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HomeMy WebLinkAbout1991-10-08 - AGENDA REPORTS - CDBG FAIR HOUSING AGMT (2)CONSENT CALENDAR DATE: October 8, 1991 AGENDA REPORT City Manager.Approval Item to be presented b . Raquel Garcia tAA_ SUBJECT: Community Development Block Grant, Fair Housing Services Agreement DEPARTMENT: Parks and Recreation BACKGROUND On July 23, 1991, the City of Santa Clarita entered into an. agreement with the U.S. Department of Housing and Urban Development (HUD), to receive $522,000 in Community Development Block Grant Program revenues- for FY 1991-92. The Fair Housing Services program was approved by City Council and submitted to HUD as part of the City's proposed use of CDBG funds. This program satisfies the City's administrative requirement of the CDBG Program to affirmatively further fair housing in a manner to further Title VIII.of the Civil Rights Act of 1968. The City of Santa Clarita will further fair housing in the City of Santa Clarita through the Fair Housing Council of San Fernando Valley, Fair Housing Services Program. Through the program, the City will undertake activities which provides an analysis of impediments to fair housing- choice and those activities making persons aware of the range of housing opportunities available. to them.- The program's aspects include an informational, educational andcounseling components all designed to implement the.programs objectives to: 1) Educate Santa.Clarita home seekers, renters and property owners of their rights and responsibilities under -fair housing laws. 2) Increase the community awareness of the social, economic, and legal impact of housing discrimination. 3) Provide victims of housing discrimination complaints with resolution and counseling services. 4) Provide basic housing search information. Prior to becoming an entitlement grantee. with HUD, the City, received fair housing services.as a CDBG program sub -recipient of County of Los Angeles. These services.were provided by the Fair Housing Council of San Fernando to residents of the -City on an extension at the current existing level for a total cost of $5,000. According to HUD, continuance of these services through June 30, 1992 is allowable with Fair Housing Council of San Fernando Valley. Total cost for the remaining year is an additional $10,000. These funds have been budgeted under the CDBG.program and activities for FY 1991-92.- Page 1 of 2 Agffanda Item: City Council to direct staff to enter into an agreement with the Fair Housing Council of San Fernando Valley, for extension of services retroactive to July 23, 1991 and through October 23,1991 , authorize payment of $5,000 .for services rendered, and approve continuation of services through June 30, 1992 at a cost of $10,000. ATTACHMENT Fair Housing Council of San Fernando Valley Agreement Quarterly:Report of Services RG:slc/PRCOUNC.57 Page 2 of 2 AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND FAIR HOUSING COUNCIL OF SAN FERNANDO FOR IMPLEMENTATION OF FAIR HOUSING SERVICES THIS CONTRACT, is made and is retroactive to the 23rd day of July 1991, by and between the City of Santa Clarita hereinafter called the "City,' and the Fair Housing Council of the San Fernando Valley, hereinafter called the "Contractor." 1i18}*UGr6M A. WHEREAS, The City of Santa Clarita has entered into a Contract with the United States of America through its Department of Housing and Urban Development (HUD) to execute the County's Community Development Block Grant (CDGB) Program under the Housing and Community Development Act of '1974, as amended, hereinafter called the "Act", and B. WHEREAS, provisions of the Act, specifically through section 104 (b) (2) of title 1, make it a duty of the City as an entitlement grantee in itsadministration of the CDGB program and activities to affirmatively further fair housing in a manner to further the purposes of Title VIII. -1- C. WHEREAS, Title VIII of the Civil Rights Act of 1968, as amended, prohibits any person from discriminating in the sale or rental of housing, the financing of housing or provisions of brokerage services including any person because of race, color, religion, sex or national origin. D. WHEREAS, the City of Santa Clarita desires to undertake activities identified by CDBG regulations as affirmatively furthering fair housing one of which is the analysis of impediments to fair housing choice and the activities making persons aware of the range of housing opportunities available to them. E. WHEREAS, contractor desires to participate in said program and is qualified by reason of experience, preparation, organization, staffing and facilities to provide services. NOW THEREFORE, the parties agree as follows: 1. AGREEMENT. This agreement consists of this document and attachments: Exhibit A, Project Description and Budget and Exhibit B, project progress report. 2. TIME OF PERFORMANCE. Said services of Contractor are for a one hundred and twenty (120) day period retroactive to July 23,1991, the date the City enteredinto agreement with HUD for CDBG program for FY 1991-92. These services are to be provided as an extension of services provided to the City under County of Los Angeles, Community Development Commission. EPA! 3. COMPENSATION AND METHOD OF PAYMENT. Upon execution of the agreement, the City shall pay Contractor an amount not to exceed the sum of five thousand no/100 dollars ($5000.00) which shall constitute full and complete compensation hereunder provided for the implementation of the projects described in Exhibit A, Project Description and Budget to this contract. Said reimbursement will only be paid out of funds received by the City from HUD under the Act for allowable costs. The parties understand and agree that such payment,. if any,. shall be conditioned upon receipt of said funds by the City from HUD and shall not be a charge on any other funds of the City. 4. SCOPE OF WORK. The Contractor is to perform all the services set forth in the Project Description, Exhibit A, to this Contract, a copy of which is attached hereto and incorporated herein by this reference. 