HomeMy WebLinkAbout1990-06-26 - AGENDA REPORTS - TRAFSIG AGMT (2)0 0
AGENDA REPORT
City Manager Approval
Item to be presented by:
CONSENT CALENDAR John E. Medina
DATE: June 26, 1990
SUBJECT; SIERRA HIGHWAY AT RAINBOW GLEN DRIVE
STATE/CITY TRANFIC SIGNAL AGREEMENT
DEPARTMENT: Public
BACKGROUND
The City of Santa Clarita has requested that .Caltrans install a traffic signal
at the intersection of Sierra Highway and Rainbow Glen Drive. Caltrans has
completed a traffic signal warrant study, and they have determined that
sufficient warrants. exist for the installation of a traffic signal at this
location.
Caltrans has agreed to fund two-thirds of the cost of a new signal if the City
would fund the remaining one-third. This cost split is based on the number of
approaches to the intersection under the jurisdiction of each agency.
Attached is an agreement between the State and the City which would result in
the installation of a traffic signal at this location. Provisions of the
agreement are consistent with standard Caltrans agreements where similar
jurisdiction divisions are present. The agreement would -provide that:
• The City would design and administer the construction project ° under
Caltrans' permit.
• Caltrans would pay two-thirds ($123,840.) of the total cost ($185,760.) of
the project.
• The City agrees to fund one-third of the total cost ($61,920.).
• Once the signal is installed, Caltrans would pay two-thirds and the City
would pay one-third of the maintenance cost. Maintenance services would be
provided by Caltrans.
• Any encroachment permits secured by the City for this project would be
provided at no cost to the City.
There is $62,000 in the 1990/91 budget for the City's share of this project.
These funds will be available on July 1, 1990 provided the item is retained in
the recommended budget.
Agenda Item:—LL
Sierra Highway at Rainbow Glen Drive
June 26, 1990
Page 2
RECOMMENDATION
Adopt the attached Caltrans District Agreement No. 3973 and authorize the City
Staff to proceed with the implementation of the project.
ATTACHMENT
Caltrans District Agreement No. 3973
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Sierra Highway at
Rainbow Glen Drive
District Agreement No. 3973
THIS AGREEMENT, ENTERED INTO ON _ is between
the STATE OF CALIFORNIA, acting by and through its Department of
. Transportation, referred to herein as STATE, and
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CITY OF SANTA CLARITA
a body politic and a municipal
corporation of the State of
California, referred to herein
as "CITY"
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RECITALS
(1) STATE and CITY contemplate installing traffic
control signals and safety lighting (and performing roadwork) at
the intersection of Rainbow Glen Drive with State Highway Route 14-U,
referred to herein as "PROJECT", and desire to specify the terms and
conditions under which PROJECT is to be engineered, constructed,
financed, operated and maintained.
(2) If any work involving high/low risk underground
facilities or subsurface construction within said State highway is
needed, STATE requires that said work be accomplished in accordance
with STATE's "Manual on High and Low Risk Underground Facilities
Within Highway Rights of Way".
SECTION I
CITY AGREES:
(1) To provide all necessary preliminary engineering,
including plans and specifications and utility identification and
location, and all necessary construction engineering services for
the PROJECT and to bear CITY's share of the.expense thereof, as
shown on Exhibit A, attached and made a part of this Agreement.
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(2) To identify and locate all high and low risk
underground facilities within the PROJECT area and protect or
otherwise provide for such facilities all in accordance with
STATE's "Manual on High and Low Risk Underground Facilities within
Highway Rights of Way". Costs of locating, identifying, protecting
or otherwise providing for such high and low risk facilities shall
be distributed and borne in the same manner as described in Section
III, Article (12). CITY hereby acknowledges the receipt of STATE's
"Manual on High and Low Risk Underground Facilities Within Highway
Rights of Way" and agrees to construct the PROJECT in accordance
with such Manual.
(3) To apply for necessary encroachment permits for
required work within State Highway rights-of-way, in accordance
with STATE's standard permit procedures.
