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HomeMy WebLinkAbout1992-06-09 - AGENDA REPORTS - ARCHITECTURAL AGMT (2)AGENDA REPORT City Manager Approval Item to be presented by: NEW BUSINESS en Pulskam 0/1 DATE: June 9, 1992 SUBJECT: Architectural Agreement - City Hall Project DEPARTMENT: City Manager BACKGROUND In November of 1990, the City Council directed staff to begin the process to design and construct a future City Hall and Civic Center. Since that time, staff has layed the groundwork for the project. To date, a 238 acre site has been purchased within the core of the City. The Project Management firm of Harris and.Associates has been retained. A space needs assessment and site analysis was conducted. Finally, the Environmental Impact Report as.well as geotechnical work on the site has been initiated. In addition to the tasks indicated, the City successfully conducted an international design competition to solicit the best design possible for the future City Hall. Over 106 entrants, from around the world, participated in the design process which yielded the winning scheme by Urquieta and Zecchetto Architects of San Francisco. This design was selected by the competition jury based on its sensitivity to the site as well as its overall theme reflecting the history and image of the City of Santa Clarita. Following the competition, staff began negotiations with Urquieta Zecchetto Architects and the Production Design firm of Hill Architects Inc., also of San Francisco, for design services. The contract before the City Council outlines the scope of work to be addressed by the architects over a 24 month period. Phases of the project addressed within the agreement include: Master Planning Phase Schematic Design Phase Design Development Stage Construction Document Design Phase Bid Phase Construction Phase Each of the phases are reflected in the attached project schedule. APPROVED Agenda lien -1;1 Also contained with -in the.agreement are provisions for the architects to participate in.public meetings throughout the design process. The total cost of the Basic Architectural and Engineering fees total $2.6 million. The fee proposal represents a set fee of 8.78X of the total construction cost of $29,656,000. Harris and Associates, the City's Project Manager's have reviewed this fee proposal and are in agreement with that negotiated. Presently, the City of Santa Clarita has budgeted $1.7 million for. the first year of design work. This funding was authorized by the City Council with the adoption of the 1991-92 budget. No additional monies are recommended 1992-93 fiscal year. In 1993-94, it will become necessary to allocate the balance to complete the final phases of the contract. That the City Council authorize staff to enter into The Primary Agreement for Architectural Services for the City of Santa Clarita Civic Center with Hill. Architects Inc. ATTACHMENTS Primary Agreement for Architectural Services Revised 06/05/92, Primary Agreement For. ARCHITECTURAL SERVICES FOR City of Santa Clarita Civic Center Phase III (City Hall) This PRIMARY AGREEMENT hereinafter referred to as "AGREEMENT," made and entered into this day of .199_. by and between the CITY OF SANTA CLARITA thereafter referred to as "OWNER" and HILL ARCHITECTS, INC. thereafter referred to as "ARCHITECT" with their Consulting DESIGN: ARCHITECT, Urquleta Zecchetto Architects. W 1 T N E S S E T H: WHEREAS, 'OWNER desires ARCHITECT to undertake the full Architectural Services described herein relative to OWNER'S Civic Center - Phase III (City Hall) project as described in Exhibits D&E attached hereto, hereinafter referred to as i "PROJECT." a WHEREAS, ARCHITECT represents that It possesses the professional skills necessary to provide said services and WHEREAS, OWNER and ARCHITECT desire to enter into an AGREEMENT whereby the foregoing may be accomplished. NOW, THEREFORE In consideration of the mutual covenants and agreements hereinafter set forth. ARCHITECT agrees to perform all of the work hereinafter specified In this AGREEMENT, subject to and in accordance with all of the terms and conditions hereinafter set forth, and the parties hereto agree as follows:' i i � 1 Revised 06/05/92 ARTICLE 1. ARCHITECT'S PROJECT TEAM 1.1 ARCHITECT accepts the relationships -of trust and confidence established between It and the OWNER by this AGREEMENT. It covenants with OWNER to furnish Its skills and judgement in furthering the Interests of the OWNER'S PROJECT. It agrees to furnish Architectural Services, and to use its best effortto coordinate related activities so thatthe PROJECT will be completed In a manner consistent with the Interest of this agreement. 1.2 ARCHITECT shall assign Peter Mason as Project Director and Manager, serving as the point of contact for the ARCHITECT to the OWNER. Any change to staffing by the ARCHITECT will require two (2) weeks prior notification by the ARCHITECT and approval by the OWNER. 1.3 It Is understood and agreed that the ARCHITECT will have a Prime/Subprime Agreement with the DESIGN, ARCHITECT for the Architectural and Interior Design portions of the Work. - 1.4 The ARCHITECT'S services will be performed by the following' firms. Hereinafter referred to as the Project Team. A. Architect of Record: Hill Architects, Inc. B. Design Architect: Urquleta Zecchetto Architects C. Structural Engineer: Peter Cullen D. Mechanical/ Fire Protection Engineer: Flack & Kurtz E. Electrical Engineer:' Flack & Kurtz F. Lighting Consultant: Wheel Gersztoff G. Elevator Consultant: Edgett Williams Consulting Group H. Acoustics / AV Consultant: Walsh Norris I. Wind Consultant: Cermak Peterka Revised 06/05/92 ARTICLE 2 ARCHITECT'S BASIC SERVICES 2.1 The ARCHITECT'S services consist of those services performed by the ARCHITECT. ARCHITECT'S employees and ARCHITECT'S consultants as enumerated in this agreement. It understood and agreed that the overall scope of this Primary Agreement - Is as provided In this agreement, utilizing architectural services from only the ARCHITECT, the DESIGN ARCHITECT, and it's SUBCONSULTANT. The ARCHITECT will be avallablefor the full duration of the project, Including during the construction phase, to provide services as described herein. The OWNER will be conducting construction administration and management services via a CONSTRUCTION MANAGER, the terms of said arrangement being defined In the Standard Form of Agreement between OWNER and CONSTRUCTION MANAGER, CMAA Document No. A-1 (1990 edition), or similar agreement. 