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Home My WebLink About1992-11-24 - AGENDA REPORTS - AGMT STATE LOCAL TRANS PROJ (2)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT: BACKGROUND AGENDA REPORT November 24, 1992 i Clry Manager Approval Item to be presented by: `kA Anthony J. Nisich ► 4 PROGRAM SUPPLEMENT AGREEMENTS FOR TRANSPORTATION PARTNERSHIP PROJECTS Community Development STATE/LOCAL The State/Local Transportation Partnership Program identifies and participates In funding locally supported projects, and the following projects have been previously approved by Caltrans for participation in this program: • 1991-92 Annual Overlay Program (Project No. 91-09 -Supplement Nos. 006, 008, and 011) -This project provided for overlay of Newhall Avenue, Soledad Canyon Road, and Valencia Boulevard. • Sierra Highway north of Soledad Widening and Restriping (Project No. 91.13 - Supplement No. 007) - This project provided for dual left turn medlan, and widening of lane widths. • Soledad Canyon Road east of Sand Canyon Road Widening (Project No. 91-04 - Supplement No. 009) - This project provides for street, drainage, utility undergrounding, and street lighting Improvements on Soledad Canyon Road between Sand Canyon Road and Shadow Pines Boulevard. • Commuter Rail Station (Project No. 91-17 - Supplement No. 010) = This project provided for Commuter Rail, Street, and traffic signal Improvements. Caltrans' procedures for the Partnership Program requires the execution of a Local Agency -State Master Agreement. In addition, a Program Supplement must be executed for each approved project. On January 28, 1992 Council. approved Master Agreement No. SLTPP•5450. At this time staff recommends processing Supplement Nos. 006, 007, 008, 009, 010, and 011 forthe above mentioned projects. Approve Program Supplement Nos. 006 thru 011 to the State/Local Entity Master Agreement, and direct staff to process this supplement through Caltrans. ATTACHMENT Program Supplement Nos. 006 thru 011 to State/Local Agreement No. SLTPP-5450. sitppsa.jcd APPROVED Transportation Partnership _Prooram— --- —� Agenda (tem: Date:. September 28, 1992 PROGRAM SUPPLEMENT No. 006' Location: 07-LA-O-SCTA to Project Number: SB93-5450(057) STATE -LOCAL TRANSPORTATION I E.A. Number: 07-928623 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5450 This Program Supplement is hereby incorporated into the State -Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between. the Local Entity and the State on 03/09/92 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 .of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. approved by the Local Entity on (See copy,attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: NEWHALL AVE.: SAN FERNANDO ROAD TO 5,500' NORTH TYPE OF WORK: OVERLAY PAVEMENT LENGTH: 1.0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Construction/Construction Engineering/Contingencies Estimated Cost State Share Funds Matching Funds IFY93 $ 58843 Local OTHER OTHER $ 313502 FY94 $ OI$ 254659I$ 0 $ 0 FY95 $ 0 CITY OF SANTA CLARITA STATE OF CALIFORNIA Department of Transportation By By CHIEF, LOCAL STREETS AND ROADS BRANCH Date Date Attest Title I hereby Certify upon my personal knowledge that budgeted funds are available for this encumpbrance: Accounting Offic Date �/ L $ 58843.00 Chapter Statutes I Item Yearly Program ISCI Fund Source I AMOUNT 587 1992 2660.101•D42 92.93 20.25.010.100 C 258010 042.7 5884' Page 1 of 2 0 07-LA-0-SCTA SB93-5450(057) SPECIAL COVENANTS OR REMARKS DATE: 09/28/92 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program..and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State -Local Transportation Partnership funds payable by the State.shall not exceed $58843 to be encumbered and reimbursed as follows: FY 92-93 $ 58843 FY 93-94 0 FY 94-95 0 Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2. After completion of all work under this agreement and • after all costs are known, LOCAL ENTITY shall have a financial audit of the project costs performed. The audit report is due by December 30th following the fiscal year of the project completion and must provide specific responses to the five criteria specified in paragraph 9 of the Master Agreement. • 3. The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. 4. within 120 days of project completion a Final Report of Expenditures must be transmitted to the Caltran's District Local Streets and Roads Engineer. 5. A Final Audit must be completed and transmitted to.the Caltran's District Local Streets and Roads Engineer by December 30th (the State fiscal year following project completion). 