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Home My WebLink About1992-05-12 - AGENDA REPORTS - HEAD START FACILITIES (2)AGENDA REPORT City Manager Approval --447,0&(,,' Item to be presented b : ', UNFINISHED BUSINESS DATE: MAY 12, 1992 SUBJECT: HEAD START FACILITIES DEPARTMENT: PARKS AND RECREATION BACKGROUND Pursuant to Council direction at the April 28, 1992, Council meeting, staff has proceeded with further investigation into three.alternate site locations for the proposed Head Start Program. A report is presented for the City Council's consideration and action. RECOMMENDATION It is recommended that the City Council select a site for the Head Start Program. JD/CB:skh PRCOUNC.112 app0o dCD Agenda AGENDA.REPORT City Manager Approv� Item to be presented by: v UNFINISHED BUSINESS John Danielson DATE: May 12, 1992 SUBJECT: Head Start Facilities DEPARTMENT: Parks and Recreation BACKGROUND Staff was directed at the April 28, 1992, City Council meeting, to consider placement of the Head Start building at Newhall Park, with a sunset clause added for June' 30, 1994, and for staff to investigate =.further possibilities. On Thursday, May 7, staff presented to the Parks and Recreation Commission Council's direction and.the,following alternative sites: 1. The previous William S. Hart Union High School District offices on Walnut Street. 2. Anawalt Lumber property on Market Street 3., Masters College property on San Fernando Blvd. 4. Newhall Elementary School ANALYSES OF PROPERTIES Listed below are the locations, size, cost and proposed length of lease agreements for the above mentioned properties. 1. William S. Hart Union High School District Location: Walnut Street, (east of Newhall Avenue, north of Lyons). Condition: One existingstructure, parking lot,. unimproved dirt strip the length of the property. Utilities are available (water,sever, electricity, and phone) Size: 12,800 sq. ft. Lease: Maximum two-year lease at $400 per month. The City is responsible for improvements. Must go through School Board for approval. The next School Board meeting is scheduled for May 28, 1992. Pros: Excellent location, existing utilities at site. Cons: Short-term lease. Additional cost., 2. Anawalt Lumber Location: 22427 Market,Street, Newhall. Condition: Unimproved vacant lot. Size: 15,000 sq. ft. Lease: Long-term possibility at $1,500 per month. City would be responsible for utility improvements --electricity, water, sewer, phone, parking lot improvements. (Lease on entire parcel, 4.6 acres and buildings, would be $20,000 per month.) Pros: Good location, long-term lease availability. This parcel offers future park -site development possibilities in an area that is currently lacking recreational opportunities. Cons: Costs per month, initial cost of utility extensions, connections and parking lot improvements. 3. Masters College Location: San Fernando Road. Condition: Unimproved. Size: 9.5 acre (+/-) parcel. Lease: 2 -year lease with intent to purchase as of July 1, 1992, at $1,000 per month. City is responsible for utility improvements, placement of a parking lot and insurance. Pros: Excellent location, good access. ,This parcel offers future park -site development possibilities in an area that is currently lacking recreational opportunities. Cons: Cost per month, initial improvements, cost of utility extensions and connections, parking lot improvements, and attainment of easements. 4. Newhall School District Location:' Newhall.Elementary School, 24607 Walnut Street. Condition: Excellent. Existing school location. Utility availability is unknown. Size: Unknown. Lease: Unknown. Pros: Excellent location. Cons: Additional cost. FISCAL IMPACTS PER SITE William S. Hart Union High School District Site Costs that would be incurred by placement of the proposed Head Start Program at this site include approximately $12,000 for utility. extension and connection, $4,800 per year for lease payments, and reimbursement of $20,000 to Head Start for the fire hydrant installation at Newhall Park. Total approximate cost = $36,800 Anawalt Lumber Property Costs that would be incurred by placement of the proposed Head Start Program at this site include approximately $12,000 for utility extension and connection, $18,800 per year for lease payments, approximately $3,000 for fencing, and reimbursement of $20,000 to Head Start for the fire hydrant.installation at Newhall Park. Total approximate cost - $77,600 .. Masters College Costs that would be incurred by placement of the proposed Head Start Program at this site include approximately $12,000 for utility extension and connection, .$12,000 per .year for lease payments, approximately $24,600 .for parking lot construction, $3,000 for fencing, and $20,000' for reimbursement for the fire hydrant installation at Newhall Park. Total approximate cost — $59,600 (this does not include costs for road improvements) Newhall Park To date the City has invested approximately $15,000 in actual materials and staff time. A new basketball court has been built at the Park with the plan of removing theexistingcourt for placement of the Head Start modular building. Head Start has approximately $35,000 to $40,000 invested- in architectural fees, and their share of the costs for the fire hydrant that has. been installed for both .the Boys and Girls Club building and the Head Start modular building. Total approximate cost - $0 Cost to City Newhall. Elementiry'School Costs that would be incurred by placementof the. proposed .Head. Start Program at this site includes $12,000 for utility extension and connection, and $20,000 for reimbursement for the fire hydrant installation at Newhall Park. . Total approximate cost - $32,000 The Newhall Park site.would not require additional funds for placementof the modular. The alternate sites had utility 'costs determined by using a 200 ft. extension: maximum. The costs include water,. electricity, sewer and phone. Traffic 'studies, neighborhood impacts, possible CEQA requirements, and grading costs have not been included in the above information.. Dependent upon the decided site, funds will need to be -budgeted for the removal of the Head Start facility at the end if the ,lease agreement. The Parks and Recreation Commission recommends to City Council we choose in the ' interest of time, to sunset the William S. Hart Union High School District site on, Walnut as our first suggestion,, with Masters College as our second, Anawalt Lumber as our third for permanent sites, and Newhall Elementary as the fourth priority, and that the CDBG