2.2 The ARCHITECT'S services shall be performed asexpeditlously as is consistent with professional skill and care and the orderly progress of the Work. The ARCHITECT shall render architectural services In accordance with the Project Budget and Project Schedule, attached hereto as Exhibits B and C respectively. The ARCHITECT'S 'services rendered shall be compatible with and In conformanceto the Intent of the conceptual drawings and program as outlined In Exhibits D & E attached hereto. Meetings shall be coordinated by the ARCHITECT throughout the design . process, as Itemized In Exhibit F attached hereto. The budget limits established by the Project Budget approved by the OWNER ` shall not, except for reasonable cause, be exceeded by the ARCHITECT or the OWNER. In the event adjustments to the Project Budget are required, the . ARCHITECT, working- In conjunction with the OWNER, shall develop said revisions, and submit the revised budget for approval by the OWNER. The schedule Includes allowances for periods of time for OWNER'S review and approval of submissions by authorities having jurisdiction over the project. Time limits established by this schedule approved by the OWNER shall not, exceptfor reasonable cause, beexceeded by the. ARCHITECT orthe OWNER. In the event -that adjustments to the Project -Schedule are required. the ARCHITECT shall submit a revised schedule for approval by the OWNER. 2.3 If the Basic services covered by this.agreement have not been completed within 24 months of the date hereof, the ARCHITECT'S services are subject to renegotiation. -71 Revised 06/05/92 2.4 The ARCHITECT shall assist in the coordination of the work of other design consultants retained by the OWNER, and the OWNER shall require that such other design consultants similarly `cooperate and coordinate , with the ARCHITECT. The ARCHITECT cannot be responsible for the performance of the OWNER'S Consultants whose contract is not administered by the ARCHITECT. The ARCHITECT cannot be responsible for cost overruns that are a direct result of the work performed by Consultants who are not directly under contract with the ARCHITECT. 2.5 In the event the OWNER'S Consultantsbecome more than thirty (30) days behind In progress, the ARCHITECT will notify the OWNER of potential Impacts - on the Project Schedule. It is agreed that any actual delay In time will be added to the Schedule duration. MASTER PLANNING PHASE 2.6 The ARCHITECT shall review the OWNER'S comments on theflnal work product from Programming and Site Planning phasescompleted under separate contract with the OWNER. 2.7 The ARCHITECT shall prepares, report of the Overall Program and Development Goals for the OWNER'S 1240 acre Civic Center Site including: A) A review and study of the Civic Center uses, Natural '' Features, Recreational and Cultural uses of the site and their Interactions. B) Prepare Master Plan Phasing Plan C) Prepare Master Plan. Land Use Plan D) Prepare Concept Master Plan 2.8 The ARCHITECT shall prepare studies of the Civic Center on-site utility system requirements, including the following: A) On Site requirements for: 1) 'Electrical Service and Distribution 2) Gas Service and Distribution 3) Water Supply and Distribution (Fire / Domestic / Irrigation) 4) Site Drainage / Storm Water Collection and disposal 5) Fire Alarm Systems 6) Emergency Access (Interface with vehicular / pedestrian / Public Transit / Bicycle) 7) Communications / Data Systems 8) Solid Waste Systems (Collection locations and systems) 9) Sanitary System (collection and disposal) 10) Site Lighting / Building Lighting B) Prepare Infrastructure Concept Plan indicating sizes and locations of major on-site utility system components listed above. - 2.9 The ARCHITECT shall review and asslstthe OWNER In preparing the Preliminary ' Project Budget. 2.10 The ARCHITECT shall prepare a preliminary Project Design Schedule In CPM format for the work of the'ARCHITECT, his consultants, and the OWNER'S consultants. This schedule will be coordinated with the OWNER's Master Program & Development Schedule.' 4 2.11 2.1 2.13 Revised 06/05/92 The ARCHITECT shall prepare a Design Guidelines and Standards for all components of the Master Plan site. 2 The ARCHITECT shall prepare a "Draft" Master Plan Report for review and comment by the OWNER. This report will summarize the findings, conclusions, and recommendations of the Master Pian Phase. The "draft report will Include: A) Site Analysis Plans B) Master Plan and Illustrations Phasing Plan - Land Use Plan Concept Master Plan C) Infrastructure Concept Plan D) Alternative Access Road Schemes (from Site Planning Phase completed" under separate contract) E) Design Guidelines and Standards F) Preliminary Development Schedule. G) _Program & Development Cost Budget. The ARCHITECT shall during the course ofthe Master Planning Phase meet with the OWNER'S representative and/or Committee as follows: A) 1, Initial Input session to determine - 1) the available utility systems surrounding the site; 2) the OWNER'S Program and Development Schedule 3) the OWNER'S Budget for subsequent phases of the Civic Center Project. B)Presentation and Discussion of the Draft Master Plan Report. 2.14 Upon the OWNER'S request, the ARCHITECT shall coordinate the preparation of, an overall Civic Center Site Model at an appropriate scale for presentation during public agency meetings. The model maker will be under contract with the OWNER. 2.15 After review and comments by the OWNER, the ARCHITECT" shall prepare the final Master' Plan Report including Items listed in paragraph 2.12. The ARCHITECT shall issue one reproducible set of all documents and the report. SCHEMATIC DESIGN PHASE 2.16 The Space Needs Assessment Master Plan Study prepared by Hughes, Heiss and Associates In October of 1990 is revised and updated by UZA Architects under separate contract with t: _City of Santa Ciarita. The ARCHITECT shall refine the floor plans, exterior elevation and site plan to reflect said revised plan, general scope, character and relationships of the Project components. 2.17 The ARCHITECT shall during the course of the Schematic Design Phase meet with the OWNER'S representative and/or Committee, when the documents are at the percentage(s) completion as noted: A) 35% complete review of functional layout'of Floor Plans; B) 50%" complete review of revised functional layout of Floor Plans, prellminary materials selections 5 Revised 06/05/92 .C) 75%complete review of revised functional layoutof Floor Plans, revised materials selections, mechanical systems options, and landscape concepts. D) 100% complete presentation, and review of final Schematic Phase drawings and Outline Specifications, material sample board, rendered landscape site plan and one rendering. 2.18 The ARCHITECT shall, during the course of the Schematic Design Phase, meet onceevery'three weeks with the Project Team for regular Team Meetings. The OWNER's representative and the OWNER'S consultants shall attend the regular Team . Meetings, .at the discretion of the OWNER, as requested by the ARCHITECT. Team meetings will be held atthe ARCHITECT'S Office. 