HomeMy WebLinkAbout1991-04-23 - AGENDA REPORTS - SIERRA HWY PROJ 89 18 BID (2)CONSENT CALENDAR
DATE: April 23, 1991
AGENDA REPORT
City Manager Approval
Item to be presented b :
John E. Medina
SUBJECT: SIERRA HIGHWAY @ RAINBOW GLEN DRIVE - PROJECT 89-18
BID AWARD
DEPARTMENT: Public Works��
BACKGROUND
On March 13, 1991, the City Council authorized the -advertisement of the subject
project, the installation of traffic signals at Sierra Highway and Rainbow Glen
Drive. Two-thirds of the intersection is under the State's jurisdiction and
one-third is the City's. Costs for construction and maintenance will be
prorated as such. The traffic signal system will be maintained by the State.
Under the terms of Cooperative Agreement No 3973 between the City and State of
California, the City is to design and administer the construction contract under
the State's permit issued by Caltrans on February 4, 1991.
On Tuesday, April 2, 1991, the following bids were received by the City Clerk.
COMPANY BID AMOUNT
1. Intersection Maintenance Service $86,300
2. Steiny and Company 89,122
3. Raymor Electric 99,989
The Engineer's estimate for this project is $106,980. Initial cost estimates
include construction and.engineering. Payment of $113,840 has been approved
for the State's share of the costs of construction based on the initial
estimate as outlined in District Agreement No. 3973. $62,000 has been
budgeted in Account No. 25-96042-227 for the City's share to cover contract
administration, inspection and construction.
Staff recommends that the project be awarded to Intersection Maintenance
Service, the low bidder. This contractor possesses the necessary Contractor's
license and is a member in good standing. The bid of $86,300 was reviewed for
accuracy and conformance to the contract documents and was found to be
complete. This contractor has performed similar work for the cities of
Irvine, Fullerton and Huntington Beach, all of which indicated satisfactory
performance.
It should be noted that this is a conditional award, pending receipt of the
State's deposit for their share of the cost of the project. Under the terms
of the Cooperative Agreement, if the City elects to award the project before
receipt of the State's deposit, it assumes the risk of obligating itself for
the total cost of the project. The State anticipates that receipt of the
deposit is due within two to three weeks.
Agenda Item: &1
SIERRA HIGHWAY @ RAINBOW GLEN DRIVE
April 23, 1991
Page 2
According to the City Attorney, this action is proper providing no contract
documents are executed prior to the receipt of the deposit. This action will
allow us to expedite the construction of this project.
RECOMMENDATION
Award the contract to Intersection Maintenance Service in the amount of
$86,300 with actual contract execution to take place after receipt of the
State's deposit.
/ce