HomeMy WebLinkAbout1992-03-10 - AGENDA REPORTS - SC VALLEY CENTER (2)AGENDA REPOR'
CONSENT CALENDAR
DATE: MARCH 10, 1992
SUBJECT: SANTA CLARITA VALLEY SERVICE CENTER
DEPARTMENT: PARKS AND RECREATION
BACKGROUND
On May 28, 1991, City Council approved the submission of the City's final
statement and proposed use of funds for the Community Development Block Grant
(CDBG) for fiscal year 1991-92 with the.U.S. Department of Housing and Urban
Development. The Santa Clarita Valley Service Center was one of the.Council
approved projects recommended for funding in the amount of $45,000. Because.the
recommended funding level exceeded the 152 cap for public service activities,
Council directed staff to request a waiver to exceed the 15Z cap which was
subsequently denied by HUD. On October 22, 1991, Council directed staff to
prepare an agreement for $31,009 for personnel costs associated with public
service activities provided by the SCV Service Center ending June 30, 1992 at
the funding level pursuant to HUD's ruling.
The agreement was prepared by staff and approved by the County of Los Angeles
Board of Supervisors on January 28, 1992.
The Santa Clarita Valley Service Center programs predominantly benefit low and
moderate income persons and is aimed at addressing a variety of social needs and
removing racial tensions in the community through various activities such as
counseling, translation and forms processing.
RECOMMENDATION
It is recommended that the City Council authorize staff to execute agreement for
$31,009 between the City of Santa Clarita and the Los Angeles, Department of
Community.and Senior Services for services ending June 30, 1992.
ATTACHMENT
County.of Los Angeles Department of Community and Senior Citizen Services
Santa Clarita Valley Service Center Agreement
SCL:slc
PRCOUNC.97
APPROVED
Ag-Mida Item:
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AGREEMENT BETWEEN THE CITY OF SANTA CLARITA
AND THE COUNTY OF LOS ANGELES
DEPARTMENT OF COMMUNITY AND SENIOR CITIZEN SERVICES
THIS AGREEMENT is made and entered into the 28thday of January ,
1991, by and between the CITY OF SANTA-CLARITA, hereinafter referred to as
"City", and the County of Los Angeles including its Department of
Community and Senior Citizens Services, hereinafter referred to as
"Contractor".
RECITALS
A. WHEREAS, The City of Santa Clarita has entered into a Contract
with the United States of America through its Department of Housing and
Urban Development (HUD) to execute the County's Community Development
Block Grant (CDGB) Program under the Housing and Community Development Act
of 1974, as amended, hereinafter called the "Act", and
B. WHEREAS, Contractor desires to participate in said program and is
qualified by reason of experience, preparation, organization, staffing and
facilities to provide services.
NOW, THEREFORE, the parties hereto agree as follows:
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1. AGREEMENT. This agreement consists of this document and
attachments: Exhibit A, Project Description and Budget; Exhibit B,
project progress report; and Exhibit C, insurance requirements, a copy of
which is attached hereto and incorporated herein by this reference.
2. SCOPE OF SERVICES. Contractor is to perform all the .services set
forth in Exhibit A, -to this contract.
3. TIME OF PERFORMANCE. Said services of. -Contractor are to commence
upon approval and execution of this contract by the City of Santa Clarita
and the County of Los Angeles through the Department of Community and
Senior Citizens Services, and shall be completed no later than June 30,
199...
4. AGREEMENT ADMINISTRATION. The Contractor Administrator, or his
or her designee, hereinafter called "City Project Coordinator," shall have
authority to act for City in the administration of this Agreement
consistent with the provisions contained herein.
5. COMPENSATION AND METHOD OF PAYMENT. Upon approval and execution
of this agreement, the City shall pay Contractor an amount not to exceed
the sum of thirty one thousand and nine dollars ($31,009), which shall
constitute full and complete compensation hereunder provided for personnel
costs associated with services described in Exhibit A to this agreement.
The parties understand and agree that said compensation will be paid by
• the city from Community Development Block Grant (CDBG) funds for the
fiscal year 1991-92 for allowable costs and shall not be a charge on any
other funds of the City.
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9 RECORDS AND REPORTING.
(a) Accounting. Contractor must establish and maintain on a current
basis an adequate accounting system in accordance with generally accepted
accounting principles and standards.
(b) Reports and Audits. Contractor shall submit to the City a
detailed monthly progress report as set forth in Exhibit B. Contractor
shall retain and the City shall have access to any books, documents,
papers and records of the Contractor for audit or examination to City
representatives, upon request, at any time during the duration of this
agreement and during a period of three (3) yearsafterfinal payments are
issued and all other pending matters are closed as in accordance with 24
CFR 85.42 (b).
7. INDEPENDENT CONTRACTOR. Contractor will- be acting in an
independent capacity and not as an agent, employee, partner, joint
venturer, or associate of the City. The employees or agents of Contractor
shall not be deemed or construed to be the agent or employees of the City
for any purpose whatsoever.
8. NON -ASSIGNABILITY. The services to be rendered to the public
pursuant to this Agreement by the Contractor are considered to be unique,
personal services, and Contractor shall not assign, delegate, subcontract,
transfer or otherwise substitute its interest or obligations in this
. Agreement without the prior written consent of City. Any attempt by
II,
Contractor to assign any performance of the terms of this agreement shall
be null and void.and shall constitute a material breach of this agreement.
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• 9. JOINT FUNDING. For programs in which there are sources of funds
in addition to those identified in Exhibit B, Contractor shall provide
proof of such funding. The City shall not pay for any services provided
by Contractor which are funded by other sources. All restrictions and/or,
requirements provided in this Agreement relative to accounting, budgeting,
and reporting apply to the total program regardless of funding sources.
