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HomeMy WebLinkAbout1991-06-25 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA REGULAR CITY COUNCIL MEETING June 25, 1991 6:30 P.M. City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA. 91355 AGENDA CITY CLERK ANNOUNCEMENTS Anyone wishing to address an item on the agenda should fill out a speaker's slip .and submit it to the City Clerk before the item is discussed. INVOCATION - McKeon CALL TO ORDER FLAG SALUTE ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES June 11, 1991 June 10, 1991 PUBLIC HEARING 1. GENERAL PLAN - CONSIDERATION OF RESOLUTION FOR ADOPTION OF THE GENERAL PLAN AND CERTIFICATION OF THE ENVIRONMENTAL IMPACT REPORT - RESOLUTION NO.. 91-98 - The City Council has been conducting a continued Public Hearing for consideration of the General Plan since May 28, 1991, having received public testimony and arrived at a consensus on portions of the Draft General Plan. Resolution No.. 91-98 has been prepared for Council consideration once consensus is achieved on the entire plan. RECOMMENDED ACTION: Following discussion and determination on any remaining unresolved items, adopt Resolution No. 91-98, thereby approving the City's first General Plan and Environmental Impact Report.. 2. AB 939 PLAN - NEGATIVE DECLARATION - Consistent with the mandates of AS 939 and the California Environmental Quality Act (CEQA), this date has been published for a public hearing on the environmental assessment of the City's Source Reduction and Recycling Element (SRRE) and the Household Hazardous Waste Element (HHWE). The County Local Task Force (LTF) and the California Integrated Waste Management Board (CIWMB) did not provide their comments within the 45 -day comment period. The delay in response on this City's draft plans has not permitted revisions to be completed for review by the public as required. RECOMMENDED ACTION: Continue Public Hearing to July 23, 1991. -1- City Council Agenda June 25, 1991 3. ADOPTION OF 1991/92 PROPOSED BUDGET - RESOLUTION NOS. 91-1009 91-101, 91-104, 91-105 - The City Council reviewed various components of the budget on May 28, June 3 and June 5, 1991. As a result of these meetings, several items were suggested by Council for further review. It is also necessary to approve and adopt the Gann Limit Resolution; adopt the salary Resolution reflecting a 5%. increase in salary; and amend the personnel rules regarding sick leave, holidays, and bereavement leave. RECOMMENDED ACTION: Conduct public hearing; approve changes to 1991-92 proposed budget and adopt; adopt Resolution Nos..91-104, 91-100, 91-105, and 91-101. UNFINISHED BUSINESS 4. DROUGHT COMMITTEE REPORT - The City Council had directed the Drought Committee.to submit its first report at this Council meeting. The report summarizes the Committee's assessment of the drought situation, the level of compliance with the provisions of the Ordinance and its goal of 25% overall reduction in water -consumption. RECOMMENDED ACTION: Receive and discuss the first report of the Drought Committee. 5. TRANSIT OPERATIONS CONTRACT - At the Council meeting of April 9, 1991, Council authorized a request for proposals for local, commuter, and dial -a -ride transit. The City received four proposals by the May 29th due date. Following an analysis of the proposals, staff recommends the Council enter into a contract with ATE Ryder, as the lowest bidder. RECOMMENDED ACTION: Direct staff to prepare a three year contract with ATE Ryder for the operation and maintenance of local, commuter, dial -a -ride general public, and dial -a -ride elderly and handicapped at a cost of $7,992,533 and direct the Mayor to execute the contract; grant CDBG funds in the amount of $70,000 to the SCVCOA; and contribute $35,000: in General Finds for 1991-92 to the SCVCOA. 6. CURFEW FOR MINORS - On March 26, 1991, Council adopted Ordinance No. 91-7 regarding curfew for minors. Council, at that time, directed the Sheriff's Dept. to monitor compliance and enforcement of this law and report back to Council in 90 days, regarding its effect. RECOMMENDED ACTION: Receive report from Sheriff's Department. CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. -2- City Council Agenda June 25, 1991 7. ISSUING THE NOTICE OF COMPLETION FOR THE NORTH OAKS PARK POOL REHABILITATION PROJECT - The construction for the North Oaks Park pool rehabilitation per the plans and. specifications provided by Jones:and Madhavan has been completed to the satisfaction of the Director of Parks and Recreation. The contractor who has performed the work is Evans & Son, Inc. RECOMMENDED ACTION: Accept the work performed by Evans & Son, Inca and authorize release of funds held for retention and direct the City Clerk to file the Notice of Completion for the project. 