and lodging. When a team qualifies to participate in a state or national tournament, they are required to assist in raising the funds necessary to pay for the travel, lodging and meals associated with the team's participation. They frequently contact local businesses and civic organizations in order to obtain donations to help fund their expenses. Donations are usually in the $50 to $500 amount. The opportunity to participate in a state or national competition is a tremendously valuable and memorable experience for the youth involved. These tournaments can provide a highlight for a young athlete, which can have a lasting impact on their growth. and development as future citizens in our community. Although qualification for state and national tournaments or competitions is difficult to achieve, teams from the Santa Clarita Valley frequently qualify to participate in these tournaments. Over the past five years, the Santa Clarita Valley has averaged three to five teams from various youth sports organizations. which have qualified to participate in either state or national competitions. The City Council may wish to consider establishing a policy to support non-profit youth sports teams, which qualify to participate in state or national competitions sponsored by the national organizing body for the sport which selects the California State champion or national champion team. These tournaments should be culminating tournaments for teams qualifying through district, regional and section tournaments. The policy should include a set dollar amount, which the City would contribute to support the individual team's efforts. Staff recommends that a fixed figure of $100 for ,teams which. qualify for state competitions, and a fixed figure of $200 for teams which qualify for national competitions be established as the initial amounts. The annual amount available for sponsorships would be limited to $1,000, and awarded on a first-come, first-served basis. nn(�1 W�JOS nnn�� u.,Ag��ti4 ,,.� Idem; _ FISCAL ANALYSIS Staff estimates of the total dollar amount required to fund the support of non- profit youth sports teams participating in state and national competitions would be $1,000 per year. This estimate is based on a maximum of five teams qualifying for state and/or national competitions. These funds are not currently budgeted in the 1990/91 Fiscal Year Budget, and would require .the council to authorize use of funds from the contingency budget. RECOMMENDATION It is recommended that the City Council consider establishing a policy to support non-profit youth sports teams which qualify for state and national competitions, and direct staff to develop a policy which establishes a $100 contribution for teams which qualify for state competitions and a $200 contribution to youth sports teams which qualify for national competitions. It is also recommended that the City Council approve the transfer of $1,000 from the City Council contingency fund to the promotions -and publicity line item in the Parks and Recreation Department, account number 01-9000-232. ATTACHMENT William S. Hart Pony Baseball and Softball Letter • • E • LI WM. S. HART PONY BASEBALL & SOFTBALL Serving the Boys and Girls of the Santa Clarita Valley P.O. Box 238 Saugus, California 91350 Dear Supporter: RECEIVED JUL 0 9 1990 CITY MANAGER'S CFr:CE Oly C'P' JTA C'>:_% Mm. S. Hart Girls Softball Minor Division (10 a Under) will be representing the Hart League and the Santa Clarita Vattey in many exciting and competitive tournaments thick summer. Hart entered the ASA (Amateur Softball Association) this year in hopes to advance to the California State Championshiod July 20-22 in ores, California and then receive an invitation to.the :National Tournament which id being held in Chattanoogai TenfldltdNi August 3-5. The team just recently defeated Sylmar in two very.._close games (3-2 and 2-1) to win the ASA District Championship., The regional tournament in Artesia is next on July 7th and 8th And if the winning continues, on to the state. As a result of their outstanding play in the District Tournament, Hart has received an invitation to `th9 National Tournament. This is a once-in-a-lifetime Opportunity for these girls, as the invitations are extended only to the best teams. in the country: We need the support of the community to enable the girls to travel to Tennessee and hopefully bring the National OhaMpionship home td Santa Clarita: Thd William S. Hart League d6d8 bear some of the costs# but Additional monies are needed and that's why we need your help, P1easA cohaiddr making a tax dedubtibld donation made payable t0 the Hart Minor Tournament Teamifor :'$50, $toot $2009 $600 or any amount which 16 comfortabler We are -deeply appreciative of:any support you may give. Sincerely, Wm. S. Hart Girls' Softball 1990 Minor Tournament Team Barbara Mutaw Business Manager (805)296-0136