HomeMy WebLinkAbout1992-06-23 - AGENDA REPORTS - AGMT BTN CITY SCRTD SERVICES (2)CONSENT CALENDAR
DATE:
SUBJECT:
1 ' a t I IMN
BACKGROUND
June 23, 1992
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AGENDA REPORT
Cit ager pp v
Item to be presented by:
Jeff Kolin. Deputy City Manager
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AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND
SOUTHERN CALIFORNIA RAPID TRANSIT DISTRICT (SCRTD)
FOR SUPPORT SERVICES
Public Works
The City currently has an agreement with SCRTD for support services consisting of
provision and acceptance of interagency transfers, schedule and brochures printing and
distribution, bus stop sign manufacture, installation and maintenance and provision of route
and schedule information to the public.
In order to provide the best service possible to commuter passengers, it is necessary for the
City to enter into a similar agreement with SCRTD for the aforementioned services.
Due to the physical distance between the City and downtown Los Angeles and Century City;
staff has determined that it is more economical for SCRTD to perform bus stop sign
manufacture installation and maintenance as well as provide route and schedule information
distribution that would otherwise require travel by City employees to downtown Los
Angeles.
The period covered by the agreement will be from July 1, 1992 to June 30, 1993. Future
agreements will be negotiated on an annual basis corresponding to the City's fiscal year.
The City's maximum obligation under this agreement is $2,706.00.
RECOMMENDATION
Approve the attached agreement pending City Attorney concurrence and authorize the Mayor
to sign.
ATTACIRM[E iT
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Agenda ltem.
CITY OF SANTA CLARITA
SANTA CLARITA TRANSIT COMMUTER SERVICE
SUPPORT SERVICES AGREEMENT
This Agreement is between the City of Santa Clarity (City) and the Southern
California Rapid Transit District (DISTRICT).
RECITALS
WHEREAS, commuter bus service has been operating from the Santa Clarita Valley
to Downtown Los Angeles since April 7, 1980; and
WHEREAS, CITY has responsibility for operation of commuter service effective
January 2, 1992; and
WHEREAS, CITY and DISTRICT agree that coordination of their respective services
provide greater convenience and mobility for public transportation users in Los Angeles
County; and '
WHEREAS, DISTRICT and the County of Los Angeles previously have entered into
agreements to provide for Support Services and Interagency Transfers in connection with this
commuter service; and
WHEREAS, CITY and DISTRICT desire to continue to provide for support services
and interagency transfers during FY 1993.
IT IS THEREFORE, AGREED:
I. TERM
A. DISTRICT shall provide the support services described in Section II from
July 1, 1992, through June 30, 1993.
B. The Interagency Transfer Agreement described in Section IV shall be effective
from July 1, 1992, through June 30, 1993.
II. SERVICES TO BE PERFORMED
A. Customer Information
(1) DISTRICT shall provide to the public, current route and schedule
information for the Santa Clarita.Transit Commuter service Line 799 at
no cost to CITY. DISTRICT shall bill and receive payment from the
City of Los Angeles and the Los Angeles County Transportation
Commission for this service, through the Two -Year City of Los
Angeles/Countywide Telephone Information Demonstration Project .
which has been extended through June 30, 1993.
(2) CITY shall inform DISTRICT in writing within ten (10) working days
of any permanent modification or change to the 799 route or schedules.
B. Bus Stops
(1) DISTRICT shall maintain City Line 799 bus stops in Downtown Los
Angeles, replacing damaged posts, signs, decals, repainting red curbs
and moving bus stops, as necessary, and shall bill CITY for
maintenance on a proportional basis.
(2) Production and installation of signs or decals resulting from
modifications to CITY Line 799 shall be billed to CITY as new signs
or decals. DISTRICT shall produce and install CITY's new bus stop
signs and decals at CITY Line 799 stop locations at rates set forth in
Attachment A. CITY shall supply the artwork for manufacture of all
signs and decals.
C. Timetables
(1) DISTRICT shall print timetables for CITY Line 799 as requested by
CITY. Camera ready artwork for the requested timetable shall be
provided by CITY.
(2) DISTRICT shall distribute CITY timetables to existing information
centers located in the Downtown Los Angeles area.
(3) DISTRICT shall bill CITY for the production and distribution of
timetables at the rates specified in Attachment B.
D. Detours
(1) Upon request. by CITY; DISTRICT shall develop and post temporary
route detours for CITY Line 799.
(2) DISTRICT shall bill CITY for the actual costs associated with the
development and posting of route detours for CITY Line 799.
III. PAYMENT
A. DISTRICT shall maintain records of the cost of providing the services listed in
Section II. CITY shall reimburse DISTRICT for the cost of providing the
services upon receipt of monthly billings. CITY's maximum obligation for
performance of services described in Paragraph II is $2706 for FY 1993 as
specified in Attachment C.
B. DISTRICT shall not be required to provide any service which would cause the
maximum obligation to be exceeded.
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IV
C. If, at any time during the term of this Agreement or at any time after the
termination of this Agreement, authorized representatives of CITY conduct an
audit of DISTRICT regarding the services provided to CITY and if such audit
finds that CITY's dollar liability for such services is less than payments made
by CITY to DISTRICT then DISTRICT agrees that the difference shall be
either: (1) repaid forthwith by DISTRICT to CITY by cash payment, or (2) at
Director of Public Works option, credited against any future payment
hereunder to DISTRICT. If such audit finds that CITY's dollar liability for
services provided hereunder is more than payment made by CITY to
DISTRICT then the difference shall be paid to DISTRICT by CITY by cash
payment, provided that in no event shall CITY's maximum obligation for this
Agreement, as set forth herein, be exceeded.
