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HomeMy WebLinkAbout1990-03-27 - AGENDA REPORTS - TTM 46619 EIR PREP AGMT (2)' 4 a A AGENDA REPORT City. Manager Approval �' Item to be presente CONSENT CALENDAR Mark Scott DATE: March 27, 1990 SUBJECT: Authorization for City to Enter Into a Contract Agreement for the'Preparation of an Environmental Impact Report for Vesting Tentative Tract Map 46619. DEPARTMENT: Community Development '"G< BACKGROUND: ,Applications for a Vesting Tentative Tract Map, Oak Tree Permit, and Conditional Use Permit were filed by Gaviota, Inc., and deemed complete on October 29, 1989. Community Development staff determined through the initial study process that an Environmental Impact Report was required for further analysis of this project. Pursuant to Section 15084, subdivision (a) of the CEQA Guidelines, the Community Development Department solicits proposals from environmental planning consultants for preparation of EIR's at the applicant's expense. Requests for proposals were sent to approximately 37 consultants, and four responses were received. After proposal review and background checks of the two leading consultants, the firm of The Planning Consortium was selected. The proposed cost of the EIR is $39,890.00. The applicant will be billed for all contract and administrative costs. o: REOOAMENDATION- City Council approval is'needed-for the -City to enter into a contract -with a -consulting firm. Staff requests that'the Council approve the attached contract agreement. ATTACHMENTS: 1. Contract Agreement 2. Resolution No. 90-49 Adopted; —0.fv Agenda Item: /;L RESOLUTION NO. 90-49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AUTHORIZING THE CITY TO ENTER INTO A CONTRACT AGREEMENT .FOR THE PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT FOR VESTING TENTATIVE TRACT MAP 46619, OAK TREE PERMIT 89-045, AND CONDITIONAL USE PERMIT 88-281. WHEREAS, applications for a Vesting Tentative Tract Map, Oak Tree Permit, and Conditional Use Permit were filed with the City of Santa Clarita by Gaviota, Inc., and deemed complete on October 29, 1989; and WHEREAS, determination was made by the Community Development staff that the proposed project could have a significant effect on the environment, and that an Environmental Impact Report was necessary to provide analysis of impacts; and WHEREAS, Section 15084(a) of the Guidelines to.the California Environmental Quality Act permits the Draft EIR to be prepared under contract to the Lead Agency; and WHEREAS, a Request for Proposal was sent to 37 qualified environmental planning consultants, four proposals were.received and reviewed by Community Development staff, who have selected a consultant; WHEREAS, the -'applicant will be responsible for all contract and administrative costs; NOW, THEREFORE, be it resolved that the City Council of the City of. Santa Clarita does hereby consent to enter into a contractual agreement with the Planning Consortium, for the preparation of an Environmental Impact Report for Vesting Tentative Tract Map 49919, Oak Tree Permit 89-045, and Conditional Use Permit 88-281. PASSED, APPROVED, AND ADOPTED this 27th day of March 1990. Mayor ATTEST: City Clerk I HEREBY CERTIFY that th'e•foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 27th day of. March, 1990, by the following vote of the. Council: AYES: Councilmembers: Boyer, Heidt,Koontz_,McKeon, Darcy - NOES: Councilmembers: None ABSENT: Councilmembers: None AGREEMENT El This agreement is made between the City of Santa Clarita, (hereafter "City") and The Planning Consortium, a California corporation (hereafter "Consultant"): The parties hereto agree as follows: 1. Recitals. This Agreement is based upon the following facts: (a) City desires professional assistance in preparation of an Environmental Impact Report (the "Project") more particularly described in Exhibit A, attached and incorporated herein by reference; (b) Consultant has been selected to perform the Project, being fully qualified and having agreed to do so subject to the terms and conditions of this Agreement; and (c) City's legislative body has determined that the public interest, convenience and necessity require the execution of this Agreement. 2. Services. Consultant agrees to perform all services described in Exhibit A. Consultant shall meet and consult with representatives of City at all stages during the conduct of the work required pursuant to this Agreement to assure that the City's designated representative is fully and completely informed as to the nature and extent of the work being performed by Consultant and as to the status and quality of such work. 3. Compensation. City shall compensate Consultant for its services based upon the costs set forth in Exhibit A and incorporated here by reference. The total cost of this contract shall not exceed $39,890.00, which represents the total compensation to be paid to Consultant by City (the "Project Fee") for all work to be done by Consultant pursuant hereto and includes all allowable costs. Such costs shall be reimbursed only if approved by City as to nature, type and amount. The Project Fee shall include the costs of duplication for all