HomeMy WebLinkAbout1992-01-14 - AGENDA REPORTS - SOUTHERN CA RAPID TRANS DIST (2)NEW BUSINESS
DATE:
SUBJECT:
AGENDA REPORT
City Manager Approval
Item to be presented by:
January 14,
AGREEMENT B N THE CITY AND SOUTHERN CALIFORNIA RAPID
TRANSIT DISTRICTS RTD) FOR SUPPORT SERVICES
DEPARTMENT: Public Works
The City assumed operation of commuter bus service from the County of Los Angeles effective
January 2, 1992.
The County currently has an agreement with SCRTD for support services consisting of provision and
acceptance of interagency transfers, schedule and brochures printing and distribution, bus stop sign
manufacture, installation and maintenance and provision of route and schedule information to the public.
In order to provide the best service possible to commuter passengers, it is necessary for tt4e City to
enter into a similar agreement with SCRTD for the aforementioned services.
Due to the physical distance between the City and Downtown Los Angeles and Century City, staff has
determined that it is more economical for SCRTD to perform bus stop sign manufacture installation
and maintenance as well as providing route and schedule information distribution that would otherwise
require travel by City employees to downtown Los Angeles.
The period covered by the agreement will be from January 2, 1992 to June 30, 1992. Future
agreements will be negotiated on an annual basis corresponding to the City's fiscal year.
Approve the attached agreement pending City Attorney concurrence and authorize the Mayor to sign.
Attachment
JEM:MP'rd
AGREEME
APPROVED
Agenda Item:
CITY OF SANTA CLARTTA.
SANTA CLARITA TRANSIT CONINIUTER SERVICE
SUPPORT SERVICES AGREEMENT
This Agreement is between the City of Santa Clarita (CITY) and the Southern California
Rapid Transit District (DISTRICT).
RECITALS
WHEREAS, commuter bus service has been operating from the Santa Clarita Valley to
Downtown Los Angeles since April 7, 1980; and
WHEREAS, the CITY has responsibility for operation of commuter service effective
January 2, 1992.
WHEREAS, CITY and DISTRICT agree that coordination of their respective services
provide greater convenience and mobility for public transportation users in Los Angeles County;
and
WHEREAS, DISTRICT and the County of Los Angeles previously have entered into
agreements to provide for Support Services and Interagency Transfers in connection with this
commuter service; and
WHEREAS, CITY and DISTRICT desire to continue to provide for support services and
interagency transfers during the remainder of FY 1992.
• IT IS THEREFORE, AGREED:
I. TERM
A. DISTRICT shall provide the support services described in Section II from January 2,
1992 through June 30, 1992.
B. The Interagency Transfer Agreement described in Section IV shall be effective from
January 2, 1992 through June 30, 1992.
• •;�
A. Customer Information
(1) The DISTRICT shall provide to the public, current route and schedule
information for the Santa Clarita Transit Commuter service Line 797 and 799
at no cost to the CITY. DISTRICT shall bill and receive payment from the
City of Los Angeles and the Los Angeles County Transportation Commission
for this service, through the Two -Year City of Los Angeles/Countywide
Telephone Information Demonstration Project which has been extended through
June 30, 1992.
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(2) CITY shall inform DISTRICT in writing within ten (10) working days of any
permanent modification or change to Line 797 or 799 route or schedules.
DISTRICT shall bill CITY for the cost of updating City Lines 797 and 799
computer data base at a labor rate of $41 per hour for FY 1992. Estimated
labor hours for specific tasks are provided in Attachment A.
B. Bus Stops `
(1) . The DISTRICT shall maintain City Line 797 and 799 bus stops in Downtown
Los Angeles and Century City, replacing damaged posts, signs, decals,
repainting red curbs and moving bus stops, as necessary, and shall bill CITY
for maintenance on a proportional basis.
(2) Production and installation of signs or decals resulting from modifications to
CITY line 797 or 799 shall be billed to CITY as new signs or decals. The
DISTRICT shall produce and install CITY's new bus stop, signs and decals at
CITY Line 797 or 799 stop locations at rates set forth in Attachment B. CITY
shall supply the artwork for manufacture of all signs and decals. +
C. Timetables
(1) The DISTRICT shall print timetables for CITY Line 797 and 799 as requested
by the CITY. Camera ready artwork for the requested timetables shall be
provided by the CITY.