8. APPROVAL OF KPMG PEAT MARWICK AS CITY'S AUDITORS - The City of Santa Clarita must have an outside audit of .its books performed annually. The City has retained the public accounting firm of KPMG Peat Marwick to perform these services.since 1988. RECOMMENDED ACTION: Approve the amendment to the agreement to allow KPMG Peat Marwick to perform the 1990-91 fiscal year audit. 9. ROTUNDA DRIVE ET AL (PROJECT 90-7) - BID AWARD; CHERRY STREET ET AL (PROJECT 90-6) - BID AWARD - On May 14, 1991, Council authorized the readvertisement of the subject projects, which provide for structural repairs and resurfacing of certain . streets. To ensure a competitive bid process, these projects were advertised with two bid alternates. RECOMMENDED ACTION: Award the Rotunda Drive et al and Cherry Street et al contract to Blacktop Materials Company and allocate final cost savings realized from these projects towards currently unfunded slurry or resurfacing projects. 10. JANITORIAL SERVICES - This item is continued from previous Council meeting of June 11, 1991, to allow reference checks on the lowest, most -qualified bidder. Executive -Suite Services, Inc. is located in Chatsworth and has submitted four satisfactory references as requested. RECOMMENDED ACTION: Direct staff to award the bid to Executive Suite Services, Inc. as the lowest, most qualified bidder. 11. NORTHEAST CORNER' MAGIC MOUNTAIN PARKWAY AND VALENCIA BLVD. PARCEL MAP NO. 22011 - A PHASE OF TENTATIVE PARCEL MAP 17362 - APPROVAL OF THE MAP AND ACCEPTANCE OF THE OFFERS OF DEDICATION - The Tentative Map was originally approved by Los Angeles County Regional Planning Commission on September 2, 1987. An extension was granted by .the City of Santa Clarita of which the deadline was September 2, 1990. The map is now ready for the Council's approval. 'RECOMMENDED ACTION: Approve the map, accept the dedications for streets, sewers, storm drains, approve and accept work agreements and improvement securities required, and instruct the City Clerk to.endorse the Certificate on the face of the map on Parcel Map3No. 22011. City Council Agenda June 25, 1991 12. AMENDMENT OF THE CHECK REGISTER (DEMAND WARRANT) PROCEDURES INCLUDING CONVERSION FROM BIWEEKLY TO WEEKLY CYCLIC — RESOLUTION NO. 91-99 — Under the current biweekly check register cycle there is often a five week delay before vendors receive payment. The delays are costly and inefficient. Based on discussions which took place at seminars on team building and customer service, it is recommended the check register procedures be amended in order to save money, gain efficiency, and establish improved relationships with vendors. RECOMMENDED ACTION: Approve and adopt Resolution No. 91-99 which includes the changes of conversion from a Biweekly to a Weekly Payment Cycle, mailing of checks subject to City Manager review, and, authorization for Hand Checks to be obtained from the Director of Finance. 13. RENEWAL OF EMERGENCY AMBULANCE SERVICE CONTRACT— — This item is on the agenda for renewal of the Emergency Ambulance Service Agreement between the City of Santa Clarita and Santa Clarita Ambulance. RECOMMENDED ACTION: Council renew contract. 14. NEWHALL RANCH ROAD BRIDGE AT BOUQUET CANYON CREEK — The Parks and Recreation Commission expressed concern with the proposed design of the flood control channel and bridge for Newhall Ranch Rd. at Bouquet Canyon Creek. The Commission voted to recommend that the Council authorize Commissioners Lyons and Weste to discuss the need= for the trail connections with Newhall Land & Farming Co. and Los Angeles County. RECOMMENDED ACTION: Authorize the Mayor to sign letters to Newhall Land & Farming Co. and Los Angeles County Public Works Dept. requesting connections for the Bouquet Canyon Trail and Newhall Ranch Rd. and Parks & Recreation Commissioners contact.Newhall Land & Farming Co. and Los Angeles County. 15. BYPASS ORDAINED COMPETITIVE BIDDING PROCESS — Government Code 3.12.270, Subsection 2 states that competitive bidding procedures and requirements may be dispensed. in orders exceeding the maximum prescribed dollar limit in the instance that a commodity can only be obtained from one particular vendor. A purchase requisition in the amount of $12,666.00 for Astro Office Products is being submitted to Council for approval as this company is the only authorized dealer in California for the requested supplies. RECOMMENDED ACTION: Council authorize staff to purchase the supplies from Astro Office Products from monies budgeted. —4— City Council Agenda June 25, 1991 16. FIELD SERVICES FURNITURE AHD EQUIPMENT — With the purchase of the Field Services facility, the need to procure items required for effective operations at minimum cost to the City 'became critical. Previously owned furniture and equipment from Saunders Management was reviewed and by procuring items from Saunders Management, the City will realize a costsavings of approximately $10,000. RECOMMENDED ACTION: Direct staff to purchase furniture and equipment from Saunders Management using funds from Account 01-4605-402. 