2.19 Any study models prepared during the Schematic Design Phase shall remain the property of the ARCHITECT. The use of such models are at the discretion of the ARCHITECT, and the OWNER will have no responsibility to provide additional compensation for same. -2.20 The ARCH ITECT shall validate aStatementof ProbableCostof Construction and Value Engineering Options prepared by a cost consultant, based on Final Schematic Drawings and Outline Specifications. 2.21 The ARCHITECT shall make one revision to the 1005 Schematic Design Phase drawings `.based on commentsfrom the Presentation and Review meeting (paragraph 2.17.1)1. 2.22 The ARCHITECT shall assist the OWNER In connection with the OWNER'S. responsibility for filing documents required for approval of governmental authorities having jurisdiction over the project. 6 Revised. 06/05/92 DESIGN DEVELOPMENT DESIGN PHASE 2.23 Based on the'approved'Schematic Design Documents, and any adjustments authorized by the OWNER in the program, schedule, or construction budget, the ARCHITECT shall prepare Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, as well as civil and landscape design, construction materials, and other such elements as may be appropriate. 2.24 The ARCHITECT shall during the course of the Design, Development Phase meet with the OWNER'S representative and/or Committee, as follows: A) 50% complete review of Design Development Documents; B) 75% complete review of Design Development Documents; C) 100% complete review.of Design Development Documents. 2.25 The ARCHITECT shall, during thecourse oftheDesign Development Phase. meet once every three weeks with the Project Team for regular Team Meetings. The . OWNER's Representative and the OWNER'S consultants shall at the discretion of the OWNER, attend the regular Team Meetings as requested by the ARCHITECT. Team meetings will be held atthe ARCHITECT'S Office. 2.26 The ARCHITECT shall validate a Statement of Probable Costof Construction and Value Engineering Options prepared by.a cost consultant, based on 'Final Design Development Documents. 2.27 The ARCHITECT shall make one revision to the 100% Design Development. Documents based on commentsfrom the 100% Design Development Phase Review meeting (paragraph 2.24C). CONSTRUCTION DOCUMENT DESIGN PHASE, 2.28 Based on the approved Design Development 'Documents, and any further adjustments in the scope, or quality of the Project or In the construction budget authorized by the OWNER, the ARCHITECT shall prepare Construction Documents consisting of Drawingsand Specifications setting forth in detail the requirements for the competitive bidding and construction of the PROJECT. 2.29 The ARCHITECT shall during the course of the Construction Documents Phase' meet with the OWNER'S representative and/or Committee, as follows: A) 50% complete review of Construction Documents; B) 75% complete review of Construction Documents; C) .90% complete review of Construction Documents; 2.30 The ARCHITECT shall, during thecourse ofthe Construction Documents Phase, meetonce everythree weeks with the Project Team for regular Team Meetings. The OWNER's Representative and the OWNER'S consultants shall attend, at the discretion of the OWNER, the regular Team Meetings. as requested by the "7 Revised 06/05/92 ARCHITECT. Team meetings will be held atthe ARCHITECT'S Office. 2.31 The ARCHITECT shall validate aStatementof Probable Costof Construction and Value Engineering Options prepared by a cost consultant, based on: A) 75% complete Construction Documents; B) Final Construction Documents, as defined In 2.33. 2.32 The ARCHITECT shall assist the OWNER in connection with the OWNER'S responsibility for filing documents required for approval of governmental, authorities having jurisdiction over the project. 2.33 ,The ARCHITECT shall make one revision to the 90%, Construction Documents based on,comments from the 90% Construction Review meeting, and reviews by the governmental authorities having permitting jurisdiction overthe project. The ARCHITECT shall make appropriate revisions, Incorporate' OWNER'S comments, and submit a 100% complete set of Construction Documents for final reviews by OWNER.- The OWNER'S comments shall include a formal biddabllity/constructability review of the contract documents, which will be provided to the ARCHITECT on an advisory basis. Because the ARCHITECT has signatory responsibility -for the construction documents, the ARCHITECT shall decideon which comments within the blddabllity/constructability review they will and will not include in the final revisions. The ARCHITECT shall make final revisions, and submit the Final Construction Documents to the OWNER for approval. These documents will be considered ready for competitive bidding by the OWNER. 2.34 The ARCHITECT shall validate a final Statement -of Probable Cost of Construction prepared by a cost consultant to be submitted with the Final Construction Documents. The statement will beconsidered currentfor a period, of ninety (90) days: INTERIOR DESIGN PHASE 2.35 The ARCHITECT shall review the available owner -generated programming data, prepared under separate contract. 2.36 The ARCHITECT shall prepare a conceptual interior design based on approved program of project requirements. This work will include: A. Initial design concept development: 1. Establish architectural/Interior design and planning objectives through a meeting with architect and owner. 2. Using architect's block layout and owner's requirements as derived from interviews and program, prepare schematic layouts/diagrams/typical work stations to illustrate several preliminary design concepts for development of space. 3. Review concepts -with architects and owner representatives for comments. 4. Make tentative selection of materials, finishes, furniture, and no more than two (2) furniture systems. ' B Revised 06/05/92 B. Validate an estimate of probable furnishings cost based on schematic layouts. C. Prepare descriptive outline of materials, finishes, furniture and furniture systems. D. Meet with owner to review and approve of preliminary design and cost estimate. E. Implement owner -directed modifications. 2.37 The ARCHITECT shall prepare casework and millwork drawings and specificationsfor all special built_ -in cabinetry as determined during the Interior Design preliminary phase. ADDITIONAL SERVICES 2.38 As requested by the OWNER, the ARCHITECT shall perform additional services and shall becompensated therefore as provided in Article 4of this Agreement, and in accordance with the written amendment referenced In Article 2.69. 