HomeMy WebLinkAbout1992-07-14 - AGENDA REPORTS - AWARD CONTR AUDIT SERVICES (2)AGENDA REPORT
City Manager Approval/
Item to be presented b
Steve Stark
CONSENT CALENDAR
DATE: July 14, 1992
SUBJECT: Award Contract for Audit Services
Resolution No. 92-153
DEPARTMENT: Finance
BACKGROUND
The Finance Department has completed the request for proposal process for the selection of an
accounting firm to perform the City's audit services for a period of three fiscal years with an
option to extend two additional fiscal years. On May 15, 1992, "Request for Proposal" packages
were mailed to 46 local accounting firms who advertise in the local yellow pages and 17
ffi
accounting firms who are members of Government Finance Officers Association and have o ices
that operate in the surrounding area of the Santa Clariia Valley. Concurrently, the City Clerk
published the "Notice Inviting RFP's" in the local newspaper. A preparer's conference was held
on May 28, 1992, in which interested accounting firms were allowed an opportunity to learn
more about the City's auditing needs. A 'total of eight accounting firins submitted proposal
packets for this service; the proposal packets were opened on June 16, 1992, after the deadline.
The audit committee, consisting of Lynn Harris, Community Development, Deputy City Manager;
Steve Stark, Director of Finance; Terri Maus, City Manager, Administrative Assistant; Kwan
Beilin, Finance, Administrative Assistant; and Susie LaSoya, Accounting Manager, evaluated and
ranked the top five proposals based on their technical qualifications, approach, and price quotes.
They are as follows:
KPMG Peat Marwick of Los Angeles, California
Ernst & Young of Los Angeles, California
Lance, Soll & Lunghard of Whittier, California
Thomas, Byrne & Smith of Riverside California
Diehl, Evans & Company of Irvine, California
On June 30, 1992, the audit committee continued its assessment process by holding interviews
with the top five candidates who made an oral presentation to the group. The audit committee
proceeded to select the audit firm of Diehl ' Evans & Company, based on the firm's understanding
of the City's needs and expertise in the field of governmental auditing.
Adopted: -7- �114 Agenda Item:
Resolution No.. 92-153 appoints an auditing firm for the purpose of completing the City's year
end audit services. Request, for Proposal packets are on file with the Director of Finance.
RECONMENDATION
That City Council approve Resolution No, 92-153
ATrACHMENTS
Resolution No. 92-153
SSUgh/wp.res
. RESOLUTION NO. 92-153
A RESOLUTION OF TIM CITY COUNCIL OF THE
CITY OF SANTA CLARITA, CALIFORNIA, MAKING A
PROFESSIONAL APPOINTMENT FOR ITS AUDIT SERVICES
WHEREAS, the City Council (the "City Council") of the City of Santa Clarita,
California, is responsible for appointing an independent auditing firm to prepare the City's annual
audited financial report.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,
CALIFORNIA, DOES -HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. The above recital is true and correct.
SECTION 2. The accounting firm of Diehl, Evans & Company is hereby designated and
appointed Auditors with respect to the City's audit and is employed to perform all auditing
functions for the City, as set forth in substantially the form of the Request for Proposal - Audit
Services on file with the Director of Finance dated June 15, 1992. The City Manager is hereby
authorized to execute and deliver such agreement with said firm for services in connection with
the City's audit requirements.
SECTION 3. The City Clerk shall certify the adoption of this Resolution and thenceforth
and thereafter same shall be in full force and effect.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Santa Clarita,
California, at a regular meeting held on this _ day of July, 1992.
CITY OF SANTA CLARITA, CALIFORNIA
MAYOR
ATTEST:
CITY CLERK
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council
of the City of Santa Clarita, California, at a regular meeting thereof, held on the _ day of
July, 1992, by the following vote of the Council:
AYES: COUNCELMEMBERS:
NOES: COUNCIIMEMBERS:
ABSENT: COUNCIUMMEBERS:
ABSTAIN: COUNCILMEMBERS:
CITY CLERK
(SEAL)