5. PROGRAM PUBLICITY. Contractor shall develop a community outreach and publicity program designed to inform Santa Clarita residents of Fair Housing Services. 6. RECORDS AND REPORTING. (a) Accounting. Contractor must establish and maintain on a current basis an adequate accounting system in accordance with generally accepted accounting principles and standards. -3- (b) Reporting and Audits. Contractor shall submit to the City a detailed quarterly report as set forth in Exhibit B, a project progress report. This report will include an activity summary describing persons served and steps taken to meet specified goals of Exhibit A. This report will also include a financial statement and shall include any program income, any joint funding and or any nonexpendable and expendable property. Contractor shall retain and City shall have access to any books, documents, papers and records, and contractor shall make available for inspection and audit to City's representatives, upon request, at any time during .the duration of this Agreement and during a period of three (3) years after final payments are issued and other pending matters are closed, each project or business activity which is funded In whole or in part with grant monies. 7. COMPLIANCE WITH LAWS. All parties. agree to be bound by applicable Federal, State and local laws, ordinances,regulations, and directives as they pertain to the performance of this Agreement. This Agreement is subject to and incorporates. the terms of the Act; 24 Code of Federal Regulations, Part 570, including but not limited to uniform administrative requirements. described in 24 CFR Section 570.502, and program income requirements set forth in Section 570.504 (c), Chapter .V; U.S. OMB Circular A-87; A-122, and A-128, as applicable, as they relate to the acceptance and use of . Federal funds under this part and Auditor -Controller Contract Accounting and Administration Handbook. IMI 8. INDEPENDENT CONTRACTOR. Contractor will be acting in an independent capacity- and not as an agent, employee, partner, joint venturer, or associate of the City. The employees or agents of Contractor shall not be deemed or construed to be the agent or employees of the City for any purpose whatsoever. 9. NON -ASSIGNABILITY. The services to be rendered to the public pursuant to this Agreement by the Association are considered to be unique, personal services, and Contractor shall not assign, delegate, subcontract, transfer or otherwise substitute its interest or obligations in this Agreement without the prior written consent of.City. 10. INDEMNIFICATION AND HOLD HARMLESS. Contractor, agrees to indemnify, defend, and hold harmless City, its agents, elected and appointed officers, and employees from and against any and all liability, expense, including defense costs and legal fees, and claims for damage of any nature whatsoever, including but not limited to, bodily injury, death, personal injury, or property damage arising from or connected with Contractor's operations, or its services hereunder. 0 11. INSURANCE. Without any limitation on the indemnification provided to the City, Contractor shall acquire and maintain insurance as follows: (a) Worker's Compensation. Contractor shall carry adequate Worker'sCompensation Insurance for its- employees as required by California law. -5- M General Liability. Contractor shall carry Comprehensive General Liability Insurance, amount of not less than $1,000,000 (one million dollars) per occurrence, combined single limit. (c) Additional Insured, Contractor shall provide the City with a.certificate or certificates of.such insurance naming the City as an additional insured. 12., FAILURE TO PROCURE INSURANCE. Failure on the part' of Contractor to procure or maintain required insurance shall constitute a material breach of Agreement under which City may immediately terminate this Agreement or, at its discretion, procure or renew such insurance and pay any and all monies so paid by City shall be repaid by Contractor to City upon demand or City may offset the cost of the premiums against any monies due to Contractor from City. 13. AFFIRMATIVE ACTION. The Contractor shall make every effort to ensure that all projects funded wholly or in part by HUD CDBG funds shall provide equal employment and career advancement opportunities for minorities and women. In addition, the Contractor shall make every effort to employ residents of ,the area and shall keep a record of the positions that have been created directly or as a result of this program. 14. DISCRIMINATION. No person shall, on the grounds of age,.race, sex, creed, color, religion, or national origin, be excluded from participating in,or be refused the benefits of, or otherwise be subjected to discrimination in any activities, programs, or employment supported by this Agreement. EM! 15. USE OF FUNDS FOR ENTERTAINMENT, MEALS OR GIFTS. Contractor certifies and agrees that it will not use funds provided through this agreement to pay for entertainment, meals or gifts. 16. CONFLICT OF INTEREST. Contractor, its agents and employees shall comply with all applicable federal provisions and state laws prohibiting conflict of interest activities in accordance with Section 570.611 of Community Development Block Grant regulations. Contractor shall make available to its agents and employees copies of these' laws governing conflict of interest. 17. RELIGIOUS AND POLITICAL ACTIVITIES. Contractor agrees that funds under this, agreement will be used exclusively for performance of the work required under this agreement and shall not be used to promote religious or political activities in connection with the performance of this agreement. 18. REVISION OF ASSETS. Upon expiration of this agreemtent, contractor shall transfer to the City any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the cuse of CDBG funds. 