HomeMy WebLinkAbout1990-09-25 - AGENDA REPORTS - UNIFORM/LOCKER RENTAL (2)AGENDA REPORT
City Manager Approval
Item to be presented
CONSENT CALENDAR Jeff Kolin
DATE: September 25, 1990
SUBJECT: Award Of Bid For Uniform an LLo ker Rental Services
DEPARTMENT: Parks and Recreation "
BACKGROUND
On August 21st the City Clerk opened bids for the provision of maintenance
uniforms and lockers in the form of a two-year rental agreement. The Parks and
Recreation Department now: has 15 full-time field service personnel who will be
wearing these uniforms, and provisions have been made in the contract to add the
Public Works field workers when that Department becomes a full service provider.
The Parks and Recreation uniforms have dark brown pants and a light tan shirt
with the employee name and the City logo affixed to the shirt; a dark brown
jacket with a zip -out lining is also included. Public Works will select their
own colors when that time arrives.
At bid opening five vendors supplied quotations with results as follows:
1) Angelica $ 3,364.90
2)
Unitog
3,672.30
3)
Cadet
4,104.50
4)
Prudential
4,685.00
5)
Mission
4,760.00
(supersedes prior bid)
(after arithmetical correction)
Analysis of the bids showed some discrepancies from bid specifications and
instructions. Unitog sent. in two bids, each with a different cost and. a
different date.After consultation with the City Attorney, staff requested'a
letter from the bidder identifying whether or not the second bid superseded the
first bid, which they stated by phone on September 12th that it did. Therefore,
Unitog's bid was $3,672.30.
Mission Uniform was the low bidder, but analysis demonstrated that they made an
obvious arithmetical error and their real bid was $4,760.99 and not $2,958.04.
Angelica Uniform was the next lowest bidder, but they did not provide uniform
samples at the time of bid opening as required in the bid instructions.
However, bid instruction 15 authorizes the City .to waive any informality. in any
bid, and the City Attorney advised staff that as long as the uniform samples
were provided during the evaluation process (and they were), the bid was
acceptable.
Angelica Uniform thus becomes the lowest acceptable bid at $3,364.90.
APPHOunu#9 Agenda Item:
FISCAL IMPACT
To provide a professional looking field work force the Parks and Recreation
Department has budgeted funds in account 101-9200-227 to pay for this service.
RECOMMENDATION
It is recommended that the contract for uniform rental be awarded to Angelica
Uniform in the amount of $3,364.90 for fiscal year 1990-91.