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HomeMy WebLinkAbout1991-06-25 - AGENDA REPORTS - PH ADOPTION 1991 92 BUDGET (2)AGENDA REPORT City Manager Approval Item to be presented by. PUBLIC HEARING DATE: June 25, 1991 SUBJECT: Public Hearing & Adoption of 1991-92 Proposed Budget DEPARTMENT: City Manager Background This item is on the Agenda for final consideration, Public Hearing & Adoption of the 1991-92 proposed budget. The City Council reviewed various components of the budget.on May 28, June 3 and June 5, 1991. As a result of these meetings, items were suggested by Council for further review. These items include: 1. Proposal for graffiti removal program and additional Pride Week personnel. 2. Water Study. 3. Senior Center building in a park. 4. Acquiring property on Solemint Canyon for modular Senior service unit. The attachment represents a proposal for the City Council to address these concerns as well as continue to provide for a balanced budget. In order to complete the budget package it is also necessary to .approve and adopt the Gann Limit Resolution #91-105 as well as Resolution #91-100 approving Compensation and Resolution #91-104 which authorizes appropriations in the amount budgeted. In addition it is necessary to amend Resolution #90-113 to reflect a 5`b increase in salary by adopting Resolution #91-100. Finally, the personnel rules are presented for amendment and adoption. After reviewing the.rules it is necessary to amend them as outlined in exhibit 1. The amendments relate to accrual of sick leave and the ability to sell back or convert this time, as well as the accrual of pay for holidays and the addition of bereavement leave to a.maximum of four working days. Adopted: �s _ 5, Agiznda Item: RECOMMENDATION That the City Council conduct the public hearing, approve changes to 1991-92 proposed budget, and the adopt budget. In addition adopt Resolution #91-104, which authorizes the budget and makes appropriations in the amounts budgeted, the Compensation Resolution #91-100 and Resolution #91-105 adopting the appropriations limit for fiscal year 91-92. Finally, review amendments to personnel rules and adopt Resolution 91-101. TMM:jjm 379 FISCAL YEAR 1991-92 BUDGET OPTIONS COST 1. GRAFFITI REMOVAL PROGRAM $315,000. Program which utilizes four maintenance and one office worker to provide removal of graffiti as well as instruction to school age children to deter gang activity and the spread of graffiti in the future. 2. GRAFFITI REMOVAL PROGRAM $113,000. Two maintenance workers for removal of graffiti throughout the City on a regular basis. Includes addition of start-up costs for equipment needed. 3. PURCHASE OF LAND AT SOT NT CANYON FOR SITE OF SENIOR CENTER FACILITY $2,000,000.* *Recent purchase price for commercial zoned property at $15.00 per square foot; three acre parcel. 4. AUGMENTATION OF FIRE PERSONNEL THROUGH CITY PAID SERVICES $250,000. Costs per one shift on a yearly basis. This includes personnel and overhead. The cost reflects a 24-hour shift and three persons over 8 hours. 5. WATER STUDY $60,000. Study to determine the feasibility of .acquiring and providing water services. 6. SENIOR 'CENTER BUILDING IN PARK $150,000. Modular unit to service seniors in Canyon Country area of the City. 7. PRIDE WEEK $20,000. Staff to assist in coordination of Pride Week activities. This will include mailings, phones and coordination of volunteer effort. 8. FILM LIAISON $30,000. To enhance film activity and the benefit to local business as a result of filming throughout the community. 9. DAPEC $10,000. TOTAL REQUEST $2,948,000. TM:rod:1007 OPTIONS It is recommended that the purchase of a site for a senior 'center not be considered at this time. The role the City will take in providing services to seniors will be discussed at a study session. OPTION #1 FROM: 01-5005-230 Economic Development 01-4110-101 Personnel 01-8603-227 Crossing Guards TO: Personnel for Pride Week Water Study Film Liaison $ 90,000. $ 8,000. 