19. AUDIT EXCEPTIONS BY STATE AND FEDERAL AGENCIES. Contractor agrees that in the event the program established hereunder is subject to audit exceptions by appropriate State and Federal audit agencies, it shall be responsible for complying with such exceptions and paying HUD the full amount of-C�ty's liability to the funding agency resulting from such audit exceptions. -7- 20. ASSURANCES. Contractor hereby assures and certifies that it has complied with the Act, applicable regulations, policies, guidelines and requirements, and that it will comply with all applicable Federal, State and City laws and regulations as they relate to acceptance and use of Federal funds for this Federally assisted programs. 21. NOTICES. All notices between the City and Contractor shall be made in writing and shall be made by mailing by registered or certified mail, postage prepaid, return.receipt requested, to the following: If to City: City of Santa Clarita 23920 Valencia Boulevard Suite 300 Santa Clarita, CA 91355 Attn: Raquel Garcia If to Council Fair Housing Council of San Fernando 12444 Victory Blvd., 1501 North Hollywood, CA 91606 Attention: Patsy Espinoza 22. EXTENSION OF AGREEMENT. The City may grant an extension of services provided by Contractor beyond 120 days for the continuance of Fair Housing Services program for the remaining period for fiscal year ending June 30, 1992, if approval is received from HUD. In such a case, the terms and conditions of this agreement would continue in effect. Any modifications to the agreement would be agreed upon by both parties -and would .be require an amendment to this agreement. 5-fla 23. TERMINATION AND TERMINATION COSTS. This Agreement may be terminated at any time by either party upon giving thirty (30) days written notice. City may immediately terminate this Agreement by written notice upon .the termination, suspension, discontinuation or substantial reduction in CDBG funding for the Agreement activity, if for any reason contractor materially fails to comply with any term of this agreement, or the timely completion of this, work under this Agreement is rendered improbable, infeasible or impossible. In such event, Contractor shall be compensated for all services rendered and all necessarily incurred costs performed in good faith in accordance with the terms of this Agreement that have not been previously reimbursed, to the date of said termination to the extent CDBG funds are available. In addition, the contract may be terminated for convenience in accordance with Section 24 CFR Section 85.44. 24. ENTIRE AGREEMENT. This writing constitutes the entire agreement between City and Contractor. There are no oral agreements or amendments between parties. This Agreement shall not be amended, except in writing, executed by both parties to this Agreement: IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first written above. FAIR HOUSING COUNCIL OF SAN FERNANDO: Date• /0 By: / v CITY OF SANTA CLARITA: Date: By: George Caravalho, City Manager Attest: Date Donna M. Grindey, City Clerk Date -10- Approved as to form: City Attorney EXHIBIT A Fair Housing Services Program Project Description A. PROGRAM PURPOSE AND The purpose of the Fair Housing Services Program is to affirmatively further fair housing in the City of Santa Clarita through a program which ensures residents equal housing opportunities. Program aspects include informational, educational and counseling services which are designed to promote fair housing. Services will be provided by the Fair Housing Council of San Fernando Valley to persons who are residents of the City of Santa.Clarita. Persons served shall primarily be of low and moderate income (for the purpose of this agreement, •primarily" is defined as meaning a minimum of 51Z served). The program's proposed target group population will include Santa Clarita home seekers who are City residents, any member of a "protected class' r.e., a person who might be a victim of illegal housing discrimination based on race, color, national origin, religion, handicap or familial status and any home seeker, tenant, landlord, manager, property manager, real estate agent, or any other person involved in a housing transaction in Santa Clarita. B.. PROGRAM OBJECTIVES 1. To educate Santa Clarita home seekers, renters, and property owners of their rights and responsibilities under fair housing laws. 2. To increase the community's awareness of the social, economic, and legal impact of housing discrimination. 3. To provide victims of housing discrimination complaints with resolution and counseling services. 4. To provide basic housing search information. C. PROGRAM ACTIVITIES 1. Client Services a. Counseling, resolution, and documentation of all complaints alleging housing discrimination for residents within the City of Santa Clarita. Counseling sessions will include the explanation of all federal, state, and local laws relating to housing discrimination and options available to clients. b. The Fair Housing Council shall offer the City of Santa Clarita residents a 1-800 telephone number direct to Council office. c. Provide information and referral to related social service agencies when client needs exceed the scope of services offered by the proposed program. 