reports and documents described in Exhibit A. City shall make progress payments to Consultant in accordance with the approved payment schedule identified in Exhibit A. The project phase invoices shall include a breakdown of the number of hours billed on each task and subtask by the authorized project staff with an identification of the staff person(s) who performed each task and subtask. Within 45 days after receipt of a project phase invoice, City shall either approve such invoice or return it to the Consultant specifying any objections. Invoices shall be paid within 90 days after approval. Upon submission of Consultant's final work products under this agreement, in a scope, nature, and form satisfactory to the City, all final monies shall be paid to the Consultant. -1- 4. Time for Performance. Consultant shall in good faith utilize its best efforts to perform all of the work required under this Agreement in accordance with the Time Schedule Summary attached as Exhibit B and incorporated herein by reference. During the preparation of the draft(s) of the EIR, the consultant shall provide a complete response to all staff comments, concerns, and corrections within 15 working days. 5. Consultant Staff. The Consultant Project Staff identified in Exhibit C shall be responsible for completing the activities identified in Exhibit A. Modifications to Consultant's staffing, including subconsultants for this project, shall be made only with the written approval of the City. 6. Status of Consultant. Consultant shall be deemed for all purposes to be an independent contractor.in the performance of work pursuant to this Agreement. This Agreement shall not be deemed, for any purpose, to have created between the parties hereto a partnership, joint venture or other relationship other than that of independent contractor insofar as Consultant is concerned. Consultant shall be responsible for obtaining the services of all persons required to perform the work required by this Agreement, including, but not limited to, such subcontractors as Consultant desires to employ as such. Consultant shall advise all such subcontractors that the City bears no obligation for the payment of fees for their services or costs incurred and that such are the exclusive obligation of Consultant. 7. Changes. The City and Consultant may make changes in the work only if mutually agreed upon. If such changes cause an increase or decrease in the Consultant's cost of, or time required for, performance of any services under this agreement, whether or not changed by an order, an equitable adjustment in compensation to Consultant shall be made and this agreement shall be accordingly modified in writing. No such change shall be effectuated except in writing, executed by each party hereto, expressing such changes and reducing or increasing Consultant's compensation based upon such change or changes. 8. Litigation. If City becomes involved in litigation regarding the Project and desires Consultant's assistance or testimony, City shall compensate Consultant for its services according to the normal hourly rates. 9. Ownership of Documents. All documents, studies, surveys, drawings, maps, models, photographs and reports as prepared by Consultant, or any of its subcontractors, pursuant to this Agreement, shall be deemed for all purposes to be the property of the City. All such materials, including originals, shall be transmitted to the City upon completion of the work by Consultant hereunder, or upon sooner termination of this Agreement. No person, including Consultant, shall be permitted to utilize any of the material referred to in this paragraph without City's prior written consent. 10. Indemnity. Consultant does hereby agree to defend, indemnify, and hold harmless the City of Santa Clarita and the respective appointed and elected officers, boards and commissions, agents and employees ("Indemnified Parties") from and against any and all claims and losses, costs or expenses for any damage due to death or injury to a person and injury to any property proximately resulting from any willful misconduct or negligent act or omission of Consultant or any of its officers, employees, servants, agents, or subcontractors in the performance of work pursuant to this Agreement. Such costs and expenses shall include, but not be limited to, reasonable attorney fees. -2- Consultant does hereby agree to defend, indemnify and hold harmless Indemnified Parties from and against any damages, liability, loss, costs or expenses which arise out of Consultant's negligent performance of the work under this Agreement provided that such liability, loss, cost or expense is caused by the act or omission of Consultant, or any of its officers, employees, servants, agents, or subcontractors in performance of this Agreement. Consultant's obligation to the Indemnified Parties shall include reasonable attorney fees, costs and expenses incurred by the Indemnified Parties in such defense, if Consultant is found to have been negligent in performance of work under this Agreement. The provision of liability insurance coverage as required by Paragraph 11 of this Agreement shall not affect Consultant's obligations under the indemnity provisions of this Paragraph 10. 