INTERAGENCY TRANSFER
A. CITY and DISTRICT shall supply passengers on their respective transit
services, who desire to transfer to the other party's services, with an
Interagency Transfer.
B. DISTRICT shall supply Interagency Transfers to CITY Department of Public
Works for its operations free of charge. The Los Angeles County
Transportation Commission will pay the DISTRICT for the cost of printing
and handling the Interagency Transfers supplied and any delivery charges
incurred for delivery to any destination designated by CITY Department of
Public Works.
C. DISTRICT shall accept a valid Interagency Transfer as having a value equal to
DISTRICT's base fare toward the applicable DISTRICT fare. CITY shall
accept valid DISTRICT transfers as having a value equal to DISTRICT's base
fare toward the applicable CITY fare.
D. CITY and DISTRICT shall collect from the public the appropriate amount for
each Interagency Transfer issued by them and each party shall retain all
farebox revenue it receives, including transfer charges.
E. CITY and DISTRICT shall cooperate in the dissemination of information to
the public regarding the Interagency Transfer and the services offered by the
other parry.
F. CITY and DISTRICT shall notify each other in writing within ten (10) days of
implementation of changes in its operations and services which may affect
party's operations and services.
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V. INDEMNIFICATION
A. DISTRICT shall indemnify, defend and hold harmless CITY, its officers,
agents and employees, from and against any and all liability, expense,
including defense costs and legal fees, and claims for damages of any personal
injury or property damage arising from or in any way connected with
DISTRICT's service to be performed pursuant to this Agreement.
B. CITY shall indemnify, defend and hold harmless DISTRICT, its officers,
agents and employees, from and against any and all liability, expense,
including defense costs and legal fees, and claims for damages of any
personalinjury or property damage arising from or in any way connected with
CITY's service to be performed pursuant to this Agreement.
VI. TERMINATION
CITY may terminate this Agreement at any time during its term upon thirty (30) days
prior written notice to DISTRICT without liability of any sort. DISTRICT may
terminate this Agreement at any time during its term upon thirty (30) days prior
written notice to City without liability of.any sort.
VII. INSPECTION OF RECORDS
Records of DISTRICT pertaining to the provisions of services under this Agreement
shall be available for inspection by CITY during regular business hours.
VIII. NON-DISCRIMINATION
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No person shall on the grounds of race, color, religion, national origin, ancestry, age,
sex, physical or mental disability, be excluded from participation in, or be subjected
to discrimination under, this program.
DISTRICT's contract coordinator_ shall be the DISTRICT's Planning Department
Director and the CITY's contract coordinator shall be the CITY's Director of Public
Works.
C!
Production
Single sign
Double sign
Decal
Signs and Decals
ATI'ACBMENT A
SANTA CLARITA TRANSIT
COMMUTER SERVICE
Schedule of Costs for Production and Installation of
New Bus Stop Signs and Decals
Unit Cost
$16.10
19.50
2.87
Installation
$26.30
New installation of post, sign and decal and labor $200.00
per stop
111 Iai\ 0
SANTA CLARITA TRANSIT
COMMUTER SERVICE
Schedule of Timetable Production and Distribution Rates
Prices reflect all materials and labor, including printing, folding, banding and boxing. Prices
are subject to change based on the cost of paper.
*Camera-ready artwork to be supplied by CITY. New timetables cost includes typesetting
and layout, negatives and plates.
**Renin timetables are based on printing with no copy charges. A one-time cost of $100.00
per line is incurred for preparation of negatives and plates.
Distribution
Line 799 $280 per year for all locations
Quantity
Timetable Size
10001
Cost New*
Cost Rerun**
7 x 11 -- 4 panels
20
$ 741.75
$ 684.51
30
875.52
741.88
40
.1,038.57
981.34
50
1,232.41
1,175.17
60
1,366.09
1,308.85
7 x 16 1/2 -- 6 panels
20
$ 787.12
$ 736.56
30
936.03
918.50
40
1,181.08
1,130.51
50
1,323.65
1,273.08
60
1,526.91
1,476.34
7 x 22 -- 8 panels
20
$ 955.62
$ 905.05
30
1,266.35
1,227.08
40
1,607.23
1,474.08
50
1,843.25
1,792.69
60
2,138.91
2,075.23
Prices reflect all materials and labor, including printing, folding, banding and boxing. Prices
are subject to change based on the cost of paper.
*Camera-ready artwork to be supplied by CITY. New timetables cost includes typesetting
and layout, negatives and plates.
**Renin timetables are based on printing with no copy charges. A one-time cost of $100.00
per line is incurred for preparation of negatives and plates.
Distribution
Line 799 $280 per year for all locations
ATTACEMIENT C
SANTA CLARITA TRANSIT
COMMUTER SERVICE
Summary of Estimated Costs by Support Service Category
Service Description Estimated Cost
Customer Service
• Telephone Information (Covered under LACTC/City of
• Complaint Forwarding and Monitoring Los Angeles Two -Year Telephone
Information Demonstration Project
MOU Extension)
Timetable Production and Distribution
• Production $1,180
(based on 401)
• Distribution 280
Stops and Zones
• Installation and Maintenance $1.000
Subtotal 2,460
Contingency at 10% 246
TOTAL $2,706
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ATTACH.bus
• IN WITNESS WIiEREOF, the parties hereto have caused the Agreement to be
executed by their respective duly authorized officers.
CITY OF SANTA CLARITA
By:
MAYOR
Date:
ATTEST:
By:
CITY CLERK
APPROVED AS TO FORM:
By:
CITY ATTORNEY
MP:rd
support.bus
SOUTHERN CALIFORNIA RAPID
TRANSIT DISTRICT
Date:
By:
DISTRICT SECRETARY
By:
GENERAL COUNSEL
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