HomeMy WebLinkAbout1991-03-13 - AGENDA REPORTS - SC VALLEY SERVICE CENTER (2)AGENDA REPORT
City Manager Approval
Item to be presented f:
CONSENT CALENDAR Raquel Garcia
DATE: March 13, 1991
SUBJECT: Santa Clarita Valley Service Center.
DEPARTMENT: City Manager
Background
On August 14, 1990, the City Council approved the funding for the Community
Development Block Grant recommended programs. The Santa Clarita Valley Service
Center was one of the community based organizations funded for the amount of
$45,000 for services ending June 1991.
The Santa Clarita Valley Service Center, Human Relations program predominantly
benefits low and moderate income persons and is aimed at addressing a variety of
social needs and removing racial tensions in the community through various
activities such as counseling, translation and mediation services.
Recommendation
City Council to direct staff to execute a professional services agreement for
$45,000 between the City of Santa Clarita and the Los Angeles County, Department
of Community and Senior Citizens Services.
Attachment
Professional Services Agreement
RG/tn-1989
Agenda Item:—#.
AGREEMENT BETWEEN THE CITY OF SANTA CLARITA
AND THE COUNTY OF LOS ANGELES
THIS AGREEMENT is made and entered into in the City of Santa
Clarita, California, by and between the CITY OF SANTA CLARITA,
hereinafter referred to as "City", and The County of Los Angeles
including its Department of Community and Senior Citizens Services,
hereinafter referred to as "Contractor."
RECITALS
WHEREAS, City has entered into a Cooperation Agreement with the
Los Angeles County Community Development Commission to execute the
County's Community Development Block Grant ("CDBG") Program which
includes this project under the Housing Community Development Act of
. 1974, as amended, hereinafter called the "Act," and
WHEREAS, Contractor desires to participate in said program and
is qualified by reason of experience, preparation, organization,
staffing and facilities to provide services.
NOW, THEREFORE, the parties hereto agree as follows:
1. AGREEMENT. This Agreement consists.of this document and the
Project Description attached hereto and incorporated herein as
("Exhibit A") and the Budget attached hereto and incorporated herein
as ("Exhibit B").
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2. SCOPE OF SERVICES. Contractor is to perform all the
0 services set forth in Exhibit A.
3. TIME OF PERFORMANCE. Said services of Contractor are to
commence upon execution of this contract by the City of Santa
Clarita and.the County of Los Angeles through the Department.of
Community and Senior Citizens Services, and shall be completed no
later than June 30, 1991.
4. AGREEMENT ADMINISTRATION. The Contractor Administrator, or
his or her designee, hereinafter called'"City Project Coordinator,*
shall have authority to act for City in the administration of this
Agreement consistent with the provisions contained herein.
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exceeding the sum of forty-five thousand no/100 dollars ($45,000),
which payment shall constitute full and complete compensation for
Contractor's services under this Agreement. Said compensation will
be paid by the City out of Community Development Block Grant
("CDBG") funds for the fiscal year indicated in Exhibit B. Said
funds shall be paid upon approval and execution of the contract by
the City.
6. EXPENDITURES. Expenditures made by Contractor in the
operation of this Agreement shall be in strict compliance with
provisions of this Agreement.
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5. COMPENSATION AND METHOD
OF PAYMENT. For
performance of such
services, the City will pay
Contractor an amount
of money not
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exceeding the sum of forty-five thousand no/100 dollars ($45,000),
which payment shall constitute full and complete compensation for
Contractor's services under this Agreement. Said compensation will
be paid by the City out of Community Development Block Grant
("CDBG") funds for the fiscal year indicated in Exhibit B. Said
funds shall be paid upon approval and execution of the contract by
the City.
6. EXPENDITURES. Expenditures made by Contractor in the
operation of this Agreement shall be in strict compliance with
provisions of this Agreement.
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7. BUDGET MODIFICATIONS.- City Project Coordinator may grant
• budget modifications to this agreement for the movement of funds
within the budget categories identified in Exhibit B when such
modifications:
a. Do not exceed $10,000 per budget cost category;
b. Are specifically requested by Contractor;
c. Do not alter the amount of compensation with.this
Agreement;
d. Do not change the project goals or scope of services;
e. Are in the best interest of the City and Contractor in
performing the scope of services under this.Agreement;
f. Related to salaries, are in accordance with applicable
salary ordinances or other laws applicable; and
g. City Project Director, subject to the restrictions in
Section 18 and 24 may authorize reallocation of Budget
line items and other items within Santa Clarita Valley
Service Center.