2. HOUSING EDUCATION AND COMMUNITY INFORMATION AND OUTREACH EFFORTS a. Materials relating to housing discrimination. shall be distributed to the general public, educational institutions libraries, governmental and community agencies within the City of Santa Clarita. b. The Fair Housing Council shall foster fair housing law compliance among landlords and/or property management companies through the dissemination of local, state, and federal fair housing law information. c. The Council will inform the general public about pertinent fair housing issues. The Council will provide at minimum two speaking engagements. The Council will publicize their availability for public presentation in the community. d. The Fair Housing Council will contact. the print .and electronic media to request a minimum of one interview and the airing of� at least one public service announcement. The Fair Housing Council shall issue a press release in the first quarter, regarding the Santa Clarita fair housing program. e. To ensure current accurate services, the Fair Housing Council will maintain a resource file/library filled with pertinent fair housing literature including reports, books, articles, other fair .housing directory listings and housing related agency listings. f. The Council will provide out reach to Hispanic residents as well as other minorities. g. The Fair Housing Council will, when requested, instruct clients on appropriate home seeking methods (e.g., locating rental unit vacancies, looking at an apartment; etc:, h. All complaints,, discrimination inquiries, and actions taken shall be thoroughly documented and reported to the City of Santa Clarita. It is expected that a minimum of ten (10) discrimination inquiries will be processed for the year.. 3. CONSULTATION TO CITY STAFF a. The Fair Housing Council staff shall provide unrestricted phone advice and assistance to Santa Clarita staff. The Council's bilingual housing counselor shall also be available for phone consultation and/or translation for Spanish-speaking housing clients. b. The Fair Housing Council staff will undertake form, letter, and brochure translations when requested to do so. 4. HOUSING DISCRIMINATION COUNSELING AND REFERRAL a. The Fair Housing Council shall illegal housing discrimination, where appropriate refer cases Clients shall be advised of assisted in pursuing them. RG:slc.59 handle all complaints of It shall counsel and, of illegal discrimination. their legal options and 12444 VICTORY BOULEVARD, 501 FA I R I NORTH HOLLYWOOD, CALIFORNIA 9 606 Li" lcllA fy-. TELEPHONE: (818) 985-9883 San Fernando Valley 808 HAYES Resfdenf DR. ROBERT WAKAMATSU BUDGET ._ INVk•Pn•cfwt City of Santa Clarita" JOAN NMCDADE July 1991 - June 1992 2.d Yip Pmwdwt BETSY JOHNSON ' Sa fy PHILUP CAUDILLO PERSONNEL COST: TnMN,w PATSY ESPINOZA E.wu"Db Iw Executive Director ..........................2679 Housing Coordinator .........................2080 BOARD OFOIRECTORS Housing Counselor.. ... .................1515 Admin. Assist/Hsg. Counselor................1690 HELEN ARRIOLA HOLLY AZZARI Fringe Benefits 158 .........................1195 JUAWTA DESOSA RAFER JOHNSON Total Personnel Expense .................... $9159 KEN KELLY LORETTA KELLY EDKUSSMAN DIRECT COSTS: BUD MARGOLIN Space ....................................... 1609 GLORIA MYLES Travel... ..... . • ........................ .410 MARYANNE ROELKE .. Prof.Ser.-Accounting............... ......1200 IRWIN ROSENBERG Public Information ........ 500 BARBARA SCHN'MR Supply & Equip. Exp....'......................401. TRUDYSIBLEY Telephone (818)••..•.•..•.......••...•. •..1.08 DONALDZEUNSKY Telephone ( 800) .............................1300 Postage ......................... ..........105 Insurance... .. ...................128 Training &.Training Supply.......... .......80 Total Direct................................$5841 Grand Total...............................$15,000 • A NON-PROFIT CALIFORNIA CORPORATION • AN EQUAL EMPLOYMENT OPPORTUNITY • ALL CONTRIBUTIONS ARE TAA DEDUCTIBLE AFFIRMATIVE ACTION EMPLOYER Faun UPPOAUXIi TUNIT EXHIBIT B CITY OF SANTA CLARITA FAIR HOUSING SERVICES PROGRAM PROJECT PROGRESS REPORT FORM Reporting Period to Project Title I DIRECT BENEFIT Monthly/Quarterly Totals Cumulative Totals L I , it b Very Low Income (see attached HUD Income Limits) Low to Moderate Income Other Total White, Non Hispanic Origin Black, Non Hispanic Origin American Indian or Alaskian Native Hispanic Asian or Pacific Islander Total Female Headed Households' Male Headed�Households Total RG:slc.21 II Activity Summary A. Briefly describe the activities of the project during the reporting period. ,Include in the description specific accomplishments (type of product, unit of measure and number its completed to date) made toward achievement of objectives identified for the project. B. Is the project operating according to the implementation plan schedule? If not, please explain the cause for the delay and any particular problems experienced in carrying out the project. C. Explain administrative or project related changes that occurred during the reporting period (i.e., personnel changes, execution of sub -contacts, addition and or expansion of activities, etc.). D. Did the project receive or generate income? If so, indicate the amount, source, and how it will be used. E. Were there any special outreach or marketing activities conducted for the project? F. Evaluate the coordination of services provided by the project with other relevant connunity services and activities. G. How can the City of Santa Clarita assist is carrying out the project more effectively? Reportin Project EXHIBIT B CITY OF SANTA CLARITA FAIR HOUSING SERVICES PROGRAM PROJECT PROGRESS REPORT FORM RG:slc.21 Cumulative Totals L I 1 DIRECT BENEFIT Monthly/Quarterly Totals E X Very Low Income (see attached HUD 0 Income Limits) 3 / O !P Low to Moderate Income Other Total LLO White, Non Hispanic Origin Black, Non Hispanic Origin American Indian or Alaskian Native Hispanic 4 Asian or Pacific Islander -67— 5 10 0 Total Female Headed Households Male Headed Households X08 Total 5 10 y RG:slc.21 Cumulative Totals L I HOUSING SERVICES - TOTAL CLIENTS COUNSELLED This Quarter I. Income A. Number of Low Income /C�y B. Number of Moderate Income % / C. Number of High Income 0. Not available TOTAL: -�Cc II. Ethnic Background A. Caucasian • B. Soarish suraame!Lat'_no C. Asian/Pacific Islander 0. Black Amer'-ca/Alaskan Native _. Other TOTAL I=2. Number o- Female Headed :Households o2c2 II Activity Summary A. Briefly describe the activities of the project during.the reporting period. Include in the description specific accomplishments (type of product, unit -of measure and number of units completed to date) made toward achievement of objectives identified for the project. �Zc�' �J�'D-r/ca� ��v /iGrusio?