2.39 Additional Services shall be performed only after execution of a written amendment or supplement to this Agreement, authorizing and defining such services. Additional Services may Include, but not be limitedto, the following: A) Making revisions In Drawings, Specifications or other documents when such revisions are Inconsistent with approvals and Instructions previously provided in writing by the OWNER. Should the revisions performed by the ARCHITECT not be In accordance with approvals and instructions provided In writing by the OWNER, then the additional revisions required will not be considered as additional services. B) Making revisions In Drawings, Specifications or other documents when required by the enactment of revisions of codes, laws, ordinances, or regulations subsequent to the preparation of documents for the construction document design,phase. C) Preparing Drawings, Specifications, and other .documentation and . supporting data to reflect changes In the Project's scope. extent, character or requlrements. D) Providing services required because of sig nificant'changes In the Project including, but not limited to,'size, quality, complexity, the OWNER'S schedule, the OWNER'S program, or other causes beyond the ARCHITECT'S control. E) Providing services for preparing for and serving as a witness In connection with any public or private hearing, mediation, arbitration, or legal proceeding, except where the ARCHITECT is party thereto. F) Providing analyses of owning and operating costs. G)' Preparing a set of reproducible record drawings showing significant changes in the Work made during construction based on marked -up prints, drawingsand otherdatafurnlshed bythe Construction Manager 9 i Revised 06/05/92 and/or Contractor. H) Providingassistance in the utilization of equipment ors stems such as Y testing, adjusting and balancing, preparation of operation and, maintenancemanuals,trainingpersonnel for operation and maintenance, and consultation during operation. i) Providing services of consultants for otherthan those specified In this Agreement. J) Providing services In the selection of Functional and Decorative Accessories Items. _ K) Providing services to develop an Art Program: services may range from selection of individual pieces.and commission of special works to coordination with Art Consultants. L) Providing services of. Interior Landscaping including coordination of plant selection, container construction and specification and plant maintenance. This includes coordination with an Interior. landscape consultant. M) Providing design services duringthe Bid Phaseand Construction Phase. 10, Revised 06/05/92 ARTICLE 3 Compensation for Services DIRECT PERSONNEL EXPENSE AND STANDARD HOURLY RATE SCHEDULE 3.1 Direct Personnel expense Is defined as the direct salaries of the ARCHITECT'S personnel engaged on the Project and the portion of the cost of their mandatory and customary contributions and benefits related thereto,'such as employment taxes and other statutory employee benefits, Insurance, sick and annual leave, holidays, vacations, pensions, and similar contributions and benefits. 3.2 The ARCHITECT'S hourly rate schedule can be adjusted September 1st of each - year In accordance with normal salary review practices of the ARCHITECT. The initial Hourly Rate Schedule Is attached hereto as Exhibit A. 3.3 ARCHITECT shall be allowed to revise the hourly rate schedule- yearly on September 1 and provide a new schedule to the OWNER. The rate adjustment - shall be based upon the Consumer Price Index. Such adjustmentshall be made by multiplying the existing rates by the percentage change In the Consumer Price Index for All Urban Consumers, Western Region, as compiled by the Bureau of Labor Statistics for the twelve (12) month period ending with the last day of the month of May. Additionally, merit adjustments may be included. ARCHITECT shall initiate the rate change by providing the appropriate rate - adjustments to the OWNER for review and approval. 3.4 The personnel to be assigned to the project at the various rates shall be listed at the on -set of the work, and the OWNER shall be notified in writing of any changes to the assigned project members. REIMBURSABLE EXPENSES 3.5 Reimbursable Expenses are In addition to compensation for Basic and Additional Services and Include expenses incurred by the ARCHITECT and ARCHITECT'S employees and consultants in the Interest of the Project. Any reimbursable ' expense anticipated to be in excess of five hundred dollars ($500.100) shall be . pre -approved by the OWNER prior to the expenditure. In addition, when Invoices are submitted requesting recovery of reimbursable expenses, the Invoice will Include detailed Itemization of those reimbursable expenses. The following clauses identify reimbursable expenses: 3.6 Expense of transportation in connection with the Project; expenses In, connection with authorized out-of-town travel; long-distance communications; andfees paldfor securing approval of authorities having jurisdiction over the Project. Pre -approval of all travel/transportation expenses will be required with the following exceptions; Travel to and from the main office of the ARCHITECT or, his consultants and the jobslte or between the offices of the ARCHITECT and his consultants. 3.7 Expense of reproductions, including computer plots, computer disks, postage and handling of Drawings, Specifications and other documents. 3.8 If authorized in advance by the OWNER, expense of overtime work requiring . 11 Revised 06/05/92 higher than regular rates. 3.9 Expense of renderings, models and mock—ups'requested by the OWNER, other than those already Identified under basic services. PAYMENT WITHHELD, RETENTION AND LATE PAYMENTS 3.10 .No deductions shall be made from the ARCHITECT'S compensation on account of penalty, liquidate damages or other, sums withheld from payments to contractors, or on account of changes in the Work. 3.11 A retention of ten percent (10%) on each Invoice shall be Imposed on all Invoices for Basic Service and Additional Services. No retention shall be Imposed on Invoices for Reimbursable Expenses. When ARCHITECT has completed a Phase of the Project to the satisfaction of the OWNER, OWNER will paythe balance of all outstanding invoicefor that phase of the Project in full with no retention. 3.12 Amounts unpaid thirty (30) days after the date of the approved invoice date shall bear Interest at the rate of 10% per annum. "Approved Invoice", Is defined as the invoice reviewed and approved by the OWNER for processing of the payment. The OWNER shall have fifteen (15) days from the date of receipt' of the Invoice to review and approve or to review and disapprove the invoice. If the Invoice is disapproved, the OWNER shall notify the ARCHITECT of the disapproval in writing, with reasons for same. No Interest shall accrue on amounts disputed by the OWNER. ARCHITECT'S ACCOUNTING RECORD 3.13 Records of Reimbursable Expenses and expenses pertaining to Additional Services and services performed on the basis of the Standard Hourly Rate Schedule shall be available to the OWNER or the OWNER'S authorized representative at mutually convenient times. Revised 06/05/92 ARTICLE 4 FEES AND PAYMENT BASIC COMPENSATION 4.1 The,OWNER shall compensate the ARCHITECT for Basic Services, as described In Article 2, on a FIXED FEE basis. 