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HomeMy WebLinkAbout1993-04-27 - AGENDA REPORTS - AGMT LACO (2)AGENDA REPORT CONSENT CALENDAR DATE: April 27, 1993 City Manager Apprc Item to be presented SUBJECT: Agreement with Los Angeles County DEPARTMENT: Public Works BACKGROUND Santa Clarita Transit provides transit service to unincorporated areas of the Santa Clarita Valley. The Los Angeles County Department of Public Works, which was responsible for providing transit services in Santa Clarita prior to City assumption of transit service, continues to reimburse the City for providing transit service to unincorporated areas of the Santa Clarita Valley. The City needs to execute this agreement to receive payment for FY 1992-93. RECOMMENDATION Approve the agreement between the City of Santa Clarita and County of Los Angeles for provision of transit service in unincorporated areas of the Santa Clarita Valley. ATTACHMENT Proposed agreement between the City of Santa Clarita and County of Los Angeles. contccmm;r k I I INIM NVE � Acges45 Item: N A G R E E M E N T THIS AGREEMENT is between.the CITY OF SANTA CLARITA, hereinafter referred to as "CITY", and the COUNTY OF LOS ANGELES, hereinafter referred to. as "COUNTY." W.I T N E S S E T H WHEREAS, CITY and COUNTY agree that is in the public interest to continue to provide various forms and modes of public transportation services, including a system of local bus -passenger service, a commuter bus service and paratransit service for the elderly and persons with disabilities and the general public, hereinafter referred to as "SERVICES", to serve the public in the Santa Clarita Valley (SCV); and WHEREAS, CITY -and COUNTY desire to continue SERVICES through Fiscal Year (FY) 1992-93; and WHEREAS, CITY shall continue to administer the.contract for local, commuterand paratransit services for FY 1992-93; and WHEREAS, CITY and COUNTY propose to finance their r jurisdictional share of the total actual costs of.SERVICES including contract, administration and marketing costs; and 0 I -2- WHEREAS, because of CITY/COUNTY joint program set forth herein, CITY may apply for and the Los Angeles County Metropolitan Transportation Authority (MTA) may grant a Proposition A Discretionary Fund bonus through its Subregional Paratransit Grant Program, Proposition A Discretionary Fund, as a result of being an included municipal operator and Intermodal Surface Transportation Efficiency Act/Proposition C Fast Track Program Funds, hereinafter these funds will collectively be referred to as "BONUS." 0 NOW, THEREFORE, in consideration of the mutual benefits to be derived by CITY and COUNTY and of the premises herein contained, it is hereby agreed as follows: 1. CITY AGREES: A. To administer the contract for the local services as described in Appendix A for FY 1992-93. B. To administer the contract for the commuter service as described in Appendix B for FY 1992-93. C. To administer the contract for the paratransit services as described in Appendix C for FY 1992-93. -3- D. To provide COUNTY with a detailed monthly cost and revenue report for all services which CITY administers. Reports shall include contract, actual administrative and marketing costs broken down by service and jurisdiction. E. To provide COUNTY with a detailed monthly ridership report for all SERVICES which CITY administers. F. To review and approve all contract invoices for all services which it administers; to pay service provider directly,for the net contract costs of services (total contract costs less farebox revenue, where applicable) within 30 days of approval of invoices and to invoice COUNTY for.its jurisdictional share of the total cost of SERVICES on a quarterly basis. G. To invoice COUNTY for its jurisdictional share of the local match (20%) of the debt service costs for the 1992-93 Fiscal Year (FY) for the purchase of the local and commuter buses. The local match is currently estimated to be $200,400. -4- H. Should CITY apply for MTA Grant BONUS for the 1992-93 FY and MTA grant BONUS, CITY and COUNTY shall share BONUS in same proportion as CITY and COUNTY jurisdictional shares for the 1992-93 FY under the service