� i�t�-Gz�a�-t.rvoZida-� B. Is the project operating'according to the implementation plan schedule? If not, please explain the cause for the delay and any particular problems experienced in carrying out the project. a �Y�a �eness 01 t a �t "'5 S 0,:74,- �`r You %"ce_s� wv�_�&W ArnA W6 6A ce s rei t e� &dWs . CAu ke� V M M i 5 -5�v�G-e ai(,va Saiz a iZ�S s GrhGl Pek5v�. C. Explain administrative or project related changes that occurred during the reporting pericd (i.e., personnel changes, execution of sub -contacts, addition and or expansion of activities, etc.). i AC VAIe 'Sz CJ AL &na- s 1� Tie l?outi l ��' lu f GQ� A1�W -e�5s � loo - D. Did the project receive or generate income? If so, indicate the amoqu/nt, source, and how it will be used. E, � i`vucefd) 1c �4� � � a w e lime, eP.eL�.e� y 3�e E. Were there any special outreach or marketing activities conducted for the project? yt5, � - .,big -0 wO_ s g- a 8i,�/q /M qt -p- mea : 32 A /9 iv- Guts 0` ve,,(,7 �Io an 1415o t F. Evaluate the coordination of services provided by the project with other relevant community services and activities. ��� l ytQ (J l/l� V� lil/� � j {� filcv�� l� !l/Z t�O C +0 4t, -P- pujg?� 6n- 1,5,5,u e-5 6z a, c�V &, ftl ` 0 of peaZ,2 (,dlal ad,, 111,5 4i4 -e Cm1QVuau�y rc o�av c +&(,V6L (D v`e-�- . Vey Gc�,Qs / JO-1-1 VV-t 2 +e2 urvl-P� 0� � q Vour (VL �5ell ( (� Gds i� �J,(.u'sJP✓o G. How can the Community Development Department assist in carrying out the project more effectively? T(e 044 ) cru wtl_t c �,,�u,VYvus, AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND FAIR HOUSING COUNCIL OF SAN FERNANDO FOR IMPLEMENTATION OF FAIR HOUSING SERVICES THIS CONTRACT, is made and is retroactive to the 23rd day of July 1991,.by and between the City of Santa Clarita hereinafter called the 'City," and the Fair Housing Council of the San Fernando Valley, hereinafter called the *Contractor. - RECITALS A. WHEREAS, The City of Santa Clarita has entered into a Contract with the United States of America through its Department of Housing and Urban Development (HUD) to execute the County's Community Development Block Grant (CDGB) Program under the Housing and Community Development Act of 1974; as amended, hereinafter called the "Act", and B. WHEREAS, provisions of the Act, specifically through section 104 (b) (2) of title 1, make it a duty of the City as an entitlement grantee in its administration of the CDGB program and activities to affirmatively further fair housing in a manner to further the purposes of Title VIII. -1- C. WHEREAS. Title VIII of the Civil Rights Act of 1968, as amended, prohibits any person from discriminating -in the sale or rental of housing, the financing of housing or provisions of brokerage services including any person because of race, color, religion, sex or national origin. D. WHEREAS, the City of Santa Clarita desires to undertake activities identified by CDBG regulations as affirmatively furthering fair housing one of which is the analysis of impediments to fair housing choice and the activities making persons aware of - the range of housing opportunities.available to them. E. WHEREAS, contractor desires to participate in said program and is qualified by reason of experience, preparation, organization, staffing and facilities to provide services. NOW THEREFORE, the parties agree .as follows: 1. AGREEMENT. This agreement consists of this document and attachments: Exhibit A, Project Description and Budget and Exhibit B, project progress report. 2. TIME OF PERFORMANCE. Said services of Contractor are for a one hundred and twenty (120) day period retroactive to July 23,1991, the date the City entered into agreement with HUD for CDBG program for FY 1991-92. These services are to be provided as an extension of services provided to the City under County of Los Angeles, Community Development Commission. -2- 3. COMPENSATION AND METHOD OF PAYMENT. Upon execution of the agreement, the City shall pay Contractor an amount not to exceed the sum of ,five thousand no/100 dollars ($5000.00) which shall constitute full and complete compensation hereunder provided for the implementation of the projects described in Exhibit A, Project Description and Budget to this contract. Said reimbursement will only be paid out of funds received by the City from HUD under the Act for allowable costs. The parties understand and agree that such payment, if any, shall be conditioned upon receipt of said funds- by the City from HUD and shall not be a charge on any other funds of the City. 4. SCOPE OF AORK. The Contractor is to perform all the services set forth in the Project Description, Exhibit A, to this Contract, a copy of which is attached hereto and incorporated herein by this reference. 5. PROGRAM PUBLICITY. Contractor shall develop 'a community outreach and publicity program designed to inform Santa Clarita residents of Fair Housing.Services. 6. RECORDS AND REPORTING. (a) Accounting. Contractor must establish and maintain on a current basis an adequate accounting system in accordance with generally accepted accounting principles and standards. -3- (b) Reporting and Audita Contractor shall submit to the City a detailed quarterly report as set forth in Exhibit B. a project progress report. This report will include an activity summary describing persons served and steps taken to meet specified goals of Exhibit A. This report will also include a financial statement and shall include any program income, any joint funding and or any nonexpendable and expendable property. Contractor shall retain and City shall have access to any books, documents, papers and records, and contractor shall make available for inspection and audit to City's representatives, upon request, at any time during the duration of this Agreement and during a -period of three (3) years after final payments are issued and other pending matters are closed, each project or business activity which is funded in whole or in part with grant monies. 