10 INDEMNIFICATION AND HOLD HARMLESS. Contractor, agrees to
indemnify, defend, and hold harmless City, its agents, elected and
appointed officers, and employees from and against any and all liability.
expense, including defense costs and legal fees, and claims for damage of
any nature whatsoever, including but not limited to, bodily injury, death,
personal injury, or. property damage arising from or connected with
Contractor's operations on its services hereunder. Without limiting
Contractor's indemnification of City, Contractor shall provide and
maintain at its own expense during the term of this Agreement a program of
insurance satisfactory to City's Risk Manager covering its operations
hereunder as specifically defined in Exhibit C to this Agreement. The
Contractor shall provide the City with proof of self insurance to comply
with specified insurance requirements.
11. FAILURE TO PROCURE INSURANCE. Failure on the part of Contractor
to procure or maintain required insurance shall constitute a material
breach of Agreement under which City may immediately terminate this
Agreement or, at its discretion, procure or renew such insurance and pay
. any and all premiums in connection therewith, and all monies so paid by
City shall be repaid by Contractor to City upon demand or City may offset
the cost of the premiums against any monies due to Contractor from City.
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12. COMPLIANCE WITH
LAWS. All parties agree to be bound
by
applicable Federal, State.
and local laws, ordinances, regulations,
and
directives as they pertain
to the performance of this Agreement. This
Agreement is subject to and
incorporates the terms of the Act; 24 Code
of
Federal Regulations, Part
570, including but not limited to uniform
administrative requirements
described in 24 CFR Section 570.502,
and
program income requirements set forth in Section 570.504 (c), Chapter V;
U.S. OMB Circular A-87; A-122; and A-128, as applicable, as they relate to
the acceptance and use of Federal funds under this part and
Auditor -Controller Contract Accounting and.Administration Handbook.
13. ASSURANCES. Contractor hereby assures and certifies that it has
complied with the Act, applicable regulations, policies, guidelines and
Isrequirements, and that it will comply with all applicable Federal, State
and City laws and regulations as they relate to acceptance and use of
Federal funds for this Federally assisted programs.
14. EXPENDITURES. Expenditures made by Contractor in the operation
of this Agreement shall be in strict compliance with provisions of this
Agreement. Separate financial and program records shall be kept for each
funding source.
15. AFFIRMATIVE ACTION. The Contractor shall make every effort to
ensure that all projects funded wholly or in part by CDBG funds shall
provide equal employment and career advancement opportunities for
. minorities and women. To the greatest extent feasible, the Contractor
shall make every effort to employ and provide opportunities for training
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16. DISCRIMINATION. No person shall, on the grounds of age, race,
sex, creed, color, religion, national origin, or handicapped status be
excluded from participating in, or be refused the benefits of, or
otherwise be subjected to discrimination in any activities, programs, or
employment supported by this agreement.
17. PROGRAM EVALUATION AND REVIEW. The Contractor shall make
• available for inspection its performance, financial .and all other records
pertaining to performance of this Agreement to authorized U.S. Department
of Housing and Urban Development personnel, and allow the City to inspect,
evaluate and monitor its facilities and have access to program operation
and activities including the interview of Contractor and program
participants as required by the City. Facilities include all files,
records, and other documents related to the performance of this
Agreement. Activities include attendance at staff, board of directors,
advisory committee, and advisory board meetings, and observation of
on-going program functions. Contractor will ensure the cooperation of its
staff and board membersin such efforts. City Project Coordinator of his
designee will conduct periodic program progress review. These reviews
will focus on the extent to which the planned program has been implemented
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low and moderate income persons residing within the community where the
project is located as
well as award contracts
to local businesses in the
community and utilize
small minority and women's
firms. Contractor shall
keep a record of the
opportunities that have
been created directly as a
result of this program.
16. DISCRIMINATION. No person shall, on the grounds of age, race,
sex, creed, color, religion, national origin, or handicapped status be
excluded from participating in, or be refused the benefits of, or
otherwise be subjected to discrimination in any activities, programs, or
employment supported by this agreement.
17. PROGRAM EVALUATION AND REVIEW. The Contractor shall make
• available for inspection its performance, financial .and all other records
pertaining to performance of this Agreement to authorized U.S. Department
of Housing and Urban Development personnel, and allow the City to inspect,
evaluate and monitor its facilities and have access to program operation
and activities including the interview of Contractor and program
participants as required by the City. Facilities include all files,
records, and other documents related to the performance of this
Agreement. Activities include attendance at staff, board of directors,
advisory committee, and advisory board meetings, and observation of
on-going program functions. Contractor will ensure the cooperation of its
staff and board membersin such efforts. City Project Coordinator of his
designee will conduct periodic program progress review. These reviews
will focus on the extent to which the planned program has been implemented
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and measurable goals achieved, effectiveness of program management, and
impact of the program. . Contractor agrees to submit all data that are
necessary to complete the Annual Grantee Performance Report and monitor
program accountability and progress in accordance with applicable Housing
Urban Development HUD requirements.
16. AUDIT EXCEPTIONS BY STATE AND FEDERAL AGENCIES. Contractor
agrees that in the event the program established hereunder is subject to
audit exceptions by appropriate State and Federal audit agencies, it shall
be responsible for complying with such exceptions and paying the U.S.
Department of Housing and Urban Development the full amount of City's
liability to the funding agency resulting from such audit exceptions.