in which BONUS is received. CITY shall deduct COUNTY'S share of BONUS from COUNTY'S quarterly jurisdictional cost of SERVICES. .2. COUNTY AGREES: A. To review and approve invoices submitted by CITY to COUNTY for local, commuter and paratransit services and pay CITY within 30 days of approval of invoices COUNTY'S jurisdictional share of the total cost of SERVICES. B. To pay for its jurisdictional share of the local match (20%) of the debt service for the 1992-93 FY for the purchase.of the_local and commuter buses within 30 days of approval of invoice. COUNTY'S jurisdictional share of the local match is currently estimated to be $31,884. 3. IT IS MUTUALLY.UNDERSTOOD AND AGREED AS FOLLOWS: A. The term of the Agreement shall be from July 1, 1992 through June 30, 1993. F -5- B. CITY and COUNTY will finance their jurisdictional shares of the total costs of SERVICES C. COUNTY'S maximum obligation under this Agreement is $423,500. D. Agreement may be amended upon mutual written consent of CITY and COUNTY. E. This Agreement may be terminated by either party upon 30 days written notice. Any financial liability due CITY from COUNTY shall be paid to CITY.no later than 30 days after termination. F. Any revisions to SERVICES, including but not limited to fares, routes, schedule or other operating functions, proposed by either CITY or COUNTY shall not be implemented without prior concurrence by CITY and the Los Angeles County Department Director of Public Works or his designee, hereinafter referred to as "DIRECTOR" G. Any revisions to SERVICES which affects the jurisdictional cost of SERVICESshallnot be implemented without prior concurrence by CITY and DIRECTOR. MC H. The total actual costs of the SERVICES under this Agreement, as described in the appendixes, include the amount paid to the contractor(s) for SERVICES, CITY'S costs to administer SERVICES contract(s) and the cost of marketing SERVICES. I. That COUNTY pursuant to the terms and obligations of this Agreement, shall only be responsible for its jurisdictional share of the local match (208) of the debt service for the local and commuter buses for the 1992-93 FY. CITY may also receive ISTEA/Proposition C Fast Track Funds to fund the remaining cost of the debt service (808). It is anticipated that these funds, estimated to total $875,000, may be received during FY 1992-93 and FY 1993-94 and will be used to reimburse CITY'S and COUNTY'S jurisdictional share of the debt service for in FY 1992-93. If CITY does not receive the full ISTEA/Proposition C Fast Track Funds, COUNTY'S remaining jurisdictional balance for the 1992-93 FY of the debt service will be,paid to CITY, upon request by CITY, in the 1993-94 FY based upon the method discussed in Section 3, Paragraph J. 4. ac J. The CITY'S and COUNTY'S jurisdictional share of the total actual costs of the services shall be determined as follows: 1. Local Bus Service CITY'S jurisdictional share shall be equal to the ratio of service revenue miles traveled in CITY to the total system service revenue miles traveled. COUNTY'S jurisdictional share shall be equal to the ratio of service revenue miles traveled in COUNTY to the total system service revenue miles traveled. CITY'S estimated jurisdictional share of the local service from July 1, 1992 to October 25, 1992 is 87 percent and COUNTY'S jurisdictional share within the same period 'is estimated to be 13 percent. CITY'S estimated jurisdictional share of the local service from October 26, 1992 to June 30, 1993 is .76.50 percent and COUNTY'S jurisdictional share within the same period is estimated to be 23.50 percent. am 2. Commuter Bus Service CITY'S jurisdictional share shall be equal to the percentage of the total ridership who are CITY residents. COUNTY'S jurisdictional share,shall be equal to the remaining percentage of the total ridership. Currently, CITY'S estimated jurisdictional share is 90 percent, and COUNTY'S jurisdictional share is estimated to be 10 percent. 