HomeMy WebLinkAbout1992-04-21 - AGENDA REPORTS - POLICY I 7 TIME COUNCIL MTG (2)CONSENT CALENDAR
DATE: April 21, 1992
AGENDA REPORT
City Manager Approval
Item to be presented y:
Ken Pulskamp
SUBJECT: Policy I-7
Setting Time of Adjournment for City'Council Meeting
DEPARTMENT: City Manager's Office
BACKGROUND
This item is on the agenda for consideration of a City Council Policy regarding
adjournment of City Council Meetings. at 11:30 p.m. This policy has been
prepared as a result of the recent City Council Team Building Session in which
the Council specified the need to adjourn meetings at a reasonable hour.
In addition to adjourning at a reasonable hour, this policy will allow the City
the ability to reduce costs allocated for security, as well as air conditioning
and electricity, by approximately four (4) hours, or Four Hundred and Twenty Two
Dollars ($422.00) per month.
RECOMMENDATION
That the City Council adopt Policy I-7 specifying time and procedures regarding
adjournment of Council meetings at 11:30 p.m.
ATTACHMENT
Policy I-7
Adopted: --a
TMM:ldd:582
Agenda Item:
A/
1
Policy I-7
I. Purpose
The purpose of this policy is to formally set time of.adjournment of City
Council Meetings at 11:30 p.m. In addition, this policy will allow all
meetings to be conducted in a businesslike manner and ensure that
decisions are given proper time for consideration at a reasonable hour to
prevent fatigue.
This policy is consistent with that presently used by the Planning
Commission.
II. Policy
It is the declared policy of the City Council to adjourn all City Council
meetings at or before 11:30 p.m. In no case shall any meeting of boards
and/or commissions continue after 12 midnight.
In order to ensure that this hour is not exceeded, the following
procedure shall be followed.
III. Procedure
A. The City Council shall review remaining items on the agenda at 10:00
p.m. in order to potentially adjust the agenda to consider items of
immediate concern.
Prior to the break, the Mayor shall indicate the potential for not
completing the agenda and request that the applicants discuss with
the City Manager and City Clerk their continuing an item to the next
regularly scheduled meeting.
B. The City Council shall not begin consideration of a new item at or
after 11:00 p.m.
C. The City Council shall continue all unfinished items to the next
regularly scheduled Council meeting for consideration.
IV. Exceptions
Exceptions to this policy are permitted upon a 4/5 vote of the Council,
commission or board.
V. Authority
Adopted by the City Council April 21, 1992.
Approved by:
Jill Klajic
Mayor