HomeMy WebLinkAbout1992-04-21 - AGENDA REPORTS - VALENCIA NATIONAL BANK VISA (2)IN
ACENDA REPORT
City Manager Approval
Item to be presented Y.
CONSENT CALENDAR I ftlskamD
DATE: April 21, 1992 rte-✓
SUBJECT: Valencia National Bank VISA card
Resolution Number: 92-31
DEPARTMENT: Finance
BACKGROUND
The travel representative of the City Manager's office has expressed concern
with the current system of securing travel accommodations for City personnel and
Councilmembers. Often a personal credit card: has been used to guarantee a
reservation when time would not allow for issuance of a check to the hotel. In
instances where time has permitted a check has been issued, the task of tracking
a deposit check refund due to a cancellation has proven to be very time
consuming.
A City credit card would allow the travel representative to obtain guaranteed
reservations by means of a card number instead of cash which would be better
utilized elsewhere. In the case of a cancellation, the City would not be
required to wait, on average, three to four weeks for a refund. Should.there
not be sufficient time to generate a check to pay the bill when the employee
checks out, the credit card bill would be paid complete upon receipt, therefore,
no finance charges would be incurred.
Adopt Resolution No. 92-31 to allow the travel representative of the City
Manager's office to use a Valencia National Bank VISA card only to obtain
guaranteed hotel and transportation reservations for employees and
councilmembers traveling on City business.
Adopted:
gh/671
Agenda Item:_q_
1: ti RESOLUTION NO. 92-31
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
CLARITA APPROVING THE USE OF A CREDIT CARD IN SECURING
TRAVEL AND ACCOMMODATIONS FOR CITY EMPLOYEES
CONDUCTING BUSINESS ON BEHALF OF THE CITY
WHEREAS, the travel representative of the City- Manager's Office
arranges all travel and accommodations; and
WHEREAS, accommodations are guaranteed by means of a credit card
account number or check prior to securing reservations; and
WHEREAS, Valencia National Bank will provide the requisite number of
credit cards with one number.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF.SANTA CLARITA, does
resolve as follows:
Section 1: The Valencia National Bank VISA card shall be used only
to secure guaranteed travel and accommodation.
Section 2: No more than two (2) cards shall be issued.
Section 3: Authorization is limited to the travel representative of
the City Manager's Office.
Section 4: The line of credit shall be limited to Two Thousand Five
Hundred Dollars ($2,500).
Section 5: The City of Santa Clarita shall assume liability for all
indebtedness created by the use of these credit cards.
Section 6: The City Treasurer is authorized to execute the
necessary bank documents to established the credit line.
PASSED, APPROVED, AND ADOPTED this day of , 1992.
Jill Klajic, Mayor
ATTEST:
CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) as
CITY OF SANTA CLARITA)
I, Donna M. Grindey, hereby certify that the foregoing Resolution was duly
adopted by the City Council of the City of Santa Clarita at a regular meeting
thereof,.held on the day of 1992, by the following
vote of the Council:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
Donna M. Grindey, City Clerk