3. Paratransit Services CITY'S jurisdictional share shall be equal to the percentage of the total ridership who are. CITY residents. COUNTY'S jurisdictional share shall be equal to the remaining percentage of the total ridership. Currently, CITY'S estimated jurisdictional share of paratransit services.in 94 percent of the total operating costs and COUNTY'S jurisdictional share is estimated to be 6 -percent of the total operating costs. 4. Debt Service on Local and Commuter Buses CITY'S jurisdictional share of the local match (208) of the debt service for local ME buses from July 1, 1992 to October 25, 1992 is 87 percent, and -COUNTY'S jurisdictional share within the same period is 13 percent. CITY'S jurisdictional share of the local match (208) of the debt service for local buses from October 26, 1992 to June 30, 1993 is 76.50 percent, and COUNTY'S jurisdictional share.within the same period is 23.50 percent. CITY'S jurisdictional share of the local match (208) of the debt service for commuter buses for the 1992-93 FY is 90 percent, and COUNTY'S jurisdictional share is 10 percent. If CITY does not receive the full amount of the.ISTEA/Proposition C Fast Track Funds, the remaining costs of COUNTY's and CITY'S jurisdictional share of the debt service for FY 1992-93 shall be as specified above. K. Based on the percentage described above, the estimated cost and jurisdictional shares of the total cost of the services during the term of this Agreement are identified in Appendix D. -10 - CITY will apply for a MTA Paratransit Incentive Grant, estimated to total $61,000 for FY 1992-93. The CITY will also receive Discretionary Funds estimated to total $428,000, for the local and commuter services for FY 1992-93. M. CITY shall be excused from performance hereunder during the time and to the extent that it is prevented from performing in the customary manner by forces of nature, fire, strike, loss of funding or commandeering of materials, products, plants, or facilities by the Government, when satisfactory evidence thereof is presented to COUNTY. N. The Assumption of Liability Agreement executed by - the parties to this Agreement, and approved by the. Board of Supervisors and currently in effect, is hereby made a part of and incorporated into this Agreement as if set out in full herein, unless said Assumption of Liability Agreement is expressly superseded by subsequent Agreement hereafter entered into between the parties hereto. -11 - IN WITNESS WHEREOF, the parties hereto have.caused the Agreement to be executed by their respective officers, duly authorized by the CITY OF SANTA CLARITA on OF LOS ANGELES on ATTEST: CITY OF SANTA CLARITA BY MAYOR 1992 and by the COUNTY 1992. COUNTY OF LOS ANGELES CHAIRMAN, BOARD OF SUPERVISORS BY ATTEST: CITY:CLERK LARRY J. MONTEILH Executive Officer -Clerk of the Board of Supervisors APPROVED AS TO FORM: DEPUTY BY APPROVED AS TO FORM: CITY ATTORNEY DE WITT W. CLINTON County Counsel BY DEPUTY eharea.rev APPENDIX A SANTA CLARITA VALLEY LOCAL BUS SERVICE EXPLANATION OF BUS OPERATING ROUTES GENERAL On weekdays the.service requires 14 urban transit buses with a wheelchair lift and wheelchair tie -downs. A minimum of 10 percent spare line ratio shall also be provided. Local routes will operate Monday through Friday, providing service from approximately 5:45 a.m. to approximately 7:15 p.m. On Saturday, the service will operate from approximately -8:15 a.m. to approximately 6:OO p.m. The route will be configured so -as to provide one-half hour service on most main thoroughfares and one hour service in outlying areas. The routes are as generally described below. Copy of the route maps are attached. WEEKDAY SERVICE Line 10 - Valencia to Shadow Pines Line 10 shall operate as shown on Appendix A-1, beginning at, approximately 6:15 a.m. and ending at approximately 6:43 p.m. Line 15 - Valencia to Newhall Line 15 shall operate as shown on Appendix A-1, beginning at approximately 6:15 a.m. and ending at approximately 6:30 p.m. Line 20 - Valencia to Shadow Pines Line 20 shall operate as shown on Appendix A-2, beginning at approximately 6:00 a.m. and ending at approximately 6:45 p.m. Line 25 - Valencia to Newhall Line 25 shall operate as shown•on Appendix A-21 beginning at approximately 6:00 a.m. and ending at approximately 6:45 p.m. Line 30 - Valencia to San Francisguito Canyon Line 30 shall operate