17. DRAFT ECONOMIC DEVELOPMSHT STRATEGY — On April 9th, Council reviewed the Draft Economic Development Strategy and gave staff further direction for amending the strategy. The amended version is now ready for Council's consideration. RECOMMENDED ACTION: Council review and adopt the Draft Economic Development Strategy and direct staff to finalize the red—lined text, including any other revisions as my be noted by Council. 18. RESOLUTION NO. 91-102 — Demand Warrant 811. RECOMMENDED ACTION:. Adopt. NEW BUSINESS 19. 1991 FIVE—YEAR CAPITAL IMPROVEMENT PROGRAM — RESOLUTION N0: 91-85 — At the regularly scheduled Council meeting of May 28, 1991, Council directed that an agenda item regarding adoption of the 1991 Five—Year Capital Improvement Program be continued. The City's Capital Improvement Program provides for improvements to existing infrastructure as well as for new construction, and is intended to serve as a planning guide for the budgeting of capital. projects over the next 5 years. RECOMMENDED ACTION: Approve and adopt Resolution No. 91-85. 20. THE BUSINESS/GOVERNMENT COUNCIL TO END HOMELESSNESS — Mayor Tom Bradley of the City of Los Angeles recently authored a letter requesting all California cities to consider joining the Business/Government Council to End Homelessness. The organization's objective is to develop a population in California is on the increase. Cities all over the state are trying to find solutions to a problem that is not going away. RECOMMENDED ACTION: Approve membership for the City of Santa Clarita in the Business/Government Council to End Homelessness. 21. FUNDING REQUEST FOR CULTURAL HOMESTAY INSTITUTE — The Cultural Homestay Institute has requested that the City of Santa Clarita assist them in their efforts to send 16 local students to Russia for the first time this July as American Youth Ambassadors. The students have offered to work in a community service capacity for organizations that financially support them and are offering 25 bra. of work.from each of the 10 of them to a donor or donors for $500 per student. RECOMMENDED ACTION: Provide direction to staff. —5— City Council Agenda Jure 25, 1991 22. COMMUNITY STRATEGIC PLAN - On April 17 and 27, 1991 the City conducted its first Community Strategic Plan which was entitled "Share the Vision" and brought together 125 members of the community as well as City Council, Commissions, and staff. The final plan is now presented for review and adoption. RECOMMENDED ACTION: Review and adopt the Community Strategic Plan 1991-1994 and direct staff to implement the action plan. 23. INCREASED COMPENSATION PARRS & RECREATION AND PLANNING COMMISSIONS - ORDINANCE NO. 91-30 & 91-31 - This item is on the. agenda for potential compensation increase for the Parks & Recreation Commission and Planning Commission. This is the first potential increase since both commissions formed. Presently, Planning Commission receives $100. per meeting attended and cannot exceed $200, in one month. The Parks & Recreation Commission receives $70. per meeting attended and cannot exceed $140. in.one month. RECOMMENDED ACTION: Council select percentage increase, introduce Ordinance Nos. 91-30 and 91-31, waive further reading and pass to second reading. 24. CITY CENTRE COMMITTEE - At the continued public hearing of the General Plan of June 20, 1991, the City Centre was discussed. Councilmember McKeon has requested Council form a committee to decide on a name for the Centre. RECOMMENDED ACTION: Appoint a committee. 25. CITY COUNCIL MEETING OF JULY 23, 1991 - It has been suggested the City Council meeting of July 23rd be cancelled due to vacations of the Councilmembers. RECOMMENDED ACTION: Discuss and direct staff. PUBLIC STATEMENT (10:00 P.M.) This time has been set aside for the public to address the City Council on any item on the agenda except for the public hearings. The public may also address the Council on _items not on the agenda but those items will not be .acted upon by Council at this meeting other than to review and return without action or direct staff. PUBLIC STATEMENT (Staff) PUBLIC STATEMENT (Council) This time has been set aside for Councilmembers to direct comments to staff or the public on items of interest. CLOSED SESSION U�AY� -6- PROOF OF POSTING BY CITY CLERK CITY OF.SANTA CLARITA STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF SANTA CLARITA ) I. DONNA M. GRINDEY, do hereby certify that I am the duly appointed and. qualified City Clerk for the City of Santa Clarita; that on ..r o . [ 1y-, between the hours of 9 o'clock a.m. and 5 o'clock Pm, caused to be posted in three conspicuous public places, as required by law, the following: Cc�ty �C/o-ti c l -10 ,Ccg 1�-- I hereby certify, under penalty of perjury, that the . foregoing is. true and correct and that this certification was executed by me on-4_1 � at the City Hall, Santa Clarita, California 91. � z 21— -1 nna M. Grindey, City Clerk ity of Santa Clarita, Calif rnia