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HomeMy WebLinkAbout1992-01-28 - AGENDA REPORTS - SC VALLEY ART GRANT REQUEST (2)AGENDA REPORT City Manager Approv 1 Item to be presented by: NEW BUSINESS Je"fffKoolin DATE: January 28, 1992 SUBJECT: Santa Clarita Valley Arts Council Grant Request DEPARTMENT: Parks and Recreation BACKGROUND A request from Councilman Boyer was received to place a request for a grant from the Santa Clarita Valley Arts Council on this month's, agenda. The Arts Council is requesting a total of $25,000 to be used for three different purposes. 1. $10,000 to help offset production and/or operational shortfalls. 2. $5,000 to be used to provide a number of free tickets to the youth of our community for Arts Council events. 3. $10,000 that would be used to establish a fund administered by the Arts Council for the purpose of providing grants to local artists and performers. The Arts Council has received grants from the City in the past. The City Council granted a one-time $5,000 grant for the purpose of providing operating funds to cover insurance and office expenses for the Arts Council. A $15,000 grant was also approved to underwrite any shortfalls from the Arts Council's production of the opera Carmen. The performance was very successful, and the Arts Council did not avail itself of the money because of the sold -out status of the production. The Santa Clarita Valley Arts Council also submitted a request for funding to the City's community services agency funding program. The identical request for $25,000 for the three programs did not receive funding from the community services agency grant program. A summary of the grants- recommended through the community services agency grant program is -contained in another agenda report on this evening's agenda. FISCAL IMPACT Approval of 'the Santa Clarita Valley Arts Council's request for funding would require allocation of $25,000 from the City Council contingency fund. The national and the local economies have produced a revenue shortfall in the current fiscal year. Staff is recommending, in a separate agenda item this evening, that the City Council contingency fund be used to balance half of this projected revenue shortfall. This will reduce the City. Council contingency fund to $263,000, if the staff recommendation is approved by the City Council. Additional funds may be required from the contingency- fund, if the economy continues to decline during the remainder of the fiscal year. Continued To: —/--9j Agenda Item RECOMMENDATION It is recommended that the City Council deny the Santa Clarita Valley Arts Council's $25,000 grant request. Santa Clarita Valley Arts Council Grant Request Letter Santa Clarita.Valley Arts Council Community Service Agency Funding Application JCR:mat PRCOUNC.83 Santa Clarita Valley Arts Council 23920 Valencia Blvd. C , V E Suite 300 F. Santa Clarita, CA 91355 utu 0 2 1991 president Jack Shine CITY COUNCIL CITY Cr -`.NTA 0. ARITA DIRECTORS November 29, 1991 Robin Ackerman 3) $10,000 that would be used to establish afund administered by Alan Bm bakow Honorable Carl Boyer Bonnie Barnard Mayor Lots Bauccio City of Santa Clarita David Buzman Louis Brathwaite 23920 Valencia Boulevard Mary Brathwaite Suite 300 Alan de Veritch Santa Clarita, CA 91355 Marty Glenn Dan Guglielmino Dear Carl: Miriam Hansen Iris Ingham Dennis King d lncoseyou will find aco application that antClarita. aa Valle Ey Py of the �lititht the SY Arts Jeff Kolin Council recently submitted for consideration under the Social Services Granting Marlee Lnuffer Program. - Steven D. Lavine William cFa ansa Since I am not personally convinced that this was the appropriate place for our Rath Newhall request, I have sent this copy to you in hopes that the entire City Council would Priscilla Nielsen look upon it favorably and decide the correct vehicle for funding. Carmen Sarro Jack Shine In summary our request is for $25,000 to be used in the following way: Beverly Hurd Smykle Richard Smykle Dianne Van Hoak 1) $10,000 to help offset production and/or operational shortfalls. Jan Wakelin Please note, in the process of fulfilling our obligation to the Buddy Weber community recent experience has shown that ticket sales alone Connie Warden may not always cover the entire cost of a production. This grant could eliminate the need for frequent requests to the City Council OFFICERS for production guarantees or safety nets. president Jack Shine 2) $5,000 to be used to provide a number of free tickets to the youth president- feet of our community for Arts Council events. Alan de Vere first vin president 3) $10,000 that would be used to establish afund administered by Ruth Newhall the Arts Council, for the se of providingis to local artists financial officer and performers. In this capacity the Arts Council would be acting Richard Smykle as the arts granting arm of the city and would create a procedure secretary to include city review or approval if necessary. Carmen Sarro 23920 Valencia Blvd. Suite 300 Santa Clarita, CA 91355 DIRECTORS Robin Ackerman Alan Barbakow Bonnie Barnard Lois Bauccio David Bozman Louis Brathwaite Mary Brathwaite Thank you very m Alan de Veritch Marty Glenn I remain, Don Guglielmino Miriam Hansen Sp*cepely, Iris Ingham Dennis King Jeff Kolin Marlee Lauffer Steven D. Lavine tCh William R. Lively President Bruce McFarland Ruth Newhall Priscilla Nielsen AdV/mg Carmen Sarro Jack Shine. Beverly Hurd Smykle Richard Smykle Dianne Van Hook Jan Wakelin Buddy Weber Can nit Warden Santa Clarita Valley Arts Council In closing, the Santa Clarita Valley Arts Council has accomplished a great deal in two short