funds of $100,000' (currently targeted .for the first-time homebuyers program) be earmarked exclusively for the Head Start project and under nocircumstances allow the Newhall Park site to be used for this project. Staff recommends that City Council review the above information from the Parks and Recreation Commission and provide direction to staff. CAB: mat PRCOUNC.113 AGENDA REPORT City Manager Approy Item to be presented by: UNFINISHED BUSINESS John Danielson DATE: SUBJECT: DEPARTMENT: BACKGROUND May 12, 1992 Head Start Facilities Parks and Recreation Staff was directed at the April 28, 1992, City Council meeting, to consider placement of the Head Start building at Newhall Park, with a sunset clause added for. June 30, 1994, and for staff to investigate further possibilities. On Thursday, May 7, staff presented to the Parks and Recreation Commission Council's direction and the following alternative. sites: 1. The previous William S. Hart Union High School District offices on Walnut Street. 2. Anawalt Lumber property on Market Street 3. Masters College property on San Fernando Blvd. 4. Newhall Elementary School ANALYSES OF PROPERTIES Listed below are the locations, size, cost and proposed length of lease agreements for the above mentioned properties. 1. William S. Hart Union High School District Location: Walnut Street (east of Newhall Avenue, north of Lyons). Condition: One existing structure, parking lot, unimproved dirt strip the length of , the property. Utilities are available (water,sever, electricity, and phone) Size: 12,800 sq. ft. Lease: Maximum two-year lease at $400 per month. The City is responsible for improvements. Must go through School Board for approval. The next School Board meeting is scheduled for May 28, 1992. Pros: Excellent location, existing utilities at site. Cons: Short-term lease.. Additional cost. 2. Anawalt Lumber Locations 22427 Market Street, Newhall. Condition: Unimproved vacant lot. Size: 15,000 sq, ft. Lease: Long-term possibility at $1,500 per month. City would be responsible for utility improvements --electricity water, sewer, phone, parking lot improvements. (Lease on entire parcel, 4.6 acres and buildings, would be $20,000 per month.) Pros: Good location, long-term lease availability. This parcel offers future park -site development possibilities in an area that iscurrentlylacking recreational opportunities. Cons: Costs. per month, initial cost of utility extensions, connections and parking lot improvements. 3. Masters College Location: San Fernando Road. Condition: Unimproved. Size: 9.5 acre (+/-) parcel. Lease: 2 -year lease with intent to purchase as of July 1, 1992, at $1,000., per month. City is responsible for utility improvements, placement of a parking lot and insurance. Pros: Excellent location, good access. This parcel offers future park -site development possibilities in an area that, is currently lacking recreational opportunities. Cons: Cost per month, initial improvements, cost of utility extensions and connections, parking lot improvements, and attainment of easements. 4. Newhall School District Location: Newhall Elementary School, 24607 Walnut Street. Condition: Excellent. Existing school location. Utility availability is unknown. Size: Unknown. Lease: Unknown. Pros: Excellent location. Cons: Additional cost. FISCAL IMPACTS PER SITE William S. Hart Union High School District Site Costs that would be incurred by placement of the proposed Head Start Program at this site include approximately $12,000 for utility extension and connection, $4,800 per year for lease payments, and reimbursement of $20,000 to Head Start for the fire hydrant installation at Newhall Park. Total approximate cost - $36,800 Anawalt Lumber Property Costs that would be incurred by placement of the proposed Head Start Program at this site include approximately $12,000 for utility extension and connection, $18,800 per year for lease payments, approximately $3,000 for fencing, and reimbursement of $20,000 to Head Start for the fire hydrant installation at Newhall Park'. Total approximate cost - $77,600 Masters College Costs that would be incurred by placement of the proposed Head Start Program at this site include approximately $12,000 for utility extension and connection, $12,000 per year for lease payments, approximately $24,600 for. parking lot- construction, $3;000 for fencing, and $20",000 for reimbursement for the fire hydrant installation at Newhall Park. Total approximate cost - $59,600 (this does not include costs for road improvements) ` Newhall Park To date the City has invested approximately $15,000 -in actual materials and staff time. A new basketball court has been built at the Park with the plan of removing the existing court for placement of the Head Start modular building. Head Start has approximately $35,000 to $40,000 invested in architectural fees, and their share of the costs for the fire hydrant that has been installed for both the Boys and Girls Club building and the Mead Start modular building. Total approximate cost - $0 Cost to City Newhall Elementary'School Costs that would be incurred by placement of the proposed Head Start Program at this site includes $12,000 for utility extension and connection, and $20,000 for reimbursement for the fire hydrant installation at Newhall Park. Total approximate cost - $32,000 The Newhall Park site would not require additional funds for placement of the modular. The alternate sites had utility costs determined by using a 200 ft. extension maximum. The costs include water, electricity, sewer and phone. Traffic studies, neighborhood impacts, possible CEQA requirements, and grading costs have not been included in the above information. Dependent upon the decided site, funds will need to be budgeted for:the removal of the Head Start facility at the end if the lease agreement. The Parks and Recreation Commission recommends to City Councilwe choose in.the interest of time, to sunset the William S. Hart Union High School District site on Walnut as our first suggestion; with. Masters.College as our second, Anawalt Lumber as our third for permanent sites, and Newhall Elementary as the fourth priority, and that the CDBG funds of $100,000 (currently targeted for the first-time homebuyers program) be earmarked exclusively ,for the Head Start project and under no circumstances allow the Newhall Park site to be used for this project. Staff recommends that City Council review the above information from the .Parks and Recreation Commission and provide direction to staff. CAB:mat PRCOUNC.113