8. COMPLIANCE WITH LAWS. All parties agree to be bound by
applicable, federal, state and local laws, ordinances, regulations,
and directives as they pertain to the performance of this
Agreement. This Agreement is subject to and incorporates the terms
of the Act; 24 Code of Federal Regulations, Part 570, Chapter V;
U.S. Office of Management and Budget Circulars A-87, A-95, and A-102
revised as modified by 24 CFR 570.310; and the Los Angeles County
Community Development Commission Auditor -Controller Contract
. Accounting and Administration Handbook.
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S9. PROGRAM EVALUATION AND REVIEW. Contractor shall make
available for inspection its performance, financial and.all other
records pertaining to performance of this Agreement to authorized
Los Angeles County Community Development Commission personnel, and
allow the -City to inspect, evaluate and monitor its facilities and
have access to program operations and activities including the
interview of Contractor and program participants as required by the
City. Facilities include all files, records,.and other documents
related to the performance.of this Agreement. Activities include
attendance at staff, board of directors, advisory committee, and
advisory board meetings, and observation of on-going program
functions. Contractor will insure the cooperation of its staff and
board members in such efforts. City Project Coordinator or his
designee will conduct periodic program progress review. These
reviews will focus on the extent to which the planned program has
been implemented and measurable goals achieved, effectiveness of
program management, and impact of the program. Contractor agrees to
submit all data that are necessary to complete the Annual Grantee
Performance Report and monitor program accountability and progress
in accordance with applicable Housing Urban Development ('HUD")
requirements.
10. EXPENDABLE PERSONAL PROPERTY. Expendable personal property
refers to all tangible personal property other than nonexpendable
person property. All purchased expendable property with a unit
value of one thousand dollars($1,000) or more per unit must have
• the prior written approval of the City Project Coordinator.
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11. NONEXPENDABLE PROPERTY. A record shall be maintained for
each item of nonexpendable property shall include only tangible
personal property. Any utilization of funds derived from the sale
of disposition of nonexpendable property must have prior approval of
the City and otherwise comply with all applicable laws and
regulations. In case of the Agreement's termination, the City
reserves the right to determine the final disposition of said
nonexpendable property acquired for this program, including funds
derived therefrom. Said disposition may include the City taking
possession of said non -expendable property.
12. REPORTS AND RECORDS. Contractor agrees to prepare and
submit financial, program progress, monitoring, evaluation and other.
. reports as required by City. Contractor shall maintain, and permit
on-site inspections of, such property, personnel, financial and
other records and accounts as are considered necessary by City to
assure proper accounting for all Agreement funds. Contractor will
ensure that its employees and board members furnish such information
which, in the judgement of City representative, may be relevant to a
question of compliance with contractual conditions with City
directives, or with the effectiveness, legality and achievements of
the program.
13. JOINT FUNDING. For programs in which there are sources of
funds in addition to those identified in Exhibit B, Contractorshall
provide proof of such funding. •The City shall not pay for any
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services provided by Contractor which are funded by other sources.
All restrictions and/or requirements provided in this Agreement
relative,to accounting, budgeting, and reporting apply to the total
program regardless of funding sources.
14. ASSURANCES. Contractor hereby assures and certifies that
it has complied with the Act, applicable regulations,
policies, guidelines and requirements, OMS Circular A-87, A-95,and
A-102 and that it will comply with all applicable Federal , State
and City laws and regulations as they relate to acceptance and use
of Federal funds for this Federally assisted program. Also,
Contractor gives assurance and certifies with respect to the program
specified in Exhibit A that it will comply with all the provisions
of 24 Code of Federal Regulations 570.307, except sections -(d) and
(e), which pertain to assurances required of program applicants.
Furthermore, Contractor gives assurances and certifies that it will
comply with the provisions of 41 Code of Federal Regulation 60-1.4
and 24 Code of Federal Regulations 135.20 each of which are
incorporated herein by this reference. Contractor further assures
and certifies that it will comply with any future amendments or
changes to said required assurances and that during the term of this
agreement will maintain current copies of assurances at the address
specified in Section 37 below.