12 $ 20,000. $ 60,000. $ 30.000. *Option #1 is the result of a decrease in Economic Development Advertising, Potential Salary Savings and over budgeting in crossing guard services. PT ON #2 FROM: 01-4101-290 Contingency $1100000. TO: Personnel Pride Week $ 200000. Water Study $ 60,000. Film Liaison 30,000. 110 000. *Option #2 results in. a decreased Contingency Reserve to $1,390,000. rather than $1,500.000 TM:rod:1007 HIGH PRIORITY UNFUNDED LIST The following represents a list of items requested by departments during the preparation of the 1991-92 proposed budget. Due to limited resources these items were not designated for funding. It is now an opportune time to again review this listing in light of the other changes suggested. CAPITAL Athletic Field Renovation Landscape Shadow Pines Pamplico Park Design Santa Clarita Pool Renovation Portable Newhall Child Care (General Fund) Portable Senior Facility Olympic Pool Bouquet Median Modifications (TDA) Soledad Overlay (TDA) Canyon Country Sidewalk Repair Shadow Pines Slurry Soledad and Ann Freda Signal Composting Facility McBean/Creekside Signal Delight Sidewalk Repair TOTAL UNFUNDED CAPITAL OPERATING Development Ordinance- Professional Services Master Plan Core City Economic Development Research Economic Development Advertising Program Infrastructure Mitigation Monitoring Warehouse Supervisor Senior Accountant Community Relations Liaison Administrative Assistant Parks and Recreation Part Time Gardeners Expanded Summer Swim Open _Space Study Pool Technician Friday flight Live Engineers Report Recreation Coordinator Grounds Keeper II Parkway Beautification Department Composting.Program Rose Parade Float Film Liaison Administrative Coordinator Assistant Engineer $ 20,000 100000- 50,000 286,000 100,000 100,000 100,000 200,000 300,000 125,000 125,000 125,000 50,000 125,000 180,000 $1,896,000 80,000 75,000 153,000 194,000 180,000 60,400 40,000 35,000 59,500 25,600 47,228 50,000 53,000 21,500 25,000 19,200 52,500 34,100 37,300 150,000 30,000 34,700 50,500 Assistant Engineer Special Projects 4 Wheel Drive Pick Up (2) Graffiti Removal Program Engineer Technician TOTAL UNFUNDED OPERATING (All items General Fund monies) 50,500 44,000 113,000 34,700 $1,749,700 RESOLUTION NO. 91-101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA AMENDING THE PERSONNEL RULES WHEREAS, Section 5 of Ordinance 88-52, adopted January 10, 1989, of the City of Santa Clarita requires the City Council to adopt and amend as necessary Personnel Rules; WHEREAS, Section 5 of Ordinance 88-52 of the City of Santa Clarita requires that these rules establish regulations governing the personnel system; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Santa Clarita as follows, SECTION 1: Personnel Rule XIV attached hereto as Exhibit 1 is hereby amended. SECTION 2: That the City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Santa Clarita at a regular meeting held on the of 1991. Mayor ATTEST: City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS.ANGELES) SS CITY OF SANTA CLARITA) I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita, at a regular meeting thereof, held on the day of 1991 by the following vote of the Council: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS ABSENT: City Clerk EXHIBIT 1 AMENDMENT TO TEXT OF PERSONNEL RULES Rule XIV Sec. 7 SICK LEAVE . A. Accrual: Regular and Probationary employees shall accrue sick leave at the rates specified in the City's Salary Resolution and Administrative Policy III -1. Sick leave accruals for the first and last months of work will be prorated based on - the percentage of days in the month the employee is on the