HomeMy WebLinkAbout1993-06-22 - AGENDA REPORTS - COPIER COMPUTER PAPER AWARD (2)AGENDA REPORT
City Manager Approv
Item to be presented
CONSENT CALENDAR
DATE: June 22, 1993
SUBJECT: Formal Bid Award for Recycled -Content Copier and Computer Paper
DEPARTMENT: Public Works
BACKGROUND
Current bid requirements dictate the necessity of a formal bid for the annual purcha*f
recycled -content copier and computer paper. To facilitate this process, staff advertised a
Notice Inviting Bids in the Daily News and the Newhall Signal on May 21, May 26, and
May 30, 1993 with a bid opening date of June 10, 1993. Staff also mailed copies of the
Notice Inviting Bids to the Santa Clarita and Canyon Country Chambers of Commerce as
well as (23) suppliers who submitted information for the supplier files in the General
Services Division. The following bids were received on June 10, 1993:
SUPPLIER
LOCATION
COPIER -COMP -PASTEL DISCOUNT
TOTAL
Martinelli's
Santa Clarita
NO BID
Service Office
San Fernando
NO BID
Noland Paper
Buena Park
NO BID
Ponderosa
Camarillo
$9,599.61 - 2,765.78 - 885.05*
$13,250.45
Nationwide
Los Angeles
$12,119.67 - 2,442.98**950.21***
$15,379.51
Jerrick
Tarzana
$11,506.97 - 3,031.00 - 985.07***
$15,523.00
Eastman
San Fernando
$11,316.85 -3,158.30 - 1,215.64
$15,727.13
Unisource
Commerce
$11,790.59 - 3,750.86 - 930.51***
$16,471.97
Business Supply
Canoga Park
$13,184.85 - 2,561.19 - 1,047.86
$16,794.86
Alexanders
Santa Clarita
$14,306.32 - 3,197.70 - 1,200.27 $18,517.26
$18,704.30
Office Supply
Van Nuys
$15,505.73 -3,170.42 - 1,003.26***
'$19,679.41
Hansen -Bayless
Chatsworth
$17,323.24**** -4,019.10
$21,342.35
**** Hansen -Bayless did not list pricing for copier and computer paper seperately. Based
on this, the average cost was slightly higher than $34.00 per case of paper.
Staff has reviewed the responses and submits the following recommendations:
apPR0uPiED AgE,aaltem:�'
Formal Bid Award for Recycled -Content Copier and Computer Paper
June 22, 1993
Page 2
COPIER PAPER: Staff recommends award of the copier paper to Ponderosa Stationers as
the lowest, most -qualified supplier.
COMPUTER PAPER: Staff recommends award of the computer paper to Business Supplies
Unlimited as the lowest, most -qualified bidder. Please note that the apparent low bidder,
Nationwide Papers, did not quote pricing on 100% post -consumer recycled paper as
requested. Nationwide has quoted only 50%recycled content of which only 20% is post-
consumer.
PASTEL PAPER: Staff recommends award of the pastel paper to Business Supplies
Unlimited as the lowest, most -qualified bidder. Please note that the paper quoted by
Business Suuplies Unlimited contains the most recycled post -consumer content as well as the
same amount of post -mill content as the apparent low bidders, Nationwide, Jerrick, and
Unisource.
RECOMMENDATION
Direct staff to issue a purchase order for recycled -content computer and pastel papers to
Business Supplies Unlimited and an additional order for copier paper to Ponderosa Stationers
as specified in GS -92-93-16.