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Home My WebLink About1991-11-26 - AGENDA REPORTS - RENEWAL GOLDEN BEAR TREE CONTR (2)AGENDA REPORT City Manager Approval Item to be presented by: CONSENT CALENDER DATE: November 26, 1991 SUBJECT: Renewal of Golden Bear Tree DEPARTMENT: Parks and Recreation Jeff Kolin 4��d* I Trimming Contract At the October 9th, 1990 regular scheduled meeting, City Council had awarded a tree trimming contract to Golden Bear Arborist Inc., for the amount of $195,400. The contract is a one-year contract with the option to renew for two additional one-year periods. We are recommending to the City Council, the approval to renew. the -contract between the City of Santa Clarita and. Golden Bear Arborist Inc., for one additional year. The renewal shall be at the same terms and cost as the original executed contract. Golden Bear has performed excellent tree services for the City over the past two years. In addition, Golden Bear has donated bucket truck rides and trees to our many Parks and Recreation events. Golden Bear provides services for our City and Parks events above and beyond the contract requirements. We hope to continue working with them. FISCAL IMPACT Funds have been budgeted in account number 01-9200-227 in the amount of $250,000 for tree trimming services. It is recommended that the City Council approve a one-year renewal of the contract between the City of Santa Clarita and Golden Bear Arborist Inc., for $195,400, plus a 15Z emergency service provision of $29,310 for a grand total of $224,710. ATTACHMENT - October 9th, 1990 award of contract to Golden Bear. - Insert for contract renewal provision. - Insert from contract extra work/emergency work provision. RM/rmc JATzl960 APPROVED ��,ltem:jjk� AGENDA REPORT City Manager Approval Item to be presented y CONSENT CALENDAR Jeff KKoo',n DATE: October 9,.1990 SUBJECT: Award of Tree Trimming Contract DEPARTMENT: Parks and Recreation BACKGROUND On September 20, 1990, the City Clerk. opened bids -for the 1990-91 Comprehensive Street Tree Pruning Contract. The contract is a one-year contract with the option to renew at term of contract for two additional one-year periods. There are approximately 4,000 . trees that will be serviced in the first year of the contract throughout the City.. The lowest responsible bidder is a Monrovia based company, Golden Bear Arborist, at $195,400 and the only other bidder, PorshiaTree Maintenance came in at $269,824. The budget for fiscal 1990-91 street tree services is $250,000, of which $25,000 has been used to date for emergency tree work. Golden Bear Arborist successfully performed tree services for our City in fiscal year 1989-90, and we have been very happy. with the results of their services thus far. Golden Bear comes to us with a long list of references, including the City of Los Angeles, Los Angeles County and the City of Beverly Hills. FISCAL IMPACT Funds have been budgeted in account number 01-9200-227 in the amount of $250,000 for this contract, and the low bid is within the budget parameters, including the $25,000 already spent for emergency services. RECOMMENDATION It is recommended that the City Council award the contract to the low bidder, Golden Bear Arborist, Inc. in the amount of $195,400 and authorize the City Manager to execute the contract after the required bonds and insurance forms have been submitted by the contractor. ATTACHMENTS Contract.Proposal Bid List Golden Bear Total Bid Price For The Entire Contract 2-05 DAILY EQUIPMENT ON SITE - It is required that certain equipment shall be on site or within the City at all times during the duration of the contract as follows: (a) one aerial lift truck (bucket truck) with an articulating boom that has a working height of no less than 50' (b) one chipper dump truck with a loading capacity of a minimum of six yards (c).a chipper that meets OSHA approval. All equipment mentioned above must meet OSHA and DMV requirements to operate within the City limits. Exceptions to 2-05 - As part of the Contractor's work process it will be acceptable to dump debris outside of the City limits, .relieving the Contractor's obligation of daily equipment on site. 2-06 ADDITIONAL EQUIPMENT UPON REQUEST - Upon request from the City Parks and Recreation Department the Contractor shall provide additional equipment other than the required daily equipment (refer to 2-05). The equipment shall be provided within a 24 hour period upon notice from the City. The equipment is as follows: (a) stump grinder (b) root pruning machine. The Contractor shall provide said equipment at no extra cost to the City unless said equipment is required after. hours, whereas then and only then will the hourly rates' submitted on -the proposal form become in effect. The Contractor shall use late model, mechanically sound equipment. If in the opinion of the Parks and Recreation Department that equipment .used is in poor mechanical condition and causing continual breakage, the City will require the Contractor to replace said equipment with proper equipment. All cutting edges of chain saws,hand saws, pole saws, loppers, pole pruners and other cutting equipment shall be kept sharp. No ripping or tearing equipment shall be used while trimming trees. 2-07 EXTRA WORK - Extra work, when ordered and accepted, shall be paid under a written work order in accordance with the terms herein provided. Payment for extra work will be paid at the hourly rate quoted on the Proposal Form for personnel and equipment. Emergency service and after hours services will be paid at hourly rates quoted on the Proposal Form. Extra work or emergency work is to be defined as work that is requested of the Contractor by the City that entails the use of extra personnel other than the required daily personnel (2-04) or work that is requested of the Contractor beyond the normal work hours (1-02). The City may add extra work or after hours work provided the total dollar value of all such additions does not exceed 15 percent (15S) of the actual contract price. Should it be necessary to exceed this amount, the change shall be by written Supplemental Agreement between the Contractor and the City. 2-08 PAYMENTS - Monthly payments will be made to Contractor in amounts equal to the work performed for that month. The .Contractor shall submit an invoice for all payments requested. No such estimate of work performed or payments made shall be required when, in the judgment of the City Parks and Recreation Department, the work is not proceeding in accordance. with the provisions of the contract. - 16 - It shall be mutually agreed between the parties to the contract that no certificate given, with the exception of the certificate of final payments, shall be conclusive evident of the faithful performance of the contract, either in whole or in part, and that no payment shall be construed to -be in acceptance of any defective work. 2-09 EXTENSION PERIOD - At the option of -the City, and if mutually agreeable to the City and Contractor, the contract for this work may be extended over two additional one-year periods. The extension shall be based on the term, conditions and bid prices of the initial contract and may be increased or decreased annually by a percentage to be arrived at by negotiation between/ City and Contractor. 2-10 LOCAL OFFICE - The Contractor shall maintain an office with a telephone number and be able to respond to non -emergency requests within 24 hours, and provide a competent representative who can be reached during normal working hours or emergencies who is authorized to discuss matters pertaining.to this contract with the City. 2-11 EMERGENCY PHONE NUMBERS - The Contractor shall provide the City with phone number(s) of personnel to contact in the event of an emergency and shall respond to emergency requests within 24 hours. - 17 -