11. Insurance. Consultant shall take out and provide, contemporaneously with the commencement of work pursuant to this Agreement, liability insurance coverage in an amount not less than $500,000.00. Such coverage shall be maintained in full force and effect at all times during the term of this Agreement. Consultant shall take out and maintain in full force and effect during the term of this Agreement all other insurance coverage required by law, including, but not limited to, workers' compensation coverage. All such insurance shall expressly name the City and its agents, officers, and employees as additional insureds. Consultant shall supply to City upon execution of this Agreement, a valid certificate of insurance evidencing the existence of all required insurance coverages. Additional or replacement certificates shall be filed with City evidencing the existence of such coverage at all times during the term of this Agreement. The certificates of insurance shall contain a provision to the effect that the coverage cannot be cancelled or substantially altered or reduced except upon at least thirty (30) days prior written notice to City. 12. Termination. This Agreement may be terminated at any time prior to the completion of the Project, and without cause, in accordance with the following: a. By City upon fifteen (15) working days written notice, mailed first class, postage prepaid, or by personal service to Consultant; and b. By Consultant upon fifteen (15) working days written notice, mailed first class, postage prepaid, or by personal service to City. Notices given pursuant to this paragraph shall be deemed to be effective on the tenth day following the giving of notice of such termination whether mailed or delivered. In the event of termination pursuant to this paragraph, Consultant shall be compensated by City pro rata for work performed as of the day of giving of such notice. 13. Notices. Notices to be given pursuant to this Agreement shall be in writing and shall be personally served upon the party to be notified or shall be deposited in the United States Postal Service, postage pre -paid, certified and registered, and addressed to the parties as follows: ISM A. CITY: Christine Kudij a , Contract Manager Department of Community -Development 23920 Valencia Boulevard, Suite 300 Santa Clarita, CA 91355 cc: City Attorney Carl Newton Burke, Williams, and Sorenson 624 W. Grand, 11th Floor Los Angeles, CA 90017 B. CONSULTANT: Dean Brown: John Bitterley Principals r Except as otherwise provided in Section 12 above, notices given pursuant to this Agreement shall be deemed given on the date of personal service or the fifth consecutive calendar day following the deposit of the same in the United States Postal Service, or its successor. The individuals named in this paragraph shall be deemed, for all purposes, to be the representatives of the parties to this Agreement and empowered to act, pursuant to the terms of this Agreement, for and on behalf of that party. Either party hereto may, in writing, change the designation of the responsible representative for that party. 14. Construction. This Agreement shall be construed under the laws of the State of California and shall not be construed against, or in favor of, either party by reason of the fact that it was prepared by one party or the other. 15. Entire Agreement. This Agreement constitutes the entire agreement between the parties and each party acknowledges that it is not relying on any prior, or contemporaneous, other agreements or representations, oral or written, in entering into this Agreement. 16. Captions, Numerals, and Headings, Gender and Number. The captions, numerals and headings used herein are for the purpose of identification and location of the terms and for ease of reading and shall not be used to alter, amend or otherwise change the plain meaning of the language in the text or the intention of the parties. Wherever gender or number is used, it shall include that gender or number which is appropriate to the context of the language wherein such gender or number is used. 17. Attorneys Fees. Should any party hereto reasonably retain counsel for the purpose of enforcing or preventing the breach of any provision hereof, including but not limited to the institution of any action or proceeding to enforce any provision hereof, for damages by reason of any alleged breach of any provision hereof, for a declaration of such party's rights or obligations hereunder or for any other remedy, then if said matter is adjudicated (which term includes arbitration) the prevailing party shall be entitled, in addition to such other relief as may be granted, to be reimbursed by the losing party for all costs and expenses incurred thereby, including but not limited to reasonable attorney's fees and costs for the services rendered to such prevailing party. -4- W 18. Amendment. This Agreement may be amended only by a writing executed by all of the parties. 19. Counterparts. This Agreement has been executed in two counterparts either of which may be used as an original. One such counterpart shall be delivered to the Obligee when fully executed and the other to the Obligor when fully executed. 