19. CONFLICT OF INTEREST. Contractor, its agents and employees
shall comply with all applicable federal provisions and state laws
prohibiting conflict of interest activities in accordance with 24 CFR
85.36(b)(2) of Community Development Block Grant regulations. Contractor
shall make available to its agents and employees copies of these laws
governing conflict of interest.
20. REVISION OF ASSETS. Upon expiration of this agreement,
contractor shall transfer to the City any CDBG funds on hand at the time
of expiration and any accounts receivable attributable to the use of CDBG
funds.
21. PERSONNEL POLICIES. City may review Contractor's personnel
policies and may make available to Contractor personnel policies developed
by City. City personnel policies are optional with Contractor, unless
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City verifies personnel management problems during the Agreement period,
in which instance City's Project Coordinator may require use of City
developed personnel practices,. including use of City Personnel Policies,
as condition of continued funding of future Agreement awards. Personnel
policies include, but are not limited to, staff size and levels, salaries,
supervisory -subordinate ratios, consultant fees, fringe benefits and other
related matters.
22. FINANCIAL PHASE OUT PERIOD. Contractor agrees to complete all
necessary financial phase out procedures required by the City Project
Coordinator, or designee, within period of not more than -forty-five (45)
calendar days from the expiration date of this Agreement. This time'
period will be referred to as the financial phase out period. The City is
not liable to provide reimbursement for any expenses or costs associated
with this Agreement .after the expiration of the financial phase out
period, those funds not paid to Contractor under this Agreement, if any,
may be immediately reprogrammed by City into other eligible activities in
the City. The City Project Coordinator, or designee, shall request a
final financial audit for activities performed under this Agreement at the
expiration of the final phase out period.
23. NEPOTISM. Contractor shall not hire nor permit the hiring of
any person to fill a position funded through this Agreement if a member of
that person's immediate family is employed in an administrative capacity
by Contractor. For the purposes of this .section, the term "immediate
family" means spouse, child, mother, father, brother, sister, brother -in
• law, sister-in-law, father-in-law, mother-in-law, son-in-law,
daughter-in-law, aunt, uncle, niece, nephew, step-parent, and step -child.
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The term "administrative capacity" means having selection, hiring,
• supervisory or. management responsibilities, including servicing on the
governing body of Contractor.
24. RELIGIOUS AND POLITICAL ACTIVITIES. Contractor agrees that
funds under this Agreement, will be used exclusivelyfor performance of
the work required under this Agreement, and that no funds made available
under this Agreement shall be used to promote religious or political
activities in connection with the performance of this Agreement.
25. FISCAL LIMITATION. The United States of America through HUD may
in the future place programmatic fiscal limitation(s) on CDSG funds not-
presently
ot
presently anticipated. Accordingly, the City reserves the right to revise
budget of this Agreement as a whole or as a cost category, may limit the
rate of Contractor's authority to commit and spend funds, or may restrict
Contractor's use of both its uncommitted and its unspent funds. Vhere the
U.S. Department of Housing and Urban Development has directed or requested
the City to implement a reduction in funding, in whole or as to cost
category, with respect to funding for this Agreement, City Project
Coordinator ;may act for the City in implementing and effecting such a
reduction and in revising the Agreement for such purpose. Vhere City
Project Coordinator has reasonable grounds to question the fiscal
accountability, financial soundness, or Contractor's compliance with this
Agreement, City Project Coordinator may act for the City in suspending the
. operation of this Agreement or up to Thirty (30) days upon three (3) days
written notice to Contractor of his or her intention to so act, pending an
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this Agreement
in order to take into account actions
affecting HUD program
.
funding. In
the event of funding reduction, the
City may reduce the
budget of this Agreement as a whole or as a cost category, may limit the
rate of Contractor's authority to commit and spend funds, or may restrict
Contractor's use of both its uncommitted and its unspent funds. Vhere the
U.S. Department of Housing and Urban Development has directed or requested
the City to implement a reduction in funding, in whole or as to cost
category, with respect to funding for this Agreement, City Project
Coordinator ;may act for the City in implementing and effecting such a
reduction and in revising the Agreement for such purpose. Vhere City
Project Coordinator has reasonable grounds to question the fiscal
accountability, financial soundness, or Contractor's compliance with this
Agreement, City Project Coordinator may act for the City in suspending the
. operation of this Agreement or up to Thirty (30) days upon three (3) days
written notice to Contractor of his or her intention to so act, pending an
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withdrawal guidelines.
26. USE OF FUNDS FOR ENTERTAINMENT. MEAL OR GIFTS. Contractor
certifies and agrees that it will not use funds provided through this
Agreement to pay for entertainment, meals or gifts.
27. STAFF TRAVEL. Contractor shall not incur any expenditures for
travel outside of Los Angeles County, without prior written approval of
. City.
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28. NOTICES. Notices between the City and Association shall be made
by registered or certified mail, postage paid, return receipt requested,
to the following:
If to City: City of Santa Clarita
23920 Valencia Boulevard
Suite 300
Santa Clarita, CA 91355
Attn: Raquel Garcia
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audit or
other resolution of such questions. In
no event,
however, shall
any revision made
by the City affect
and legally
binding
expenditures
commitments
made by
Contractor before it received
notice of
such revision,
provided
that such
amounts have been committed
in good
faith and are
otherwise
allowable
and that such commitments are
consistent
with HUD cash
withdrawal guidelines.
26. USE OF FUNDS FOR ENTERTAINMENT. MEAL OR GIFTS. Contractor
certifies and agrees that it will not use funds provided through this
Agreement to pay for entertainment, meals or gifts.