15. INDEMNIFICATION AND HOLD HARMLESS. Contractor, agrees to
indemnify, defend, and hold harmless City, its agents, elected and
appointed officers, and employees from and against any and all
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liability, expense, including defense costs and legal fees, and
claims for damage of any nature whatsoever, including but not
limited to, bodily injury, death, personal injury, or property
damage arising from or connected with Contractor's operations on its
services hereunder. Without limiting Contractor's indemnification
of City, Contractor shall provide and maintain at its own expense
during the term of this Agreement a program of insurance
satisfactory to City's Risk Manager covering its operations
hereunder as specifically defined in Exhibit C to this Agreement.
The Contractor shall provide the City with proof of self insurance
to comply with specified insurance requirements.
16. FAILURE TO PROCURE INSURANCE. Failure on the part of
Contractor to procure or maintain required, insurance shall
constitute a material breach of Agreement under which City may
immediately terminate this Agreement or, at its discretion, procure
or renew such insurance and pay any and all.premiums in connection
therewith, and all monies so paid by City shall be repaid by
Contractor to City upon demand or City may offset the cost of the
premiums against any monies due to Contractor from City.
17. AUDITS. Contractor program will be audited in accordance
with the policy of the Los Angeles County, Community Development
Commission and funding source guidelines. Audits may also be
conducted by Federal, State or City funding source agencies. The
City or its authorized representative shall, at all times, have
access for the purpose of audit or inspection to any and all books,
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documents, papers, records, property, and premises of Contractor.
Contractor's staff will cooperate fully with authorized auditors
when they conduct audits and examinations of program. If
indications of misappropriation or misapplication of the fund of
this Agreement cause the City to require a special audit, the cost
of the audit will be encumbered and deducted from this Agreement
budget. Should the City subsequently determine that the special
audit was not warranted, the amount encumbered will be restored to
the Agreement budget.
18. AUDIT EXCEPTIONS BY STATE AND FEDERAL AGENCIES. Contractor
agrees that in the event the program established hereunder is
subject to audit exceptions by appropriate State and Federal audit
agencies, it shall be responsible for complying with such exceptions
and paying the Los Angeles County Community Development Commission
the full amount of City's liability to the funding agency resulting
from such audit exceptions.
19. ACCOUNTING. Contractor must establish and maintain on a
current basis an adequate accrual accounting system in accordance
with generally accepted accounting principles and standards.
20. AFFIRMATIVE ACTION. Contractor shall make every.effort to
ensure that all projects funded.wholly or in part by CDBG funds
shall provide equal employment and career advancement opportunities
for all qualified individuals, regardless of race, sex, age, creed,
religion, national origin or handicapped status. In addition,
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Contractor shall make every effort to employ residents of the area
. and shall keep a record of the positions that have been created
directly or as a result of this program.
21. DISCRIMINATION. No person shall, on the grounds of age,
race, sex, creed, color, religion,.or national origin, be excluded
from participating in, be refused the benefits of, or otherwise be
subjected to discrimination in any activities, programs, or
employment supported by this Agreement.
22. CONFLICT OF INTEREST. Contractor, its agents and employees
shall comply with all applicable federal, state, county, city laws
and regulations governing conflict of interest.
• 23. USE OF FUNDS. All funds approved under this Agreement
shall be used solely for costs approved in the program budget for
this Agreement. Agreement funds shall not be used as a cash
advancement, to guarantee payments for any non -program obligations,
or as loans for non -program activities. Separate financial and
program records shall be kept for each funding source.
24. RELATIONSHIP OF PARTIES. Contractor will be acting in an
independent capacity and not as an agent, employee, partner, joint
venturer, or associate of the City. The employees or agents of
Contractor shall not be deemed or construed to be the agent or
employees of the City for any purpose whatsoever.
25. CHANGES. The City may, from time to time, request changes
• in the.Scope of Services of Contractor to be performed hereunder.
Such changes, including any increase or decrease in the ,amount of
Contractor's compensation, which are.agreed upon by and between the
City and Contractor shall be incorporated into this Agreement by
written amendments.