20. Waivers. A waiver of any default of an obligation required by this Agreement shall not constitute a waiver of any subsequent default of same, or any other obligation under this Agreement. 21. Time of the Essence. Time is of the essence to this Agreement. 22. Effective Date. The effective date of this Agreement shall be 23. Severability. If any portion of this agreement is deemed to be void or is held to be invalid, other sections, or portions thereof, of this Agreement shall remain valid and in force, and shall be interpreted as though the void or invalid portion(s) had not been incorporated herein. This Agreement, consisting of five pages and three exhibits attached hereto, has been executed as of the day of , WHEREFORE, the parties hereto have caused this Agreement to be executed on the dates set opposite their names below: Date• ATTEST: CITY CLERK Date• Approved as to form: Date: CITY OF SANTA CLARITA By Jo Anne Darcy, City Mayor By By -5- , President General Counsel INC. EXHIBIT A 40 SCOPE OF WORK, SCHEDULE OF COSTS AND BUDGET STUDY PLAN/SCOPE OF WORK We proposed to divide the preparation and certification of the EIR into two phases. The following details the work tasks to be completed, the estimated timing to complete those tasks, the proposed budget and the products of each phase. This proposed scope of work reflects the requirements of the Request for Proposal, our experience preparing EIRs, discussions with City Staff and a review of the existing documentation, and a careful walkover the site. Phase I Preparation of the Draft EIR In this phase, the EIR is taken to the Draft stage. Work tasks involve the researching, analysis and documentation of the anticipated environmental effects relative to the concerns raised by the City Staff and the public on the project. Ten (10) copies of a screencheck Draft EIR which documents the anticipated effects of the project as per State CEQA Guidelines shall be prepared within ten (10) weeks after given a start date (or a contract/ purchase order has been processed). Two (2) weeks after receiving the City's comments on the screencheck document, fifty (50) copies of the Draft EIR shall be delivered to the City for the public review and comment period. It is anticipated that the review period would be forty-five days for this project. In this phase the following specific tasks shall be completed: 1) Meetings with representatives of the City's Planning Division Staff, to initiate preparation of EIR (meet and communicate with City Staff regularly to report progress); 2) Incorporate existing data and generate additional data as necessary to provide a sufficient level of impact analysis related to the issues raised by City Staff and the public; 3) Survey site and surrounding environs to make observations and take photos for the EIR; 4) Meet with pertinent governmental agencies, involved parties and others to collect data on issues associated with the project's implementation; 5) Analyze the potential environmental effects resulting from the project's implementation as per CEQA; 6) Forward technical reports of the subconsultants and sections of the EIR as they are completed to City Staff for their review and comment as to the adequacy of the reports (subconsultant reports should be ready five to six weeks into the preparation of the Draft EIR); 7) Incorporate collected data and analysis of issues into a screencheck Draft EIR and submit ten (10) copies for the two week review by City Staff; 8) Receive and incorporate comments on the EIR as directed by the City, obtain final approval to print the Draft EIR and; 9) Submit fifty (50) Draft EIRs and twenty-two (22) Technical Appendices to the City for distribution and review by the City, affected agencies and the general public. The primary product of Phase I will be a Draft EIR which addresses all environmental issues raised by the Initial Study, City Staff and the public. The following breakdown summarizes the major work tasks, hours and budget for Phase I. All work will be billed at an hourly rate of 560.00, except for graphics and clerical tasks which will be billed at $40.00 and $25.00 an hour, respectively. Task Hours Budget Meetings and coordination. with City Staff 20 $1,200.00 Subtasks: - Obtain all project documentation and reports prepared by Applicant's Consultants 6 - Identify reasonable alternatives 6 - Ongoing coordination during preparation of the Draft EIR for clarification and direction 8 Coordination and meetingswith other affected governmental agencies 8 480.00 Subtasks: - Contact Resource Agencies (DFG, US Fish and Wildlife, and CalTrans) 4 - Contact interested organizations (Calif. Native Plant Society, Audubon Society and others identified by the City) 4 Planning area visit and field work (2 persons) 12 720.00 Subtasks: Site Visit and Photographs 6 Survey of Surrounding Land Uses 6 Summary of impacts section of the Draft EIR 20 1,200.00 Subtasks: Project description and setting Unavoidable adverse impacts Impacts subject to mitigation-- - Mitigation Measures • Project Alternatives Introductory sections of the Draft EIR - Introduction