27. STAFF TRAVEL. Contractor shall not incur any expenditures for
travel outside of Los Angeles County, without prior written approval of
. City.
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28. NOTICES. Notices between the City and Association shall be made
by registered or certified mail, postage paid, return receipt requested,
to the following:
If to City: City of Santa Clarita
23920 Valencia Boulevard
Suite 300
Santa Clarita, CA 91355
Attn: Raquel Garcia
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If to Contractor: County of Los Angeles
Department of Community
and Senior Citizens Services
317 West Sixth Street
Los Angeles, CA 90020
Attention: Sue Widman, Fiscal Div.
29. TERMINATION AND TERMINATION COSTS. This Agreement may be
terminated at any time by either party upon giving thirty (30) days
written notice. City may immediately terminate this Agreement by written
notice upon the termination, suspension, discontinuation or substantial -
reduction in CDBG funding for the Agreement activity, if for any reason
contractor materially fails to comply with any term of this agreement, or
the timely completion of this work under this Agreement is rendered
improbable, infeasible or impossible. In such event, Contractor shall be
compensated for all services rendered and all necessarily incurred costs
performed in good faith in accordance with the terms of this Agreement
that have not been previously reimbursed, to the date.of said termination
to the extent CDBG funds are available.
30. ENTIRE AGREEMENT. This. writing with attachments, constitutes
the entire agreement between City and Contractor. There are no oral
agreements or amendments between parties. This Agreement shall not be
amended, except in writing, executed by both parties to this Agreement.
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COUNTY OF LOS ANGELES
DEPARTMENT OF COMMUNITY AND SENIOR CITIZENS SERVICES
SANTA CLARITA SERVICE CENTER
PROJECT DESCRIPTION AND BUDGET
EXHIBIT A
Purpose and Beneficiaries
Under the administration of the Los Angeles County
Department of Community and Senior Citizens Services, the
Santa Clarita Valley Service Center will provide a variety
of public social services to the City of Santa Clarita, as
well as the Castaic/Val Verde areas of the Santa Clarita
Valley for low and moderate income residents. The
Community Development Block Grant will be used to pay for
personnel and operational costs to implement the services
provided by the Human Relations program.
Program Budget
The annual personnel budget for the Santa Clarita Valley
Service Center staff is approximately $300,000 paid from
County of Los Angeles Community and Senior Citizens
Services. The City of Santa Clarita CDBG grant provides
10Z of the center's personnel budget.
Proiect Scope
The Human Relations program predominantly benefits low and
moderate income persons. It is a program aimed at,
addressing social needs and removing racial tensions in
the community through various activities. These
activities take many forms. Examples include: providing
intermediaries for police/resident relations; providing
support for and facilitating the City's neighborhood
improvement programs and efforts.in the East Newhall area.
The City of Santa Clarita Community Development Block
Grant program funds will be used to maintain the current
public social service level of the Human Relations program
as well as other services currently provided. These
services include the following:
a) Counseling on neighborhood improvement programs
such as: home rehabilitation and home
improvements; social security, paralegal and
immigration problems; food, clothing and homeless
shelter services.
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IN WITNESS WHEREOF, the parties hereto have executed this
Agreement on the date and year first written above.
LOS ANGELES COUNTY, DEPARTMENT OF
COMMUNITY SERVICES AND
SENIOR CITIZENS SERVICES:
Date • -- �G�1_/ !
Date
By:
CITY OF SANTA CLARITA:
George Caravalho, City Manager
Date
By:
Attest:
Donna M. Grindey, City Clerk
Date
Bv:
Approved as to form:
City Attorney
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• b) Translation and forms processing.
c) Food, clothing and homeless shelter direct
assistance on emergency basis.
d) Network with a variety of community organizations,
with impact on the welfare .of the residents of the
target areas.
e) Provide mediation services as means to resolve
personal and community conflicts.
The Santa Clarita Valley Service Center proposes to serve
a minimum of client volume of 5,000 service units. These
figures are based on current staffing levels and number. of
tenant agencies operating at the Center.
An eligible applicant is defined as a household consisting
of one or more persons who occupy a single family detached
house, where the household income does not exceed the low
and moderate income limits, established by the United
States Department of Housing and Urban Development
Section 8 income criteria.
Documentation and Reports
The Santa Clarita Valley Service Center is to provide a
copy of .the monthly program progress report of which a
copy will be forwarded to the City by Los Angeles County
Department of Community and Senior Citizens Services by
the 15th of each month. This report will.indicate program
performance activities for each prior month. Reports will
include monthly progress on program performance goals
regarding:
1. Client volume of service units.
2. Statistics indicating that at least 512 of
program participants are low and moderate
income persons based on HUD Section 8 income
criteria. Client income documentation will be
on file.
3. Number of tenants groups and agencies
operating out of service center.
SRG:slc.153
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COUNTY OF LOS ANGELES
''' COMMUNITY AND SENIOR CITIZENS SERVICES
m""w.,� PACOIMA COMMUNITY CENTER
ROBERT G. MEDINA BOARD OF SUPERVISORS
Director 11243 Glenoaks Boulevard, Suite 1
Pacoima, California 91331 PETER F. SCHABARUM
STEPHANIE KLOPFLEISCHKENNETH HAHN
(818) $97-29()9
Chief Deputy Director EDMUND D. EDELMAN
DEANE DANA
MICHAEL D. ANTONOVICH
November 7, 1991
TO: Rachel Garcia
City of Santa Clarita
FROM: Herb Oberman 't'"
SUBJECT: CDBG CONTRACT
Per your request, we are attaching description for our Santa
Clarita Valley Service Center staff. You also asked that we
submit the expenditure plan for the CDBG funds.