Payroll. Regular and Probationary employees may request in January of each calendar year. to sell back to the City or convert to vacation from the calendar year immediately Preceding the request, up to 3 days (24 hours maximum) of sick time based on the number of hours the employee is regularly scheduled to work on a dailv basis in accordance with he following condition ,as The employee has a least 96 hours of sick time already available by the end of the calendar year the sell back Pertains to. The emnlovee has used 8 hours or less of sick time within the calendar year the sell back pertains to. No exceptions to the foregoing procedure are authorized except by the express Permission of the City Manager, 2. Rule XIV Sec. 11 Holidays: City Holidays shall be observed per Ordinance No. 88-38. Any regular or probationary exempt or non-exempt employee whose regularly scheduled day off falls on a designated City holiday will accrue an additional floating holiday for that calendar year. Any regular or probationary non-exempt. employee who is requested by their supervisor to report to work on a designated City holiday will receive time and one half for the hours.worked on the holiday in addition to their regular holiday pay. Regular and Probationary full time employees shall accrue 8 hours of pay for each holiday. Regular and Probationary Part time employees shall accrue holidav hours on a Pro rata basis according to the number of hours hey regularly work on a daily basis 3. Rule XIV Sec. 12 Bereavement Leave: Bereavement Leave may be granted by a Department Head for employee absence from duty made necessary by death in the emplovee's immediate family, to a maximum of four working days. * Change/Addition is designated by underscore. RESOLUTION NO. 91-104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 1991-92 AND MAKING APPROPRIATIONS FOR THE AMOUNT BUDGETED WHEREAS, a proposed annual budget for the City of Santa Clarita for the fiscal year commencing July 1, 1991, and ending June 30, 1992, was submitted to the City Council and is on file in the City Clerk's Office, and WHEREAS, proceedings for adoption of said budget have been duly taken, and WHEREAS, the City Council has made certain revisions, corrections, and modifications to said proposed budget, and WHEREAS, the City Manager has caused the proposed budget document to be corrected to reflect the changes ordered by the City Council. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA CLARITA DOES RESOLVE AS FOLLOWS: Section 1. The budget attached hereto and included herein by Resolution is adopted as the Annual Budget for the City of Santa Clarita for Fiscal Year commencing July 1, 1991, and ending June 30,, 1992. SECTION 2. There is hereby appropriated to each account set forth in said budget, attached hereto and made a part hereof, the sum shown for such account in the 1991-92 budget, and the City Manager is authorized and empowered to expend such sum for the purpose of such account but no expenditure by any office or department for any item within an account will exceed the amount budgeted therefore without prior approval of the City Manager. APPROVED AND ADOPTED this _ day of June, 1991. Mayor ATTESTS City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) CITY OF SANTA CLARITA ) by the meeting ss. I HEREBY CERTIFY that the foregoing Resolution was City Council of the City of Santa Clarita, at a thereof, held on the day of by the following vote of the Council: AYES: COUNCILMEMBERS HOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS CITY CLERK adopted regular RESOLUTION NO. 91-100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA PROVIDING FOR THE COMPENSATION OF THE EMPLOYEES OF THE CITY WHEREAS, Section 37206 of the Government Code requires the City Council to prescribe the .time and method of paying salaries,. wages and benefits of employees of the City; and WHEREAS, the City Council has authorized and directed, under provisions of the Municipal Code of the City of Santa Clarita, Section 2.080.060 (7), the City Manager to prepare a proposed salary plan for all City employees. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Santa Clarita as follows: SECTION 1. Salaries and benefits shall be fixed and determined by the City Council as indicated on Exhibits 1, 2, 3, 3a & 4. SECTION 2. All prior resolutions and parts of resolutions in conflict with this.resolution are hereby rescinded. PASSED AND ADOPTED by the City Council of the City -of Santa Clarita at a regular meeting held on the day of 1991. Mayor ATTEST; City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF -SANTA CLARITA ) I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the. City of Santa Clarita at a regular meeting thereof, held on the _ day of , 1991, by the following vote of the Council AYES: NOES: ABSENT: COUNCILMEMBERS City Clerk CITY OF SANTA CLARITA EXHIBIT 2 COMPENSATION PLAN SALARY SCHEDULE 1992 RANGE A B C D E STEP STEP STEP STEP STEP ---------------------------------------------------- 1 1178 1237 1299 1364 1432 2 1208 1268 1331 1398 1468 3 1238 1300 1365 1433 1505 4 1267 1331 1397 1467 1540 5 1299 1364 1432 1504 1579 6 1331 1398 1468 1541 1618 7 1364 1432 1504 1579 1658 8 1399 1469 1542 1619 1700 9 1433 1505 1580 1659 1742 10 1468 1541 1618 1699 1784 it 1504 1579 1658 1741 1828 12 1541 1618 1699 1784 1874 13 1579 1658 1741 1828 1920 14 1618 1699 1784 1873 1967 15 1659 1742 1829 1920 2017 16 1699 1784 1873 1967 2065 17 1741 1828 1919 2015 2116 18 1784 1873 1967 2065 2168 19 1828 1919 2015 2116 2222 20 1872 1966 2064 2167 2276 21 1919 2015 2116 2222 2333 22 1967 2065 2168 2277 2390 23 2016 2117 2223 2334 2450 24 2064 2168 2276 2390 2509 25 2117 2223 2334 2450 2573 26 2168 2277 2390 2510 2636 27 2223 2334 2451 2573 2702 28 2276 }390 2510 2635 2767 29 2333 2450 2572 2701 2836 30 2390 2SO9 2635 2766 2905 31 2450 2572 2701 2836 2978 32 2511 2636 2768 2906 3052 33 2573 2701 2836 2978 3127 34 2636 2767 2906 3051 3203 35 2701 2836 2977 3126 3283 36 2767 2905 3050 3203 3363 37 2836 2978 3127 3283 3447 38 2905 3051 3203 3363 3531 39 2978 3127 3283 3447 3620 40 3051 3204 3364 3532 3709 41 3127 3283 3447 3620 3801 42 3204 3364 3532 3709 3894 43 3283 3448 3620 3801 3991 44 3364 3532 3709 3894 4089 . 45 3447 3620 3800 3991 4190 46 3533 3710 3895 4090 4295 47 3619 3800 3990 4190 4399 48 3709 3894 4089 4293 4508 49 3801 3991' 4191 4400 4620 50 3894 4089 4294 4508 4734 51 3991 4191 4400 4620 4851 52 4089 4293 4508 4733 4970 53 4195 4404 4625 4856 5099 54 4293 4508 4734 4970 5219 55 4401 4621 4852 5094 5349 S6 4508 4733 4970 5218 5479 57 4620 4851 5094 5348 5616 58 4732 4969 5217 5478 5752 59 4851 5094 5348 S616 5896 60 4970 5218 5479 5753 6041 61 5094 5348 5616 5896 6191 62 5217 5478 5752 6040 6342 63 5348 5615 5896 6191 6500 64 5479 5753 6040 6343 6660 65 5615 5896 6191 6501 6826 66 S753 6041 6343 6660 6993- 67 5896 6191 6500 6825 7166 68 6041 6343 6660 6993 7342 69 6192 6501 6827 7168 7526 - 70 6343 6660 6993 7343 7710 71 6501 6826 7167 7525 7901 72 6659 6992 7342 7709 8094 73 6826 7167 7526 7902 8297 74 6993 7343 7710 8095 8500 75 1167 7526 7902 8297 8712 76 7342 7709 8094 8499 8924 77 7525 7902 8297 8712 9147 78 7709 6095 8499 8924 9370 79 7902 8297 8712 9148 9605 80 8095 8500 8925 9372 9840 81 8298 8713 9149 9606 10086 82 8500 8923 9371 9840 10331 83 8712 9147 9605 10085 10589 84 8925 9371 9840 10332 10848 55 9148 9605 10085 10389 11119 86 9371 9840 10332 10848 11391 c I EXHIBIT 3 EMPLOYEE BENEFITS BENEFIT NON -MANAGEMENT EXEMPT NON -MANAGEMENT MIDDLE MANAGEMENT EXECUTIVE MANAGEMENT IRS allowed amount Deferred Comp. Eligible to Eligible to $1,500/calndr yr $4,500/calndr yr participate