HomeMy WebLinkAbout1992-11-24 - AGENDA REPORTS - PURCHASE COPIER (2)Y4
AGENDA REPORT
City Manager Approv
Item to be presented
TP.ff Vnlin
CONSENT CALENDAR
DATE: November 24, 1992
SUBJECT:
DEPARTMENT:
BACKGROUND
Purchase of Copier
Public Works
A new copier was purchased for the Parks and Recreation department upon relocation to the
fust floor of City Hall. Copier volume was based on the number of copies indicated on the
previous unit. Since the new unit was installed, volume has increased considerably due to
additional personnel and additional projects previously performed by the high speed Xerox on
the third floor. This same problem is apparent in the Public Works department in the Field
Services facility. Current volume is exceeding the manufacturer's recommended volume
which requires increased maintenance resulting in increased downtime. Since Public Works
volume has not reached that of Parks and Recreation, both departments have agreed to 1)
move the copier currently in the Parks and Recreation department to the Public Works
department and 2) split the cost of a new copier for Parks and Recreation between the two
departments. A request for sealed bids was advertised with the following bid received on
November 5, 1992:
SUPPLIER CITY AMOUNT
Konica Sepulveda NO BID
MWB Business Systems Van Nuys $11,258.00
Data -Team Inc. Palmdale $12,990.00
Minolta Tarzana $15,334.08
Astro Office Products Gardena $18,004.14
Advanced Image Systems Glendale
c" h -e- f�
$22,686.56
Agenda Item:
l
Copier Purchase
November 24, 1992
Page 2
Although MWB Business Systems is the apparent low bidder, the unit offered did not meet.
the specifications as required. The next lowest bidder, Data -Team, Inc., has submitted a unit
meeting all specifications.
Staff has reviewed the responses and recommends award of GS -92-93-11 to Data -Team, Inc.
as the lowest, most -qualified bidder.
RECOMMENDATION
Direct staff to issue a purchase order to Data -Team, Inc. in the amount of $12, 990.00 for
the purchase of a high speed copier as specified in GS -92-93=11.
Direct staff to transfer the necessary funds into General Services account number 01-6900-
402.