4.2 The FIXED FEE compensation shall be divided Into the separate phases of the Basic Service, as described in Article 2 and shall total the following j percentages and amounts of the total FIXED FEE: Master Planning phase $.120,000 5.00% Schematic Design Phase 432,000 - 18.00% Design Development Phase 636.000 26.50% Construction Documents Phase 1,112,200 46.33% ' Interior Design 100,000 4.17% (Conceptual Design - $45,000) (Millwork Documents - $55,000) , Total FIXED FEE $ 2,400,000 100.00% Maximum Reimbursable Expenses $200,000 (8.33% of total fixed fee) GRAND TOTAL FIXED FEE, Including reimbursables $ 2,600,000 COMPENSATION FOR ADDITIONAL SERVICES 4.3 For Additional Services of the ARCHITECT, but excluding the services of consultants, not part of the Project Team, compensation shall be made on a time and materials basis, or on a negotiated fixed fee basis, at the discretion of the OWNER. The amendment for the additional services will specify the basis of compensation. 4.4 if ARCHITECT utilizes.additional subconsultants, not listed In Paragraph 1.4 said consultant's services shall be invoiced atcostplus 15%tocover Insurance liability costs and processing expenses. 13 Revised 06/05/92 REIMBURSABLE EXPENSES - 4.5 Reimbursable Expenses, as defined in Article3, will be invoiced at I Otimes the expenses Incurred by the ARCHITECT and the ARCHITECT'S employees, and_ consultants (as part of the Project Team In Paragraph 1.4), in the interest of the Project. Copies of all expenses shall -be Included with each invoice. 4.6 For Reimbursable Expenses from additional subconsultants, not listed in Paragraph 1.4 said consultant's Reimbursable Expenses shall be invoiced separately, at cost plus 15% to cover processing expenses. Copies of all expenses shall be included with each Invoice. 4.7 Reimbursable Expenses shall be limitedto 8.33% of the total of FIXED FEE. For Additional Services, expense reimbursement shall be limited to a maximum of 10%. INVOICES AND PAYMENT ON ACCOUNT OF BASIC SERVICES 4.8 Payments will be made by the OWNER for approved services within thirty (30) days from date of the ARCHITECT'S approved detailed monthly Invoice. The ARCHITECT'S monthly Invoice shall be computed as a percentage of completion for each phase. The total of the invoice shall not exceed the amount of total fee for the phase, as defined In paragraph 4.2, divided by number of the months in the phase, as defined in the Project Schedule (Exhibit C). INVOICE AND PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 4.9 Payments will be made by the OWNER for approved services within thirty (30) days from date of the ARCHITECT'S approved detailed monthly invoice. The ARCHITECT'S monthly Invoice shall be computed at the ARCHITECT'S standard hourly rates, on a fee basis as specified in the OWNER'S written authorization or amendment to the contract that approved the additional services. 14 Revised 06/05/92 ARTICLE 5 Time of Completion 5.1 This AGREEMENT shall remain In force until such time as such services are no longer needed by OWNER or until termination by OWNER. 5.2 The protect schedule shall establish a duration and time of completion for services listed within the separate phases of work. 5.3 ARCHITECT shall not begin work on any separate phase as defined in Article' 2 until written authorization is received by the OWNER. i j J i 15 Revised 06/05/92 ARTICLE 6 ARCHITECT'S NIGHTS AND RESPONSIBILITIES 6.1 ARCHITECT agrees that It shall use its professional efforts and that Its services shall be performed with due diligence in accordance with generally accepted architectural practices. 6.2 The ARCHITECT agrees`touse its besteffortto coordinate allactivities sothat the PROJECT will be completed In a manner consistent with the Interest of the OWNER'S PROJECT. 6.3. ARCHITECT understands that the OWNER mayretain the services of other professional consultants to accomplish the additional requirements of the PROJECT. In the event that Bidding and Construction Phases are Initiated -by the OWNER, an additional contract for design services during Bidding Phase and Construction Phase will be negotiated with the ARCHITECT. Should an additional contract for this work not be .negotiated with the ARCHITECT, the OWNER shall Indemnify and .hold the ARCHITECT, and its officers,. directors, employees, agents, and subcontractors harmless from and against any loss, claim, action, expense, or liability. of any -nature arising against or incurred by such persons as a result of, or in connection with, the . use of the construction documents. 6.4 ARCHITECT is employed to render professional services only, and payments made are compensation solely for such services. ARCHITECT is an independent contractor and not an employee of the OWNER. Use of ARCHITECT'S Drawings, Specifications and Other Documents 6.5. The Drawings, Specificationsand other documents prepared by the ARCHITECT forthis Projectare instruments of the ARCHITECT'S servicefor use solely with respectto this Projectand,the ARCHITECT shall be deemed the author of these documents and shall retain all common law, statutory and other reserved` rights, including the copyright. The OWNER shall be permitted to retain copies, including reproducible copies, of the ARCHITECT'S Drawings, Specifications and other documents- for information and reference In connection with the OWNER'S use and occupancy ofthe Project. ARCHITECT'S Drawings, Specifications or other documents shall not be used by the OWNER or others on other projects, for additions to this Project or for completion of this Project by others, unless the ARCHITECT Is adjudged to be in default under this AGREEMENT, except by agreement In writing and with appropriate . compensation to the ARCHITECT. 6.6 The ARCHITECT and their Consultant DESIGN ARCHITECT shall have the right to Include representations of the design of the Project including photographs of the exterior and Interior among the ARCHITECT'S and DESIGN ARCHITECT'S promotional and, professional materials. The OWNER shall have the right to approve all such promotional and professional materials, said approval of which shall not be unreasonably withheld. The OWNER shall provide professional credit for the ARCHITECT of RECORD and their Consultant DESIGN ARCHITECT on the construction sign and In the promotional materials fon the Project. Revised 06/05/92, 6.7 Submission or distribution of documents to meet official regulatory, requirements or for similar purposes In connection with the Project is not to beconstrued as publication In derogation of the ARCHITECT'S reserved rights. 