(2) The DISTRICT shall distribute the CITY timetables to existing information
centers located in the Downtown Los Angeles and Century City areas.
(3) The DISTRICT shall bill CITY for the production and distribution of
timetables at the rates specified in Attachment C.
D. Detours
(1) Upon request by CITY, DISTRICT shall develop and post temporary route
detours for CITY Line 797 and 799.
(2) The DISTRICT shall bill CITY for the actual costs associated with the
development and posting of route detours for CITY Line 797 and 799.
E. Marketing
(1) The DISTRICT shall print promotional brochures for the CITY Line 797 and
799 as requested by the CITY. Camera ready artwork for the requested
brochures shall be prepared by the DISTRICT.
(2) The DISTRICT shall distribute the City Line 797 and 799, brochures to existing
information centers located in the Downtown Los Angeles and Century City
areas.
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(3) The DISTRICT shall bill the CITY for the production and distribution of CITY
Line 797 and 799 brochures at the rates set specified in Attachment D.
III. PAYME
*. A. DISTRICT shall maintain records of the cost of providing the services listed in
Section II. CITY shall reimburse the DISTRICT for the cost of providing the
services upon receipt of monthly billings. CITY's maximum obligation for
performance of services described in Paragraph II is $1,750 for FY 1992 as specified
in Attachment D.
B. DISTRICT shall not be required to provide any service which would cause the
maximum obligation to be exceeded.
C. If, at any time during the term of this Agreement or at any time after the termination
of this.Agreement, authorized representatives of CITY conduct an audit of DISTRICT
regarding the services provided to CITY and if such audit finds that CITY's dollar
liability for such services is less than payments made by CITY to DISTRICT then
DISTRICT agrees that the difference shall be either: (1) repaid forthwith by
DISTRICT to CITY by cash payment, or (2) at Director of Public Works option,
credited against any future payment hereunder to DISTRICT. If such audit finds that
CITY's dollar liability for services provided hereunder is more than payment made by
CITY to. DISTRICT then the difference shall be paid to DISTRICT by CITY by cash
payment, provided that in no event shall CITY's maximum obligation for this
Agreement, as set forth herein, be. exceeded.
IV. IMRAGFNCY TRANSFER
• A. CITY and DISTRICT shall supply passengers on their respective transit services, who
desire to transfer to the other party's services, with an Interagency Transfer.
B. DISTRICT shall supply Interagency Transfers to CITY Department of Public Works
for its operations free of charge. The Los Angeles County Transportation
Commission will pay the DISTRICT for the cost of printing and handling the
Interagency Transfers supplied and any delivery charges incurred for delivery to any
destination designated by CITY Department of Public Works.
C. DISTRICT shall accept a valid Interagency Transfer as having a value equal to
DISTRICT's base fare toward the applicable DISTRICT fare. CITY shall accept
valid DISTRICT transfers as having a value equal to DISTRICT's base fare toward
the applicable CITY fare.
D. CITY and DISTRICT shall collect from the public the appropriate amount for each
Interagency Transfer issued by them and each party shall retain all farebox revenue it
receives, including transfer charges.
E. CITY and DISTRICT shall cooperate in the dissemination of information to the public
regarding the Interagency Transfer and the services offered by the other party.
Page 3
CITY and DISTRICT shall notify each other in writing within ten (10) day,
implementation of changes in its operations and services which may after
party's operations and services.
A. DISTRICT shall indemnify, defend and hold harmless CITY; its officers, agents and
employees, from and against any and all liability, expense, including defense costs
and legal fees, and claims for damages of any personal injury or property damage
arising from or in any way connected with DISTRICT's service to be performed
pursuant to this Agreement.
CITY may terminate this Agreement at any time during its term upon thirty (30) days prior
written notice to DISTRICT without liability of any sort. DISTRICT may terminate this
Agreement at any time during its term upon thirty (30) days prior written notice to City
without liability of any sort.
Records of the DISTRICT pertaining to the provisions of services under this Agreement
shall be available for inspection by the CITY during regular business hours.
OHNK t u ► M0►
No person shall on the grounds of race, color, religion, national origin, ancestry, age, sex,
• physical or mental disability, be excluded from participation in, or be subjected to
discrimination under, this program.