years, and we are ready to move into the next stage of our development. The granting of the request would indeed help to insure our continued growth and the fulfillment of our goals and objectives, as well as those of the City of Santa Clarita. OFFICERS president Jack Shine president-elect Alan de Veritch first vice president Ruth Newhall financial officer Richard Smykle secretary Carmen Sarro uch i CITY OF SANTA CLABITA Community Services Agency Funding Fiscal Year 1991-1992 - APPLICATION crnntABY INFO$MATTON A. Contracting Agency B. Program Name C. Program Telephone Number Santa Clarita Valley Arts Council D. Program -Address, City, Zip E. Program Contact Person & Title 23920 Valencia Blvd. Ste 300 Alan de Veritch, President Santa Clarita, CA 91355 F. Amount of Funding Requested G. Revenue sources from City of Santa Clarita - FY 91/92 Source FY 90/91 FY 91/92 $25:000 * H. Communities to be Served (Saugus, Newhall, Valencia. Canyon Country) 'All of -Santa Clarita Valley, including Castaic I. Total Program Budget Expenditures Fees' Current Requesting Donations salaries -Benefits $ $ Fundraisers Operating Expenses $ $ Total $ Total $ J. Number of Employees, if any - Full Time p. Part Time 1 T� K. Is your agency incorporated in California as a non-profit organization X Yes No If 'Yes•, please furnish the following information: Date of incorporation 7/16/$.4• If *No*, but your organization supports or is sponsored by a non-profit organization. Please state name of organization: Federal Identification i9 - 2� State Identification I 1ALAL24_ Please attach a current audit report, if applicable. L. Has your agency received City grant funding in the past? If yes, for what purpose, and what amount. $5;000 for liability insurance *($10,000 as contingency cover for productions brought in, such as the operas; $10,000 for pilot program for grants and support of local groups: $5,000 -1- for youth outreach.) i1/14/OL VG.1G UOVU (Ua olio - ., Via JNln V"w Alp 4,ir. VVU II. BACKGROUND INFORMATION A. Describe applicant agency's history and experience in providing the proposed services vithin the Santa Clarita Valleys To provide and encourageperforming and visual arts for the residents of Santa Clarita Valley and to support local artists and artistic groups. We brought the San Francisco Opera Touring Company to Hart High in February of 1990; Nutcracker Ballet to Hart in December, 1990. Provided free ballet exoerpts to students. We sponsored Canyon Theatre Guild show in October and will sponsor Light pe-raompap.y in December. B. Briefly explain applicant agency's experience in utilizing volunteers. How does agency plan on soliciting other funds2 (use of fees, donations, fundraisers) _ The SCV Arts Council is comprised solely of volunteers. We have on occasion utilized clerical assistance on an hourly basis. Donations are solicited,membership is solicited, special patron _ seats and galas are offered. Proceeds go to help support Qrants to enhance local artistic endeavors. lle are in contact with a grant writer and hope to apply for grants in tne next few months. III. PROCBAN TNFOMUTION A. Provide a Statement of Purpose for the program. This should address: 1. Vhat problem is the program attempting to remedy? 2. How does this program plan to address the problem? 3. What are the untended goals of the program? To bring full scalp professional productions ie Opera. Musical comedy and Ballet to the SCV and pres-rt them at _ affordable prices with discounted tickets to seniors and studerts There is always an attempt to sive special attention to ch o -2- IV.. NICE DMORNATTON A. Please describe the services provided by your program, This should addreest 1. How they interface, overlap existing services, or fill service voids. 2. Explain how the services will achieve program goals, We felt there was a void in the SCV in the arts. It is our hope IQ bB ahlp rn pMPCPn lnv rnot (1.CnfAccinnal pcantari and ive the general Public the opportunit to be�exposed tothearts. We work with the schools with each of our resentations to afford the school' children the chance to see at least excer ts.. NOTE- The Art C ci Association; st a $1500 will shortly be given to the Canyon Theatre Guild. In August, we CO-SPONSORED th-e Pops Concert in the Park With the City of Santa Clarita with a donation of approximately $2600. * V. TARGET POPULATION A. Indicate the number of Santa Clarita Residents you expect to serve during the year: 1991/92 4000 minimum Z of Total Clints Served. *NOTE: The SCV Arts Council has also donated $1.000 to the City of Santa Clarita for their feasibility study in the arts. JAJtjjm SSO F 1 0 -3. VI. Budget Schedule for Requested Grant Award from the City of Santa Clarita ` Please describe how funds will be used, and in what areas, by filling in the chart below. F Salaries and Benefits * Proposed Operating Budget - Current Year -- t S 1. Salaries - List all Positions Total Budget other Sources Fund Spending (i.e. resources) Breakdown N/A ,� i f I 2. Benefits {List Each) $ . Operating Expenses Cost Breakdown 3P g �P , NIA a. Rent S S b. Utilities N A S —r'- c. Telephone N/A S —�-- d. Mileage N A $ e. Office Supplies $800.00 5 -� — f. Program Supplies; g. Maintenance Supplies N FA h. Confe -N TK- N-�-- S i. sultant Services Consultant Services ;x,000 j. Insurance Liabiliyy - oerf & dir. k. Bond NOTE: Budgets are provided 1. Other S for each production 4. Total Operating Expenses Total Program 'Budget Agencies Total Operating Budget: (Exclusive of any City Grant Funding) 1988-B9 1989-90 1990-91 199D-92 Salaries + Benefits: $ N/A S $ $ $ S Operating Expenditures: $ $ S $ $ $ TOTAL JAJ:jjm 631 -4-