6.8 OWNER agreesto Indemnify and.hold ARCHITECT harmlessfrom and against any damages suffered by ARCHITECT as a result of any use of the Drawings and Specifications (1) on other projects for which OWNER has not employed ARCHITECT as the project architect or as a consulting architect and (2) to complete this Project upon the termination of this AGREEMENT for any reason other than a termination due to the fault of the ARCHITECT. 6.9 OWNER shall have the right to access and Inspect ARCHITECT'S work product and supporting Information at anytime during progress of the Work. 6.10 Except with respect to Article 3 & 4 neither party tothis AGREEMENT shall hold the other party responsible for damages or delay in performance caused by acts of God, unavoidable casualty, unusually sever weather conditions not reasonably anticlpatable for the locale, national emergency, strikes, lockouts or other similar Items beyond such party's control. 17 Revised 06/05/92 ARTICLE 7 OWNER'S RIGHTS AND RESPONSIBILITIES 7.1 The OWNER shall provide all reasonably available Information, including a program which shall setforth the OWNER'S objectives, schedule, constraints' and criteria, including space requirements and relationships, flexibility, expandability, special equipment, systems and site requirements. 7.2 The OWNER shall, in conjunction with the ARCHITECT establish and update an overall budgetforthe Project, Including the Construction Cost,asitis defined In Article 16. 7.3 The OWNER shall designate a representative in addition to the C.M. who shall be fully acquainted with the PROJECT and have authority within limits of existing OWNER policy and the requirements of the law to render decisions promptly and furnish Information expeditiously. The OWNER shall provide work product reviews in a timely manner,to be In accordance with the project schedule. 7.4 OWNER will cooperate..with the ARCHITECT In providing reasonable access to the site and pertinent records. 7.5 The OWNER shall furnish surveys describing physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall Include, grades and lines of streets, pavements and adjoining property and structures; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data' pertaining to existing buildings, other - Improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, Including Inverts and depths. Aiithe Information on the survey shall be referenced to a project benchmark. Survey information shall be In AUTOCAD 11 (IBM format I. 7.6 The OWNER shall furnish the services of, A. Geotech nical engineers prior to start of Schematic Design. Such services may Include but are not limited to.test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, ground corrosion and resistivity tests. Including necessary operations for; anticipating subsoil conditions, with reports and appropriate professional recommendations. B. Structural, mechanical, Chemical, alrand water pollution tests,tests for hazardous materials, and other laboratory and environmental tests, Inspections and reports required by law. or the Contract Documents. C. Other consultants when such services are, as deemed by the OWNER, reasonably required by the scope of the Project, and are requested by the ARCHITECT. 18 Revised 06/05/92 7.7 The OWNER shall provide, if required, all services relating to hazardous or toxic waste removal, Including, but not limited to asbestos removal or disposal, asbestos detection and abatement of all such hazards. The OWNER agrees that the ARCHITECT cannot perform design services relating to these hazards and cannot require the performance by others of such services as either Basic or Additional Services due to Insurance coverage considerations. In recognition of the above, the OWNER agrees to pay all defense costs, pay all business costs of the ARCHITECT associated with defense, indemnify and hold the ARCHITECT harmlessfrom all claims, damages and losses, real or alleged, arising outof the discovery or existence of any hazardous material or toxic waste at the site of the Project and Its detection, removal, disposal or abatement. I� 19 - Revised 06/05/92 ARTICLE 8 DISPUTES 8.1 It is agreed that in the event of any action brought by either party against the other to enforce any of the obligations hereunder, arising out of any dispute concerning theterms and conditions hereby created, orarising out of any act'oromission In the performance of any work gnderthis agreement upon agreement by both parties, all such disputes shall be submitted to non binding mediation under theauspices ofthe American Arbitration Association. Unless the parties mutually agree otherwise, the cost of said mediation shall be split evenly between the parties. 8.2 Should such mediation fail to resolve any dispute, then such disputes shall be' submitted, upon agreement by both parties,to arbitration under the auspices of the American Arbitration Association Construction Industry Arbitration Rules in effect at the time the arbitration Is filed. 8.3 If both parties do not agree to arbitration, then all disputes shall be litigated. The prevailing party shall be entitled to attorney's fees and costs as additional damages. 20 Revised 06/05/92 ARTICLE 9 AGREEMENT AMENDMENTS _ 9.1 This AGREEMENT, or any portion thereof, • may be amended by written Amendment approved and executed by both parties in the same manner as this j AGREEMENT. 21 10.1 10.2 11.2 11.3 Revised 06/05/92 ARTICLE 10 ASSIGNMENT OF CONTRACT ARCHITECT shall not assign or permit, the assignment by operation of law or otherwise, this AGREEMENT or any portion of the work, without prior written consent of the OWNER. The OWNER may grant or withhold such consent at Its sole discretion. Where the OWNER has consented to an assignment, this'AGREEMENT shall be binding upon ARCHITECTand the heirs, executors, administrators, successors and assigns of all parties. ARTICLE 11 INDEMNITY It is expressly understood that ARCHITECT is an Independent contractor and that its employees shall not be employees of or have any contractual relationship with the OWNER or the Construction Manager. ARCHITECT shall Indemnify and save and hold OWNER, its directors, officers, agents and employees harmiessfrom any and all claims, orcauses of action for death or Injuryto persons, or physical damage to property resulting from and caused by any proven negligent acts, errors or omissions of itself or Its employees, and from proven negligent acts, errors or omissions of consultants„ contractors, subconsultants and all others acting. on behalf of ARCHITECT, arising out of this AGREEMENT. ARCHITECT shall be responsible for the payment of all taxes, workers' compensation Insurance, and unemployment Insurance. 