26. CHANGES IN GRANT ALLOCATION. The City reserves the right
to reduce the grant allocation when the City's fiscal monitoring
indicates that Contractor's expenditures will result in unspent fund
at the end of the program year. Changes in the grant allocation .
will be done -after incorporated into this Agreement by written
amendments.
• 27. PERSONNEL POLICIES. City may review Contractor's personnel
policies and may make available to Contractor personnel policies
developed by City. City personnel policies are optional with
Contractor, unless City verifies personnel management problems
during the Agreement period, in which instance City's Project
Coordinator may require use of City developed personnel practices,
including use of City Personnel Policies, as a condition of
continued funding of future Agreement awards. Personnel policies.
include, but are not limited to, staff size and levels, salaries,
supervisory -subordinate ratios, consultant -fees, fringe benefits and
other related matters.
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28. NEPOTISM. Contractor shall not hire nor permit the hiring
of any person to fill a position funded through this Agreement if a
member of that person's immediate family is employed in an
administrative capacity by Contractor. For the purposes of this
section, the term "immediate family' means spouse, child, mother,
father, brother, sister, brother-in-law, sister-in-law,
father-in-law, mother-in-law, son-in-law, daughter-in-law, aunt,
uncle niece, nephew, step-parent, and step -child. The term
"administrative capacity" means having selection, hiring,
supervisory or management responsibilities, including serving on the
governing body of Contractor.
29. RELIGIOUS AND POLITICAL ACTIVITIES. Contractor agrees that
funds under this Agreement, will be used exclusively for performance
. of the work required under this Agreement, and that
no funds made available under this Agreement shall be used to
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promote religious or political activities in connection with the
performance of this Agreement.
30. FISCAL LIMITATIONS. The United States of America through
HUD may in the future place programmatic fiscal limitation(s) on
CDBG funds not presently anticipated. Accordingly, the City
reserves the right to revise this Agreement in order to take into
account actions affecting HUD program funding. In the event of
funding reduction, the City may reduce the budget of this'Agreement
as a whole or as a cost category, may limit the rate of Contractor's
authority to commit and spend funds, or may restrict contractor's
5441
use of both its uncommitted and its unspent funds. Where the Los
Angeles County Community Development Commission. has directed or
requested the City to implements reduction in funding, in whole or
as to cost category, with respect to funding for this Agreement,
City Project Coordinator may act for the City in implementing and
effecting such a reduction and in revising the Agreement for such
purpose. Where City Project Coordinator has reasonable grounds to
question the fiscal accountability, financial soundness, or
Contractor's compliance with this Agreement, City Project
Coordinator may act for the City in suspending the operation of this
Agreement or up to Thirty (30) days upon three (3) days' written
notice to Contractor of his or her intention to so act, pending an
audit or other resolution of such questions. In no event, however,
shall any revision made by the :City affect expenditures and legally
binding commitments made by Contractor before it received notice of
such revision, provided that such amounts have been committed in
good faith and are otherwise allowable and that such commitments are
consistent with BUD cash withdrawal guidelines.
31. USE OF FUNDS FOR ENTERTAINMENT. MEAL OR GIFTS. Contractor
certifies and agrees that it will not use funds provided through
this Agreement to pay for entertainment, meals, or gifts.
32. STAFF TRAVEL. Contractor shall not incur any expenditures
for travel outside of Los Angeles County, without prior written
approval of City.
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33. PURCHASE AND INVOICE DEADLINES. Contractor must purchase
all administrative equipment approved in the Agreement prior to the
last four (4) months of the Agreement.' All purchases of
administrative equipment and property must be in the possession of
Contractor prior to the last three (3) months of the Agreement.
After City approves administrative equipment necessary for
Agreement performance, Contractor may purchase from private vendors,
provided requirements are met as specified in the Los Angeles County
Community Development Commission Auditor -Controller's Contract
Accounting and Administrative handbook,which is on file with the
City's Finance Administration Department, and.incorporated herein by
reference.