• The Service Center staff consists of!
1 Community Center Director II
3 Center Specialists II
1 Intermediate_Typist Clerk
The expenditure plan includes:
The annual personnel budget for the Santa Clarita Valley Service
Center staff is approximately $ 300.00. The CDBG.grant provides
about 10% of the service center's personnel budget.
Please telephone me at (818) 897-2909 il you need additional
information.
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• THE COUNTY OF LOS ANGELES T) CHIEF ADMINISTRATIVE OFFICER
CLASS SPECIFICATION
TITLE: COMMUNITY CENTER DIRECTOR II
DEFINITION: Acts as administrative head of a Large
diversified multi -service community or a senior
citizens center.
CLASSIFICATION STANDARDS: Positions allocable to this class are
found in the Department of Community and Senior Citizens
Department and receive administrative and technical direction
from a Chief Community Services Analyst. These positions have
responsibility for the operation and programs of a community or
senior citizen's center, which provides a linkage between the
community and County government. These positions are responsible
for .supervising subordinates who .provide direct and outreach
human services such as youth, employment, senior citizen and
refugee services to a large client population such as one serving
over.100,000 persons in a specific geographic area. In addition,
they are responsible for coordinating these activities with the
human services programs provided by County departments and other
public and private organizations at the center. Incumbents must
exercise a knowledge of the principles of supervision, and a
comprehensive knowledge of community needs, resources and
programs, and of the organizations and activitiesof public,
private and community agencies interested in specialized
activities and in solving community problems. Incumbents must
also have the ability to speak. effectively before community
groups and deal effectively with persons from various socio-
economic levels and representatives of governmental or community
organizations.
EXAMPLES OF DUTIES:
Directs center activities, including specialized human services
programs, information and referral services and crisis
intervention and emergency services.
Develops and implements center objectives,policies and
procedures within the framework of center program objectives and
the needs of the individual communities served by the center.
Plans, organizes, assigns, directs, and evaluates, the work of
center personnel.
Plans, initiates, and coordinates specialized programs designed
to meet community needs.
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COMMUNITY CENTER DIRECTOR I Page 2
EXAMPLES OF CUTIES: (Continued)
Maintains public relations within the center service area and
participates in community activities and organizations in order
to define community needs,promote development of service
resources and gain community support.
Assists community organizations in establishing and coordinating
services and resources and preparing grant proposals for private
and government subsidies.
Coordinates center programs with other County services and
community resources such as schools, law enforcement agencies and
medical facilities.
Assists in the formulation and interpretation of departmental
policies as they relate to the center operation.
Acts as agency liaison to the Citizen's Advisory Committee
assigned to each center.
Assists the department head in the identification of special
problems and unmet needs in the community and performs special
assignments as directed.
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MINIMUM REQUIREMENTS:
TRAINING AND EXPERIENCE: Three years.' experience in a
responsible adminisirative,supervisory, 'consultative or staff
capacity in the field of human services such as employment,
social welfare or community services. The required experience
must have included active participation in community problems and
analyzing and making recommendations for. their solution -OR- One
year's experience performing the duties 'of a Neighborhood Service
Center Worker II or its equivalent or higher.
LICENSE: California Class "3" Driver's License
PHYSICAL CLASS "2" - Light
142S-8168
n
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C L A S S S P E C I F I C A T I O N S
TITLE: COMMUNITY CENTER SPECIALIST II
DEFINITION: Acts as assistant to administrative head of a
diversified multi -service community or senior citizen's center.
CLASSIFICATIONS STANDARDS: Positions allocable to this class are
found in the Department of Community and Senior Citizens Services
and receive administrative and technical direction from a
Community Center Director. These positions serve as lead staff
at community or senior citizen's centers which prcvide a linkage
between the community and county government. These positions are
responsible for coordinating the work of Community Center staff
and auxiliary staff (i.e. SPW's, volunteers, etc.) who provide
direct and outreach human services to a large client population_
in a specific geographic area. In addition, they assist in
coordinating these, activities with the human service programs
provided by other County departments and other public and private
tenant organizations at the Center.
Some positions allocable to this class may be assigned to special
projects that impact on multiple community and senior citizen
centers. These positions may report to the section heads
responsible for multiple centers.
Incumbents must exercise a knowledge of community needs,
resources and private community agencies interested in
specialized activities and in solving community problems.
Incumbents must also have the ability to speak effectively with
persons from various socio-economic levels and representatives of
governmental or community organizations. Strong written
expressions skills alsc.are required.
EXAMPLE OF DUTIES:
Assists the Community Center Director in directing specialized
human services programs, information and referral services and
crisis intervention and emergency services.
Assists in developing and implementing center objectives,
policies and procedures within the framework of center program
objectives and the needs of the individual communities served by
the center. I
Plans, organizes, assigns, directs, and evaluates the work of
• center personnel. F
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ri
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COMMUNITY CENTER SPECIALIST II
Example of Duties Continued
Page 2
Assists in planning, initiating, and coordinating specialized
programs designed to meet community needs.
Assists in maintaining public relations within the center area
and participates in community activities and organizations in
order to define community needs, promote development of service
resources and gain community support.
Assists community organizations in establishing and coordinating
services and resources and preparing grant proposals for private
and government subsidies.
Coordinates center programs with other county services and
community resources such as schools, law enforcement agencies and
medical facilities.
Assists in the formulation and interpretation of departmental
policies. as they relate to the center operation.
Acts as alternate agency liaison to the Citizen's Advisory
Committee assigned to each center.