11.4 OWNER shall indemnify and save and hold ARCHITECT, Its directors; officers, agentsand employees harmlessfrom any andall claims, or causesof action for death or In juryto persons, qr physical damage to property resulting from and caused by any proven negligent acts, errors or omissions of Itself or Its employees, and from proven negligent acts, errors oromisslons of consultants contractors, subconsultants and all others acting on behalf of OWNER, arising out of this AGREEMENT. 11.5 ARCHITECT shall have no liability for any changes from the plans and specifications prepared and Issued for construction made by OWNER, the OWNER'S Consultants and/or Contractor during the course of construction without the prior review, and written approval of the ARCHITECT. OWNER agrees to hold ARCHITECT harmless from and defend against any lawsuits, claims or damages of any nature suffered or Incurred by ARCHITECT as a result of or In connection with any such changes made without the prior written consent of ARCHITECT. - 22 Revised 06/05/92 ARTICLE 12 INSURANCE 12.1 ARCHITECT shall furnish to OWNER evidence of and maintain throughout the term of this AGREEMENT the following Insurance: A. Commercial general liability insuranceof at least $1,000.000 combined single limit per occurrence for bodily injury, personal Injury, or property damage and $1,000,000 annual aggregate. The policy shall contain or be endorsed to contain the following provisions: 1. The OWNER, its officers, officials and employees are covered as additional Insureds as respects liability arising out of activities performed by or on behalf of ARCHITECT. 2. ARCHITECT'S insurance coverage shall be primary insurance as respects. the Insureds. Any Insurance or self Insurance maintained by the OWNER or Its Insureds shall be excess of ARCHITECTS' Insurance, and shall not contribute with it. - 3. ARCHITECT'S Insurance shall apply separately to each Insureds against whom claim is made or suit Is brought, except with respect to the limits of the Insurer's liability. B. Professional liability Insurance in an amount of at least $1,000,000 aggregate per year. ` C. Commercial automobile liability insurance of at least$1,000,000combined single limit per accident for bodily Injury and property damage. D. Workers' Compensation and Employer's Liability Coverage ARCH ITECT agrees to waive all rights of su brogation against the OWNER or its Insureds°for losses arising from work performed by ARCHITECT for the OWNER. The limit for employer's liability is $1,000,000. 12.2 Each Insurance policy required by this article shall be endorsed to state that coverage shall not be canceled by ARCHITECT except after thirty days prior. to written notice by mall, has been given to the OWNER. 12.3 OWNER shall require Contractor(s) to name ARCHITECT as additional Insured. The limits of coverage shall be the same as for the OWNER. ARTICLE 13 TERMINATION' 23 Revised 06/05/92 13.1 This AGREEMENT may be terminated by either party after thirty (30) days written notice. 13.2 In the event of any termination, ARCHITECT shall be paid for approved services performed, reimbursable expenses, and retention through the date of termination. In the event of termination of the ARCHITECT, should they fail to perform, the DESIGN ARCHITECT shall have the opportunity to continue on the project, providedthatthe DESIGN ARCHITECT, with the OWNER'S approval, secures an agreement with an architectural firm to-assume the full _responsibility of Architect of Record. ARTICLE 14' NOTICES 14.1 Any. notice provided for herein shall be given In writing, and by personal delivery or prepaid first class, registered, or certified mall, addressed as follows: To OWNER: City of Santa Clarita 23920 Valencia Blvd., Suite 300 Santa Clarita, California 91355 j Attentions Ken Pulskamp To ARCHITECT: Hill Architects, Inc. 170 Malden Lane, 3rd Floor San Francisco, CA 94108 Attentions Peter Mason ARTICLE 15 ARTICLE HEADINGS 15.1 a s are used for convenience only Article, paragraph and subparagraph heading Y and shall not be deemed toalter or modify the contentor intentof the articles, paragraphs, or subparagraphs which they head. 24 Revised 06/05/92 ARTICLE 16 MISCELLANEOUS PROVISIONS 16.1 ARCHITECT agrees that it will not discriminate against. any employee or applicant for employment because of race,, color, religion, sex, or national origin. ARCHITECT agrees to take affirmative action to assure that applicants are employed or retained, and that employees are treated without regard to their race, color, religion, sex or national origin. Such action shall Include, but not be limited to,thefollowing: recruitment or recruitment advertising; layoff or termination; rates of pay or other form of compensation and selection for training. Construction Cost 16.2 The Construction Cost shall be the total costor estimated costto the OWNER of all elements of the Project designed or specified by the ARCHITECT. 16.3 The Construction Cost shall Include the cost at current market rates of labor and materials furnished by the OWNER and/or OWNER'S _ Contractor and equipment designed,. specified, selected or specially provided for by. the ARCHITECT, plus a reasonable allowance for the Contractor's overhead and profit. In addition,a reasonable allowance for contingencies shall be Included for market conditions at the time of bidding and for changes In the Work during construction. 16.4 . Construction Cost does not Include the compensation of the ARCHITECT and ARCHITECT'S consultants,OWNER'S consultants, Construction Manager, the costs of the land, rights-of-way, financing or other costs which are the responsibility of the OWNER as provided In Article 7. Responsibility for Construction Cost 16.5 Evaluations of the OWNER'S Project budget, preliminary .estimates of Construction Cost and detailed estimates of Construction Cost, if any, prepared and/orvalldated bytheARCHITECT, representtheARCH ITECT'S best judgment as a design professional familiar with the construction industry. It Is recognized, however, that neither the ARCHITECT nor the OWNER has control over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices, or over competitive bidding, or market conditions. Accordingly, the ARCHITECT cannot and does not warrant or represent that bids will not vary from the OWNER'S Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the ARCHITECT. 16.6 The fixed limit of construction cost is $29,600,000. Though a fixed limit has been established the ARCHITECT, with the approval of the OWNER, shall be. permitted to Include contingencies for design, bidding and price escalation, to determine what materials, equipment, component systems and types of construction are to be Included in the Contract Documents, to make reasonable adjustments in the scope of the Project and to Include in the Contract Documents alternate bids to adjust the Construction Cost to the fixed limit. The fixed limit of construction cost will remain valid up to 90 days after the time of completion of the final Construction Documents. 