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HomeMy WebLinkAbout1992-04-21 - AGENDA REPORTS - CITIZENS TRANS CMTE (2)AGENDA REPORT City Manager Approval Item to be presented by: CONSENT CALENDAR DATE: April 21, 1992 SUBJECT: CITIZENS TRANSPORTATION COMMITTEE DEPARTMENT: City Manager BACKGROUND George Caravalho This item is on the agenda as an ,information item outlining the procedure to begin the process of establishing a Citizens Transportation Committee. The attached memorandum has outlined a time schedule to complete the tasks towards a public hearing recommended to be scheduled for July, 1992. RECOMMENDATION Receive report and memorandum APPROWED Agenda Ifem: CITY OF SANTA CLARITA I N T E R O F F I C E M E M O R A N D U M TO: Mayor Rlajic and Councilmembers FROM: George Caravalho, City Manager DATE: March 18, 1992 SUBJECT: CITIZENS TRANSPORTATION COMMITTEE Recently, the Council received an outline. describing the purpose and organization of a Citizens Transportation Committee, which would be established to assist City staff in presenting recommendations to the Council regarding transportation issues in the Valley. The. goal is to. provide recommendations regarding transportation issues which have the benefit of public input through a structured Citizens Transportation Committee.• Some minor modifications to the original outline have been made (see. attached). Unless there are objections from the Council, staff will begin the process of establishing the Committee. Since this outline has not been circulated for general public comment, the first step is to conduct a public meeting to receive input on the outline of this proposal. It is anticipated that the Committee conduct its first meeting in July. My time schedule to complete these tasks is as follows: • April 1992 - Conduct a public input meeting. • May 1992 - Make revisions, if necessary, to the outline, incorporating appropriate public comment, and announce that applications for membership will be received_by the City. • June 1992 - Select the appropriate staff members and Committee members for the first Committee. • July 1992 - Organize and conduct the first meeting of the Committee. This time schedule will fit with our Public Participation Program and in anticipation of our hiring an in-house traffic engineer during the nest few weeks.. It will also allow sufficient time to incorporate any modifications to the current outline. GAC:rk:hds/1556 Attachment CITIZEN TRANSPORTATION COMMITTEE I. PREAMBLE 3/24/92 One of the purposes of government is to provide an environment for the benefit and enjoyment of the citizens it is empowered to serve. In order to provide this environment, it becomes necessary for the City to establish policies and to make decisions which, it believes will encourage the development and nurturing of this environment. Often times, the City must make these decisions based on its best judgment of what its citizens desire. At times, it is difficult to determine its citizens' desires because of the limited time for input and the lack of organizational structure for input. The City hopes to improve on public participation by providing a forum and an organizational structure to assist the City Manager and staff in developing and promoting recommendations which balance professional judgment with citizen wants and needs. In this way, the Council will be better equipped to make decisions which will clearly represent the wants and needs of its citizens. II. PURPOSE A Citizen Transportation Committee of up to eleven members appointed by the City 'Manager is established in the City to review traffic and transportation issues in order to: A. Advise the City Manager on policy recommendations to the City Council'and Planning Commission. B. Assess the environmental impacts associated with project development. C. Provide a public forum for exchange of information between the City staff and its residents. D. Develop and recommend prioritization of major improvement projects. E. Establish a new vehicle for City participation in policy decisions. F. Formalize . an organizational structure to focus and' strengthen citizen input. III. COMMITTEE TASKS A. Review, discuss and make recommendations on transportation and traffic items. B. Make recommendations to the City Manager on traffic and transportation issues. CITIZEN TRANSPORTATION COMMITTEE Page 2 C. Review transportation aspects of draft environmental impact reports for development proposals within the statutory limits of a timely review. D. Review the transportation aspects of the Five -Year Capital Improvement Program and major capital projects to establish priorities. E. Review roadway alignments for major and secondary highways shown on the General Plan that are to be established and approved by the City Council. F. Establish a format for agendas which shall include provisions for public participation at each meeting. G. Conduct public meetings on the third Thursday of each month beginning at 6:30 p.m. and concluding at 10:00 p.m. or sooner. The Committee may establish a later or sooner starting time which would facilitate attendance and participation at the meetings. H. Develop a list of agencies that would have input relative to transportation and traffic issues in the Santa Clarita Valley and provide a standing invitation to these agencies to participate in these meetings. I. Provide liaison between this Committee and other advisory committees which address transportation and traffic issues in the Santa Clarita Valley. IV. CITY STAFF TASKS A. The City Manager shall appoint a maximum of eleven members. B. The appointed members shall be residents of the City of Santa Clarita andshould represent a balance of citizens and business interests so as to provide a broad representation of groups impacted by transportation decisions. C. The City Manager shall endeavor to make selections which consider balanced membership from each geographic area within this City, i.e., Newhall, Saugus, Valencia and Canyon Country. D. The City Manager shall provide public notice and an application for any citizen wishing to serve on the Committee. E. The City Manager shall make appointments from the list of applicants and shall maintain a current list of applicants not selected to be used to appoint members within 90,days of a Committee vacancy. F. The City, Engineer, Traffic Engineer, law enforcement representative and Principal Planner, current planning, shall be staff, non-voting members of the Committee. CITIZEN TRANSPORTATION COMMITTEE Page 3 G. The City Manager or his/her designee shall be the Executive Officer of the Committee. H. .The City Manager shall consider all recommendations from the Committee in any staff report prepared for the Council or the Planning Commission. I. The . proceedings for the meeting shall be audiotaped and kept at a location designated by the City Manager for review by any interested party. V. ORGANIZATION A. The officers of the Committee shall be composed of a Chairperson, Vice -Chairperson, Executive Officer or designee, City Manager, and Secretary. Exept for the Executive Officer or designee, the officers shall be selected by a majority vote of the Committee members and shall serve for a period not to exceed two years. B. Notwithstanding the provisions -of V.A. above, the Executive Officer shall serve as Chairperson of the Committee for the first six months, at which time the Committee shall select its own Chairperson. VI. COMPENSATION A. All Committee members, except City staff, shall serve without compensation. B. City staff shall be compensated in accordance with the personnel policies, rules and regulations of the City. RR:hds/1498