Assists the Community Center Director in the identification of
special problems and unmet needs in the community.and perform
special assignments as directed.
Assists the Community Center Director in developing, coordinating
and evaluating in-house services and community-based projects
such as summer youth employment programs.
Provides training for staff regarding service delivery techniques
such as crisis intervention and interviewing skills, and
clarifies County regulations, procedures and policies.
Coordinates with community organizations, law enforcement
agencies and public and private agencies to develop a unified
service.delivery system relevant to the specific needs of the
community.
Provides consultative services to community action groups such as
Coordinating Councils, and apprises such groups of center
activities and.County resources.
Handles crisis situations and contacts creditors, law
enforcement, agencies employers, and other public or private
institutions on behalf of clients to reconcile differences.
H
D32)'k-A2.PT C7 CC?-2(UIITY A3 33xI0R CI:IZ=3 s�,T IC„�
TA533 A2iD ST?nDA�i73
J.
?CSITI2:
D:VISI0�: In==--:ediste Typist clary
83CTIOX: Service Centers
Ccaers re
cept_cn a_' -ea crc_erly
/=Es :vcr'.i asS �C^E{�./C1=�a.L" ' tv s::per-Ascr
Crerates mul static;: p::cre
"-= `z:a ade��.:ate cl.r_ca'_ sup^lies
DwCS staff use
Can -_71=_ Ca._=_
?31Z70R.uUC3 s ::m,",t S
Present. at work stat_ Cn (r cec 8r.c,
pr=,t v at sc"edul
R=spc,-.ds tC L^.0y_-acs
prcrand d ina cordial rawer.
Directs clients cr visitcrs.to ofr
person/location. i -n ne build -
Meets all tjpirg deadlines as se_ t_
super"Ascr; =nfe s with h"i cn
prcblers; affect cc:_lsticn cn
DistribL'tS materials L^cludinc.
at aci.'^..e_nts cr encIcs-Cres acccr .:
in_structicrs. Teres final ccr:,
mere than tt-Lee neat erasures a pace
unless sreclfically l^Str'uc`== w C_.e= i:se
Ensures that all copies are le; :._e ar.d
clexi.
Ans;ers telec'c. pr ::Ntly and
ccuxtecusly using the Depa_ t- ent' s
name, Sezvice.Center's name. Ke=_cs
caller on hold no more than 30 second=
without i.fcr.,L^a hi.m/her of reason for
delay in spe✓:_r:g with person calls-'.
Writes concise messages indieat= q t_-=_,
date, person ca11i:.g, rea=_cm fcr cal_,
and otere an,' :•.ten person say be c;._:ac
back. Irnea i a telt' r=xrtts any
rrlfuncticn t0 Ccr-';.^icaticr. Ce-:.�—_._-_,
phone ccxan; an Ce Dir c_.
K=eps supplies st.,_ea in an _'__ ___
r_ ner in a leen ? stc area.
DisrerLes -_Lrcl ___ =eta== a_
cr lack c` rai.._=..._-ce tz C_nz=_
EXHIBIT B
SERVICE CENTER - MONTHLY ACTIVITY REPORT
SERVICE CENTER
I. FACILITIES ADMINISTRATION CLIEK'
1. T_ENTANT AND OTHER CENTER ACTIVITIES:
A. NUMBER OF TENTANT AGENCIES CURRENTLY HOUSED AT CENTER
B. NUMBER OF TENANT AGENCY CLIENTS SERVED:
2. USE OF CONFERENCE ROOMS/MEETINGS:
A. NUMBER OF MEETINGS
B. NUMBER OF 'PERSONS:
II. DIRECT SERVICE -ACTIVITIES:
I. INFORMATION AND REFERRAL SERVICES
2.. EMERGENCY FOOD PROGRAM:
FOOD PANTRY -HOUSEHOLDS SERVED
3. TRANSLATION, INTERPRETATION, AND COUNSELING:
0 4. DESCRIPTION OF OTHER SERVICES:
III. COMMUNITY OUTREACH (By Staff):
1. COMMUNITY MEETINGS HELD:
2. NUMBER OF PERSONS ATTENDING:
GRAND TOTAL CLIENTS ALL ACTIVITIES:
LOW AND MODERATE INCOME:
. MAR -1
r 1
LJ
FACILITIES ADKINISTRATION
TENANT AGENCY STATISTICS - TALLY SHEET fI-11
CENTER: SANTA CLARITA VALLEY SERVICE CENTER MONTH:
TENANT AGENCIES
Number of Number of Low -
Clients Served Moderate ct;ont
1. Handyman Program - Canyon Country
Chamber of Commerce ...................