(4) That PROJECT will be advertised, awarded, and
administered in accordance with STATE's current Local Programs
Manual, Volume II.
(5) To construct the PROJECT in accordance with plans
and specifications of CITY, to the satisfaction of and subject to
the approval of STATE.
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(6) To pay an amount equal to one-third of the PROJECT
construction costs, as shown on Exhibit A but in no event shall
CITY's obligation for PROJECT construction costs .under this
Agreement, excluding costs referred to in Section III, Article (12),
exceed the amount of $55,000; provided that CITY may, at its sole
discretion, in writing, authorize a greater amount.
(7) upon completion of PROJECT and all work incidental
thereto, to furnish STATE with a detailed statement of the total
engineering and construction costs to be borne by STATE and to refund
to STATE (promptly after completion of CITY's audit) any amount of
STATE's deposit required in Section II, Article (1) remaining after
.actual costs to be borne by STATE have been deducted or to bill STATE
for any additional amount required to complete STATE's financial
obligation pursuant to this Agreement, subject to the limitations of
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STATE's participation as stipulated in said Section II, Article (1).
(8) upon completion of PROJECT, to furnish STATE a
complete set of full-sized film positive reproducible as -built
plans.
(9) To reimburse STATE for CITY's proportionate share of
the cost of maintenance of said traffic control signals and safety
lighting, such share to be an amount equal to one-third of the total
maintenance costs, including electrical energy costs.
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(10) To retain or cause to be retained for audit for
STATE or other government auditors for a period of three (3) years
from date of final payment, all records and accounts relating to
construction of the PROJECT.
SECTION II
STATE AGREES:
(1) To deposit with CITY within 25 days of receipt
of billing therefor (which billing may be forwarded immediately
following CITY's bid advertising date of a construction contract
•for PROJECT) the amount of $113,840, which figure represents
STATE's estimated share of the expense of preliminary engineering,
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construction engineering, and construction costs required to
complete PROJECT, as shown on Exhibit A. STATE's total obligation
for said anticipated project costs under this Agreement shall not
exceed the amount of $125,000 excluding costs referred to in
Section III, Article (12).
(2) STATE's share of the construction cost (estimated
to be $96400) shall be an amount equal to two-thirds of the total
actual construction cost as determined after completion of work
and upon final accounting of costs.
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(3) STATE's share of the expense of preliminary
engineering shall be an amount equal to two-thirds of the CITY's
actual costs for preliminary engineering for the entire PROJECT.
(4) STATE's share of the expense of construction
engineering shall be an amount equal to two-thirds of the CITY's
actual costs for construction engineering for the entire PROJECT.
(5) To pay CITY upon completion of all work and
within 30 days of receipt of a detailed statement made upon final
accounting of costs therefor, any amount over and above the aforesaid
advance deposit required to complete STATE's financial obligation
pursuant to.this Agreement, provided that STATE's total obligation does.
not exceed the amount as stipulated in Article (1)
• of this Section II, exclusive of utilities referred to in Section
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III, Article (12).
(6) To maintain the entire traffic control signals
and safety lighting as installed and pay an amount equal to
two-thirds of the total maintenance costs, including electrical
energy costs.
(7) To operate the traffic control signals as installed
and pay 1008 of the operation costs.
(8) To furnish the.traffic signal control equipment
for project. This equipment shall consist of signal controller,
unit and signal control cabinet. The estimated cost of this
STATE -furnished equipment is $10,000 and the actual cost to STATE
shall be deducted from the STATE's share of the PROJECT costs.
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(9) To issue, upon proper application by CITY and by
CITY CONTRACTOR, the necessary encroachment permits for required
work within the State Highway rights -of way, at no cost to CITY.
(10) To prepare a "Project Report". justifying the need
for PROJECT, toprepareall necessary environmental evaluation and
clearance documents and to furnish copies of these documents to
CITY in a timely manner.
(11) To provide a State Project Coordinator to coordinate
and promptly review the work of CITY and its consultants, if any,
during the preparation of PS&E for PROJECT.