and Authority In 12 720.00 - Project Description: . Location and Surrounding Land Uses . Proposed Land Use . Required Discretionary Approval _ - Environmental Setting ANALYSIS OF FOCUSED ENVIRONMENTAL IMPACTS 2 8 2 11 Water and Earth Resources 75 4,500.00 Subtasks: - The primary impacts to earth and water resources result from the proposed cut and fill grading required to construct the streets, the pads for homes and the debris basin in La Salle Canyon. The amount of landform alteration will be analyzed in terms of its total cubic yards of cut, fill and export/import for the proposed project, as well as for selected alternatives for comparison purposes. The impacts of relocating the debris basin on the site's existing natural stream course and the riparian environment it supports will be evaluated primarily in the biological resources section of the EIR. - The analysis of the adequacy of the applicant's Geotechnical and Hydrology/Drainage Reports will be evaluated by Brennan Engineering. Our proposal assumes the applicant's reports adequately evaluate the impacts of relocating the debris basin and includes an evaluation of the project's Q in terms of its burned and bulked flows, as required by the Los Angeles County Flood Control District. Alternative grading plans will also be evaivated in the same manner for comparison purposes. Set forth appropriate mitigation measures a 2) Biological Resources 40 2,400.00 91 The Draft EIR will evaluate the specific and cumulative impacts of the proposed project and the project alternatives on the site's biological resources. This analysis will include impacts to those species listed by Federal or State resources agencies and recognized conser- vation organizations as rare, endangered or threatened, as well as candidate species. Subtasks: The analysis of onsite biological resources will utilize the applicant's oak tree survey to analyze impacts to the tree resources. The Planning Consortium will analyze the site's other biological resources, including potentially -present rare/endangered/threatened plant and animal species. These resources will be mapped and identified in the Existing Conditions section of the Draft EIR. - Impacts on the biological resources of the larger Santa Susanna Mountain Community will be evaluated in this section of the EIR, and in the Cumulative Effects Section. - Set forth appropriate mitigation measures Climate/Air Quality Fixed Fee 1,400.00 The analysis of potential air quality impacts will be prepared by Mestre Greve, Consulting Engineers, based upon the "Air Quality Handbook for EIRs" required by SCAQMD. Subtasks: - Document existing climate and air quality conditions using weather data and SCAQMD air pollution data for the closest monitoring station. Calculate potential effects in terms of short-term construction related impacts related to ambient air quality and the temperature regime in the canyon, which includes vehicle emissions and dust. Evaluate the potential for long-term air quality impacts created from both vehicular and stationary source emissions locally and on a regional basis. Set forth appropriate mitigation measures. 4) Noise Fixed Fee 1,680.00 The analysis of potential noise impacts will be prepared by Mestre Greve, Consulting Engineers, based on the City's requirements for noise analyses. Subtasks: Identify existing noise environment. Analyze potential short-term and long-term noise impacts associated with the proposed project. Set forth appropriate mitigation measures. 5) Archaeological/Paleontological Fixed Fee 2,000.00 The analysis of potential impacts to archaeo- logical/paleontological resources will be prepared by Archaeological Resources Management Corporation, including a walk -over survey and confirmation of the appiicant's archaeo/ paleo report. Subtasks: - Survey and records search. - Site waik-over and confirmation of applicant's report. - Set forth appropriate mitigation measures. 6) Public Services and utilities 24 1,440.00 Subtasks: Contact affected public services and utilities (fire, police, SCE, So. Cal. Gas, telephone, solid waste, cable TV, etc.). 16 7) 8) 9) - Determine adequacy of public . services and utilities to serve project site 6 - Set forth appropriate mitigation measures 2 Energy Conservation 8 480.00 Subtasks: - Identify energy demands and requirements 6 - Set forth appropriate mitigation measures 2 Land Use 24 1,440.00 Subtasks: - Identify and describe (text and maps) project site land use and land uses on surrounding properties. 4 - Determine current General Plan Land Use Element and Zoning designations.. 4 - Describe City's current efforts to adopt a Land Use Plan and Zoning Code and its implications for the proposed project. 2 - Compare development type and intensity of use (gross density and lot size) with surrounding land uses to determine compatibility. Comparison of proposed project also with development alternatives for compatibility analysis. 4 - Evaluation of issues created by further commitment of this project site for development and how it affects quality of life issues (traffic, noise, aesthetics, etc.). 4 - Determine potential effects of the proposed project and project alternatives on surrounding land uses and quality of Iife issues. 