as shown on Appendix A-3, beginning at approximately 5:45 a.m. and ending at approximately 7:00 p.m. Line 35 - Valencia to Newhall Line 35 shall operate as shown on Appendix A-3, beginning at approximately 6:00 a.m. and ending at approximately 7:00 p.m. Line 40 - Valencia to Bouquet Canyon Line 40 shall operate as shown on Appendix A-4, beginning at approximately 6:15 a.m. and ending at approximately 6:30 p.m. --2-- Line 45 - Valencia to Placerita Canyon Line 45 shall operate as shown on Appendix A-41 beginning at approximately 6:15 a.m. and ending at approximately 6:30 p.m. Line 50 - Valencia to Whites Canyon via Canyon Country Line 50 shall operate as shown on Appendix A-5, beginning at approximately 5:45 a.m. and ending at approximately 6:30 p.m. Line 55 - Valencia to Whites Canyon via Newhall Line 55 shall operate as shown on Appendix A-5, beginning at approximately 6:15 a.m. and ending at approximately 7:00 p.m. Line 60 - Valencia to Val Verde via Valencia Industrial Center Line 60 shall operate as shown on Appendix A-6, beginning at approximately 6:15 a.m. and ending at approximately 6:45 p.m. Line 70 - Valencia to Castaic via Valencia Industrial Center Line 70 shall operate as shown on Appendix A-7, beginning at approximately 5:45 a.m. and ending at approximately 6:45 p.m. Saugus Tripper The Saugus Tripper shall operate as shown on Appendix A-8 from approximately 7:00 a.m. to 8:00 a.m. and 2:30 p.m. to 3:45 p.m. Canyon Country Tripper The Canyon Country Tripper shall operate as shown on Appendix A-9, from approximately 7:10 a.m. to 7:40 p.m. SATURDAY SERVICE Line 10 - Valencia to Shadow Pines Line 10 operates the same route beginning at approximately 8:15 5:45 p.m. Line 15 - Valencia to Newhall Line 15 operates the same route beginning at approximately 8:15 5:30 p.m. on Saturday as weekdays, a.m. and ending at approximately on Saturday as weekdays, a..m. and ending at approximately --3-- Line 20 - Valencia to Shadow Pines Line 20 operates the same route beginning at approximately 8:30 6:15 p.m. Line 25 - Valencia to Newhall on Saturday as weekdays, a.m. and ending at approximately Line 25 operates the same route on Saturday as weekdays, beginning at approximately 8:30 a.m. and ending at approximately 6:45 p.m. Line 30 - Valencia to San Francisauito Canvon Line 30 operates the same route on Saturday as weekdays, beginning at approximately\ 8:45 a.m and ending at approximately 5:45 p.m. Line 35 - Valencia to -Newhall Line 35 operates the same route on Saturday as weekdays, beginning at approximately 9:00 a.m. and ending at approximately 6:00 p.m. Line 40 - Valencia to Bouquet Canyon Line 40 operates the same route -on Saturday as weekdays, beginning at approximately 8:45 a.m. and ending at approximately 5:30 p.m. Line 45 - Valencia to Placerita Canyon Line 45 operates the same route on Saturday as weekdays, beginning at approximately 8:15 a.m. and ending at:approximately 5:30 p.m. Line 50 - Valencia to Whites Canyon via Canyon Country Line 50 operates the same route on Saturday as weekdays, beginning at approximately 8:30 a.m. and ending at approximately 6:15 p.m. Line 55 - Valencia to Whites Canyon via Newhall Line 55 operates the same route on Saturday as weekdays, beginning at approximately 8:00 a.m. and ending at.approximately 5:30 p.m. --4-- Line 60 - Valencia to Val Verde via 6 Fl_a4s Magic Mountain Line 60 operates from the Transit Center to 6 Flags Magic Mountain and to Val Verde.via The Old Road then reverses the route. Service begins at approximately 9:15 a.m. and ends at approximately 6:15 p.m. Line 70 - Valencia to Castaic via 6 Flags Magic Mountain Line 70 operates from the Transit Center to 6 Flags Magic Mountain and to Castaic via The Old Road and then reverses the route. Service begins at approximately 9:15 a.m. and ends at approximately 5:45 p.m. THERE IS NO TRIPPER SERVICE ON SATURDAY FARES Schedule of Fares One-way Cash Monthly Pass LOCAL Base Fare $.50 $18.00 Senior Citizen (62+) $.20 $ 4.00 Disabled $.20 $ 4.00 Student $.20 $ 4.00 Blind FREE N/A Child under 5 FREE N/A Transfer FREE N/A sha es.rev APPENDIX B SANTA CLARITA VALLEY COMMUTER BUS SERVICE EXPLANATION OF BUS OPERATIONS