SECTION III
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IT IS MUTUALLY AGREED AS FOLLOWS:
(1) All obligations of STATE under the terms of this
Agreement are subject to the appropriation of resources by the
Legislature and the allocation of resources by the California
Transportation Commission. Should CITY award a conLracL LVL
PROJECT prior to the allocation of resources by the California
Transportation Commission, there is no guarantee of STATE's
participation and CITY shall assume all risks thereof.
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(2) Should any portion of the PROTECT be financed with
Federal funds or State gas tax funds, all applicable laws,
regulations and policies relating to the use of such funds shall
apply notwithstanding other provisions of this Agreement.
(3) That construction by CITY of improvements referred
to herein which lie within STATE rights-of-way or affect STATE
facilities, shall not be commenced until CITY's original contract
plans involving such work, have been reviewed and approved by
signature of STATE's District Director of District 7, or his
delegated agent, and until an Encroachment Permit authorizing such
work has been issued.by STATE therefor. Receipt by CITY of CITY's
.contract plans signed by STATE shall constitute STATE's acceptance
of and official approval of said plans.
(4) That CITY will obtain the aforesaid Encroachment
Permit through the office of STATE's District 7 Permit Engineer
and that CITY's application therefor shall be accompanied by
reproducible tracings of aforesaid STATE approved contract plans.
Receipt thereafter by CITY of the approved Encroachment Permit
shall constitute CITY's authorization from STATE to proceed with
work which lies within STATE right-of-way or which affectsSTATE
facilities, pursuant to work covered by this Agreement. CITY's
authorization to proceed with said work shall, however, be
contingent upon CITY's compliance with all provisions set forth
in said Encroachment Permit.
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(5) That CITY's contractor will also be required to
obtain an Encroachment Permit from STATE prior to commencing any
work which lies within STATE rights-of-way or which affects STATE
facilities. The application for said Encroachment Permit shall be
made through the office of STATE's District Permit Engineer at no
charge to CITY's contractor.
(5) CITY shall not advertise for bids to construct PROJECT until
after an encroachment permit has been issued to CITY by STATE, nor
shall CITY award a contract to construct PROJECT until after
receipt of STATE's deposit required in Section II, Article M.
(7) After opening of bids, STATE's estimate of cost
•will be revised based on actual bid prices. STATE's required
deposit under Section II, Article (1) above will be increased or
decreased to match said revised estimate. If deposit increase or
decrease is less than $1,000, no refund or demand for additional
deposit will be made until final accounting.
(8) After opening bids for the PROJECT and if bids
indicate a cost overrun of no more than 108 of the estimate will
occur, CITY may award the contract.
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(9) If, upon opening bids, it is found that a cost
overrun exceeding 108 of the estimate will occur, STATE and CITY
shall endeavor to agree upon an alternative course of action. If,
after 30 days, an alternative course of action is not agreed upon,
this Agreement shall be deemed to be terminated oy mutual consent
pursuant to Article (11) of this Section III.
(10) Prior to award of the construction contract for
the PROJECT, STATE may terminate this Agreement by written notice,
provided that STATE pays CITY for all costs incurred by CITY prior
to CITY's receipt of said notice, such costs not to exceed
expenditures of $18,720.
(11) If termination of this Agreement is by mutual
agreement, STATE will bear two-thirds and CITY will bear one-third
of all costs incurred prior to termination, with total costs not to
exceed $18,720.
(12) If existing public and/or private utilities
conflict with the construction of the PROJECT, CITY will make
all necessary arrangements with the owners of such utilities for
their protection, relocation or removal. CITY will inspect the
protection, relocation or removal, which if there are costs of
such protection relocation or removal which STATE and CITY must
legally pay, STATE and CITY will share in the cost of said
protection, relocation or removal, plus cost of engineering
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overhead and inspection, in the amount of two-thirds STATE and
one-third CITY. If any protection, relocation or removal of
utilities is required, such work shall be 'performed in accordance
with STATE policy and procedure. STATE will pay its share at the
time of final billing based on actual costs.