4 - Set forth appropriate mitigation measures. 2 Alternatives 60 3,600.00 The Planning Consortium proposes to analyze and compare impacts for the following alternatives: f J r A. No Project. B. Proposed Residential Project, 27 lots. C. Reduced Intensity Residential Project(s) D. Alternative Use E. Alternative Project Location Emphasis will be placed upon the identification of an environmentally superior development alternative that minimizes impacts to the site's significant resources while allowing for a reasonable amount of residential development to occur. Acquisition of the project site for permanent open space by the City or other public agency (i.e. No Project Alternative) will be explored to see if it is a feasible alternative. Subtasks: - Identify reduced density residential sub- divisions based upon mapping of significant biological resources, landform and other criteria. 30 - Examine feasibility of alternative uses and an alternative location for the project. 8 Examine feasibility of site acquisition for open space with City Staff. 8 - Prepare comparison matrix of alternatives and identify the environmentally superior alternative and the environmentally superior development alternative. 14 10) Cumulative Effects 24 1,440.00 Cumulative effects can occur two ways: two or more project impacts/effects which are not significant in and of themselves can combine to create a significant adverse cumulative effect; and a project may create an impact/ effect which is not significant in and of itself, but is regionally significant when combined with other similar effects from surrounding project. The following are anticipated cumulative effects that will be evaluated: Topography and Landform 3 Hydrology/Flood Control 3 • • Biotic Resources Aesthetics Climate and Air Quality Noise Traffic Land Use 11) Other required EIR sections: Short Term/ Long Term, Irreversible/Unavoidable Effects, Bibliography, etc. Clerical (@ @25/hour) Graphics (@ S40/hour) Reproduction Photowork (reductions, screenings etc.) Ten (10) screencheck Draft EIRs Fifty (50) comb -bound Draft EIRs (@ $20.00/document) Twenty (22) Technical Appendices (@ S25.00/document) Travel, telephone, miscellaneous reproduction and FAX TOTAL PHASE I BUDGET 3 3 3 3 3 3 20 1,200.00 24 600.00 24 960.00 250.00 100.00 1,000.00 540.00 200.00 $29,550.00 • L7 Phase II Public Review/Hearings and Preparation of the Final EIR The Planning Consortium will respond to all comments received on the EIR during the 45 day public review period and incorporate comments and responses to comments into the final document. Comments from the Planning Commission and City Council hearings shall be incorporated into the Final EIR. Phase II work tasks are as follows: 1) Communication and coordination with City Staff on content of written comments, issues raised and appropriate responses; 2) Respond in writing to all comments received on the Draft EIR from the review period and Planning Commission/City Council hearings; 3) Prepare Final EIR for certification; 4) Attend at least three public hearings on the Proposed Final EIR and the project before the Planning Commission and City Council; 5) Prepare Mitigation Plan and Monitoring Program; and 6) Prepare Statement of Facts, Findings and Overriding Considerations (if necessary). The product of this final phase will be fifty (50) copies of the Final EIR, and twenty (20) copies of the Appendices, delivered to the City within two weeks of the final public hearing. Meeting hours shown are for two persons to be present at each hearing. The following breakdown summarizes the hours and budget for Phase II work tasks: Task Hours Budget Respond to written comments on Draft EIR 24 51,440.00 Clerical work on comments and responses (@ S25/hour) 12 300.00 Preparation for public hearings (presentation or the supplying of additional data or analysis, as required by the City) 16 960.00 Attend two (2) Planning Commission hearings 16 960.00 (one for Draft EIR, one for Final EIR) Preparation of the Final EIR (changes to text) 10 600.00 Attend one (1) City Council hearing 8 480.00 Clerical (@ S25/hour) 12 300.00 Prepare Mitigation Plan and Monitoring Program 30 1,800.00 Prepare Statement of Facts, Findings and Over- riding Considerations 30 1,800.00 • Reproduction Costs: Fifty (50) Proposed Final EIR comb bound copies @ $20 each Twenty (20) Final Appendices @ $25.00 each Travel, phone, miscellaneous costs TOTAL PHASE II BUDGET SUMMARY AND COST SUMMARY PHASE & PRODUCTS PHASE I Data Gathering, Research and Preparation of Draft EIR PHASE II Response to Comments, Public Hearings and Final EIR TOTAL PROPOSED BUDGET 1,000.00 500.00 200.00 $10,340.00 ESTIMATED TIMING PROPOSED BUDGET Ten weeks to Screencheck Draft EIR, two weeks City Review, two to three weeks preparation of Draft EIR Overall timing dependent upon review period and scheduling of public hearings (see attached proposed schedule of work) Approximately fourteen weeks to Draft EIR followed by review period and public hearings $29,550.00 $10,340.00 539,89u.uu Reproduction costs for the described number of copies, local phone calls and travel costs