HomeMy WebLinkAbout1991-09-24 - AGENDA REPORTS - CONTRACT 40 TRANSIT SHELTERS (2)AGENDA REPORT
City Manager Approv ok
Item to be presented by:
John E. Medina
UNFINISHED BUSINESS
DATE: September 24, 1991
SUBJECT: CONTRACT FCR 40 TRANSIT SHELTERS
DEPARTMENT: Public Works
After evaluating proposals from Shelter Concepts, Gannet Outdoor Advertising and Bustop Shelters of
California, staff recommended at the August 27, 1991 Council meeting that Bustop Shelters be awarded
the contract to provide 40 advertising bus stop shelters. Representatives from both Gannett and Bustop
addressed the Council on the merits of their respective proposals. The Council, observing the desire of
these two companies to compete with one another to provide the City advertising bus shelters directed
staff to renegotiate the original proposal.
After meeting with Bustop and Gannett, staff has summed the 10 year value of both proposals.
During the renegotiation, Gannett stated that they were not ready to offer any more than what they had
previously submitted in their original proposal, a 10 -year value of $660,000. Bustop offered ten more
non -advertising bus benches during the renegotiations (value $5,000) for a total of 20 benches.
Bustop's proposal would give the City a grand total of 71 stops where riders could rest on seats and
have trash receptacles available. All shelter benches and trash receptacles would be made of recycled
material. A break down is listed on the following page.
Continued To: M__ s' V
Agenda Item:
B.�U TQp
GANNETT
Ad Revenue
$582,000"
$660,000
Signing Bonus
30,000
0
4 Shelters/20 Benches
50,000
0
Trash Containers/Benches
2,500
0
Maintain City's 7 Shelters
and 20 Benches
163,000
0
TOTAL VALUE:
$828,300
X660,000
During the renegotiation, Gannett stated that they were not ready to offer any more than what they had
previously submitted in their original proposal, a 10 -year value of $660,000. Bustop offered ten more
non -advertising bus benches during the renegotiations (value $5,000) for a total of 20 benches.
Bustop's proposal would give the City a grand total of 71 stops where riders could rest on seats and
have trash receptacles available. All shelter benches and trash receptacles would be made of recycled
material. A break down is listed on the following page.
Continued To: M__ s' V
Agenda Item:
Contract for 40 Bus Shelters
Page 2
Ad Shelters
40
40
Optional Ad Shelters;
City owned old
7
0
City owned new
4
0
Non -Ad Benches
20
0
TOTAL:
71
�4t
After meeting with both Gannett and Bustop, staff requested both to respond to specific conditions
originally set in the RFP. Attachments I and II provided side by side comparisons of their responses.
The Council was also addressed by a representative from Coast United Advertising relating to the
above proposals. Coast outlined a proposal whereby they would place approximately 100-150
advertising bus benches. Annual guaranteed revenue from this proposal is estimated between $3,000
and $4,500. Staff recommends that the Council continue its policy set July 11, 1989 of phasing out
advertising bus benches with non -advertising benches. Staff desires to amend this policy by phasing
out advertising benches with bus shelters as well as non -advertising bus benches.
Additionally, at the August 24, 1991 meeting, the Council directed staff to investigate the placement of
more shelters in Canyon Country. Staff has spoken with representatives of this area for the assignment
of more shelters. At the time of writing of this report, specific locations have not been sited, but
dialogue has been initiated and staff expects to meet the needs of Canyon Country residents. A copy of
the agreement approved by the City Council is on file in the Clerk's office.
RECOMMENDATION
1. Authorize the Mayor to sign a 10 -year agreement with Bustop Shelters of California, Inc. to
install and maintain 44 bus shelters and 20 benches.
2. Amend the Council's direction of July 11, 1989 to include advertising bus shelters to phase out
advertising.
Bus Shelter Comparison Chart I
Bus Shelter Comparison Chart II
JEM:del:gmm
AGENBUS
BUSTOP SHELTERS
OUTDOOR
ATTACHMENT I
GANNETT
OF CALIFORNIA
1.
Quality of Proposals
Excellent
Very Good
2.
Qualifications of Firm
Very Good
Very Good
3.
References
Very Good
Very Good
4.
Term of Contract
10 Year
10 Year
5.
Maintain City Shelters
Yes
Yes
6.
Public Service Announce.
5%
5%
7.
Preplacement Review of
Advertising Copy
Yes
No
8.
Solar
Yes
No
9.
Recycled Materials
Yes
Yes
10.
Maintenance
Twice/Weekly
Twice/Weekly
11.
Signing Bonus
Yes
No
12.
Free Shelters
Yes
No
13.
Free Benches
Yes
No
14.
Percent Revenue to City
18%
20%
15.
Guaranteed Income to City:
- Signing Bonus
$30,000
N/A
- 4 Free Shelters
40,000
N/A
- 10 Free Benches
10,000
N/A
- Free Trash Receptacles
2,500
N/A
- 10 Yr. Maintenance of
City -owned Shelters
85,800
NIA
- 10 Year Maintenance of
Free Benches
78,000
N/A
- First Year
31,200
57,600
- Second Year
37,200
57,600
- Third Year
43,200
57,600
- Fourth Year
49,200
57,600
- Fifth Year
55,200
57,600
- Sixth Year
61,200
74,400
- Seventh Year
67,200
74;400
- Eighth Year
73,200
74,400
- Ninth Year
79,200
74,400
- Tenth Year
85,200
74,400
TOTAL ESTIMATED REVENUE
FOR THE 10 YEAR CONTRACT:
$828.300
$660,000
Attachment H
Bustop Shelters of California would prefer a ten (10) year contract with the City, but they are willing
to negotiate a five (5) year contract.
Gannett Outdoor requests a minimum ten (10) year contract with the City.
Bustop Shelters of California will give the City of Santa Clarita four free non -advertising bus shelters
to be installed at locations to be determined by the City: Bustop Shelters will clean and maintain the
shelters at no cost to the City and will place revenue-producing advertising in these shelters at the
City's request.
Gannett Outdoor
has not offered free non -advertising bus shelters to the City.
Bustop Shelters of California will give the City of Santa Clarita 20 free non-advertisingbus benches to
be placed at locations to be determined by the City. Bustop Shelters will clean and maintain the
benches at no cost to the City.
Gannett Outdoor has not offered free non -advertising bus benches to the City.
MILM11:031
•'
Bustop Shelters of California has agreed to assume maintenance, repair, liability and advertising (it
revenue-producing advertising is requested by the City) for the seven existing City -owned bus shelters.
With or without advertising, this service will be free to the City.
Gannett Outdoor will be willing to assume the maintenance, repair and display of advertising in the
City -owned shelters at no charge as long as Gannett Outdoor has an opportunity to sell advertising on
these shelters.
ADDITIONAL SHELTERS
Bustop Shelters of California will install additional bus shelters, beyond the 40 shelters agreed to in
the contract; as requested by the City.
Gannett Outdoor would be willing to negotiate additional shelter sites only after they have performed
Daily Effective Circulation STudies for each respective location requested by the City.
Bustop Shelters of California will aid the City in preparing public service announcements to be posted
in the bus shelters.
Gannett Outdoor has indicated they cannot provide this service.