(13) Upon completion of all work under this Agreement,
ownership and title to all signals, materials, equipment and
appurtenances installed within STATE's right-of-way will
automatically be vested in the STATE, and all signal(s), materials,
equipment and appurtenances installed outside of STATE's
right-of-way will automatically be vested in the CITY, and no
further agreement will be necessary to transfer ownership as
hereinabove stated.
(14) The cost of any engineering or maintenance referred
to herein shall include all direct and indirect costs (functional
and administrative overhead assessment) attributable to such work,
applied in accordance with STATE's standard accounting procedures.
(15) Neither STATE nor any officer or employee thereof
shall be responsible for any damage or liability occurring by reason
of anything done or omitted -to be done by CITY under or in
connection with anywork, authority or jurisdiction not delegated to
STATE under this Agreement. It is also agreed that, pursuant to
Government Code Section 895.4 CITY shall fully indemnify and hold
STATE harmless from any liability imposed for injury (as defined by
Government Code Section 810.8) occurring by reason of anything done
or omitted to be done by CITY under or in connection with any work,
authority or jurisdiction not delegated to STATE under this
Agreement.
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(16) Neither CITY nor any officer or employee thereof
shall be responsible for any damage or liability occurring by reason
of anything done or omitted to be done by STATE under or in
connection with any work, authority or jurisdiction delegated to
STATE under this Agreement. It is also agreed that, pursuant to
Government Code Section 895.4, STATE shall fully indemnify and hold
CITY harmless from any liability imposed for injury (as defined by
Government Code Section 810.8) occurring by reason of anything done
or omitted to be done by STATE under or in connection with any work,
authority, or jurisdiction delegated to STATE under this Agreement.
(17) That, in the construction of said work, CITY will
furnish a representative to perform the functions of a Resident
Engineer, and STATE may, at no cost to CITY furnish a representative,
if it so desires, and that said representative and Resident Engineer
will cooperate and consult with each other, but the decisions of
STATE'S representative shall prevail on work within STATE's
right-of-way.
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(18) That those portions of this Agreement pertaining to
the constrution of PROJECT shall terminate upon completion and
acceptance of the PROJECT construction contract by CITY or on April
30, 1992, whichever is earlier in time; however, the ownership,
operation and maintenance clauses shall remain in effect until
terminated or modified in writing by mutual agreement.
STATE OF CALIFORNIA
Department of Transportation
ROBERT K. BEST
Director of Transportation
By
District Director
Approved as to form and procedure
Attorney, Department of Transportation
Certified as to funds and procedure
District Accounting Officer
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CITY OF SANTA CLARITA
By -
JO ANNE DARCY, Mayor
Attest:
GEORGE A. CARAVALHO
City Clerk
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District Agreement No. 3973
EXHIBIT A
ESTIMATE OF COST
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Construction Cost (Overhead)
498 of 8.3% = 4.18 of
Construction Cost 5.910 1,970 3,940
Totals $185,760 $61,920 $123,840
Credit to State for 10,000
State Furnished Controller
$113,840
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Total Est.
City's
State's
Description
Cost
Share
Share
Construction Cost
$144,000
$ 48,000
$ 96,000
Engineering Cost
Prel. Eng. (Non -Labor)
1.8% of Construction Cost
2,590
860
1,730
. Prel. Eng. (Labor -Only)
10,800
3,600
7,200
7.58 of Construction Cost
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Prel. Eng. (Overhead)
49% of 7.5% = 3.7% of
Construction C-st
5,330
1,780
3,550
Constr. Eng. (Non -labor Only)
3.6% of Construction Cost
5,180
1,730
3,450
Constr. Eng. (Labor Only)
8.38 of Construction Cost
11,950
3,980
7,970
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Construction Cost (Overhead)
498 of 8.3% = 4.18 of
Construction Cost 5.910 1,970 3,940
Totals $185,760 $61,920 $123,840
Credit to State for 10,000
State Furnished Controller
$113,840
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