are included in the above budget, as well as the previously described meetings. Should additional tasks, copies or meetings beyond the scope of work be required, it shall be deemed "extra" and billable above the proposed budget amount through prior approval and arrangements with the City of Santa Clarita. The Planning Consortium proposes to bill the project EIR account as follows: Percent Amount Retainer 20% $7,978.00 Complete Screencheck Draft EIR 25% 9,972.50 Complete Draft EIR 20% ' . " 7,978.00 Complete Proposed Final EIR 25% -- 9,972.50 EIR Certification, Complete Final EIR 10% 3.989.00 100% $39,890.00 If we do not use all of the allocated presentation time hours, The Planning Consortium will credit that amount from the final payment. • EXHIBIT B TIME SCHEDULE • PROPOSED SCHEDULE OF WORK ENVIRONMENTAL IMPACT REPORT 89-02 LA SALLE CANYON RESIDENTIAL SUBDIVISION VESTING TENTATIVE TRACT MAP 46619 CITY OF SANTA CLARITA, CALIFORNIA Estimated Time Completion Phase Work Task Needed for Completion Date I Prepare Notice of Preparation for City to circulate 2/26/90 Prepare Screen Check Draft EIR for review by City Staff (10 copies) 10 weeks 5/7/90 City review of Screen Check Draft EIR 2 weeks 5/21/90 Incorporate City changes and modifications and reproduce 50 copies of Draft EIR for circulation to public 2-3 weeks 6/4/90 Prepare Notice of Completion City circulates document to public for required 45 -day CEQA review period 6 weeks 7/16/90 II Written response to all comments received on the Draft EIR 1 week 7/23/90 Prepared proposed Final EIR for certification that incorporates responses and other changes as directed by City Staff. City forwards proposed Final EIR to Planning Commission and City Council. 1 week 7/30/90 Prepare Statement ,of Facts, Findings and Overriding Considerations (if required) and Draft Mitigation Plan/ Monitoring Program 1 week 8/6/90 continued on next page Planning Commission hearings (assumes one hearing at the end of the 45 -day public review period, and one additional hearing after the proposed Final EIR has been forwarded to the Commission and Council). 2 weeks City Council hearing (assumes one City Council hearing) 2-3 weeks Prepare Notice of Determination and Final Certified EIR, and incorporate Council approved changes to the final Statement of Facts, Findings and Over- riding Considerations, and the Mitigation Plan/Monitoring Program 2 weeks ` Assumes start date of February 26, 1990. 8/20/90 9/3/90 9/17/90 t • EXHIBIT C AUTHORIZED PROJECT STAFF PROGRAM MANAGEMENT The Planning Consortium will serve as the prime contractor for the preparation of the EIR on the proposed subdivision. The following is a chart describing the management of the EIR's preparation and the proposed subconsultants. CITY OF SANTA CLARITA I THE PLANNING CONSORTIUM L j (Prime SIR Contractor) r ARCHAEOLOGICAL RESOURCE I BRENNAN ENGINEERING MANAGEMENT CORPORATION L Hydrologists/Civil Archaeologists/Paleontologists IMESTRE GREVE ASSOCIATES I Noise and Air Quality Engineers The subconsultant reports in their respective fields will be prepared within the first five to six weeks of the preparation of the Screencheck Draft EIR. In this way, the reports can be reviewed by the City Staff for adequacy and revision prior to the submittal of the Screencheck Draft EIR. Our firm will handle all coordination with the subconsultants, although they would be contacting City Staff directly for some information relevant to their fields. Payments to subconsultants from the budget will be made after the respective draft reports have been prepared, with final payments occurring after the reports are accepted by the City as adequate. PERSONNEL, EQUIPMENT AND FACILITIES/THE PLANNING CONSORTIUM The Planning Consortium is a professional consulting firm which offers a wide range of environmental and planning services to public sector clients. Our firm has extensive experience in preparing Environmental Impact Reports, Redevelopment Plans, Resource Management Plans and General/Specific Plans for municipal clients throughout Southern California. We have provided services to public and private sector clients in Los Angeles, Orange, San Diego, Riverside and San Bernardino Counties.. The Planning Consortium has been in business for over six years and at this time has a staff of six persons (five professionals and one support person). Our offices are located in the City of Orange, California. We are an Equal Opportunity Employer. A detailed description of our qualifications, past clients and experience is presented in the Statement of Qualifications section at the end of this proposal. W. DEAN BROWN, PROJECT MANAGER Mr. Brown has over fifteen years experience in preparing land planning and environmental studies in the Southern California region. He has prepared Environmental Resource Management Elements for comprehensive general plan programs, as well as EIRs on general plans, specific plans and private development projects. He has also been responsible for preparing EIRs for residential and commercial projects in environmentally sensitive locations. His knowledge of the current CEQA laws and guidelines, combined with his experience with CEQA