34. FINANCIAL PHASE OUT PERIOD. Contractor agrees to complete
all. necessary financial phase out procedures required by the City
Project Coordinator, or designee, within period of not more than
forty-five (45) calendar days from the expiration date of this
Agreement. This time period will be referred to as -the financial
phase out period. The City is not liable to provide reimbursement
for any expenses or costs associated wit this Agreement after the
expiration of the financial phase out period, those funds not paid
to Contractor under this Agreement, if any, may be immediately
reprogrammed by City into other eligible activities in the City.
The City Project Coordinator, or designee, shall request a final
financial audit for activities performed under this Agreement at the
expiration of the final phase out period.
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35. NOTICES. Notices between the City and Association shall be
made by registered or certified mail, postage paid, return receipt
requested, to the following:
If to City:
City of Santa Clarita
23920 Valencia Boulevard, Suite 300
Santa Clarita, CA 91355
Attn: Raquel Garcia
If to Contractor:
County of Los Angeles
Department of Community and Senior Citizens Services
317 West Sixth Street
Los Angeles CA 90020
Attn: Sue Widman, Fiscal Division
36. ASSIGNMENT. This agreement is not assignable by Contractor
without the express written consent of the City. Any attempt by
Contractor to assign any performance of the terms of this Agreement
. shall be null and void and shall constitute a material breach of
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this Agreement.
37. TERMINATION AND TERMINATION COSTS. This Agreement maybe
terminated at any time by either party upon giving thirty (30) days
written notice. City may immediately terminate this Agreement by
written notice upon the.termination, suspension, discontinuation or
substantial reduction in CDBG funding for the Agreement activity, or
if,for any reason the timely completion of the work under this
Agreement is rendered improbable, infeasible or impossible. In such
event, Contractor shall be compensated for all services rendered and
all necessarily incurred costs performed in good faith in
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accordance with the terms of this.Agreement that have not been
• previously reimbursed, to the date of said termination to the
extent CDBG funds are available.
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38.. ENTIRE AGREEMENT. This writing with attachments,
constitutes the entire agreement between City and Contractor. There
are no oral agreements or amendments between parties. This
Agreement shall not be amended, except in writing, executed by both
parties to this Agreement.
Dom
Executed on this 12th day of February ,1991 at the
City of Santa Clarita.
City Clerk
Approved as to forma
City Attorney
RG/tn-1826
rI
L-A
n
Mayor of Santa Clarita
4At6. Pu1i"
Los Angeles County, Department of
Community and Senior Citizens
Services
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COUNTY OF LOS ANGELES
DEPARTMENT OF COMMUNITY AND SENIOR CITIZENS SERVICES
SANTA CLARITA SERVICE CENTER
SCOPE OF SERVICES
EXHIBIT A
Purpose and Beneficiaries.
Under the administration of the Los Angeles County
Department of Community and Senior Citizens Services, the
Santa Clarita Valley Service Center will provide a variety
of public social services to.the City of Santa Clarita, as
well as the Castaic/Val Verde areas of the Santa Clarita
Valley for low and moderate income residents. The
Community Development Block Grant will be used to continue
the services provided by the Human Relations program, a
recent program now in its second year and also allow for
the expansion of other public social services.
Prosect Scone
The Human Relations program predominantly benefits low and
moderate income persons. It is a program aimed at,
addressing social needs and removing racial tensions in
the community through various activities. These
activities take many forms. Examples include: providing
intermediaries for police/resident relations; providing
support for and facilitating the City's neighborhood
improvement programs and efforts in the East Newhall area.
The City of Santa Clarita.Community Development Block
Grant program -funds will be used to maintain the current
public social service level of the Human Relations program
as well'as other services currently provided. These
services include the following:
a) Counseling on neighborhood improvement programs
such as: home rehabilitation and home
improvements, social security, paralegal and
immigration problems; food, clothing and homeless
shelter services.
b) Translation and forms processing.
c) Food, clothing and homeless shelter direct
assistance on emergency basis.
d) Network with a variety of community organizations,
with impact on the welfare of the residents of the
target areas.
e) Provide mediation services as means to resolve
personal and community conflicts.
Page 2
. The Santa Clarita Valley Service Center proposes to serve
a minimum of client volume of 5,000 service units. These
figures are based on current staffing levels and number of
tenant agencies operating at the Center'.
,An eligible applicant is defined as a household consisting
of one or more persons who occupy a single family detached
house, where the household income does not exceed the low
and moderate income limits, established by the United
States Department of Housing and Urban Development
Section 8 income criteria.