6. The Reimbursement Ratio for this Cycle 3 (92/93) project is 21.570. Page 2 of 2 Date: September 28, 1992 PROGRAM SUPPLEMENT NO. 007_ Location: 07-LA-0-SCTA to I Project Number: SB93-5450(060) STATE -LOCAL TRANSPORTATION E.A. Number: 07-928624 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5450 This Program Supplement is hereby incorporated into the State -Local Trans, portation Partnership Program.Agreement for State Share Funds which was entered into between the Local Entity and the State on 03/09/92 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. approved by the Local Entity on (See copy attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: SIERRA HWY: SOLEDAD CYN RD. TO N/O SIERRA CROSS ST. TYPE OF WORK: WIDEN AND RESTRIPE LENGTH: 1.1 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Construction/Construction Engineering/Contingencies Estimated Cost State Share Funds I Matching Funds IFY93 $ 11847 Local I OTHEROTHER $ 54924 FY94 $ 0 $ 43077 $ 0 $ 0 FY95 $ 0 CITY OF SANTA CLARITA STATE OF CALIFORNIA Department of Transportation By By CHIEF, LOCAL STREETS AND ROADS BRANCH Date Date Attest Title 1 hereby Certify upon my n persona( knowledge that budgeted funds are available for this`encyuibrance: Accounting officer/ML/;y moi Date $ 11847.00 Chapter Statutes I Item Year Program 18C1 Fund Source AMOUNT 587 1992 2660.101.042 92.93 20.25.010.100 C 258010 042-T 11847.00 • Page 1 of 2 r � u 07-LA-0-SCTA SB93-5450(060) SPECIAL COVENANTS OR REMARKS DATE: 09/28/92 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State -Local Transportation Partnership funds payable by the State shall not exceed $11847 to be encumbered and reimbursed as follows: FY 92-93 $ 11847 FY 93-94 0 •FY 94-95 0 Any increase in State Partnership funds will require a revised program supplement. Any decrease in State,Partnership funds will require a revised finance letter. • 2. After -completion of all work under this agreement and after all costs are known, LOCAL ENTITY shall have a financial audit of the project costs performed. The audit report is due by December 30th following the fiscal year of the project completion and must provide specific responses to the five criteria specified in paragraph 9 of the Master Agreement. LJ 3. The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. 4. Within 120 days of project completion a Final Report of Expenditures must be transmitted to the Caltran's District Local Streets and Roads Engineer. 5. A Final Audit must be completed and transmitted to the Caltran's District Local Streets and Roads Engineer by December 30th (the State fiscal year following project completion). 6. The Reimbursement Ratio for this Cycle 3 (92/93) project is 21.57%. I Page 2 of 2 Date: September 28, 1992• ,.PROGRAM SUPPLEMENT NO. 008 Location: 07-LA-0-SCTA to Project Number: SB93-5450(062) STATE -LOCAL TRANSPORTATION E.A. Number: 07-928625 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5450 ' —14 This -Program Supplement is hereby incorporated into the State -Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 03/09/92 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. approved by the Local Entity on (See copy attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this.project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: VALENCIA BLVD.: MCBEAN PARKWAY TO MAGIC MTN PARKWAY TYPE OF WORK: OVERLAY PAVEMENT LENGTH: 0.8 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Construction/Construction Engineering/Contingencies Estimated Cost State Share Funds IFY93 $ 50996 $ 236420 FY94 $ OI$ FY95 $ 0 CITY OF SANTA CLARITA By Date Attest Title Matching Funds Local OTHEROTHER 111854241$ 01$ 0 STATE OF CALIFORNIA Department of Transportation By CHIEF, LOCAL STREETS AND ROADS BRANCH Date I hereby Certify upon my personal knoiyledge that budgeted funds are available for this encumbrance: Accounting Off icEV y"1V-yy1&W C (aZ4C-T Date Chapter statutes I Item t ^ y4p-'i Program LL $ 50996.00 ISCI Fund Source AMOUNT 587 1992 2660-101.062 92.93 20.25.010.100 C 258010 062-T 50996.00 Page 1 of 2 • 07-LA-0-SCTA DATE: 09/28/92 SB93-5450(062) SPECIAL COVENANTS OR REMARKS 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made... The total amount of State -Local Transportation Partnership funds payable by the State shall not exceed $50996 to be encumbered and reimbursed as follows: FY 92-93 $ 50996 FY 93-94 0 FY 94-95 0 Any increase in State.Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2. After completion of all work under this agreement and is after all costs are known, LOCAL ENTITY shall have a financial audit of the project costs performed. The audit report is due.by December 30th following the fiscal year of the project completion and must provide specific responses to the five criteria specified in paragraph 9 of the Master Agreement. 