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Home My WebLink About1992-12-08 - AGENDA REPORTS - PURCHASE VAN REJECTION BIDS (2)AGENDA REPORT City Manager Approv Item to be presented Jeff Knlin CONSENT CALENDAR DATE: December 8, 1992 SUBJECT: Purchase of Van, Rejection of Bids DEPARTMENT: Public Works The Public Works General Services Division requested and received approval in the 92/93 budget for the purchase of a van for deliveries of shipments to City Hall. Since Central Receiving is located at the Field Services Facility, the majority of shipments must be delivered, requiring access to a City vehicle capable of transporting large items. The enclosed cargo area of the van will also allow for deliveries in inclement weather. A request for sealed bids was advertised with the following bid received ori October 22, 1992: SUPPLIER CITY AMOUNT Autoline Auto Brokers Santa Clarita $15,424.54 Bid notices were sent to the Santa Clarita and Canyon Country Chambers of Commerce as well as to (13) suppliers of which (5) were local. According to the suppliers contacted, the lack of response was due to a belief that they could not be competitive on pricing for a van (compared to a truck or sedan). Since only one bid was received, staff recommends rejection of the bid and requests permission to initiate a re -bid. Staff has also identified the need for removable seats in the van to provide transportation for up to () people as needed. This can only be accomplished by the purchase of an MPV (Multi -passenger vehicle) as the basic van does not have a removable seat option. As such, the budgeted amount of $13,000 will need to be increased through contingency funds to cover the difference in bid and budget amounts and the upgrade. The amount of funds required will not be known until after the formal bid process, although the increase is not expected to exceed $5,000. Agenda Itern:1,L— December 8, 1992 Purchase of Van, Rejection Page 2 RECOMMENDATION Reject the bid and direct staff to initiate a re -bid for the purchase of one van as specified in GS -92-93-09 with the addition of removable seating and to direct the City Manager to utilize contingency funds 01-4101-290 in the amount of $5,000 for the purchase -of the van.