2. Foothill Services - ECIP.............
3. Neighborhood Legal Aid ...............
TOTALS
FiTWEGH -7-W3 6,! tj P5 4:
TAS-ts
rev. 3/90
FACILITIES ADMINISTRATION
USE OF MEETING ROOMS - TALLY SHEfiT (I-2)
1) PUBLIC AGENCY/GOVERNMENT USE NUMBER OF PEOPLE
DEPARTMENT
2) TENANT AGENCY USE NUMBER OF PEOPLE
AGENCY
i
3) COMMUNITY USE NUMBER OF PEOPLE
AGENCY/ORGANIZATION
TOTAL NUMBER OF MEETINGS TOTAL
MAR -3
Rev. 9/88
L
r�
U
MONTHLY REPORT FOR
SERVICE R•
NUMBER_OF VOLUNTEERS NUMBER OF HOURS
VISTA
MAOF/NCOA
GENERAL RELIEF
COURT REFERRAL,
VOLUNTEERS
SUMMER YOUTH
VMS
sc-vol/10-90
TOTAL
* T+)TAL PAIGE . 0Uc
DIRECT SERVICE ACTIVITIES - TALLY SHEET
® I. DIRECT SERVICE ACTIVITIES (II -1)
Information and Referral
NEEDS
YOUTH/JUVENILE
FAMILY/WELFARE ASSISTANCE
EDUCATION/TRAINING
IMMIGRATION/LEGAL ASSISTANCE
FORM ASSISTANCE
EMPLOYMENT
FOOD
DISABILITY/HEALTH CARE
HOUSING -SHELTER
SENIOR CITIZENS
CONSUMER AFFAIRS
DRUG/ALCOHOL
OTHER
TRANSLATION.INTERPRETATION
LANGUAGE:
ENGLISH
SPANISH
CHINESE
JAPANESE
KOREAN
SAMOAN
TAGALOG
THAI
ARMENIAN
VIETNAMESE
CAMBODIAN
LAO
OTHER
MAR -4
Rev.9/88
CLIENTS
TOTAL
TOTAL
J
r�
L
MAR -5
Rev. 9/88
STAFF TRAINING
^e• - .:A�
A1TACIEMMNT RA"
lkKV4loj9AffsT3
0
is
MAR -5
Rev.9/88
COMMUNITY OUTREACH - TALLY SHEET (III)
Attachment "Bn
DEPARTMENT OF COMMUNITY AND SENIOR CITIZENS SERVICES
• SENIOR AND COMMUNITY CENTERS/SUPPORT SERVICES DIVISION
SERVICE CENTER NAME
For Month of: 19
•
U
TOTAL NUMBER OF FAMILY UNITS
TOTAL SINGLE PERSONS
TYPES OF PERSONS ASSISTED:
MALE FEMALE
TYPES OF DIRECT
SERVICES SERVICES
PROVIDED
CHILDREN
REFERRALS
INDICATE
TO WHOM COMMENTS
FOOD/CLOTHING
EMPLOYMENT
FINANCIAL/PUBLIC
ASSISTANCE
HOUSING/EMERGENCY
SHELTER
,
'
LEGAL/MEDICAL
TRANSPORTATION
OTHER(i.e.Info-
Line, Neighd.servs.
BY C80's,etc.)
TOTAL
Rev. 9/8
EXHIBIT C
INSURANCE REQUIREMENTS FOR SUBCONTRACTORS
• Without limiting its indemnification of the City of Santa
Clarita, each Contractor shall be required, if funded, to
provide the following certificates of insurance or evidence of
formal self insurance to meet contract requirements to the City
Project Director on or before the effective date of this
Agreement.
1. Workers Compensation as required by State Law.
2. Blanket Honesty Bond of at least 509 of the amount of
the grant of $25,000 whichever is less.
3. Comprehensive General and Automobile Liabilty,
including Contractural Liability. The minimum amount
of coverage for General Liability shall be $1 million
for each cccurance and $500,000 combined single limit
for Automobile Liability. Higher limits may be
required depending on the type of services provided.
4. Professional Liability in an amount of at least $1
million aggregate combined single limit, unless the
requirement has been waived in writing.
5. Property Coverages If, under the terms of the
Contract, the Contractor will have possession of, rent,
lease, or be loaned City -owned realorpersonal
property, Contractor may be required to insure the
property against fire and extended coverage perils
including vandalism and malicious mischief.
General and Automobile Liability
General liability and automobile liability policies shall be
endorsed, to contain the following provisions:
A. The City of Santa Clarita and their officials,
employees, and volunteers are to be covered as insureds
with respect to liability arising out.of activities
performed by or on behalf of the Contractor including
products and completed.operations, premises owned,
leased, or used, and automobiles owned, leased, hired,
or borrowed.
B. The insurance coverage shall be primary insurance with
respect to the City. Any insurance or self-insurance
maintained by the City, its officials, employees, or
volunteers shall be excess.of the insurance and shall
not contribute with it.
C. Any failure to comply with the reporting provisions of
• the policies shall not affect coverage provided to the
City.
D. Coverage shall state that the insurance shall apply
separately to each insured against whom claim is made
or suit is brought except with respect to the limits of
the insurer's liability.
E. Ail policies shall name The City of Santa Clarita as an
additional insured.
Notice of Cancellation or Modification
Each insurance.policy shall be endorsed to state that the
coverage shall not be suspended, voided cancelled; or modified
by the other party or reduced in coverage except after thirty
(30) days prior written notice has been given to the City of
Santa Clarita.
Self Insurance
Where a Contractor is totally self insured for any of the
coverages required, or where deductible or self insured
retentions exceed the limits of coverage required, evidence of
a formal funded program of self insurance will.be accepted in
lieu of commercial insurance. The Contractor shall fully
protect the City in the same manner as their interest would
have been protected had commercial insurance been in effect.
Acceptable Insurance Carriers
Acceptable insurance coverage shall be placed with carriers
admitted to write insurance in California, or carriers with a
rating of or equivalent to A:VIII by A.M. Best & Company. Any
deviation from this rule shall require specific approval in
writing from the City Risk Manager.
Indemnification
Each Contractor shall indemnify and hold harmless the City of
Santa Clarita and their officials, employees, and volunteers
against any claims for injury,. damage, loss, cost, or expense
resulting from their actions.
No funds will be advanced, reimbursed or dispersed until all
insurance requirements have been met and evidence of said
insurance consisting of Certificate of Insurance and original
endorsements as required have been reviewed and approved as
being sufficient by the City Risk Manager.