3. The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. 4. within 120 days of project completion a Final Report of Expenditures must be transmitted to the Caltran's District Local Streets and Roads Engineer. 5. A Final Audit must be completed and transmitted to the Caltran's District Local Streets and Roads Engineer by December 30th (the State fiscal year following project completion). 6. The Reimbursement Ratio for this Cycle 3 (92/93) project is 21.57%. Page 2 of 2 Date: octcher 1992 PROGRAM SUPPLEMENT NO. 0091I Location: 07-LA-0-SCTA to Project Number: SB93-5450(064) STATE -LOCAL TRANSPORTATION E.A. Number: 07-928630 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5450 This Program Supplement is hereby incorporated into the State -Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 03/09/92 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. approved by the Local Entity on (See copy attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: SOLEDAD CYN RD: E/O SAND CYN RD TO SHADOW PINES BL. TYPE OF WORK: WIDEN ROADWAY AND STRIPING LENGTH: 2.1 (MILES) PROJECT CLASSIFICATION OR PRASE(S) OF WORK (X] Construction/Construction Engineering/Contingencies Estimated Cost State Share Funds FY 93 $ 539250 $ 2791880 FY94 $ 629591$ FY95 $ 0 CITY OF SANTA CLARITA By Date Attest Title I hereby Certify upon my personal Accounting Officer! Matching Funds Local OTHER-1OTHER 21896711$ p$ 0 STATE OF CALIFORNIA Department of Transportation By CHIEF, LOCAL STREETS AND ROADS BRANCH Date that budgeted funds are available for this encumbrance: Date Jo/2142- $ 539250.00 Chapter Statutes I V Item I Year ( Program 18cl Fund Source I AMOUNT 587 1992 2660.101-042 92-93 20.25.010.100 C 258010 042-T 53925 Page 1 of 3 E is E 07-LA-0-SCTA 5893-5450(064) SPECIAL COVENANTS OR REMARKS DATE: 10/02/92 PAGE: 2 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State -Local Transportation Partnership funds payable by the State shall not exceed $602209 to be encumbered and reimbursed as follows: FY 92-93 $ 539250 FY 93-94 62959 FY 94-95 0 This agreement is valid and enforceable only if sufficient funds are made available by the California State Legislature. Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2. After completion of all work under this agreement and after.all costs are known, LOCAL ENTITY shall have a financial audit of the project costs performed. The audit report is due by December 30th following the fiscal year of the project completion and must provide specific responses to the five criteria specified in paragraph 9 of the Master Agreement. 3. The State Funds Share is of the approved eligible eligible award amount. calculated based on the lower application amount or the 4. Within 120 days of project completion a Final Report of Expenditures must be transmitted to the Caltran's District Local Streets and Roads Engineer. 5. A Final Audit must be completed and transmitted to the Caltran's District -Local Streets and Roads Engineer by December 30th (the State fiscal year following project completion). Page 2 of 3 ��te: October 6, 1992 PROdRAlf BIIPPLEilLNT 0. f Luca�ion7 07-LA-0-SCTA to project !lumbers SB93-5480(066) BTATZ-LQCAL TII�[BpORTATION I E.Ae Fumbert 07-928638 k PARTMQUIP VROQ AX AUNZKZNT NO. SLTPP-5450 This Program Supplement is hereby incorporated into the State -Local Trans- portation Partnership Program Agreement for state Share !hinds which was entered into between the Local Entity and the State on 03/09/92 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in aeaordance with Paragraph 3 of Article I of the aforemen- tionad Kastar Agreement under authority of Resolution No. , approved by the Local Entity on (Seo copy attached). The Local Entity further stipulates that as a condition to payment of funds Obligated to this project, it' accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TLAXINI: SOLBOAD CYN RDsO.75 KI E/O SOUQM CYN RD. -•/91-17 TT7E Or -WORKS CONST COMM=ER RAIL STATION 6 PARKING LZXQT8s Q.0 (MILES) FRon= cLassiricATIOY OR lEA6E(a) or WORK (X] Construction/Construction Engineering/Contingencies Estimated coat State Share Funds I Matching Funds • FY93 s 487698 Local OTHER OTHER $ 2280220IFY95 PY94 $ OI$ 1792522I$ OI$ 0 $ 0 CITY or Sunk MARITAL STATE OF CALI7091IA Department of Transportation By By CHIEF, LOCAL STREETS AND ROADS BRANCH Date Data Attest Titla 1 aareby Certify tame y paesmeal kn t adpa tha�twhudpatd fueefa are ova{laAla fer to is ewet•�irmetes Ld *n