Documentation and Reports
The Santa Clarita Valley Service Center is to provide a
copy of the monthly program progress report of which a
copy will be forwarded to the City by Los Angeles County
Department of Community and Senior Citizens Services by
the 15th of each month. This report.will indicate program
performance activities for each prior month. Reports will
include monthly progress on program performance goals
regarding:
1. Client volume of service units.
2. Statistics indicating that at least 51% of
. program participants are low and moderate
income persons based on HUD Section 8 income
criteria. Client income documentation will be
on file.
3. Number of tenants groups and agencies
operating out of service center.
RG/tn-1832
EXHIBIT B
COMMUNITY DEVELOPMENT COMMISSION
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
ACTIVITY BUDGET
Original XX Amendment rK
t. OPERATING AGENCY:
NEWAN
2'. PROJECTTITLE:
City of Santa Clarita
Santa Clarita Valley Service Center
Human Relations Program
Address: 23920 Valencia Blvd. Ste.300
3. PROJECT NUMBER:
Santa Clarita CA 91355
4.PROJECTDURATION: 5 Months
From 2-1-91 to 6-30-91
5. PROGRAM CATEGORY:
rx FUNDING:
COBG
OTHER
Amount
Fiscal Year
Amount
Source
$ 45,000
FY 1990-91
$
$
$
g
$
$
$
$
$ –g–
Programincome
$
$ TOTAL CDBG
$ TOTAL OTHER
45,000
7. BUDGET SUMMARY:
Cost Category
COSG Sharew
Total Cost
(1) Personal Services
(2) Non -Personal Services
(3) Capital Outlays
(4) Intertund Transfers
IIIW5) TOTAL (1-4)
NOW—
'Induces Program Income
NOTE: All expenditures must be fully documented by receipts, time records, invoices, cancelled checks, inventory
records, or other appropriate documentation which completely discloses the amount and nature of the expenditures.
All expenditures must conform wrth appropriate COBG regulations and with the Auditor -Controller Handbook.
EXHIBIT C
INSURANCE REQUIREMENTS FOR SUBCONTRACTORS
• Without limiting its indemnification of the City of Santa
Clarita, each Contractor shall be required, if funded, to
provide the following certificates of insurance or evidence of
formal self insurance to meet contract requirements to the City
Project Director on or before the effective date of this
Agreement.
Workers Compensation as required by State Law.
2. Blanket Honesty Bond of at least 50% of the amount of
the grant of $25,000 whichever is.less.
3. Comprehensive General and Automobile Liabilty,
including Contractural Liability. The minimum amount
of coverage for General Liability shall be $1 million
for each occurance and $500,000 combined single limit
for Automobile Liability. Higher limits may be
required depending on the type of services provided.
4. Professional Liability in an amount of at least $1
million aggregate combined single limit, unless the
requirement has been waived in writing.
5. Property Coverage: If, under the terms of the
. Contract, the Contractor will have possession of, rent,
lease, or be loaned City -owned real or personal
property, Contractor may be required to insure the
property against fire and extended coverage perils
including vandalism and malicious mischief.
General and Automobile Liability
General liability and automobile liability policies shall be
endorsed to contain the following provisions:
A. The City of Santa Clarita and their officials,
employees, and volunteers are to be covered as insureds
with respect to liability arising out of activities
performed by or on behalf of the Contractor including
products and completed operations, premises owned,
leased, or used, and automobiles owned, leased, hired,
or borrowed.
B. The insurance coverage shall be primary insurance with
respect to'the City. Any insurance or self-insurance
maintained by the City, its officials, employees, or
volunteers shall be excess of the insurance and shall.
not contribute with it.
C. Any failure.to comply with the reporting provisions of
the policies shall not affect coverage provided to the
city.
D. Coverage shall state that the insurance shall apply
separately to each insured against whom claim is made
or suit is brought except with respect to the limits of
the insurer's liability.
E. All policies shall name The City of Santa Clarita as an
additional insured.
Notice of Cancellation or Modification
Each insurance policy shall be endorsed to state that the
coverage shall not be suspended, voided cancelled, or modified
by the other party or reduced in coverage except after thirty
(30) days prior written notice has been given to the City of
Santa Clarita.