results in clear and concise evaluations of potential significant effects. Recent EIR Experience: Foothill Neighborhood Commercial Center and Office Complex Focused EIR, County of Orange Big Bear Lake Dam Rehabilitation EIR, Big Bear Municipal Water District Santiago Ranch Residential Project Subsequent EIR, County of Orange Lanterman House Historic Museum EIR, City of La Canada Flintridge Sugarloaf Subdivision Subsequent EIR 88-2, TTM 45708, City of La Canada Flintridge Project . Responsibilities: Project Manager and Primary Contact Person Field investigator. Co-author/researcher of sections of the EIR that are not prepared by sub - consultants. Representative at public hearings. Maintains regular communication and ongoing meeting with the City. 1, a. 0 .4 JOHN BITTERLY, ASSISTANT PROJECT MANAGER Mr. Bitterly has over fourteen years of professional experience in the preparation of Environmental Impact Reports, Specific Plans, Redevelopment Plans and. site planning for both public and private sector clients throughout Southern California. He has specialized in the preparation of Environmental Impact Reports, specific plans and hillside residential site plans both in urbanized areas and environmentally -sensitive areas such as the San Bernardino, San Gabriel and Santa Ana Mountains. Mr. Bitterly has prepared or contribute to over thirty EIRs certified in compliance with CEQA over the past five years. He has been professionally based in Southern California for over fourteen years and is familiar with the current planning issues of the project location and the City of Santa Clarita. Relevant EIR and Planning Experience: Subsequent EIR 88-3 on Tentative Tract Map 45708 (hillside subdivision), City of La Canada Flintridge EIR on Foothill Boulevard Corridor Redevelopment Plan, City of La Canada Flintridge Focused EIR on Tentative Tract Map 45810 (hillside subdivision), City of Sierra Madre EIR on the Norumbega Foothill Specific Plan, City of Monrovia Cloverleaf Canyon Foothill Residential Specific Plan, City of Monrovia. Subsequent EIR on Santiago Ranch Foothill Subdivision, County of Orange Subsequent EIR 80-1 on Tentative Tract Map 40574 (Angeles Crest Subdivision), City of La Canada Flintridge Project Responsibilities: Assistant Project Manager and secondary contact person. Field investigator. Co-author/researcher of sections of the EIR that are not prepared by subconsultants. Representative and presenter at public hearings. Maintains regular communications and meetings with the Planning Division. STEVE LEVESQUE, PROJECT PARTICIPANT Mr. Levesque has extensive experience in preparing EIRs, specific plans and redevelopment plans for clients throughout Southern California. He will serve the project team as a field investigator, researcher and author. CLERICAL AND GRAPHIC SUPPORT FOR THIS PROJECT Diane Woollett Terry Lobel Eric Delorm SUBCONTRACTORS The project consultant team to prepare the EIR findings is comprised of the following subconsultants: 1) JAMES J. BRENNAN, INC. James J. Brennan, P.E. 2) ARCHAEOLOGICAL RESOURCE MANAGEMENT CORPORATION Carol R. Demcak, Principal Investigator Kathleen DeChario, Archaeologist Hugh M. Wagner, PhD, Paleontologist 3) MESTRE GREVE ASSOCIATES, NOISE AND AIR QUALITY ENGINEERS Fred Greve, Acoustical Engineer Paul H. Dunholter, Air Quality Engineer JAMES J. BRENNAN ENGINEERING James J. Brennan, Inc. is a multi -disciplined engineering firm that has extensive experience throughout Southern California that involves civil engineering, hydrology studies and road/drainage improvements. James Brennan, P.E. (RCE 20801) will serve as their Project Manager in the preparation of the civil engineering necessary to evaluate the applicant's proposed project as well as the alternatives generated by the Planning Consortium. Brennan Engineering has been the consulting civil engineer on two other + EIRs prepared by the Planning Consortium, so we have a good working relationship already established. ARCHAEOLOGICAL RESOURCE MANAGEMENT CORPORATION, (ARMC) PROJECT ARCHAEOLOGISTS ARMC has been in business since 1977 and has provided archaeological and paleontological resources services all over Southern California. Carol R. Demcak and Kathleen Del Chario are President and Vice -President of the firm, respectively. ARMC is based in Fullerton, California, but have associates throughout Southern California. The principal investigator will be Carol R. Demcak. The project manager and the archaeologist for the resources analysis report for the EIR will be Ms. Del Chario. The project paleontologist will be Hugh M. Wagner, PhD. MESTRE GREVE ASSOCIATES The firm of Mestre Greve Associates specializes in noise and air quality analysis. Located in the City of Newport Beach, the firm's acoustical engineers have prepared noise studies for Environmental Impacts Reports throughout Southern California, including numerous projects in San Diego County, Orange County, Los Angeles County, Riverside County, San Bernardino County and Imperial County. The resumes of the above individuals and description of the subconsultant firms, as well as descriptions of recent projects are included in the Statements of Qualification section.