7. COMPLIANCE WITH LAWS. All parties agree to be bound by applicable Federal, State and local laws, ordinances, regulations, and directives as they pertain to the performance of this Agreement. This Agreement is subject to and incorporates. the terms of the Act; 24 Code of Federal Regulations, Part 570,- including but not limitedto uniform administrative requirements described in 24 CFR Section 570.502, and program income requirements set forth in Section 570.504 (c), Chapter V; U.S. OMB Circular A-87; A-122,. and A-128, as applicable, as they relate to the acceptance and use of Federal funds under this part and Auditor -Controller Contract Accounting, and Administration Handbook. -4- 8. INDEPENDENT CONTRACTOR. Contractor will be acting in an independent capacity and not- as an agent, employee, partner, joint venturer, or associate of the City. The employees or agents of Contractor shall not be deemed or construed to be the agent or employees of the City foranypurpose whatsoever. 9. NON -ASSIGNABILITY. The .services to be rendered to the public • pursuant to this Agreement by the Association are considered to be unique, personal services, and Contractor shall not assign, delegate, subcontract, transfer or otherwise substitute its interest or obligations in this Agreement without the prior written consent of City. 10. INDEMNIFICATION AND HOLD HARMLESS. Contractor, agrees to indemnify, defend, and hold harmless City, its agents, elected and appointed officers, and employees from and. against any and all liability, expense, including defense costs and legal fees, and claims for damage of any nature whatsoever, including but not limited to, bodily injury, death, personal injury, or property damage arising .from or connected with Contractor's operations, or its services hereunder. 11. INSURANCE. Without any limitation on the indemnification provided to the City, Contractor shall acquire and maintain insurance as follows: (a) Worker's Compensation. Contractor shall carry adequate Worker's Compensation Insurance for its employees as required by California law. -5- (b) General Liability. Contractor shall carry Comprehensive General Liability _Insurance, amount of not less than $1,000,000 (one million dollars) per occurrence, combined single limit. (c) Additional Insured. Contractor shall provide .the City with a certificate or certificates of such insurance naming the City as an additional insured. 12. FAILURE TO PROCURE INSURANCE. Failure on the part of Contractor to procure or maintain required insurance shall constitute a material breach of Agreement under which City may immediately terminate this Agreement .or, at its discretion, procure or renew such insurance and pay any. and all monies so paid by City shall be repaid by Contractor to City upon demand or City may offset the cost of the premiums against any monies due to Contractor from City. 13. AFFIRMATIVE ACTION. The Contractor shall make every effort to ensure that all projects funded wholly or in part by HUD CDBG funds shall provide equal employment and career. advancement opportunities for minorities and women. In addition, the Contractor shall make every effort to employ residents of -the area and shall keep a record of the positions that have been created directly or as a result of this program.. 14. DISCRIMINATION. No person shall, on the grounds of age, race, sex, creed, color, religion, or national origin, be excluded from participating in,or be refused the benefits of, or otherwise be subjected to discrimination in any activities, programs, or employment supported by this Agreement. i. 15._ USE OF FUNDS FOR ENTERTAINMENT. MEALS OR GIFTS. Contractor certifies and agrees that it will not use funds provided through this agreement to pay for entertainment, meals or gifts. 16. CONFLICT OF INTEREST. Contractor, its agents and employees shall comply with all applicable federal provisions and state laws prohibiting conflict of interest activities in accordance with Section 570.611 of Community Development Block Grant regulations. Contractor shall make available to its agents and employees copies of these laws governing conflict of interest. 17. RELIGIOUS AND POLITICAL ACTIVITIES. Contractor agrees that funds under this agreement will be used exclusively for performance of the work required 'under this agreement and shall not be used to promote religious or political activities in connection with the performance of this agreement. 18. REVISION OF ASSETS. Upon expiration of this agreement, contractor shall transfer to the City any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the cuse of CDBG funds. 19. AUDIT EXCEPTIONS BY STATE AND FEDERAL AGENCIES. Contractor agrees that in the event the program established hereunder is subject to audit exceptions by appropriate State and Federal audit agencies, it shall be responsible for complying with such exceptions and paying HUD the full amount of C'ty's liability to the funding agency resulting from such audit exceptions. -7- 20. ASSURANCES. Contractor hereby assures and certifies that it has complied with the Act, applicable regulations, policies, guidelines and requirements, and that it will comply with all applicable Federal, State and City laws and regulations as they relate to acceptance and use of Federal funds for this Federally assisted programs. 21. NOTICES. All notices between the City and Contractor shall be made in writing and shall be made by mailing by registered or certified mail, postage prepaid, return receipt requested, to the following: If to City: City of Santa Clarita 23920 Valencia Boulevard Suite 300 Santa Clarita, CA 91355 Attn: Raquel Garcia If to Council Fair Housing Council of San Fernando 12444 Victory Blvd., 1501 North Hollywood, CA 91606 Attention: Patsy Espinoza 22. EXTENSION OF AGREEMENT. The City may grant an extension of services provided by Contractor beyond 120 days for the continuance of Fair Housing Services 'program for the remaining period for fiscal year ending lune 30, 1992, if approval is received from HUD. In such a case, the terms and conditions of this agreement would continue in effect. Any modifications to the agreement would be agreed upon by both parties and would be require an amendment to this agreement. 