participate City contribution City contribution 4 weeks/calndr yr 4 weeks/calndr yr or cash in lieu or cash in lieu Auto Allowance Authorized mileage Authorized mileage IRS allowed amount IRS allowed amount Vacation 0 - 5/yrs 2 weeks/calndr yr 2 weeks/calndr yr 6 -15/yrs 3 weeks/calndr yr 3 weeks/calndr yr Over 15 4 weeks/calndr yr 4 weeks/calndr yr Sick Leave Personnel Rule XIV Personnel Rule XIV Section 7 and Admin. Section 7 and.Admin. Policy III -1 (12 Policy III -1 (12 days/calendar year) days/calendar year) Bereavement Leave Personnel Rule XIV Personnel Rule XIV Section 2 (up to Section 2 (up to. 4 working days) 4 working days) Health City paid up to: City paid up to: $362.50/mo. $362.50/mo. Dental/Optical City paid for employee City paid for employee plus one dependent plus one dependent Public Employee City paid City paid Retire. System Long Term Disability City paid City paid Life Insurance City paid. City paid 1 times annual salary 1 times annual salary. Holidays 12 days/calndr yr 12 days/calndr yr (incl 1 float holiday) (incl 1 float holiday) Authorized mileage IRS allowed amount 2 weeks/calndr yr 3 weeks/calndr yr 4 weeks/calndr yr Personnel Rule XIV Section 7 and.Admin. Policy III -1 (12 days/calendar year) Personnel Rule XIV Section 2 (up to 4 working days) City paid up to: $362.50/mo. City paid for employee plus one dependent City paid City paid City paid 1 times annual salary 12 days/calndr yr (incl 1 float holiday) $367/mo (As per Admin. Policy II -11) 3 weeks/calndr yr 4 weeks/calndr yr 4 weeks/calndr yr Personnel Rule XIV Section 7 and Admin. Policy III -1 (12 days/calendar year) Personnel Rule XIV Section 2 (up to 4 working days) City paid up to: $362.50/mo. City paid for employee plus one dependent City paid City paid City paid 1 times annual salary 12 days/calndr yr (incl 1 float holiday), I EXHIBIT 3a BENEFIT NON -MANAGEMENT EXEMPT NON -MANAGEMENT MIDDLE MANAGEMENT EXECUTIVE MANAGEMENT Admin. Leave -- *5 -days *5 days **7 days Spec. Circumstances -- **Up to 5 days **Up to 5 days **Up to 5 days Relocation -- -- -- One time reimbursement Reimbursement up to $2,000. Housing Assistance -- -- -- Up to $50,000 as per Admin. Policy III -5 Voluntary Benefit Supplemental Life Ins Supplemental Life Ins Supplemental Life Ins Supplemental Life Ins Program Flexible Reimb.. Accnt. Flexible Reimb. Accnt. Flexible Reimb. Accnt. Flexible Reimb. Accnt. * Vith Department Head recommendation and approval of the City Manager. **Vith.approval of the City Manager. TEMPORARY CLASSIFICATIONS CLASSIFICATION TITLE GRADE Temp. Admin. Intern (College Grad) N/A Temp. Admin. Intern (College Senior) N/A Temp. Admin. Intern (College Junior) N/A Temp. Admin. Intern (High School) N/A Temp. Pool Manager 26 Temp. Asst. Pool Manager 18 Temp. Lifeguard III 15 Temp. Lifeguard II 12 Temp. Lifeguard I 4 Temp. Recreation Program Coord. 16 Temp. Senior Recreation Leader 9 Temp. Recreation Leader 2 Temp. Day Camp Counselor N/A Temp. Groundskeeper N/A Temp. Clerk N/A Temp. Court Referral Supervisor N/A Temp. Maintenance Worker N/A EXHIBIT 4 HOURLY RATE $ 9.98 8.86 7.76 5.54 12.51 10.29 9.57 8.89 7.31 9.80 8.27 6.97 5.54 8.40 8.40 8.40 8.40 RESOLUTION NO. 91-105 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING AND ADOPTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 1991-92. The City Council of the City of Santa Clarita hereby resolves as follows: SECTION 1: The City Council of the City of Santa Clarita hereby finds and determines: A. That the Department of Finance has notified the City of the change in the California per capita personal income and such change is 4.144 for the prior calendar year. B. That the City also has the option to use the change in the local assessment roll due to local nonresidential construction in lieu of the California per capita personal