DISTRICT's contract coordinator shall be the DISTRICT's Planning Department Director
and the CITY's contract coordinator shall be the CITY' Director of Public Works.
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IN WITNESS WHEREOF, the parties hereto have caused the Agreement to be executed by
their respective duly authorized officers.
SOUTHERN CALIFORNIA RAPID
CITY OF SANTA CLARITA TRANSIT DISTRICT
By: By.
MAYOR GENERAL MANAGER
Date: Date:
ATTEST:
By: By:
CITY CLERK
APPROVED AS TO FORM:
• By:
CITY ATTORNEY.
MP:rd
SUPPORT
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Page 5
DISTRICT SECRETARY
GENERAL COUNSEL
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ATTACHAIENT A
WeL914310tIMMIA14111141
Schedule Date Maintenance
(City Provided Data)
Estimated Labor Hours*
15 or Fewer Each Add'l
Task Performed Trios 15 Trips
1.
Headway and/or trip adjustment
1.0 Hr.
0.5 Hr.
2.
Add trips, existing patterns
1.0 Hr.
0.5 Hr.
3.
Change running times and
1.7 Hr.
0.5 Hr.
rebuild existing trips
4.
Change in timepoints (cost also
1.3 Hr.
0.5 Hr.
includes changes in trip
running times and patterns
due to new timepoints
S.
All new routes, timepoints, running
5.0 Hrs.
0.5 Hr.
times, trips and patterns
6.
Timetable listings**
0.9 Hr.
0.5 Hr.
7.
Other reports and listings
***
***
q.
*Preliminary estimates only. The DISTRICT will provide the CITY with a more precise estimate
of labor hours when requested service changes are submitted. Total labor rate is $41 per hour.
Lead times are dependent on the availability of qualified staff. A 50 percent surcharge maybe
assessed on minimum deadline (1-2 week minimum) requests which required the payment of
overtime.
**Production of new timetable reports will be charged at rates specified. Minor changes to
existing timetable reports will be charged at a flat rate of $19 per piece.
***Standardized reports (bus operator, supervisor, management, etc.) available at nominal cost
($8452). Customized reports requiring programming available at DISTRICT cost (negotiable).
ATTACMffA IT B
SANTA CLARM TRANSIT
COMMUTER C RVI
Schedule of Costs for Production and Installation of
New Bus Stop Signs and Decals
Single sign $16.10
Double sign $19.50
Decal $ 2.87
Signs and Decals . $26.30 per location
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ATTACHMENT •
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Schedule of Timetable Production and Distribution Rates
Quantity
(000) Cost New * Cost Rerun**
7 x 11 — 4 panels 20
$630.26
$568.27
30
754.70
692.71
40
916.15
854.16
50
1,096.54
1,034.55
7 x 16 1/2 — 6 panels 20
674.30
623.55
30
853.36
802.61
40
1,045.18
994.43
50
1,200.60
1,149.85
7 x 19 1/4 — 8 panels 20
824.47
773.72
30
1,121.58
1,070.83
40
1,351.65
1,300.90
50
li645.55
1,594.80
Prices reflect all materials and labor, including printing,, folding, banding and boxing.
Prices are
subject to change based on the cost of paper.
*Camera-ready artwork to be supplied by CITY.
New timetables cost includes typesetting and layout,
negatives and plates.
**Rerun timetables are based on printing with no copy charges. A one-time cost of $100.00
per line
is incurred for preparation of negatives and plates.
Line No. Cost
797 $250 per year for all locations
799 $200 per year for all locations
ATTACM ENT D
SANTA CLARITA TRANSIT
COMMUTER SERVICE
Summary of Estimated Costs by Support Service Category
Service Description
ion
Customer Service
o Telephone Information
o Complaint Forwarding and Monitoring
Timetable Production and Distribution
o Production
o Distribution
Marketing .
o Production and Distribution of
Promotional Materials
Stops and Zones
o Installation and Maintenance
Subtotal
Contingency at 10%
TOTAL
MP:rd
ATTACHME
(Covered under LACTC/City of Los Angeles
Two -Year Telephone Information Demonstration
Project MOU Extension)
$630
200
1,300
1.D0
$3,130
_n
$3,440