Accounting OfficDate 6 s 487698.00 *up Carl 2NtVtr I Itr 1'or/raprr Sawa* Ierd •eAetOVrT j Litt 1R2 2660.101-0e2 12-M 20.17.010.100 t 272010 042-7 4674".00 i l• i Page 1 of 2 NOJ-04-'9e k�D 09:58 1D:37-L3&R TEL PO4 _1 1 07'�LA-O-SCTA SB93-5430(066) 11�j SPECIAL COVENANTS OR REMARKS DATE: 10/06/91 PAGE: 2 I. It is mutually understood between the parties that this contract $ay have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid Program and fiscal delays that would occur if the agreement were executed after that determination was Lade. The total amount of State -Local Transportation Partnership funds payable by the State shall not exceed $497698 to bo oncunbored and reimbursed as follows* rY 92-93 6 48.7698 FY 93-94 0 FY 94-95 0 Any increase in. State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2. After completion of all work under this agreement and atter all costs are known, LOCAL ENTITY shall have a financial audit of the project costs performed. The audit report is due by December 30th following the fiscal year of the project completion -and must provide specific responses to the five criteria specified in paragraph 9 of the luster Agreement. 3. The State Funds Share is calculatedbased on the lower of the approved eligible application amount or the eligible award amount. 4. Within 120 days of project completion a Final Report of Expenditures must be transmitted to the caltran's District Local Streets and Roads Engineer. 5. A Sinal Audit must be eomplated and tranemitted to the caltrante District Local Streets and Roads Engineer by December 30th (the State fiscal year following project completion). 6. The Reimbursement Ratio for this Cycle 3 (92/93) project ie 11.57=. Paga.2 of 2 s • �tes October 6, 1992 < PRo3sM SIIPPLEKENT�O.= WO& ont 07-LA-o-BCTA to project Number: -8993-5450(063) 9TATR-LOCAL TRANSPORTATION E.A. Numbers 07-928637 • PARTNERSUP P OM= AGRZtMENT NO. SLTPP-5450 This Program supplement is hereby incorporated into the State -Local Trans- portation Partnership Program Agreement for State Share fiends which was entered into between the Local Entity and the state On 03/09/92 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Baster Agreement under authority of Resolution No. , approved by the Local Entity on (see copy attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks satforth on the following pages. � PROJiCT T=9][INi: i SOLEDAD CYN RD.: 3,00' TO 513001 L/O BOUQUET CYN RD i TYPz OF WORRs OVERLAY AND RECONSTRUCT PAVZMWT LRMCT$s 0.4 (HILt6) PRWICT CLa00IlrCATION OR Tz"N (s) OF WORK. (X) construction/Construction Engineering/Contingencies I Eatimated Costf State share Funds Matching Funds FY9] $ 17206 Local OTHER II OTHER $ 181753IFY943 $$ 00 6 164547 $ 0I$ 0 ' CITY OT SANTA CLAAITA STATL 01 CAL170RWXA j Department of Transportation By BY CHTV , LOCAL S BRANCH Date Date Attest. Title ' I herehy Certify upon W prramrl bwwtatge that baloatad funds are avella0la far thla aMubrann: Accounting Offi nit Data 144-69-7w $ 17206.00 Chapter) status"' stem rser IQ Marr 1841 fund same. j MMMT 197 Ion 2i60.101-042 92.93 27.29.710.100 t 25s717 00.1 17276.00 Page 1 of 2 -- NUJ -64-'92 WED 69:59 ID:67-LS&R TEL 07-LA-O-SCTA SH93-5450(063) SPECIAL COVENANTS OR REUMS x poba DATES 10/06/92 PAGES Z 1. it is mutually understood between the parties that this contract stay nave been written before ascertaining the availability of _legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid progran and fiscal delays that would occur if the agreement were executed after that deteraination was made. The total amount of Stata-Local Transportation Partnership funds payable by the State shall not exceed $17206 to be encumbered and reimbursed as followsi rY 92-93 6 17106 rY 93-94 0 FY 94-95 0 Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2. After completion of all work under this agreement and after all coats are known, LOCAL ENTITY shall have a financial audit of the project costs performed. The audit report is due by December 30th following the fiscal year or the project completion and must provide specific responses to the five criteria specified in paragraph 9 of the Master Agreement, 3. The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. 4. within 120 days of project completion a Final Report of Expenditures must be transmitted to the Caltran's District Local Streets and Roads Engineer. 5. A Final Audit must be completed and transmitted to the Caltrans District Local Streets and Roads Engineer by December 30th (the State fiscal year following project completion). 6. The Reimbursement Ratio for this Cycle 3 (92193) project is 21.376. Page 2 of 2 I] 0