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HomeMy WebLinkAbout1992-10-13 - AGENDA REPORTS - EMPLOYEE COMPUTER PURCHASE PGM (2)AGENDA REPORT City Manac Item to be CONSENT CALENDAR George A. Caravalho DATE: October 13, 1992 SUBJECT: Employee Computer Purchase Program DEPARTMENT: Management Services/Information Resources BACKGROUND Several months ago, the City conducted a Think Tank session, out of which came the idea to research the possibility of the City offering a computer purchase program. Over the past several months, a committee has thoroughly researched employee computer purchases from the perspective of what our employees want and what other cities have done. The information gathering process included a survey of City staff, round table discussions, requesting information from other cities, and meeting with lending institutions. Based upon this research, the following guidelines for this program have been set: All employees will be eligible to participate Hardware and software purchased would be compatible with the City's environment The City would negotiate with suppliers for pricing and configuration Employees requiring financial assistant could use the lending institutions who have agreed to participate. Employees could also pursue assistance on their own. All financial arrangements would be between the individual and the institution. The City will track participation in the program for use with possible future programs such as telecommuting. RECOMMENDATION Staff recommends that the City Council review and adopt the Employee Computer Purchase Program and delegate to the City Manager, or his designee, the ability to execute the documents for participants who qualify under the program. CWD:JCG agndcomp.cwd Continue; cin Agenda Item: CITY OF SANTA CLARITA EMPLOYEE COMPUTER PURCHASE AGREEMENT Work The above-named employee ("Participant") of the City of Santa Clarita ("City") has been provided a copy of the Employee Computer Purchase Loan Plan ("Plan") and hereby elects to purchase a personal computer and certain related equipment and software ("Equipment") and participate in the financing arrangement offered under the Plan, and further, agrees to and accepts the following terms and conditions: Employee agrees to provide any financial information necessary to purchase specified Equipment and acknowledges that the lender's loan criteria ay preclude the employee from obtaining a loan. The City assumes no responsibility for loans made to participants in this program. 2. All warranties and service or maintenance contracts shall be between the vendor and Participant. Participant shall deal directly with the vendor. In no event shall City be liable for any claims relating to warranty, service, maintenance or technical support. 3. This Agreement may be changed only by a written document signed by City and Participant and supersedes any and all written or oral agreements, proposals and communications concerning the Plan. 4. In the event either party hereto brings any suit against the other party to enforce any rights under this Agreement, then the prevailing party to any such suit shall recover from the other party its reasonable attorney's fees and costs incurred in connection therewith. 5. Use of the equipment under this plan is intended primarily for the employee and their immediate family. Additional usage will be closely scrutinized for system integrity and/or damage. 6. Transaction type: () New System () Add to existing system (see note below) Item: (please be specific) Price Vendor: NOTE: If this application is for additions to an existing system, please detail system configuration on the reverse of this application. If the system for which the additions are being sought was acquired under the City purchase plan, indicate the date of initial acqusition: Accepted by: Participant Social Security Number RPN loanagmaep APPMved t3 io fart City Attorney Date CITY OF SANTA CLARITA APPROVAL By: ATTEST: CITY CLERK CITY OF SANTA CLARITA EMPLOYEE COMPUTER PURCHASE POLICY OBJECTIVE: Enhance computer familiarity of City employees by assisting with the acquisition of City compatible computer hardware and software. Increase productivity through use of automation. Approach compliance with Air Quality Management District regulation 15. ELIGIBILITY: All city staff. APPLICATION PROCEDURE: Please see attached agreement form. TRUTH -IN -USE STATEMENT: Use of the equipment under this plan is intended primarily for the employee and their immediate family. Additional usage should be closely scrutinized for system integrity and/or damage. FINANCIAL ASSISTANCE: Personal loans may be secured through various lending institutions. The city assumes no responsibility for loans made to staff for this program. Please see attached agreement form. SYSTEM REQUIREMENTS: The following are minimum requirements of systems eligible under this plan: 1. IBM compatible microcomputer with 2 megabyte memory. 2. One floppy disk drive. 3. One printer. 4. One business software package that is currently in use by the city. 5. Power surge protection device. THE CITY OF SANTA CLARITA'S COMPUTER LOAN/PURCHASE PROGRAM The following lending institutions have expressed interest iri participating in our program. Listed with each institution are conditions of the loans. TRANSWORLD BANK Option 1 Personal loans $4000.00 minimum loan amount 36 month term at 15.9 4 APR $60.00 documentation fee Option 2 Revolving credit 15 4 APR Automatic checking payments required Payments of 54 of remaining balance less than $35.00 month $60.00 documentation fee BANK OF AMERICA Option 1 Personal loans (unsecured) $2500.00 - $5000.00 at 18.754 APR Greater than $5000.00 at 15.54 APR $60.00 documentation fee Option 2 Personal loans secured by deposits $2500.00 - $5000.00 at 48 months is 11.54 APR VALENCIA NATIONAL BANK Personal loans (unsecured) $2500.00 - $5000.00 36 months at 11.004 APR No payroll deduction required 1st INTERSTATE Option 1 Personal loans (unsecured) 134 with automatic deposits from checking $100.00 documentation fee. 36 month term with 204 down. Optioin 2 (High credit risks) 17.994 interest 36 month term with 104 down.