10 23. TERMINATION AND TERMINATION COSTS. This Agreement may. be terminated at any time by either party upon giving thirty (30) days written notice. City may immediately terminate this. Agreement by written notice upon the termination, suspension, discontinuation or substantial reduction in CDBG funding for the Agreement activity, if for any .reason contractor materially fails to comply with any term of this agreement, or the timely completion of this work under this Agreement is rendered improbable, infeasible or.impossible. In such event, Contractor shall be compensated for all services rendered and all necessarily incurred costs performed in good faith in accordance with the terms of. this Agreement that have not been previously reimbursed, to the date of said termination to the extent CDBG funds are available. In addition, the contract may be terminated for convenience.in accordance with Section 24 CFR Section 85.44. 24. ENTIRE AGREEMENT. This writing constitutes' the entire agreement between City and Contractor. There are no oral agreements or amendments between parties. so This Agreement shall not be amended, except in writing, executed by both parties to:this Agreement.-- IN greement: IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first written above. FAIR HOUSING COUNCIL OF SAN FERNANDO: Date: /0 l By: i CITY OF SANTA CLARITA: Date By: George Caravalho, City Manager Date By: Attes;: Donna M. Grindey, City Clerk Date: By 15tls Approved as to form: City Attorney EXHIBIT A Fair Housing Services Program Project Description A. PROGRAM PURPOSE AND The purpose of the Fair ,Housing Services Program is to affirmatively further fair housing in the City of Santa Clarita through a program which ensures residents equal housing opportunities. Program aspects include informational, educational and counseling services which are designed to promote fair housing. Services will be provided by the Fair the Council- of San Fernando Valley to persons who are residents of the City of Santa Clarita. Persons served shall.primarily be of low and moderate income -(for the purpose of this agreement, "primarily" is defined as meaning a minimum of 51Z served). The.program's proposed target group population will include Santa Clarita home seekers who are City residents, any member of a °protected class` r.e., a person who might be a victim of illegal housing discrimination based on race, color, national origin, religion, handicap or familial status and.any home seeker, tenant, landlord, manager, property manager, real estate agent, or any other person involved in a housing transaction in Santa Clarita. B. PROGRAM OBJECTIVES 1. To educate Santa Clarita home seekers, renters, and property owners of their rights and responsibilities under fair housing laws. 2. To increase the -community's awareness of the social, economic, and legal.impact of housing discrimination. 3. To provide victims of housing discrimination complaints. with resolution and counseling services. 4. To provide basic housing search information. C. PROGRAM ACTIVITIES 1. Client Services a. Counseling, resolution, and documentation of all complaints alleging housing discrimination for residents within the City of Santa Clarita. Counseling sessions will include the explanation of all federal, state, and local laws relating to housing discrimination and options available to clients. b. The Fair Housing Council shall offer the. City of Santa Clarita residents a 1-800 telephone number direct' to Council office. c. Provide information and referral to related social service agencies when client needs exceed the scope of services offered by the proposed program. 2. HOUSING EDUCATION AND COMMUNITY INFORMATION AND OUTREACH EFFORTS a. Materials relating to housing discrimination shall be distributed to'the general public, educational institutions libraries, governmental and community agencies within the City of Santa Clarita. b. The Fair Housing Council shall fosterfair housing law compliance among landlords and/or property management companies through the dissemination of local, state, and federal fair housing law information. c. The.Council will inform the general public about pertinent fair housing issues. The Council will provide at minimum two speaking engagements. The Council will publicize their availability for public presentation in the community. d. The Fair Housing Council will contact the print and electronic media to request a minimum of one interview and the airing of at least one public service announcement. The Fair Housing Council shall issue a press release in the first quarter, regarding the Santa Clarita fair housing program. e. To ensure current accurate services, the Fair Housing Council will maintain a resource file/library filled with pertinent fair housing literature including reports, books, articles, other fair housing directory listings and housing related agency listings. f. The Council will provide out reach to Hispanic residents as well as other minorities. g. The Fair Housing Council will, when requested, instruct clients on appropriate home seeking methods (e.g., locating rental unit vacancies, looking at an apartment, etc.. h. All complaints, discrimination inquiries, and actions taken shall be thoroughly documented and reported to the City of Santa Clarita. It is expected that a minimum of ten (10) discrimination inquiries will be processed for the year.. a 3. CONSULTATION TO CITY STAFF a. The Fair Housing Council staff shall provide unrestricted phone advice and assistance to Santa Clarita staff. The _ Council's bilingual housing counselor shall also be available for phone consultation and/or translation for Spanish-speaking housing clients. b. The Fair Housing Council staff will undertake form, letter, and