HomeMy WebLinkAbout1991-10-08 - AGENDA REPORTS - TREE PEST CONTROL (2)AGENDA REPORT
City Manager Approval
Item to be presented b .
Jeff Kolin
CONSENT CALENDAR
DATE: k October 8, 1991
SUBJECT: Award of Tree Pest Control, Weed Abatement and Fertilization
Contract
DEPARTMENT: Parks and Recreation
BACKGROUND
On September 3, 1991, the City Clerk opened. three bids for the Tree Pest
Control, Weed Abatement and Fertilization Program for the Fiscal Year 91-92
contract. The contract is a one-year contract with the option -to renew at the
term of the contract for two additional one-year periods.
The contract will provide tree pest control services. for an estimated 8,500
trees, weed abatement services for approximately 50 linear miles of roadway,
sidepanel and median strips and fertilization of approximately 1,000 street
trees throughout the City on a scheduled and as -needed basis. The work is to
be performed on a time and materials basis with' material cost not to exceed
cost plus 15X. The total contract amount is not to exceed $75,000.
Since this is a time and material base contract, it was required of the
bidders to submit.hourly rates, day rates, weeklyrates and overtime rates of
various personnel and equipment for performing services. Those rates were
added up for bid comparison purposes.
The lowest apparent. bidder is Arbor Tree Surgery - at a combined. total bid
comparison cost of $8,275.58. The second lowest bid is Golden Bear Arborist
Inc. at a combined total bid comparison cost of $12,985.50.. The third bid
from Chem -lawn has been disqualified for unsubmitted quotes on various line
items of the contract proposal.
Arbor Tree surgery has performed similar services within the past two years at
State of California Camp San Luis Obispo and Camp Roberts. Arbor Tree
Surgery's list of references were very positive and include several contracts
in the Sacramento Valley, Sonora and Napa -Vallejo areas.
FISCAL IMPACT
Funds have been budgeted in Parks account number 01-9200-227 in the amount of
$50,000 and $25,000 in Public Works Department account 02-6507-227.' The
estimated combined total project amount is $75,000.
APPROVEDAgendalten/.4
RECOMMENDATION
It is recommended that City Council award contract to the low bidder,. Arbor,
Tree Surgery in the amount of $75,000 and authorize the City Manager to
execute the contract after the required bonds and insurance forms have ,been _
submitted by the contractor.
ATTACHMENTS
Record of bid opening
Arbor Tree Surgery Proposed Hourly Rates
SAT 1832
CITY OF SANTA CLARITA
RECORD OF BID OPENING
BID FOR: Tree Pest Control DATE: 9-3-91
TIME OF BID OPENING: 11:00 a.m.
PERSONS PRESENT: Donna.Grindey, City Clerk; Roy Miramontez, Parks
Supervisor (Arborist); Rzystyna Ghahremani, Clerk Typist
COMPANY
AMOUNT
Arbor Tree Surgery
A)
4,401.58
B)
3,874.00
Golden Bear Arborists
A)
10i%0.50
B)
2,425.00
Chemlawn
Disqualified
APPARENT LOY BIDDER: Arbor Tree Surgery
A) $4,401.58
BUDGETED ESTIMATE:
B) 3,874.00
M. GRINDEY. CITY CLERY
OF SANTA CLARITA
IxARBOR TREE SURGERY
CONTRACT PROPOSAL
HOURLY RATES
For the purpose of comparing bids the following hourly rates shall be
submitted by the bidder from sections A and B. All blanks shall be
filled in by bidder to be considered a responsive bid in respect to the
contract proposal hourly rates section.
The city reserves the right to reject bids if hourly rates submitted in
any classification appear to be highly irregular in cost and/or
comparison to what a competitive market would bare.
Submitted overtime hourly rates shall reflect work performed over an
eight (8) hour day or night within a twenty-four (24) hour period.
Overtime if needed will -.be ordered by the Director or his/her designee.
Section A.
Most often used service during the term of contract.
Pest Control Applicator Hourly Rate $ 18.81
Day ,Rate $150.00
Veekly.Rate $752.40
Overtime Hourly Rate $ 22.95
Laborer Hourly Rate $ 10.38
Day Rate $ 83.10
Veekly Rate $415.53'
Overtime Hourly Rate $ 12.63
Spray rig with a variety.of high and low pressure nozzles with +a minimum
tank capacity of 50G gallons, spray height capacity from ground level of
45', operated.
Hourly Rate $ 37:09
Day Rate $296.72
Veekly Rate _$1.483.60
Overtime Hourly Rate —_L_A3.48
Small tank sprayer, with a variety of high and low pressure nozzles with "a
minimum tank capacity of 50 gallons, operated.
Hourly Rate --1_16.28
Day Rate $ 81.40
Veekly Rate _$407.00
Overtime Hourly Rate $ 18.53
Back pack sprayer with a minimum tank capacity of 5 gallons, operated.
Hourly Rate $ 11.00
Day -Rate $88.00
Veekly Rate $440.00
Overtime Hourly Rate $ 12.20
Add total rates cost from section A for bid comparison
$ 4.401.58
Total cost from section A written in words:
Four thousand -four hundred -one dollars and
- 7 -
Section B.
* Least often used service during the term of contract:
40' to 60• height range, articulating boom truck, aerial lift or bucket
truck to be used when spraying heights above 45' from ground level,
operated
Hourly Rate $ 45.00
Day Rate $ 360.00
Weekly Rate _$1800.00
Overtime Hourly Rate _$ 55.00
Pest control Advisor Hourly Rate __$ 22.18
Day Rate $ 177.44
Weekly Rate $ 887.20
Overtime Hourly Rate $ 25.18
Arrow board or directional flashing vehicle, operated.
Hourly Rate 10.00
Day Rate $ 80.00
Weekly -Rate $ 400.00
Overtime Hourly Rate $ 12.00
Add total items listed above:
Add total rates cost from Section B for bid: comparison
$ 3.874.00
Total cost from section B written in vords:
Three thousand—eight-hundred—seventy four dollars and no/100