Self Insurance
Where a Contractor is totally self insured for any of the
coverages required,.or where deductible or self insured
retentions exceed the limits of coverage required, evidence of
a formal funded program of self insurance will be accepted in
lieu of commercial insurance. The Contractor shall fully
protect the City in the same manner" -as their interest would
have been protected had commercial insurance been in effect.
Acceptable Insurance Carriers
Acceptable insurance coverage shall be placed with carriers
admitted to write insurance in California, or carriers with a
rating of or equivalent to A:VIII by A.M. Best & Company. Any
deviation from this rule shall require specific approval in
writing from the City Risk Manager.
Indemnification
Each Contractor shall indemnify and hold harmless the City of
Santa Clarita and their officials, employees, and volunteers
against any claims for injury, damage, loss, cost, or expense
resulting from their actions.
No funds will be advanced, reimbursed or dispersed until all
insurance requirements have been met and evidence of said
insurance consisting of Certificate of Insurance and original
endorsements as required have been reviewed and approved as
being sufficient by the City Risk Manager.
In case of failure on the part of the Contractor to procure or
maintain required insurance, City Risk Management Section may,
at its discretion; procure or renew such insurance and pay any
and all premiums in connection therewith, and all monies so
paid by City shall be repaid by Contractor to City upon demand
or City may set off the cost of the premiums against any monies
• due to Contractor from City.
COUNTY OF LOS ANGELES
RIMARISK
CHIEF ADMINISTRATIVE OFFICE
& /,VSC'RANC£ .NANAGE.HENT .AGE.VCI'
0 RICHARD B DIXON 1 430 GOODRICH BOULEVARD COMMERCE, CALIFORNIA 90022 12131 725 PIMA MEMBERS CF *.E 30APO
zwf AOTIM.V.ms ORk.
PEER F SCIAOAPUM
EDWARD SARWOS 4E%
NE-. nAnh
O..w EOMU100 ECEWAN
3EANE DANA
MICHAEL ANTC%C',C�
February 25, 1991
Ms. Raquel Garcia, Administrative Assistant
City of Santa Clarita
23920 Valencia Blvd., Suite 300
City of Santa Clarita, CA 91355
Dear Ms. Garcia:
?ICATE OF SELF-INSURANCE
SCV SERVICE CENTER
Please accept our certification that self-insurance in therequired
amounts will apply with respect to liability arising from the
County's acts or omissions under the subject Agreement.
As it is not unusual for an organization of our size to self -
insure substantial portions of its risk exposures, commercial
insurance or certifications may not be available. Your acceptance
of this letter and the attached Certificate of Self -Insurance will
simplify administration and reduce expenses for us both.
Please call me at (213) 725-7380 if -you need further information
to report a claim under this indemnification.
Sincerely,
RICHARD B. DIXON
Chief Administrative Officer
Rudy Al rez, Chief
Property and Casualty Division
RBD: RA: al
Attachment
c: Herb Oberman, Community and Senior Citizen Services
ltrl/certs-rEwd
�1
U
COUNTY OF LOS ANGELES
CERTIFICATE OF SELF-INSURANCE
.With respect to the interests of:
(Agreement Title SCV Service Center
or Program)
Program Coordinator: Herb Oberman Phone: (818) 897-2909
Between the County of Los Angeles and:
(Name and
Address of
Party
Indemnified)
Contact Person: Raquel Garcia Phone (805) 255-4394
In Connection With:
(Subject or
Location)
SCV Service Center
This is to certify that self-insurance coverage indicated below applies with
respect to the -above activity as stipulated in the referenced agreement.
The limits of such self-insurance coverage are warranted to meet or exceed
those specified in said agreement to the extent permitted by State Law.
This coverage will terminate upon the completion or satisfaction of the
requirements of said agreement or may be terminated sooner upon thirty days
written notice -to the named party at the address shown above.
Type of Coverage:
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For further information or in event of a claim, contact:
Certified by:
Property and Casualty Division
Coverage Effective:
Date Issued: February 25, 1991
0crtMcerts-fQ
County of Los Angeles
Property and Casualty Division
1436 Goodrich Boulevard
Commerce, CA 90022
Phone: (213) 725-7380