Inbound morning service will begin at a designated stop in the Santa Clarita Valley and includes intermediate pick-up stop locations within the Santa Clarita Valley as indicated in this appendix. Departure times at the first designated stop locations in the eastern portion of the route are as follows: 5:20 a.m., 5:45 a.m., and 6:50 p.m. Departure times at the first designated stop location on the western portion of the route are as.follows: 5:22 a.m., 5:47.a.m., 6:22 a.m., and 7:02 a.m. The service then proceeds via freeway to the Los Angeles Central Business District and includes several passenger discharge stops as indicated in this Appendix. Ending times at the last designated stop in Los Angeles area as follows: 6:33 a.m., 6:46 a.m., 6:56 a.m., 7:23 a.m., 7:38 a.m., 8:04 a.m., 8:24 a.m., and 8:44 a.m. The bus for each scheduled AM trip must be at the route starting point 5 minutes prior to scheduled departure times to allow for passenger loading. During the days that monthly passes are sold, the buses must be at the route starting point 10 minutes prior to scheduled AM departure times to allow additional time for passengers to purchase passes. Outbound afternoon service will begin at a designated stop in the Los Angeles Central Business District as indicated in this Appendix. Departure times are as follows: 3:34 p.m., 3:54 p.m., 4:09 p.m., 4:24 p.m., 4:49 p.m., 5:10 p.m., 5:25 p.m., and 6:00 p.m. The outbound service route essentially retraces the inbound service route with pick-up stop locations within the Los Angeles Central Business District indicated in this Appendix. Outbound service stops within the Santa Clarita Valley are for discharge of passengers only. Ending times are as follows: 5:19 p.m., 5:39 p.m., 5:58 p.m., 6:23 p.m., 6:48 p.m., 7:09 p.m., 7:19 p.m., and 7:49 p.m. A copy of the route map is attached. Schedule of Fares Base Fare Senior Citizen (62+) Disabled Blind Transfer shares.rev One-way Cash $2.25 $1.00 $1.00 FREE $0.25 Monthly Pass $85.00 $27.00 $27.00 N/A N/A APPENDIX C SANTA CLARITA VALLEY PARATRANSIT SERVICES SERVICE Requirements The Elderly and Persons with Disabilities paratransit service hours of operation will be from 6:00 a.m. to 10:00 p.m., Monday through Friday,.and from 9:00 a.m. to 5:00 p.m: on Saturday. The General Public paratransit service hours of -operation will be from 6:00 a.m. to 10:00 p.m., Monday through Friday. NO SERVICE will operate on the following six major holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. A minimum of twenty-four hour -advance reservation shall normally be required to schedule rides; however; same-day SERVICE shall be provided subject to availability of capacity. Every effort shall be made`to pick up patrons not earlier than 20 minutes before and not later than 20 minutes after the scheduled pick-up time. Group riders shall be 'emphasized and encouraged. Service shall be restricted to elderly (60 years and older) and eligible persons with disabilities and their escorts, excluding General Public services. Eligible persons with disabilities are persons who by reason of physical or mental disabilities cannot reasonably use conventional transportation. SERVICE Area Service shall be provided in the Santa Clarita Valley within service area generally described on the attached,map. shares.rev SERVICE Local Commuter Paratransit E&D GP APPENDIX D ADMIN. DEBT OPER. TOTAL COST SERVICE COST COST $410,320 $ 520,492 $1,796,032 $2,726,844 $136,285 $ 481,508 $ 596,539 $1,214,332 NET JURISDICTIONAL FARE SHARE REVENUE CITY COUNTY $166,000 $2,227,934 $332,910 $170,000 $ 939,899 $104,433 $154,602 $ $ 676,719 $ 832,321 $ 37,000 $ 746,662 $ 47,659 $ 31,507 $ $ 137,910 $ 169,417 $ 7,300 $ 152,390 $ 9,727 TOTALS $732,714 $1,002,000 $3,207,200 $4,941,914 $380,300 $4,066,885 $494,729 Estimated Service Grant E & D and GP Incentive.Grant $ 61,000 $ 57,340 $ 3,660 Local Incentive Credit $ 321,000 $ 279,270 $ 4.1,730 Commuter Incentive Credit $ 107,000 $ 96,300 $ 10,700 `ISTEA/Proposition C Fast Track Funds $ 852,000 $ 753,509 $ 98,491 TOTAL ESTIMATED GRANTS $1,341,000 $1,1860419 $154,581 Total Estimated Net Jurisdictional Share shares.rev $2,880,466 $340,