25 Revised 06/05/92 16.7 If the Bidding Phase has not commenced within 90 days after the ARCHITECT submitsthe Construction Documents tothe OWNER any Project budget or fixed limit of construction Cost shall be adjusted to reflect changes In the general level of pricesInthe construction Industry between the date of submission of the Construction Documents to the OWNER and the eve of the date on which bids are to be received. _ 16.8 If a fixed limit of Construction Cost (adjusted as provided In Subparagraph 16.7) is exceeded by 7.5% by the lowest responsive bid, the OWNER options - Include, but are not limited to, the following, A. give written approval of an Increase in such fixed Ilmit, which relieves the ARCHITECTfrom revising the construction documents at his/her own expense; B. authorize rebidding of the Project within a reasonable time; C. If the Project is abandoned, terminate in accordance with Article 13; or D. cooperate In revising the Project scope and quality as required to reduce the Construction Cost. 16.9 If the OWNER chooses to proceed under Clause 16.8.D, the ARCHITECT, without additional charge, shall modifythe Contract Documentsas necessaryto comply with the fixed limit. The modification of contract Documents shall be the limit of the ARCHITECT'S responsibility arising out of the establishment of a fixed limit. The ARCHITECT shall be entitled to compensation In accordance with this agreement for all services performed whether or not the Construction Phase Is commenced. 16.10 I n the eventany of the provisions of this Agreement shall be held to be invalid and unenforceable, the remaining provisions shall be valid and binding upon the parties. One or more waivers by either party of any provision, term,. condition or covenant shall not be construed by the other party as a waiver of a subsequent breach of the same by the other party. 26 Revised 06/05/92 IN WITNESS WHEREOF, the OWNER has caused -this AGREEMENT to be executed and ARCHITECT has caused this AGREEMENTto be executed, all as of the day and year first above written. CITY OF SANTA CLARITA" Hill Architect, Inc. By: By: Mayor " Date Date ATTEST: By: City Clerk Date State of California Architect's License No. APPROVED AS TO FORM: By - City yCity Attorney * * End of Primary Agreement 06/05/92 10:47 HARRIS & ASSOCIATES 002 Santa Clarlta Civic Center Santa Cladia, California Standard Hourly Rate Schedule Principals Senior Staff Associates Project Staff Project Managers Project ArcMtects Project Engineers staff Level I Senior Designers Senior Engineers Job Captain I Senior Draftsr Senior Construction Engineer Specification Writer Staff Level Il Dosign Engineers Intermediate Drafters! CADD Drafters Intermedlets Designers Staff Lcvca III Junior Drafters I CADD Drafters Model Makers Administrative Staff Secretary l Ward Processor Clerical Hourly Rates effective September 1, 1991 to August 31, 1882 ExhtbuR S 160.00 S 125.00 $ 65.00 S 85.00 $ 65.00 S 85.00 S $5.00 S 7&0D S 75.0D rc u4i9z i1;SG HARRIS &•ASSOCIATES Santa Clarity Civic Center Sento Clente, California Project Budget Exhibit B Parking Structure Silo Lnhrovementa At -grade Parking Landscape City Nati arae On -Site U1111ties CityHnll - Shell/Interiors �J oacow rxr zoo ,70,000 or S4s fors3 1soOED 425 148,750 tr $71 L 51,041'250 G.0 ■aao S7/■C 1,829,520 1 b 500,000, , _ . 115000 of 5175 /sC 20,125.000 Inflation G,0°R 1,598,746 Construetiat Contingency w 5,0°/. 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N � �o u.�n.•w ©'n.,..�� -� Iry ..__ 0 I V.�.�.��� EEIII_ R777 cr_rr_i -r-I 1 1 .-. 4 7�it I . -pool h �I E300 s3-UIOOSSd 's SINNUH MOT Z6i50i90 600 SMUI00SSH 2 SI212UH 4505 Z6iS0i90 w 8 ' w 600 SMUI00SSH 2 SI212UH 4505 Z6iS0i90 I r WEST. Ex FVATION Q ....••..nr. rr N N cl 7"1 N O� Lo 0 lD CD EAST ELEVATION rc ~.rr 0 SOUTH ELEVATION NORTH Ei E VATION -- .r"'_vw_rr N m SECTION LOOKING WEST sacs,vr•..w - NORTH ELEVATION SOUirl GARDEN ELEVATION' u� m N 0) I) 0 T r NORTH GARDEN ELEVATION SOUTH ELEVATION 06/05/92 10:57 HARRIS & ASSOCIATES 013 Santa Ciarita Civic Center Santa Clarita, CalffoWn Project Program Exhibit E DhOion ra+ sr 1.00 BUILDING AND SAFETY 2.00 CITYATTORNEY 3.00 CITY CLERK 4.00 CRY COUNCIL 5.00 CITY MANAGER 6.00 COMMUNITY DEVELOPMENT 7.00 ECONOMIC DEVELOPMENT 8.00 FINANCE AND DATA PROCESSING 9.00 PARKS AND RECREATION 10.00 PERSONNEL 11.00 PUBLIC WOkKS 12.00 PURCHASING t GENERAL SERVICES 13.00 RISKMANAOBMENT 14.00 TELEVISION PRODUCTION 15.00 COUNCILCHAMBERS 16.00 CITY HALL SUPPORT FUNCTIONS Total Grass Square footage TafalstaffCouet Program datod May 12, 1992 LOW PROGAW sr STAFP 5,712 9f 23 373 of 1 3,800 sf 9 1,467 st 6 4,899 of 12 9412 of 34 632 sf 3 10,280 of 39 8,674 sf 33 4,147 sf 6 11,900 sf 49 2,696 of 10 398 of 4 4,788 if 4 7,306 sf 0 20,299 sf 5 96,78 of 129 236 IftQIPROCRAM Sr STAFF 7,466 aC 34 2,016 of 4 4,280 of 12 1,467 of 6 5,771 sf 16 11,576 sf 47 632 of 3 11424 ' if 49 9.803 sfl 34 4,699 of 10 14,599 of 66 3,209 of 13 678 sf 4 4,799 sf 4 7,750 sf 0 25,633 sf 7 114,791 of 309 06/05/92 10:57 HARRIS & ASSOCIATES 014 Meeting List - City of Santa Clarita City Hall Meeting Building Public Planning Qty commiflee Revlow commission Council I Site Access Input X a. Access options and General Plan Review b. Availability of utility systems b. Interface goals with Burmite project 2. Master Plan Input X a. Review Site Planning and Programming b. Review development goals C. Project Budget and Schedule Input 3. Presentation of Draft Master Plan Report X X X 4. Schematic Design - 35n/o Review X X X a. Review Master Pian Draft Report Comments b. Review functional layouts C. Review Budget and Schedule 5. Schematic Design. - 50% Review X 6. Schematic Design - 75% Review X 7. Final Schematic Design X X X X a. Review of Plans b. Landscape Concepts b. Exterior Color Schemes 8. Schematic Design Budget X A. Review Schematic Design Comments b. Review Cost Estimate c. Review Value Engineering Proposals 9. Design Development - 50% Review X X a. Review of drawings b. Landscape Design Review o. City Council Chamber Design 06/05/92 10:58 HARRIS & ASSOCIATES 015 Meeting Duilding Public Planning City Committee Review Commission Council 10, Design Development - 75% Review X a. Review of Drawings b. Preliminary Inlerlor Design 11. Final Design Development X 12. Design Development Budget Review X a. Review of Design Development Comments b. Review of Cost Estimate C. Review of Value Engineering Proposals 13. Construction Documents - 50%.Review X a. Furniture & Fabric Selections b. Exterior Foumains & Plazas C. Door Hardware 14. Construction Documents - 75% Review X a. Review of Documents b. Review of 50% CD Cost Estimate C. Review of Value Engineering Proposals 15, Construction Documents • 909/o Review X 16. Pre-bid Meeting X a. Review of Documents b. Review of final Cost Estimate X X