HomeMy WebLinkAbout1991-08-13 - AGENDA REPORTS - CROSSING GUARD SERVICES (2)AGENDA REPORT
City Manager Approval
Item to be presented by:
Ifilm -1 1.
NEW BUSINESS
DATE: August 13, 1991
SUBJECT: CROSSING GUARD
DEPARTMENT: Public
Prior to incorporation, Los Angeles County contracted for school crossing guards to serve the area.
After incorporation, the City continued to provide school crossing guards on a contractual basis.
0 1989-90 Coleman Security Service Corporation provided crossing guard services for $219,935.
0 1990-91 Protector Services Corporation provided crossing guard services for $220,055.
Recently, Protector Services Corporation failed in their contractual duties to reimburse the crossing
guards. Fortunately for the City, the crossing guards and their supervisors have dutifully remained at
their jobs and have continued to provide safe crossing conditions for the children of Santa Clarita.
Currently, six crossing guards are on duty for summer school and are under supervision of the
Department of Public Works. In light of the contractor's default, staff has prepared a cost analysis to
determine if it is in the City's best interest to assume direct administration of the crossing guard
service. See attached Exhibit A.
The following items are acknowledged in the cost analysis:
0 21 part-time crossing guards
0 1 part-time supervisor
o Hourly rates (includes 9.3% pay raise)
o Equipment
o Mileage (supervisor)
o Insurance
The cost analysis indicates the City would save $24,738 over the previous contract costs. An in-house
program will cost a total $195,317 per year and $230,000 is included in this year's budget. No budget
adjustment will be necessary.
APPROVED pgendeNem:—LO�&
Crossing Guard Services
Page 2
It should be noted that the supervisor and crossing guards will receive an increase in the actual paid
hourly rate. It will be "win-win" for all concerned - the crossing guards will receive a pay increase.
The City will realize a cost saving, have better control of the program, more consistent service and
better response to changing conditions.
Six crossing guards are currently on duty for summer school and twenty-two (22) crossing guards will
be working during the regular school year which begins September 4, 1991. The crossing guard
personnel.are currently working under the supervision of the City's Department of Public Works. A
temporary contract is being prepared by the City Attorney for continuation of these services until the
new provider is awarded a contract or the City provides an in-house program.
As an alternative to the in-house crossing guard program, staff has prepared a request for proposals and
will seek formal bids from qualified firms to provide crossing guard service if directed to do so by the
CityCouncil. This would continue -crossing guard service through a private firm.
It is staff's conclusion that the program can be more effectively and economically administered by
hiring the guards employed by the City as part-time City employees.
RECOMMENDATION
Authorize staff to implement an in-house crossing guard program under the direct. administration of the
Department of Public Works.
Exhibit "A"
EXHIBIT 'A'
COST COMPARISON/CROSSING GUARD SERVICES
o Actual Paid Hourly Rate
-Crossing Guard/Supervisor $5.95
o Billable Hourly Rate includes: $9.60
insurance, administrative costs,
equipment, recruiting, profit
o Supervisor Mileage Costs: .22 per mile
TOTAL AMOUNT EXPENDED - F.Y. 1990-91 $220,055
o Actual Paid Hourly Rate:
-Crossing Guard $6.50
-Supervisor $7.11
o Billable Hourly Rate includes
insurances, F.I.C.A.
Crossing Guard $7.84
-Supervisor $8.57
o Supervisor Mileage Costs
.27 per mile
o Cost Breakdown
-Salaries/Mileage:
-Crossing Guards (21)
$166,012
-Supervisor (1)
12,855
-Supervisor Mileage
3
Sub -Total
-
$181,867
o Other Costs:
-Equipment (stop signs, vests,
whistles, etc.) $ 1,750
-Recruiting 1,500
-Administration 10 ZOD
Sub -Total $13,450
TOTAL AMOUNT I IN-HOUSE PROGRAM $195,317
COST SAVING:
$24,738
F.Y. 1991-92 BUDGETED AMOUNT:
$230,000