In case of failure on the part of the Contractor to procure or
maintain required insurance, City Risk Management Section may,
at its discretion, procure or renew such insurance and pay any
and all premiums in connection therewith, and all monies so
paid by City shall be repaid by.Contractor to City upon demand
or City may set off the cost of the premiums against any monies
due to Contractor from City.
RICHARD B. DIXON
Chief Acministranve Officer
EDWARD BARRIOS
Director
KATHLEEN SNOOK
Assistant Director
COUNTY OF LOS ANGELES
CHIEF ADMINISTRATIVE OFFICERT HRISK &INSURANCE MANAGEMENT AGENCY
December 13, 1991
1436 GOODRICH BOULEVARD. COMMERCE. CAUFORNIA.9W22 12131881-6462
Ms. Raquel Garcia, Administrative Assistant
City. of Santa Clarita
23920 Valencia Blvd,. Suite 300
City of Santa Clarita, CA 91355
Dear Ms Garcia:
CERTIFICATE OF SELF-INSURANCE SCV SERVICE CENTER
Please accept our certification that self-insurance in the required amounts will apply with
respect to liability arising from the County's acts or omissions under the subject
Agreement.
As it is not unusual for an organization of our size to self -insure substantial portions of
its risk exposures, commercial insurance or certifications may not be available. Your
acceptance of this letter and the attached Certificate of Self -Insurance will simplify
administration and reduce expenses for us both.
Please call me at (213) 887-6380 if you need further information to report a claim under
this indemnification.
Sincerely,
RICHARD B. DIXON
Chief Administrative Officer
RudyA�lvar �,I�ief
�
Property dad Casualty Division
RBD:RA:ea
Attachment
c: Herb Oberman, Community and Senior Citizen Services
9 cert/rawd
COUNTY OF LOS ANGELES
CERTIFICATE OF SELF-INSURANCE
With respect to the interests of:
(Agreement Title SCV Service Center
or Program)
Program Coordinator: Herb Oberman Phone: (818) 897-2909
Between the County of Los Angeles and:
(Name and
Address of
Party
Indemnified)
Contact Person: Raquel Garcia Phone (805) 255-4394
In Connection With:
(Subject or SCV Service Center
Location) 24271 San Fernando Road: Newhall CA 91321
This is to certify that self-insurance coverage indicated below applies .with
respect.to the above activity as stipulated in the referenced agreement.
The limits of such self-insurance coverage are warranted to meet or exceed
those specified in said agreement to the extent permitted by State Law.
This coverage will terminate upon the completion or satisfaction of the
requirements of said agreement or may be terminated sooner upon thirty days
written notice to the named party at the address shown above.
Type of Coverage:
---------------------------------------------------------------------------
For further information or in event of a claim, contact:
Certified by:
RUDY ALVAR Z, Chief.-'
Property and Casualty Division
Coverage Effective: December 16, 1991
Date Issued: December 16, 1991
• crt53\certs-fd2
County of Los Angeles
Property and Casualty Division
1436 Goodrich Boulevard
Commerce, CA 90022
Phone: (213) 725-7380
_ • 1r V ., �.''J J L..I �.YV: ALJLY UULJJ Ulc.:
.......•... .rte• ��w-' e r, ..wifa^rr. G/enA17VG Ann V' nU{eI IVPI YVUUT
FORM A
The Company issuing this policy is indicated by an "x" In the box
to the left of the company's name.
CB NATIONAL UNION FIRE INSURANCE COMPANY
OF PITTSBURGH, PA.
(A SroCk Insurance CcWaryL Mreln called the Company;
❑ AMERICAN HOME ASSURANCE COMPANY
NEW YORK, NEW YORK
IA Stxk Infurence Company, herein plied me comp")
0 THE INSURANCE COMPANY OF
THE STATE OF PENNSYLVANIA
PHILADELPHIA. PA.
(A saw kawranee Company, heron calked ins comp")
DECLARATIONS Policy Number 190..,5927
Rem 1. Name of Insured: THE COUNTY OF LOS ANGELES
(herein called the Insured)
Principal Address: 500 N. TEMPLE STREET, RM. 440, LOS ANGELES, CA 90012
Item 2.
Policy Period: From 12:01 a.m. APRIL 22 19137- to 12:01 a.m. on the effective date of the cancellation or termination
of this Policy. standard time at the Principal Andreas as to each of said dates.
.Item 3.
Insuring Agreement I
Insuring Agreement II
Insuring Agreement III
Insuring Agreement IV
Insuring Agreement V
If Added by Endorsements:
Insuring Agreement
Table of Limits of Liability
Employee Dishonesty Coverage — Form A
$
10,000,000.00'
Loss Inside the Premises Coverage
$
10,000,000.00
Loss Outside the Premises Coverage
$
109ODU, 000.00
Money Orders and Counterfeit Paper Currency Coverage
S
10, 000,000.00
Depositors Forgery Coverage
$
10, 000, 000.00
XIX COMPUTER FRAUD $ 1090000000.00
Item 4. The liability of the company is subject to the terms of the following endorsements attached hereto:
1, Zr 3, 4, 5 46A 162, 209, CALIFORNIA PREMIUM RIDER
Item 5. The Insured by the acceptance of this Policy gives notice to the Company terminating or canceling prior bond(s) or
policy(ies)No.(s) 1 O-S13a , such termination orcancella-
tion to be effective as of the time this Policy becomes effective,
• w��u&fk miW.nrwnw
27798 nontn PATRICIA ABITIA ,reA
Comprehensive Dishonesty Disappearance
& Destruction Policy — Form A
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