income change; however, the State nor the County of Los Angeles has this information at this time. C. That the Department -of Finance has notified the City of the change in population of the City and the entire Los AngelesCountyin which the City has the option to use the greater percentage change, which change is an increase of 7.014 for the City of Santa Clarita for the prior calendar year. D. That, pursuant to California Constitution Article XIIIB, Section 1 and Government Code sections 7900 et sea., and pursuant to the guidelines set forth by Proposition 111, the City appropriations limit must be adjusted for changes from the base year of 1986-87 to the fiscal year ending 1992 by the changes in the California per capita personal income and in population. E. That the appropriations limit documentation applicable to this Resolution has been available for public inspection for fifteen days prior .to approval by the City council, pursuant to Government Code section 7910. SECTION 2. That the appropriations limit for the City of Santa Clarita for fiscal year.ending June 30, 1992 is $ 87,985,929. SECTION 3. That the City Clerk shall certify to the adoption of this Resolution. ATTEST: PASSED, APPROVED AND ADOPTED this day of 1991. CITY CLERK MAYOR STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF SANTA CLARITA ) I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita, at a regular meeting thereof, held on the day of 1991, by the following vote of the Council: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS ABSENT: CITY CLERK The. Appropriations Limit, established by the State of California per Article XIIIB of the California State Constitution, sets a limitfor the .annual appropriations of tax proceeds for all municipalities - Article XIIIB was recently amended by Proposition 111 to change the method of calculating the annual appropriations limit. Prior to Proposition 111, the annual appropriations limitwasadjusted annually by the change in the cost of living or by the change in California per capita personal income, whichever was less and bythe percentage change in the population of the City. Under the new guidelines set forth by Proposition 111, the annual appropriations limit will not exceed a base year adjusted by the change in population of the City or the County combined with either the change in California per capita personal income or the change in the local assessment roll due to local nonresidential construction. Proposition 111 also changed the base year for all municipalities to 1986-87. Starting with a base year limit of $47,350,022 for 1986-87 and increasing it to the 1991-92 limit by using the guidelines set forth in Proposition 111, the calculation would be as follows: A. Computation of 1987-88 limit Add 1986-87 limit $47,350,022 Change in Personal Income ' increase of 3.474 1,643,046 $48,993,068 Change in Population increase of 12.824 6,280,911 APPROPRIATIONS LIMIT 1987-88 $55,273,979 B. Computation of 1988-89 limit Add 1987-88 limit $55,273,979 Change in Personal Income increase of 4.664 2,575,767 $57,849;746 . Change in Population increase of 12.294 7,109,734 APPROPRIATIONS LIMIT 1988-89 64 C. Computation of 1989-90 limit Add 1988-89 limit $64,959,480 Change in Personal Income increase of 5.194 3,371,397 $68,330,877 Change in Population increase of 5.854 3,997,356 APPROPRIATIONS LIMIT 1989-90 $72,328,234 D. Computation of 1990-91 limit Add 1989-90 limit $72,328,234 Change in Personal Income increase.of 4.21`! 3,045,019 $75,373,252 Change in Population increase of 4.754 3,580,229 APPROPRIATIONS LIMIT 1990-91 E. Computation of 1991-92 limit Add 1990-91 limit $78,953,482 Change in Personal Income increase of 4.144 3,268,674 $82,222,156 Change in Population increase of 7.014 5,763,773 APPROPRIATIONS LIMIT 1991-92 578,953,482 587,985,929