brochure translations when requested to do -so. 4. HOUSING DISCRIMINATION COUNSELING AND REFERRAL a. The Fair Housing Council shall illegal housing discrimination. where appropriate refer cases Clients shall be advised of assisted in pursuing them. RG:slc.59 handle all complaints of It shall counsel and, of illegal discrimination. their legal options and Ann FAIR San Fernando Valley BOB HAYES Pmal r DR. ROBERT WAKAMATSU IN Vka P1.04nH JOANN MCOADE Are Ilk* Pns,Mrlf BETSY JOHNSON S.f nary PHIWP CAUDILLO Trraunr PATSY ESPINOZA E.wu" Dv.cAn HELENARRIOLA HOLLY AZZAM JUANITA DESOSA RAFERJOHNSON KEN KELLY LOREITA KELLY ED KUSSMAN BUD MARGOLIN GLORIA MYLES MARYANNE ROELKE IRWIN ROSENBERG BARBARA SCHNEYER TRUDY SIBLEY DONALD ZEUNSKY 12444 VICTORY BOULEVARD, SUITE 501 NORTH HOLLYWOOD, CALIFORNIA 91606 TELEPHONE: (818) 985-9883 BUDGET City of Santa Clarita' July 1991 - June 1992 PERSONNEL COST: Executive Director ..........................2679 Housing Coordinator .........................2080 Housing Counselor ...........................1515 Admin. Assist/Hsg. Counselor................1690 Fringe Benefits 15% .........................1195 Total Personnel Expense .....:..............$9159 DIRECT COSTS: Space.......................................1609 Travel.... .... .410 Prof.Ser.-Accounting ........................1200 Public Information ...........................500 Supply & Equip.. Exp ..........................401 Telephone (818) ........... ..................108 Telephone (800) ................ ...........1300 Postage...:.... ..... .....105 ................... . Insurance ................................. .128 Training & Training Supply....................80 Total Direct................................$5841 Grand Total...............................$15,000 • A NON-PROFIT CALIFORNIA CORPORATION • AN EQUAL EMPLOYMENT OPPORTUNITY— ALL CONTRIBUTIONS ARE TAX DEDUCTIBLE AFFIRMATIVE ACTION EMPLOYER . I.. OPPORTUNI' Reporting Period Project Title_ EXHIBIT B CITY OF SANTA CLARITA FAIR HOUSING SERVICES PROGRAM PROJECT PROGRESS REPORT.FORM to I DIRECT BENEFIT Monthly/Quarterly Totals it b. Very Low Income (see attached HUD Income Limits) Low to Moderate Income Other Total White, Non Hispanic Origin Black, Non Hispanic Origin American Indian or Alaskian Native Hispanic Asian or Pacific Islander Total Female Headed Households Male Headed -Households Total RG:slc.21 Cumulative Totals L .1 II Activity Summary A. Briefly describe the activities of the project during the reporting period. Include in the description specific accomplishments (type of product, unit of measure and number of units completed to date) made toward achievement of objectives identified for the project. B. Is the project operating'according to the implementation plan schedule? If not, please explain. the cause for the delay and any particular problems experienced in carrying out the -project. C• Explain administrative or project related changes that occurred during the reporting period (i.e., personnel changes, execution of sub -contacts, addition and or expansion of activities, etc.). D. Did the project receive or generate income? If so, indicate the amount, source, and how it will be used. E. Were there any special outreach or marketing activities conducted for the project? F. Evaluate the coordination of services provided by the project with other relevant connunity services and activities. G. How can the City of Santa Clarita assist is carrying out the project more effectively? Reportin Project EXHIBIT B CITY OF SANTA CLARITA FAIR HOUSING SERVICES PROGRAM PROJECT PROGRESS REPORT FORM 1 DIRECT BENEFIT Monthly/Quarterly Totals Cumulative Totals Very Loa Income (see attached HUD Income Limits) 3 / D Low to Moderate Income L(1 Other Total White, Non Hispanic Origin Black, Non Hispanic Origin American Indian or Alaskian Native Hispanic ` Asian or Pacific Islander .67— Total S iDo Female Headed Households 4— Male Headed Households 100 Total 5 100 RG: slc.21 HOUSING SERVICES - TOTAL CLIENTS COUNSELLED This Quarter I. Income A. Number of Law Income B. Number of Moderate Income_ C. Number of High Income 0. Not available TOTAL: II. Ethnic Background A. Caucasian ,� 3 B. Scarisa surname/Latinc C. Asian/Pacific-Islander 0. Black- ... America /Alaskan lative Ot er TOTAL: 3Sa lumber of ?emale Headed Households Year -t= -Oa -.2 II Activity Summary A. Briefly describe the activities of the project during the reporting period. Include in the description specific.accomplishments (type of product, unit of measure and number of units completed to date) made toward achievement of objectives identified for the project. K ��'tf✓-(�alLr�Gdcr�.}�ev�.. Lort�./a/�aCG G�i/�/:�/���, Q,, p/���,,,, /� �(.Gc ,�f%�J�Z�Zc�`-cc.. ��(�{� d/2�Pl�l �l�.�J"✓ ��iW�12 %����+-�CU�CX B. Is the project operating'according to the implementation plan schedule? If not, please explain the cause for the delay and any particular problems experienced in carrying out the project. a r aa,�e res s;- You vIGeS� 5 telt, vim6� &a.G�s . �7�� y2�s �a ka,s ipid"Q-seat . &16 hec;ae -Wr,� GUz �ea�t' A a ky �a C. Explain administrative or project related changes that occurred during the reporting period,(i.e., personnel changes,. execution of sub -contacts, addition and or expansion of activities, etc.). I L'ij�-Uf ed � c l ice Lowe G�gc ju-� rte' D. Did the project receive or generate income? If so, indicate. the amount, source, and how it will be used. E. Were there any special outreach or marketing activities conducted for the project? YAW- ,� /PrLe Guts Gia v ezl `%v on F. Evaluate the coordination of services provided by the project with other relevant community services and activities.t �11 Q 1/C3� Vda-Ul/� y lb !Yt6vy�VI-Oj it/ -L *,to - P -I LT 64y �� (O� aZ • 14L nj A4 d e o �T.t�GJ" a t -d &&z' - of , 5WLo- 5 (,1reu C,Pn C2-cs5 e c° P�trv�-S o� �vt �J -V��I j,Uvu Gas- i vt �J- s9 ✓o G. How can the Community Development Department assist in carrying out the project more effectively? V Z &VL4 01-� 'mar at -40